HomeMy WebLinkAboutCityView PRICE PROPOSAL to the City of Milton_18-CD02Phone: 613-226-5511 ext. 2073
Fax: 613-226-3377
Email: jgeoffroy@harriscomputer.com
March 14, 2018
City of Milton
Community Development
2006 Heritage Walk
Milton, Georgia 30004
RE: Request for Proposal No. 18-CD02 for Electronic Plan Review, Permitting & Inspections
Software
To Whom It May Concern,
I am legal counsel for CityView, an unincorporated division of N. Harris Computer Corporation. In
accordance with section 2.2 of the RFP, CityView has marked certain information as proprietary and
confidential.
The CityView proposal contains trade secrets and confidential commercial or financial information that
CityView believes to be exempt from disclosure under Georgia's Public Records Law. CityView requests
that this information not be disclosed to the public, except as may be required by law.
This information is considered proprietary and confidential because it contains specific product
architectural and functional descriptions. The marked product descriptions are considered and treated
as trade secret by CityView.
CityView requests their pricing information be treated as confidential as competitors in our market could
obtain unfair advantages should they have access, as they are very often bidding on the same RFPs as
CityView.
Please do not hesitate to contact me should you wish to further discuss.
Sincerely,
Juli eoffroy
Julie Geoffroy
Commercial Counsel
N. Harris Computer Corporation
1 Antares Drive, Suite 400
Ottawa, Ontario
K2E 8C4
Phone: 613-226-5511 ext. 2073
Fax: 613-226-3377
Email: jgeoffroy@harriscomputer.com
March 14, 2018
City of Milton
Community Development
2006 Heritage Walk
Milton, Georgia 30004
RE: Request for Proposal No. 18-CD02 for Electronic Plan Review, Permitting & Inspections
Software
To Whom It May Concern,
I am legal counsel for CityView, an unincorporated division of N. Harris Computer Corporation. In
accordance with section 2.2 of the RFP, CityView has marked certain information as proprietary and
confidential.
The CityView proposal contains trade secrets and confidential commercial or financial information that
CityView believes to be exempt from disclosure under Georgia's Public Records Law. CityView requests
that this information not be disclosed to the public, except as may be required by law.
This information is considered proprietary and confidential because it contains specific product
architectural and functional descriptions. The marked product descriptions are considered and treated
as trade secret by CityView.
CityView requests their pricing information be treated as confidential as competitors in our market could
obtain unfair advantages should they have access, as they are very often bidding on the same RFPs as
CityView.
Please do not hesitate to contact me should you wish to further discuss.
Sincerely,
Juli eoffroy
CityView
4464 Markham St., Suite 1202, Victoria, BC V8Z 7X8
Toll-Free: 1.800.665.5647 | Fax: (314) 275.8776
www.municipalsoftware.com
Request for Proposals (RFP) for:
Electronic Plan Review, Permitting & Inspections
Software - RFP: #18- CD02
COST PROPOSAL
To: City of Milton, Georgia
Submitted By:
A Division of Harris Computer Systems
Primary contact: Steve Favalaro,
Regional Sales Director
Address: 4464 Markham St., Suite 1202
Victoria, BC V8Z 7X8
Telephone: 1.800.665.5647 ext. 67013
Email: SFavalaro@harriscomputer.com
Closing Date: March 27, 2018
Closing Time: 2:00 PM (EST)
Table of Contents
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 2
Table of Contents
TABLE OF CONTENTS .............................................................................................................................................. 2
1. COVER LETTER .................................................................................................................................................... 3
2. COST PROPOSAL FORM (CONFIDENTIAL) .......................................................................................................... 4
2.1 CITYVIEW’S COMPLETED – COST PROPOSAL FORM (ON-PREMISE)........................................................................................ 4
2.2 CITYVIEW - SUMMARY OF INVESTMENT FEES (ON-PREMISE) ............................................................................................... 5
2.3 CITYVIEW’S COMPLETED – COST PROPOSAL FORM (HOSTED SOFTWARE SUBSCRIPTION) ......................................................... 10
2.4 CITYVIEW - SUMMARY OF INVESTMENT FEES (HOSTED SOFTWARE SUBSRIPTION) .................................................................. 11
3. STANDARD TRAVEL POLICY ............................................................................................................................. 16
1. Cover letter
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 3
1. Cover letter
CityView, an unincorporated division of N. Harris Computer Corporation
4464 Markham St., Suite 1202, Victoria, BC V8Z 7X8 Canada
Toll-Free: 1.800.665.5647 | Tel: (250) 475.6600 | Fax: (314) 275.8776
March 27, 2018
City of Milton, GA
Attn: Honor Motes, Purchasing Office
2006 Heritage Walk
Milton, GA. 30004
Re: RFP: 18-CD02 for Electronic Plan Review, Permitting & Inspections Software
Dear Honor Motes,
Thank you for the opportunity to submit the attached proposal in response to your request for
proposal for Electronic Plan Review, Permitting & Inspection Software.
