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Home My WebLink Aboutidt Plans -MiltonResponse_FinalHM I ,LTO 't ESTARL IS L IED 200,, CITY OF MILTON REQUEST FOR PROPOSALS (THIS IS NOT AN ORDER) RFP Number: RFP Title: 18-CDO2 Electronic Plan Review, Permitting & Inspections Software Due Date and Time: March 20, 2018 by 2:00 pm Local Time: EST Number of Pages: 53 ISSUING DEPARTMENT INFORMATION Return Proposal to: Issue Date: March 1, 2018 Otteror Mane Number: -•=9-0988 City of Milton Phone: 678.242-2500 Community Development Fax. 678-242-2499 2006 Heritage Walk Website: www.cItyofmIItonqa.us Milton Ga. 30004 Milton, Ga. 30004 INSTRUCTIONS TO OFFERORS Return Proposal to: Mark Face of Envelope/Package: Otteror Mane Number: -•=9-0988 RFP Number: 18-CD02 City of Milton Name of Company or Firm Special Instructions: Attn: Honor Motes, Purchasing Office 2006 Heritage Walk DeadlineWritten Questions Milton, Ga. 30004 March 9, 2 Email questions to Honor Motes at honor.mOtes@citvofmiltonga.us IMPORTANT: SEE STANDARD TERMS AND CONDITIONS OFFERORS MUST COMPLETE THE FOLLOWING Offeror Name/Address: ax 13086 -gin, AZ 8573:. Authori d O ry: (Pl a print name and sign in ink) Otteror Mane Number: -•=9-0988 Offeror FAX Number: 520-319-1430 Offeror Federal I.D. Number: CWemr F -mail Addre.,, OFFERORS MUST RETURN THIS COVER SHEET WITH RFP RESPONSE 4 | RFP 18-CD02 CITY OF MILTON DISCLOSURE FORM MUST BE RETURNED WITH PROPOSALS This form is for disclosure of campaign contributions and family member relations with City of Milton officials/employees. Please complete this form and return as part of your RFP package when it is submitted. Name of Offeror ___________________________________________________________ Name and the official position of the Milton Official to whom the campaign contribution was made (Please use a separate form for each official to whom a contribution has been made in the past two (2) years.) _____________________________________________________________________________ List the dollar amount/value and description of each campaign contribution made over the past two (2) years by the Applicant/Opponent to the named Milton Official. Amount/Value Description ________________ ___________________________________________ ________________ ___________________________________________ ________________ ___________________________________________ Please list any family member that is currently (or has been employed within the last 12 months) by the City of Milton and your relation: ________________ ___________________________________________ _________________ ___________________________________________ 5 1 RFP 18-CD02 HOMEOFGEORGIA' 1V' LTON'k rsTAB1.15H ED 1656 RFP# 18-CD02 PROPOSAL LETTER (Bidder to sign and return with proposal) We propose to furnish and deliver any and all of the deliverables and services named in the Request for Proposal (RFP) - Electronic Plan Review, Permitting & Inspections Software It is understood and agreed that we have read the City's specifications shown or referenced in the RFP and that this proposal is made in accordance with the Provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included meet or exceed any and all such City specifications. We further agree, if awarded a contract, to deliver goods and services which meet or exceed the specifications. The City reserves the right to reject any or all proposals, waive technicalities, and informalities, and to make an award in the best interest of the city. PROPOSAL SIGNATURE AND CERTIFICATION I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of the proposal and certify that I am authorized to sign for my company. I further certify that the provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq. have not been violated and will not be violated in any respect. Authorized Signature Date-3ZZaJ4& Print/Type Name fare Coeman Print/Type Company Name Here idtPlans LLC 6 1 RFP 18-CD02 MUST BE RETURNED WITH PROPOSALS CONTRACTOR AFFIDAVIT AND AGREEMENT STATE OF GEORGIA CITY OF MILTON By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13- 10-91, stafing affirmatively that the individual, firm, or corporation which is engaged in the physical Performance of services on behalf of the City of Milton has registered with, is authorized to use and uses the federal work authorization program commonly known as E -Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A.§ 13-10-91 Jbj. Contractor hereby attests that its federal work authorization user identification number and date Of authorization are as follows: 1217926 eVerify Number 3/20/18 Date of Authonzation IDT PLANS LLC Name of Contractor Fle iron' Plan Review,Permitting g oftware Name of Project Cit of Milton Name of Public Employer I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on a , 3Q 201$ inZyycityJ, of AWhorized—Z51fi cer or Agent Printed Name and Title of Authorized Officer or Agent SUBSCRIBED AND SWORN BEFORE ME ON THIS THE`DAY OF /LZfRcif ,201e. NOTARY PUBLIC [NOTARY SEAL] TfATErOF APVIBL0ICN A Pime County KEITH R SHUCK M CammnebnE s Nmbr2f, 2818 My Commission Expires: idtPlans March 27, 2018 Honor Motes 2006 Heritage Walk Milton, GA 30004 678-242-2507 honor.mcnes(RcitYofmiltonga Dear Ms. Motes: It is with great pleasure that I present this offer to the City of Milton. idt%arts LLC PO. Box 13086 Tucson, A 85732 (520)319-09M idmlan. cam Established in 1997 specifically to develop technologies designed to facilitate the distribution and collaboration of documents via the internet, integrated digital technologies was the first to bring online electronic plan review to municipalities. Since 2000, our core focus has been on electronic plan review. Our industry leading experience in this field brings with it a deep understanding of best practices, tempered with the knowledge and