The URL can be used to link to this page

Home My WebLink AboutePlan Solutions - The City of Milton RFP-18-CD02r1-SignedCITY OF MILTON REQUEST FOR PROPOSALS (THIS IS NOT AN ORDER) RFP Number: 18-CD02 RFP Title: Electronic Plan Review, Permitting & Inspections Software Due Date and Time: March 20, 2018 by 2:00 pm Local Time: EST Number of Pages: 53 ISSUING DEPARTMENT INFORMATION Issue Date: March 1, 2018 City of Milton Community Development 2006 Heritage Walk Milton, Ga. 30004 Phone: 678-242-2500 Fax: 678-242-2499 Website: www.cityofmiltonga.us INSTRUCTIONS TO OFFERORS Return Proposal to: City of Milton Attn: Honor Motes, Purchasing Office 2006 Heritage Walk Milton, Ga. 30004 Mark Face of Envelope/Package: RFP Number: 18-CD02 Name of Company or Firm Special Instructions: Deadline for Written Questions March 9, 2018 Email questions to Honor Motes at honor.motes@cityofmiltonga.us IMPORTANT: SEE STANDARD TERMS AND CONDITIONS OFFERORS MUST COMPLETE THE FOLLOWING Offeror Name/Address: Authorized Offeror Signatory: (Please print name and sign in ink) Offeror Phone Number: Offeror FAX Number: Offeror Federal I.D. Number: Offeror E-mail Address: OFFERORS MUST RETURN THIS COVER SHEET WITH RFP RESPONSE e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, GA 30041 678-898-0610 470-297-4245 27-0325608 winston@eplansolution.com Winston Morris 4 | RFP 18-CD02 CITY OF MILTON DISCLOSURE FORM MUST BE RETURNED WITH PROPOSALS This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your RFP package when it is submitted. Name of Offeror ___________________________________________________________ Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) _____________________________________________________________________________ List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description ________________ ___________________________________________ ________________ ___________________________________________ ________________ ___________________________________________ Please list any family member that is currently (or has been employed within the last 12 months) by the City of Milton and your relation: ________________ ___________________________________________ _________________ ___________________________________________ None None 5 | RFP 18-CD02 RFP# 18-CD02 PROPOSAL LETTER (Bidder to sign and return with proposal) We propose to furnish and deliver any and all of the deliverables and services named in the Request for Proposal (RFP) – Electronic Plan Review, Permitting & Inspections Software It is understood and agreed that we have read the City’s specifications shown or referenced in the RFP and that this proposal is made in accordance with the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included meet or exceed any and all such City specifications. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City reserves the right to reject any or all proposals, waive technicalities, and informalities, and to make an award in the best interest of the city. PROPOSAL SIGNATURE AND CERTIFICATION I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign for my company. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq. have not been violated and will not be violated in any respect. Authorized Signature______________________________Date_______________________ Print/Type Name_______________________________________________________________ Print/Type Company Name Here_______________________________________________ Winston S. Morris e Plan Solutions, Inc. 03/26/2018 6 I RFP l 8 -CD02 MUST BE RETURNED WITH PROPOSALS CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verities its compliance with O.C.G.A. § 13 - 10-91, stating affirmatively that the individual, firm , or corporation which is engaged in the physical performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furt hermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91 (b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: 402993 e Verify Number 03/22/2011 Date of Authorization e Plan Solutions, Inc. Name of Contractor Electronic Plan Review, Permitting & Ins pections Software Name of Proj ect City of Milton Name of Public Employer I hereby declare under penalty of perjury that the is true and correct. µJf_ Executed on __ ir0<'Jlli:l(city'), C.k (state). Signature o f Authorized O ffi cer or Agent Af JJSl>Af 0 ljoU-::£-!J Printed Name and Title of Authorized Officer [NOT ARY SEAL] My Commission Expires: RICHARD PEREZ NOTARY PUBLIC Forsyth County State of Georgia My Comm . Expfntt Deo. 06, 2020 The City of Milton Solicitation for Proposal Electronic Plan Review, Permitting and Inspection Software RFP-18-CD02 CITY OF MILTON Community Development 2006 Heritage Walk Milton, Georgia, 30004 678-242-2500 e Plan Solutions, Inc. 2490 Copper Mill Trail, Cumming, GA 30041 678-898-0610 Presented by e Plan Solutions Inc. June 1, 2016 The information contained in this document is confidential between the City of Milton, e Plan Solutions, Inc. This document must not be disclosed to any third party without prior notification and consent from e Plan Solutions, Inc. Copyright © 2018, e Plan Solutions, Inc. All rights reserved. Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 2 City of Milton Attn: Honer Motes, Purchasing Officer 2006 Heritage Walk Milton, GA 30004 Dear Mr. Motes: We personally wanted to thank you for the opportunity to prepare this RFP response for your review. We aimed to clearly articulate our response throughout each of the sections defined in the RFP. Our goal is to distinctly speak to the objectives, software scope and technical requirements the City of Milton is looking for in a Plan Review, Permitting and Inspections Online Software. We believe this submission portrays the innovative technology and approach e Plan Solutions has to offer the City of Milton’s employees and constituents. If additional questions arise, please do not hesitate to contact us. Sincerely, Winston Morris, P.E. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 678-898-0610 winston@eplansolution.com Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 3 Table of Contents Company History 1 Project Team 2 Experience and References 3 Project Understanding and Proposed Solution 3 Additional Software Features 10 Implementation Schedule 11 Appendix A Price Proposal 12 Acknowledgement Receipt of Addedum #1 Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 1 Company History and Experience / Project Team e Plan Solutions e Plan Solutions has created a cloud SAAS solution for on-line plan submittal, review, permitting and inspections by government entities. The application includes project pages detailing the documents associated with the project, a communication link for the project to improve collaboration between designers and reviewers, reporting capabilities for project reports, checklists, and versioning for document management. The documents reviewed can be of any file type; however, ePs recommends the Adobe PDF. Redlines can be performed using Bluebeam Revu, Adobe Reader X or later, or Adobe Pro most versions. ePs was founded in 2009 with the purpose of providing digital plan review services to government permitting agencies. Teaming with Douglas County, Georgia, ePs released version 1.0 of e Plan Review and began receiving digital design documents to be reviewed by the Douglas County’s staff. The City of Milton will also benefit from the experience and knowledge that the ePs team has gained working with multiple jurisdiction and thousands of applicants throughout Metro Atlanta. Since our inception, we have striven to provide a standardized process for digital submissions for applicants to make the process efficient and simple for all users. ePs is company that has a vision, knows our direction and adapts quickly to technology advances. We truly believe in the end-user experience. Before building our applications, we consulted the needs of local government from inspectors and permit administrators to department heads. We wanted to create a solution that truly fulfilled the needs of local government leaders. This development doesn’t stop upon the sale, as we incorporate additional functionality based upon the request of our user base to truly tailor a solution for our customers. We see each engagement as a partnership with government staff and the public users of ePs and considers ourselves as plan review, permit and inspection facilitators more than software providers. We are confident that this approach will ensure success at the City of Milton to increase your operational efficiency and ensure your position as leaders in government thought and action. Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 2 Project Team Winston Morris Winston spent 12 years performing civil engineering services for the design of construction of projects throughout Metro Atlanta prior to founding ePs. Over the last 9 years, he has successfully implemented the ePs digital plan review solution in multiple jurisdictions in Metro Atlanta and the country. Brad Lee As CTO and the LSE, Brad has been tasked with the management and development of the ePs application. Using his history with large scale database administration and web based services, Brad has used his vision of scale to make ePs easily implemented across large jurisdictions Team Member Resumes Winston Morris P.E. (GA # PE029267) e Plan Solutions, Inc. (May 2009 – Present) President Winston has served as the President of ePs since their beginning in 2009. Since then, Winston has led the team from concept to the production versions of ePs. During the early years, Winston spent a great deal of time discussing the ideas with the jurisdiction in the Atlanta metro area to create an application that would serve them best. Repro Products (November 2008 - February 2009) Business Development Manager – Solutions Specialist Paulson Mitchell Inc. (August 2006 – November 2008) Senior Project Engineer LandPro Design LLC (July 2001 – August 2006) Engineering Manager Mayes, Sudderth and Etheredge (August 1998 – July 2001) Project Manager Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 3 Steven B. Lee (Brad) e Plan Solutions, Inc. (May 2009 – Present) CTO & Lead Software Engineer As CTO and the LSE, Brad has been tasked with the management and development of the ePs application. Using his history with large scale database administration and web based services, Brad has used his vision of scale to make ePs easily implemented across large jurisdictions. Georgia Tech Research Institute (December 2005 – May 2009) Research Scientist Digicon Corporation (August 2004 – December 2005) Lead Developer Experience and References ePs has implemented the ePs solution in multiple jurisdictions located in Metro Atlanta. Similar sized jurisdictions would include the City of Alpharetta, the City of Holly Springs, the City of Norcross and the City of Cumming. References City of Norcross Tracy Rye – Community Development Director 678-421-2067 City of Alpharetta James Brooker - Building Official 678-297-6084 City of Holly Springs Nancy Moon – Community Development Director 770-345-5536 Project Understanding and Proposed Solution Training and Support Training for the ePs digital plan review portal consists of large group training for familiarizing the end user with the functionality contained within the application. Individual on-site training during the implementation validation phase along with on-site small group training after the launch of the site. Additional training and support thru the life of the agreement is thru internet (Go To Meeting), telephonic and email correspondence. There is no limit to the amount of support provided by ePs to either the jurisdiction or the applicant community. Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 4 As new versions of the ePs digital plan review portal are released, ePs will provide on-site training as necessary to demonstrate the new functionality of the application. ePs support of the applicant community alleviates the necessity of having a jurisdictional contact as all support requests are forwarded to ePs. Support hours are stated as 8:00 a.m. to 8:00 p.m. EST. General System Requirements e Plan Solution as a cloud based SaaS (Software as a Service) allows for unlimited users and projects. With constant monitoring of the hosted solution, ePs can assign additional resources to the dedicated servers for the City of Milton allowing the service to scale with the City at no additional cost. Integration with ESRI, Tyler and Laserfiche will be based upon integration requirements developed by the City and ePs. It is expected that the current integration with Government Window will allow us to process payments and deliver financial information meeting the existing requirements of the City of Milton. ePs recommends the use of dual monitors with the primary monitor having a minimum size of 24 inches and a pixel density of 3840 x 2160 using the current Microsoft Windows operating system. For plan review software recommendations see Note 1 below the Software Requirements table. The digital review of plans can be done with Adobe DC (formally Reader), Adobe Pro, Blue Beam Revu or Blue Beam Extreme. Many times, the current software allocated to users within a jurisdiction is sufficient to perform the review. ePs has also developed custom pdf tools to allow government users to perform their plan review task efficiently. The ePs software is based on open-source Java software technology, and utilizes Hibernate (http://hibernate.org) to abstract the underlying database architecture; this allows the system to utilize many different database products. The current production ePs Software