CityView provides a detailed cost breakout on the following pages. The document is designed to
provide detail when evaluating CityView’s software and implementation approach.
We are committed to providing a fair and reasonable price quote that is competitive for products
and services of this kind and quality and is a true reflection of the effort involved to meet your
requirements. Having reviewed your requirements in detail, we are confident CityView is the best
solution to meet your needs today and well into the future. Our price proposal valid for 120 days.
Once again, thank you for the opportunity to respond! Steve Favalaro, Region Sales Manager, will
be your main point of contact regarding this response and if you have any questions please do not
hesitate to call:
CityView
Steve Favalaro
Regional Sales Manager
Telephone: 1.800.665.5647 ext. 67013
Email: SFavalaro@harriscomputer.com
Sincerely,
Sean Higgins
Executive Vice President - CityView
Harris Computer Systems
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 4
2. Cost proposal form (confidential)
CityView requests our pricing information be treated as confidential as competitors in our market
could obtain unfair advantages should they have access, as they are very often bidding on the same
RFPs as CityView. Please consider Section 2 and all subsections as confidential.
2.1 CityView’s completed – cost proposal form (on-premise)
Please find on the following page CityView’s completed cost proposal form for an on-premise
solution.
7| P a g e
R F P 1 8 - C D 0 2 - A d d e n d u m # 1
SECTION 5: COST PROPOSAL – CityView on-premise solution
MUST BE RETURNED WITH PROPOSAL
One (1) original and two (2) copies shall be submitted in a separate sealed envelope before the
required deadline. The offeror’s cost proposal shall be signed by an authorized agent of the
company. There is no maximum page limit to section 5.
The undersigned bidder, having familiarized themselves with the work required by the RFP, the bid
documents, the site where the work is to be performed, all laws, regulations, and other factors
affecting performance of the work, and having satisfied itself/himself/herself of the expense and
difficulties attending performance of the work; hereby proposes and agrees, if this bid for the
above named project is accepted to enter into a contract to perform all work necessary to the
successful completion of the contract; and to supply all required submittals as indicated or
specified in the RFP and the bid documents to be performed or furnished by bidder for the total
contract price of:
Item 1. Price for all software components,
implementation and training costs. $ 301,527
Item 2. Total Maintenance Fees for five years $ 195,310
(Price shown should be annual maintenance cost x 5)
Total Price (Sum Item 1 and Item 2) $ 496,837
*Note travel costs are not included – estimated at $16,950 – billed on cost recovery basis, and
Bluebeam pricing is valid for 30 days
Print Total Price in Words Four hundred ninety-six thousand, eight hundred, thirty
seven dollars
Print/Type Company Name Here: CityView, an unincorporated div of N. Harris
Computer Corporation
Authorized Signature Date 3/22/2018
Print/Type Name Sean Higgins, Executive Vice President – CityView
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 5
2.2 CityView - summary of investment fees (on-premise)
CityView offers both an on-premise solution and a hosted software subscription solution.
The following table provides our price proposal for an on-premise CityView solution comprising
software and licensing, implementation, comprehensive training, and support & maintenance costs.
The following represents a summary of the prices for the implementation of CityView Property
Information, Permits and Inspections, Planning, and Cashiering. CityView extensions include
CityView Mobile (for permit and planning inspections), CityView Portal, CityView Electronic Plans
Review, CityView MS Outlook Add-In, CityView MS Word Add-In, CityView GIS Integration
(assumes ArcGIS Server or ArcGIS Online subscription is available), and CityView EDMS extension.
Below is a more detailed breakdown. This fee is based on our understanding of the City’s
requirements from the RFP and related addenda.
Cost summary
Software and licenses $ 126,090
Implementation services $ 124,576
Data conversion (estimate) $ 22,440
Training $ 28,421
Total $ 301,527
Travel & expenses (billed on a cost recovery basis) $ 16,950
Annual fees
Annual Software Maintenance (ASM) year 1 (all software updates,
12/5 unlimited support) – subject to annual increase $ 36,060
The ASM is due at initial software install and provides:
· All major and minor software upgrades
· Unlimited technical support
· Unlimited access to the CityView FTP site
· Unlimited access to CityView Connect
· Support for Esri, EDMS, Bluebeam and Incode integrations
Detailed costs
The following details the elements of our proposal for CityView software and services following our
Select delivery model including:
· CityView Property Information, CityView Permits and Inspections, CityView Planning,
CityView Electronic Plans Review, and CityView Cashiering.
· CityView Mobile for Permits & Inspections (up to 8 concurrent users), and CityView
Mobile for Planning (up to 5 concurrent users) (browser-based, device-agnostic
application for handheld devices such as iPads, iPhones, Windows Mobile phones,
Androids, Playbooks etc.) for in-field building inspections resulting.
· CityView Portal (for Property Information and Permits & Inspections, and Planning)
for online, 24/7 convenient access to service deployed to the Web, including registration,
property and permit lookup, status checks, inspection requests, permit application, fee
payment (requires a 3rd party payment processor such as Paymentus or InvoiceCloud),
meeting requests and more. Should the City decide to use Government Window for online
payments, additional charges will apply.
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 6
· Access for up to fifteen (15) concurrent users to CityView. CityView monitors only
concurrent users, so the “total” number of users is not limited. We also don’t limit what
licensed applications are accessed by those users. This ensures you every opportunity to
maximize your license use and return on investment. Additional concurrent licenses may be
purchased for $2,000 each (each adding $440 to the annual maintenance fee).
· Ten (10) named Bluebeam eXtreme Revu licenses for pdf markup and an annual
subscription to Bluebeam Studio Prime level 1 (up to 100 users). Note: Bluebeam, third
party software, license price is valid for 30 days. Bluebeam annual maintenance fees are
payable on execution of contract or order.
· CityView GIS, comprising ArcGIS Server or ArcGIS Online-based integration with your GIS.
Additional CityView extensions included are CityView MS Outlook Add-in, CityView MS
Word Add-in, and CityView EDMS extension.
· CityView’s enterprise server software for administration and management of your
CityView system.
· An implementation based on our CityView Select delivery model as described earlier in this
proposal which includes
o 2 days onsite data collection in addition to remote data collection
o Configuration changes to the out of the box workflows and the configuration of 1
distinct workflow for Permits & Inspections, and 1 distinct workflow for Planning.
o Configuration of 20 letter templates
o Data conversion estimates to be confirmed upon review of the data
o Integration/interface estimates for support for batch export to Incode financials,
integration with Incode Business License, Incode Tax, and Accela GoEnforce. (should
any 3rd party’s require additional licensing or services for the integration, those costs
would be the responsibility of the City.)
· A training program that ensures your end-users are fully trained to maximize adoption and
value from the software, your advanced users are equipped to contribute meaningfully to its
evolution after go-live as changing requirements demand and your system administrators are
empowered to support and manage the system.
· Ongoing support and maintenance, providing unlimited technical support, software
upgrades and updates for all licensed software and much more, including the Harris Software
for Life Program (if RFP is not issued).
Our proposal includes the following assumptions:
· Data conversion assumes a single source of data. This estimate will be confirmed upon
review of the data.
· Property integration for parcel, address and owner data assuming a single source of data
· No custom reports are included. CityView provides out of the box reports for each module,
as well as a user friendly reporting tool, and the ability to link SSRS reports to the users
catalogue that allows City staff to develop any necessary reports needed
· Configuration of out of the box workflows to meet the City’s needs, and no new unique
workflows (above the 2 previously mentioned) will be configured unless agreed to through
a formal change order.
Notes: Please note we do not provide hardware; no proprietary hardware is required for the
operation and use of CityView.
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 7
*Bluebeam software pricing is valid for 30 days from proposal date. Bluebeam annual
maintenance fees payable on execution of contract or order.