implementation is based on MySQL 5.1, but has been tested in a variety of other database environments including Oracle 11g and Postgres 9.4. Thru multiple ReST endpoints for project creation, payment management, file uploading etc. ePs can easily allow data importing/exporting or control actions within the system such as triggering notification or transitioning workflows. The ePs system contains many dedicated REST-based web services for allowing data to be imported or exported. Any municipality or end user information is available from these web services Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 5 ePs will refund the applicants fees if they are unable for access their project for 24 hours after written notification. Software Requirements Software Requirements Yes/No or Other Additional Information 1.General a. On site or cloud-based solutions will be accepted Yes ePs is a cloud based system b. If utilizing a cloud solution, indicate where the cloud data is stored and provide information on how the center is secure as well as the data Yes See Hosted Data Security below c. System built using responsive design Yes d. Provide a feature rich API enabling up to Bi- directional integration between permitting systems and plan review software and other required city systems Yes Documentation and support services for use with the API is included at no additional cost e. Migration capabilities from the City’s current Permitting System, Meritage and Impact Fee Calculation Program. Shortlisted vendors will be given the opportunity to evaluate the databases to provide a cost to migrate the data. Yes f. Ability to accommodate twenty (20) concurrent users. Yes There is not a restriction on the number of users g. ARC GIS customizable Yes Customization of ARC GIS will be determined after requirements are set h. Fully customizable permissions for common and individual users, including dashboards, workflows, etc. Yes Permissions are based upon user class i. Provide dashboards with customizable Yes j. Ability to set up specific business rules Yes k. Ability to provide for parallel workflows to other departments simultaneously Yes Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 6 l. Ability to provide for workflow check off sheets for customers and users with required field Yes m. Ability to provide for user password reset function based on security questions Yes n. Ability to bring the department to a paperless capability Yes o. Provide information if there are any operating system version compatibility issues Other The user interface is designed in HTML5 to ensure a true responsive environment for any device (desktop, mobile, or tablet). We are browser independent, support both Windows and Mac operating systems p. Provide information if there are any issues operating on any mobile devices (Android, Apple etc.) Proposed system shall operate on IOS and Android platforms. Other See above q. Ability to phase software and processes into production over a time period defined by the City Yes Bluebeam Revu Plan Review Tools see licensing recommendation in Appendix A. Price Proposal 2. Application Submission & Payment a. Electronic application, plan, and supporting document submission Yes b. Ability to have the upload portal integrate with the City’s website Yes c. Ability to require a valid email address for setting up user requested login Yes d. Ability for users/customers to reset own password Yes e. Automated verification of application pre- requisites, such as: i. Address Verification ii. Code enforcement issues are associated with address. For code enforcement issues the City uses Accela, GoEnforce iii. Current property tax payment. For tax payments the City uses Tyler Incode version 10. iv. Valid business license. For Business licenses the City uses Tyler Incode version 9. No f. Provide easy collaboration between permit technicians and applicant (ie. email Yes Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 7 notifications, automatic comment issuance, etc.) g. Provide ability for application review prior to payment. System shall provide for multiple types of fee calculations. Yes h. Accept electronic payments Yes ePs is currently integrated with Government Window for payment processing 3. Plan Review Yes a. Provide concurrent document review Yes Documents may be reviewed by an unlimited number of Users, however redlining of document is access controlled to one user at a time. c. Capability to review vector PDF files Yes See note 1 below d. Ability to batch convert unlimited windows files, CAD