Software & licensing: Quantity Price
Application software - CityView solutions:
CityView Property Information (required) 1 $ Included
CityView Permits & Inspections 1 $ 8,500
CityView Planning 1 $ 8,500
CityView Cashiering 1 $ 5,000
CityView Electronic Plans Review 1 $ 20,000
CityView Portal (licensed for 2 business processes only i.e.
Building permits and Planning permits) 1 $ 11,250
User software:
Concurrent read/write user licenses 15 $ 28,500
CityView Mobile (building inspections) 8 $ 6,250
CityView Mobile (planning inspections) 5 $ 4,900
Bluebeam Revu (eXtreme) 10 $ 5,990
Server software:
CityView Server (required) 1 $ 7,500
CityView Esri ArcGIS Mapping Extension (unlimited users) 1 $ 5,000
CityView supported EDMS extension 1 $ 4,900
CityView MS Outlook Add-in 1 $ 4,900
CityView MS Word Add-in 1 $ 4,900
CityView Configuration Console 1 $ Included
Total: $126,090
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 8
Implementation services: Cost
Project management
Ongoing project facilitation, billing, status reports, issues
resolution, escalation, resource allocation, scheduling, budget
management, change orders etc.
$ 18,150
Infrastructure review
(remote service) Remote review of hardware and software infrastructure $ 1,320
Data collection &
workbook sessions
(remote), interface
definition (onsite)
Remote reviews of CityView Select, provision of CityView Select
data collection workbook, collection of business data required to
tweak & refine CityView Select pre-configuration. Includes 2
person day on-site plus appropriate offsite time for definition of
customizations and custom workflows.
$ 11,880
Installation (remote) &
environment
management
Production and test environments set up and tested, includes up
to 3 installs during the project $ 3,960
Data mapping
Data Mapping for historic data conversion and property interface.
Mapping of assess & address views to corporate property data
source. Assumes one data source. Data mapping for historic data
conversion. Data requirements for creation of interfaces.
$ 7,920
Configuration from
workbook completion
- Lookups, fees, custom data fields, security org. roles, workflow
metadata, business rules for all modules licensed.
$ 28,793
- Configuration of up to 20 tailor-configured letters (assumption is
customer creates the balance of letters required with knowledge
from advanced configuration training).
- Metadata for scheduled processes
- Configuration of 1 distinct workflow for Building & Inspections
permits, and 1 distinct workflow for Planning
Integrations (estimate)
CityView customizations and/or integrations with 3rd party
applications (incudes project management and quality assurance,
as well as documentation on customizations, referencing where
they fit into the product) Currently this includes a batch export to
Tyler Incode, integration with Tyler Incode for tax and business
licensing and integration with Accela GoEnforce
$ 41,250
Data conversion
(estimate) Initial data conversion. $ 13,200
Reviews for validation
& refinements
(remote); acceptance
testing
In-scope refinements to configuration, business rules etc.
Conducted through a series of remote environment reviews,
focusing on configuration and workflow, data conversion,
customizations and interfaces (where applicable). Latter review/s
client-led.
$ 19,223
Final data
update/install (remote)
& go-live
Final data update/conversion to get current data into client
database for go-live. Must be the same scripts used in initial data
conversion. Data must be verified by both CityView and customer
before go-live. Sign off required.
$ 1,320
Total implementation services $ 147,016
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 9
Training: Max. students/
session Days Cost
CityView end user training (onsite) 10 6 $ 9,240
Go-live facilitation & assistance (onsite) - 3 $ 5,981
Configuration & maintenance training (onsite) 6 3 $ 5,981
CityView Reporter training (onsite) 4 1 $ 2,063
CityView System Administrator training (remote) 4 1 $ 2,063
CityView Mobile training (onsite) 10 0.5 $ 1,031
CityView Portal training (remote) 10 0.5 $ 1,031
Bluebeam electronic markup training (remote) 10 0.5 $ 1,031
Total training services 16 $ 28,421
Travel & expenses (for onsite services) Person-Trips Person-days
onsite Cost
Travel budget for onsite services (billed on a cost recovery
basis) 4 18.5 $ 16,950
Mandatory Annual Software
Maintenance (subject to
annual increase)
Deliverables Cost
Annual Software Maintenance
(year 1)
Provides:
• All major and minor software upgrades
• Unlimited technical support;
• Unlimited access to the CityView FTP site
• Unlimited access to the CityView Connect
• Support for for integration for batch
export to Incode financials, Incode
Business License, Incode Tax, Accela
GoEnforce, Esri GIS integration, and
Bluebeam electronic markup solution.
$32,230
Bluebeam Revu Annual Software
Maintenance (year 1) First line of support for Bluebeam Revu $1,490
Bluebeam Studio Prime
Subscription (year 1)
First line of support for Bluebeam Studio Prime
Level 1 $2,340
Year 1 total $36,060
Annual maintenance amounts for future years
Year 2 Year 3 Year 4 Year 5
$37,502 $39,002 $40,562 $42,184
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 10
2.3 CityView’s completed – cost proposal form (hosted software subscription)
Please find on the following page CityView’s completed cost proposal form for a CityView hosted
software subscription solution.
7| P a g e
R F P 1 8 - C D 0 2 - A d d e n d u m # 1
SECTION 5: COST PROPOSAL – CityView hosted software subscription solution
MUST BE RETURNED WITH PROPOSAL
One (1) original and two (2) copies shall be submitted in a separate sealed envelope before the
required deadline. The offeror’s cost proposal shall be signed by an authorized agent of the
company. There is no maximum page limit to section 5.
The undersigned bidder, having familiarized themselves with the work required by the RFP, the bid
documents, the site where the work is to be performed, all laws, regulations, and other factors
affecting performance of the work, and having satisfied itself/himself/herself of the expense and
difficulties attending performance of the work; hereby proposes and agrees, if this bid for the
above named project is accepted to enter into a contract to perform all work necessary to the
successful completion of the contract; and to supply all required submittals as indicated or
specified in the RFP and the bid documents to be performed or furnished by bidder for the total
contract price of:
Item 1. Price for all software components,
implementation and training costs. $180,765*
*Implementation and training costs only.
Item 2. Total Maintenance Fees for five years $509,707**
(Price shown should be annual maintenance cost x 5)
**Subscription fees and maintenance fees
Total Price (Sum Item 1 and Item 2) $ 690,472
*Note travel costs are not included – estimated at $16,950 – billed on cost recovery basis, and
Bluebeam pricing is valid for 30 days
Print Total Price in Words Six hundred ninety thousand, four hundred and seventy
two dollars
Print/Type Company Name Here: CityView, an unincorporated div of N. Harris
Computer Corporation
Authorized Signature Date 3/22/2018
Print/Type Name Sean Higgins, Executive Vice President – CityView
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 11
2.4 CityView - summary of investment fees (hosted software subsription)
The following table provides our price proposal for a CityView hosted software subscription
solution comprising software and licensing, implementation, comprehensive training, and support
& maintenance costs.
The following represents a summary of the prices for the implementation of CityView Property
Information, Permits and Inspections, Planning, and Cashiering. CityView extensions include
CityView Mobile (for Permit Inspections), CityView Mobile (for Planning Inspections), CityView
Portal, CityView Electronic Plans Review, CityView MS Outlook Add-In, CityView MS Word Add-In,
CityView GIS Integration (assumes ArcGIS Server or ArcGIS Online subscription is available), and
CityView EDMS extension. Below is a more detailed breakdown. This fee is based on our
understanding of the City’s requirements from the RFP and related addenda.
Cost summary (including add-ons & extensions)
Bluebeam Revu license costs $ 5,988
Implementation services $ 123,916
Data conversion (estimate) $ 22,440
Training $ 28,421
Total $180,765
Annual fees
Annual subscription fee (year1) (including Bluebeam Studio Prime) $ 86,808
Annual Software Maintenance year 1 (Bluebeam Revu,
maintenance on custom interfaces and customizations) $ 7,298
Total fee $94,106
Total Cost (year 1) $ 274,871
Travel & expenses (billed on a cost recovery basis) $ 16,950
*Subscription fees are based on initial 5 year term agreement and subject to annual revision.
Annual fees for years 2-5 are as follows:
Year 2 Year 3 Year 4 Year 5 Total for 5 years
$97,870 $101,785 $105,856 $110,090 $509,707
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 12
Detailed costs
The following details the elements of our proposal for CityView software and services following our
Select delivery model including:
· A subscription license for CityView Property Information, CityView Permits and
Inspections, CityView Planning, CityView Electronic Plans Review, and CityView
Cashiering.