or other drawings to PDF Yes See note 1 below e. Ability to produce non-editable documents Yes See note 1 below f. Overlay multiple versions of plans for comparison purposes Yes See note 1 below g. Ability to edit pdf content, add, delete or rotate pages. Yes See note 1 below h. Provide for multiple zoom functions Yes See note 1 below i. Calibrate to various scales Yes See note 1 below j. Ability to provide accurate measurements within the application Yes See note 1 below k. Ability to calculate square footages for any shape or size of area Yes See note 1 below l. Ability to save common information (stamps etc.) for use by all users as well as capability to save individual information per user Yes See note 1 below m. Ability to digitally/ electronically mark up or redline the plans Yes See note 1 below n. Ability to post information to individual or multiple plan sheets Yes See note 1 below o. Insert digital/electronic comment on the plans Yes See note 1 below p. Utilize a pre-built comment library and modify this library No See note 1 below q. Enable collaboration with other reviewers as well as customers Yes See note 1 below r. Ability to provide real time updating Yes All events are real-time in ePs Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 8 s.Provide ability to version control documents Yes ePs not only tracks the version but all actions performed on a file, with prior version and submittals available to users t.Ability to export scanned pdf documents to editable office documents if needed as well as produce non-editable documents Yes See note 1 below u.Ability to provide electronic approval stamps, individually and in a batch. Yes See note 1 below v.Ability to provide a code comparison Yes w.Ability to consolidate the mark ups or redlines Yes See note 1 below x.Customizable notifications via email, text or other means Yes ePs provides notification by RSS, Email, and Text y.Electronic release of approved documents Yes ePs data is stored with 1 and 1 hosting located at the Wayne, Pennsylvania data center 4.Permitting & Inspections a.Projects searchable by address, PIN, or permit number Yes b.Ability to provide workflows for all of Milton’s permit types and inspections Yes c.Easy to build process rules for permit types Yes Thru the use of the ePs event server rules can be built for any event based upon any information assigned the user or project d.File name convention that preserves City of Milton’s current permit number format Yes e.Ability to relate city assigned numbers for preliminary plans, LDP plans, building plans, grading plans, and plats to each other from an address or PIN number Yes Associated projects can be related by matching any type of project data f.Migration capabilities from the City’s current permitting system Meritage Yes g.Ability for applicants to assess status of permit through City web page Yes h.Easy access of plans through inspection process until a CO is issued Yes i.Ability to place a hold on a Property and all associated permits and activities (ie. c/o’s, permits, bond releases, etc.) Yes Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 9 j.Ability to track various types of construction bonds. Yes k.Ability to track citizen issues and complaints. Other The ePs public portal is in development with an expected release of November 2018 5.Reporting a.Provide an overview of the system’s reporting capabilities. Yes Thru the ePs support services, ePs will develop and release all required reporting based upon the City of Milton requirements. There is no need for city staff to be required to learn a new reporting application. Note 1. Adobe Pro and Adobe DC with the ePs pdf tools can perform most task associated with digital plan review. It is recommended that a user requirement and matrix be developed so the City of Milton may minimize the purchase of the required software for plan review. Data Hosting Security ePs currently uses 1 and 1 web hosting for the production environment with a web services back up to Google data centers. The current production servers our located in the Wayne Pa. data center. Below is a brief highlight of the 1 and 1 security environment. Data Security •The data is processed in parallel in two separate data centers in the US. •Via multiple redundant connections to major Internet hubs, 1&1 has tested at nearly 100% availability on test portals: e.g. verifyup.com •Over 360 Gbit / s external connectivity ensures the fastest access times to your applications •Complex security measures ensure data security according to US standards