· A subscription license for CityView Mobile for Permits & Inspections and Planning (up
to 8 named users (browser-based, device-agnostic application for handheld devices such
as iPads, iPhones, Windows mobile phones, androids, playbooks etc.) for in-field building
inspections resulting.
· A subscription license for CityView Portal (for Property Information, Permits &
Inspections and Planning) for online, 24/7 convenient access to service deployed to the
Web, including registration, property and permit lookup, status checks, inspection requests,
permit application, fee payment (requires a 3rd party payment processor such as Paymentus
or Invoice Cloud), meeting requests and more.A subscription license for access for up to
twenty (20) named users to CityView. Additional named users can be added for $1,752
annually.
· Ten (10) named Bluebeam eXtreme Revu licenses for pdf markup and an annual
subscription to Bluebeam Studio Prime Level 1 (up to 100 users). Note: Bluebeam, third
party software, license price is valid for 30 days. Bluebeam annual maintenance fees are
payable on execution of contract or order.
· A subscription license for additional CityView extensions included are CityView GIS,
comprising ArcGIS Server or ArcGIS Online-based integration with your GIS, CityView MS
Outlook Add-in, CityView MS Word Add-in, and CityView EDMS extension.
· An implementation based on our CityView Select delivery model as described earlier in this
proposal which includes
o 2 days onsite data collection in addition to remote data collection
o Configuration changes to the out of the box workflows and the configuration of 1
distinct workflow for Permits & Inspections, and 1 distinct workflow for Planning.
o Configuration of 20 letter templates
o Data conversion estimates to be confirmed upon review of the data
o Integration/interface estimates for support for batch export to Incode financials,
integration with Incode Business License, Incode Tax, and Accela GoEnforce. (should
any 3rd party’s require additional licensing or services for the integration, those costs
would be the responsibility of the City.)
· A training program that ensures your end-users are fully trained to maximize adoption and
value from the software, your advanced users are equipped to contribute meaningfully to its
evolution after go-live as changing requirements demand and your system administrators are
empowered to support and manage the system.
· Ongoing support and maintenance, providing unlimited technical support, software
upgrades and updates for all licensed software and much more, including the Harris Software
for Life Program (if RFP is not issued).
Our proposal includes the following assumptions:
· Data conversion assumes a single source of data. This estimate will be confirmed upon
review of the data.
· Property integration for parcel, address and owner data assuming a single source of data
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 13
· No custom reports are included. CityView provides out of the box reports for each module,
as well as a user friendly reporting tool, and the ability to link SSRS reports to the users
catalogue that allows City staff to develop any necessary reports needed
· Configuration of out of the box workflows to meet the City’s needs, and no new unique
workflows (above the 2 previously mentioned) will be configured unless agreed to through
a formal change order
Notes: Please note we do not provide hardware; no proprietary hardware is required for the
operation and use of CityView.
*Bluebeam software pricing is valid for 30 days from proposal date. Bluebeam annual
maintenance fees payable on execution of contract or order.
Software licensing & annual subscription fees: Quantity
Annual
subscription
fees
Application software - CityView solutions
accessed by subscribers:
CityView Property Information (required) 1 Included
CityView Permits & Inspections 1 Included
CityView Planning 1 Included
CityView Cashiering 1 Included
User licensing & subscriptions:
Named users read/write 20 $ 35,040
Named users CityView Mobile 8 $ 6,624
Bluebeam Revu (eXtreme) 10 $ 5,988
Bluebeam Studio Prime (subscription)
Prime level 1
(up to 100
users)
$ 2,340
Software add ons:
CityView Esri ArcGIS Mapping extension (unlimited users) 1 $ 4,200
CityView Portal (licensed for 2 business processes only i.e.
building permits and planning permits) 1 $ 9,456
CityView Electronic Plans Review 1 $ 16,800
CityView supported EDMS extension 1 $ 4,116
CityView MS Outlook Add-in 1 $ 4,116
CityView MS Word Add-in 1 $ 4,116
CityView Configuration Console 1 Included
Total: with itemized add-ons $ 92,796
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 14
Implementation services: Cost
Project management
Ongoing project facilitation, billing, status reports, issues
resolution, escalation, resource allocation, scheduling, budget
management, change orders etc.
$ 18,150
Infrastructure review
(remote service) Remote review of hardware and software infrastructure $ 660
Data collection &
workbook sessions
(remote), interface
definition (onsite)
Remote reviews of CityView Select, provision of CityView Select
data collection workbook, collection of business data required to
tweak & refine CityView Select preconfiguration. Includes 2
person day on-site plus appropriate offsite time for definition of
customizations and custom workflows.
$ 11,880
Installation (remote) &
environment
management
Production and test environments set up and tested, includes up
to 3 installs during the project $ 3,960
Data mapping
Data Mapping for historic data conversion and property interface.
Mapping of assess & address views to corporate property data
source. Assumes one data source. Data mapping for historic data
conversion. Data requirements for creation of interfaces.
$ 7,920
Configuration from
workbook completion
- Lookups, fees, custom data fields, security org. roles, workflow
metadata, business rules for all modules licensed.
$ 28,793
- Configuration of up to 20 tailor-configured letters (assumption is
customer creates the balance of letters required with knowledge
from advanced configuration training).
- Metadata for scheduled processes
- Configuration of 1 distinct workflow for Building & Inspections
permits, and 1 distinct workflow for Planning
Integrations (estimate)
CityView customizations and/or integrations with 3rd party
applications (incudes project management and quality assurance,
as well as documentation on customizations, referencing where
they fit into the product) Currently this includes a batch export to
Tyler Incode, integration with Tyler Incode for tax and business
licensing and integration with Accela GoEnforce
$ 41,250
Data conversion
(estimate) Initial data conversion. $ 13,200
Reviews for validation
& refinements
(remote); acceptance
testing
In-scope refinements to configuration, business rules etc.
Conducted through a series of remote environment reviews,
focusing on configuration and workflow, data conversion,
customizations and interfaces (where applicable). Latter review/s
client-led.
$ 19,223
Final data
update/install (remote)
& go-live
Final data update/conversion to get current data into client
database for go-live. Must be the same scripts used in initial data
conversion. Data must be verified by both CityView and customer
before go-live. Sign-off required.
$ 1,320
Total implementation services $ 146,356
2. Cost proposal form
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 15
Training: Max. students/
session Days Cost
CityView end user training (onsite) 10 6 $ 9,240
Go-live facilitation & assistance (onsite) - 3 $ 5,981
Configuration & maintenance training (onsite) 6 3 $ 5,981
CityView Reporter training (onsite) 4 1 $ 2,063
CityView System Administrator training (remote) 4 1 $ 2,063
CityView Mobile training (onsite) 10 0.5 $ 1,031
CityView Portal training (remote) 10 0.5 $ 1,031
Bluebeam electronic markup training (remote) 10 0.5 $ 1,031
Total training services 16 $ 28,421
Travel & expenses (for onsite services) Person-Trips Person-days
onsite Cost
Travel budget for onsite services (billed on a cost recovery
basis) 4 18.5 $ 16,950
Mandatory Annual Software
Maintenance (subject to
annual increase)
Deliverables Cost
Annual Software Maintenance
(year 1)
Provides:
• All major and minor software upgrades
• Unlimited technical support;
• Unlimited access to the CityView FTP site
• Unlimited access to the CityView Connect
• Support for for integration for batch
export to Incode financials, Incode
Business License, Incode Tax, Accela
GoEnforce, Esri GIS integration, and
Bluebeam electronic markup solution.
$7,298
Annual Subscription including
Bluebeam Studio Prime – Level 1
(year 1)
Annual access to CityView $86,808
Total Annual Fees (year 1) $94,106
3. Standard travel policy
Electronic Plan Review, Permitting & Inspections Software – RFP No. 18-CD02 March 27, 2018 16
3. Standard travel policy
Travel and expenses are billed on a cost recovery basis and billed as incurred. The price proposal
presents an estimate of these costs based on our experience and reasonable costs of economy
flights, rental car, hotel, other direct expenses, a per diem meal (no receipts provided) rate of
$55/day week days and $110/day for weekend days and a travel time rate of $75/h and mileage
charges consistent with the Internal Revenue Service published guidelines.