Active Protection Actively check for vulnerabilities in the code. On a monthly basis, up to 25 sub-pages on your site are scanned, including website applications, SQL injection scans and cross-site scripting (XSS) scans. (Content Delivery Network powered by CloudFlare) provides maximum performance for your website, with PoPs distributed over 62 locations worldwide on different backbones. Through this infrastructure, the static data from websites is stored on local networks (caching), so that content requests can be served extremely quickly. Intelligent protection mechanisms also protect websites from spam attacks, SQL injections and DDoS attacks, as well as from excessive and unwanted crawling by bots. 1&1 CDN is Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 10 also available as 1&1 CDN Plus with many extras such as automatic optimization for mobile browsers (Polish™) or full SSL support (HTTPS) for secure browsing. Data Centers • Server room access is controlled to individuals with need to have access authorization • Pump rooms containing state of the art fire detection and prevention systems with FE-25 gas- type extinguishing systems and a double interlock pre-action sprinkler system • Uninterruptable power supply • Three redundant chiller plants • Generators with automatic transfer switches • The safest and most modern in the US - verified with ISO-27001:2013 certification from TUV Nord. Additional Software Features Feature User Description Event Server Admin The event server logs all events during the workflow. Each event can then be scripted to autocomplete other events. Project Requirements Government Sets the initial requirements for a project. Combined with the event server allows auto- checks. Communication Portal All Allows users to centralize the location of normal text driven communication. Dynamic Fees Government Applicant Allows real-time addition and updating of fees. Combined with the event server, events can trigger new fees to be paid. Permissions Applicant Allows the applicant to invite other users to a project. These can be single users or defined by email domain. File Tags Applicant Government Requires the assignment of a tag that describes the information contained within a file File Name Requirements Applicant Government Requires that files uploaded be named according to a predetermined text string. This is assigned per permit type. 3rd Party Inspections Applicant Government ePs allows inspections to be requested and performed by a 3rd party PDF Tools Electronic Plan Review, Permitting & Inspection Software RFP-18-CD02 This page is proprietary information and is deemed confidential by e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 http://eplansolution.com 11 Batch Stamp Government Assign stamp to each page of a pdf file Addressing Government Auto increment text box with address label Redline Comment Aggregation Government Extracts redline comments from a pdf file to a pdf document. This can be formatted to match existing letter head and doucument formats Dynamic Stamps Government ePs will generate dynamic stamps that can use user information, date/time or require additional input from users. Adobe Java Scripting Government ePs has the abilitity to generate scripts based upon requirements set forth by the city for actions to be performed within the adobe platform Merge Files Applicant Allows the applicant to merge files after posting them to their project Rename Files Applicant Allows the applicant to rename files after posting to the project Implementation Schedule Our methodology for implementation approach pairs Professional Services (“PS”) project team with the Client project team. The implementation methodology is a framework of phases, tasks and milestone dates based on best practices and the PS team’s depth of experience. There are four key phases: Planning and Data Collection (Weeks 1 -4) - The planning and data collection phase sets the parameters of the system. This includes the permit types, government users, departments, administrative users, and defines the integration specifications. Development Phase (Weeks 2 – 8) - The development phase consists of ePs configuring the system to the variables as defined in the planning phase. This also is the time when ePs will work thru the integration with other systems. Testing Phase (Weeks 5-10) - The testing phases allows government users with the system to evaluate the work performed to date and to request any modifications. ePs completely supports the users and all do not need to be identified at this time. We understand that changes may occur after the Go Live date and will accommodate those changes when they occur. Go Live (Week 11) lectronic Plan Zeǀiew, Permitting Θ Inspection SoĨtware Z&P-18-C02 TŚis page is proprietarǇ inĨormation and is deemed conĨidential ďǇ e Plan Solutions, Inc. e Plan Solutions, Inc. 2490 Copper Mill Trail Cumming, Georgia 30041 Śttp͗//eplansolution.com 12 Appendiǆ A. Price Proposal * ePs has found that existing Adobe licenses may be used for the purpose of plan review so the total software cost may be reduced. YtǇ Zate CitǇ Cost ;1st zearͿ zears ;2-6Ϳ Applicant Cost lueďeam Zeǀu 2016 StandardΎ 10 219.00Ψ 2,190.00Ψ -Ψ Zeǀu 2016 Standard Maintenance 10 43.00Ψ 430.00Ψ 19,350.00Ψ -Ψ lueďeam Zeǀu ǆtremeΎ 3 417.00Ψ 1,251.00Ψ -Ψ Zeǀu 2016 ǆtreme Mainenance 3 54.00Ψ 162.00Ψ 3,240.00Ψ -Ψ Integration witŚ SZI AZC GIS, 1 15,500.00Ψ 15,500.00Ψ 52,500.00Ψ -Ψ >aserĨicŚe, and TǇler Incode -Ψ Totals 19,533.00$ 75,090.00$ New Construction -Ψ -Ψ 50.00Ψ Addtion Alteration -Ψ -Ψ 25.00Ψ KtŚer -Ψ -Ψ 25.00Ψ 0 - 1,000 S& -Ψ -Ψ 50.00Ψ 1,000 - 10,000 S& -Ψ -Ψ 125.00Ψ 10,000 - 25,000 S& -Ψ -Ψ 150.00Ψ Greater tŚan 25,000 S& -Ψ 175.00Ψ 0 - 2,000 S& -Ψ -Ψ 50.00Ψ 2,000 - 10,000 S& -Ψ -Ψ 75.00Ψ GreatŚer tŚan 10,000 S& -Ψ -Ψ 100.00Ψ -Ψ -Ψ 125.00Ψ -Ψ -Ψ 150.00Ψ -Ψ -Ψ 175.00Ψ -Ψ -Ψ 25.00Ψ &inal Plat -Ψ -Ψ 100.00Ψ -Ψ -Ψ 25.00Ψ -Ψ -Ψ 50.00Ψ -Ψ -Ψ 50.00Ψ Tree Permit ;Plan ZeǀiewͿ -Ψ -Ψ 10.00Ψ -Ψ -Ψ 25.00Ψ Permits witŚ out Plan Zeǀiew -Ψ -Ψ 5.00Ψ -Ψ -Ψ 10.00Ψ Minor >and isturďance Permit e Plan Solutions Fee Schedule for the City of Milton ePs &ee Typical Applicant Cost for Plan Review uilding Plans Zesidential Commercial New Construction Commercial Addition/Alteration >and isturďance Permit 0 - 10 Acres 10 - 25 Acres Greater tŚan 25 Acres Minor Suďdiǀsion Plat PreliminarǇ Plat As-uilt &ire Alarm, SprinŬler, or ,ood Plans Signs 7 | Page RFP18-CD02-Addendum #1 SECTION 5: COST PROPOSAL MUST BE RETURNED WITH PROPOSAL One (1) original and two (2) copies shall be submitted in a separate sealed envelope before the required deadline. The offeror’s cost proposal shall be signed by an authorized agent of the company. There is no maximum page limit to section 5. The undersigned bidder, having familiarized themselves with the work required by the RFP, the bid documents, the site where the work is to be performed, all laws, regulations, and other factors affecting performance of the work, and having satisfied itself/himself/herself of the expense and difficulties attending performance of the work; hereby proposes and agrees, if this bid for the above named project is accepted to enter into a contract to perform all work necessary to the successful completion of the contract; and to supply all required submittals as indicated or specified in the RFP and the bid documents to be performed or furnished by bidder for the total contract price of: Item 1. Price for all software components, implementation and training costs. $______________________ Item 2. Total Maintenance Fees for five years $______________________ (Price shown should be annual maintenance cost x 5) Total Price (Sum Item 1 and Item 2) $______________________ Print Total Price in Words ___________________________________________________ Print/Type Company Name Here: ______________________________________________ Authorized Signature______________________________Date_______________________ Print/Type Name_______________________________________________________________ 19,533.00 51,472.00 75,090.00 seǀentǇ Ĩiǀe tŚousand, ninetǇ dollars e Plan Solutions, Inc. 03/26/2018 Winston S. Morris 1 | Page RFP18-CD02-Addendum #1 ACKNOWLEDGEMENT RECEIPT OF ADDENDUM #1 RFP 18-CD02 Upon receipt of documents, please email, fax or mail this page to: City of Milton Attn: Honor Motes, Purchasing Office 2006 Heritage Walk Milton, GA 30004 Phone: 678-242-2500 Fax: 678-242-2499 Email: honor.motes@cityofmiltonga.us I hereby acknowledge receipt of documents pertaining to the above referenced RFP. COMPANY NAME: ___________________________________________ CONTACT PERSON: _________________________________________ ADDRESS: __________________________________________________ CITY: _________________ STATE: ____________ ZIP: _____________ PHONE: ______________________ FAX: _________________________ EMAIL ADDRESS: ___________________________________________ ____________________________________ ______________________ Signature Date ADDENDUM #1 e Plan Solutions, Inc Winston S Morris 2490 Copper Mill Trail Cumming GA 30041 678-898-0610 470-297-4245 winston@eplansolution.com 03/26/2018