experience of successful implementations from coast to coast. Today we serve over 65,000 individual users across 60 jurisdictions, located throughout 13 states. Remarkably, over 80% of clients come to idtPlans through referrals. Combine that with the fact that in over 17 years dedicated to electronic plan review we have not had a single client migrate to another system and you begin to see why idtPlans has the highest customer satisfaction and retention ratio of any solution. idtPlans is not your one -size - fit -all software vendor. We understand that each client has unique needs and attribute our success to working directly with our clients to implement simple, yet elegant real-world solutions to complex problems. I look forward to the opportunity to demonstrate why idtPlans is the absolute best in class of technology, user experience, support, and ease of use. I would also encourage your team to contact any of our many clients who would be eager to share their experience and discuss why idtPlans is truly the best in the world at what we do. Sincerely, //✓//////7�/�///�f � • ICS `-7 lace lemon, CEO idtPlans, LLC >ace.coleman(@Idt City of Mllton, Georgia - RFP Response IdtPlans Page 15 City of Milton, Georgia – RFP Response idtPlans P a g e | 7 Company History Integrated Digital Technologies specializes in electronic plan review software for government agencies and 3rd party engineering firms. We created the world’s first electronic plan review system for municipalities over 17 years ago and have been evolving and improving ever since. We built our system from the ground up with a focus on developing elegant solutions to complex problems. Our intuitive approach to software empowers users to work more effectively and automate many routine tasks. Today, idtPlans Review is used more than ever spanning more than 60 jurisdictions across 13 states. When it comes to experience, guidance, and recommendations for best practices, idtPlans is the clear choice. Project Team idtPlans believes that in order to transition an organization to an electronic review process in a timely and successful manner, it is ideal to have a dedicated team in place who will act as liaisons for the duration of the project. As such, we do not typically use sub-consultants for standard implementation projects. Jace Coleman, CEO and Integration Manager Jace is a founding member of idtPlans and began his tenure with the company as the Chief Technical Officer; a role he occupied for more than sixteen years. As CEO, he brings his technical knowledge to the forefront and understands the system capabilities inside and out. In addition to overseeing the overall product roadmap, Jace actively works with the Implementation and Development teams as the liaison for custom integrations, ensuring successful deployments and customizations suited to our clients’ needs. Jace has an open-door policy for all clients should they have questions or concerns about their implementation and encourages users to submit new feature requests to be added to the product roadmap. Technical Background: System Design & Development Server Administration Systems Integration Team Management Customer Engagement Workflow Management Strategic Planning Katy Rucker, PMP - Implementation Manager Katy is a Project Manager, certified through the Project Management Institute, who has worked in both the public and private sectors. Before joining idtPlans, Katy worked as a Land Use Planner and has an extensive background in the plan review process. As the idtPlans Implementation Manager, Katy is responsible for the successful and timely deployment of the idtPlans platform within an organization. She is the main point of a contact during an implementation and will address deployment needs including, but not limited to: discovery, determination of scope, communications management, risk assessment, quality management, testing of deliverables, and training of team members. City of Milton, Georgia – RFP Response idtPlans P a g e | 8 Technical Background: Project Planning Scope Determination Project Management and Monitoring Quality Control and Assurance Deliverable Management Team Training Project Closure JW Jung – System Architect JW is the System Architect on the team, with extensive experience in designing and building large-scale internet systems. Prior to joining idtPlans, he worked as a Software Development Manager, Systems Architect, and Software Engineer with multiple Fortune 100 companies in the Telecommunications, Financial, and Business Intelligence sectors. Technical Background: System Architecture System Development Server Administration System Integration Experience and References Firm Experience Established in 1997 specifically to develop technologies designed to facilitate the distribution and collaboration of documents via the internet, integrated digital technologies was the first to bring online electronic plan review to municipalities. Since 2000, our core focus has been on electronic plan review and our clients have ranged from small municipalities, to departments at the state level, to private engineering firms. Of these, there are three projects of similar size and scope that are worth noting References All clients listed as reference below are primary clients of idtPlans. The solutions provided were provided by idtPlans. Please see below for specific contact information. Reference #1: City of Franklin, Tennessee Client Established: 2011 Contact: Vernon Gerth - Assistant City Administrator Community & Economic Development 109 3rd Ave South Franklin, TN 37064 615-550-6740 vernon.gerth@franklintn.gov Services: idtPlans Plan Review, INFOR’s Hansen 8.3 Integration, ESRI GIS integration, E- Commerce integration, GoToMeeting integration City of Milton, Georgia – RFP Response idtPlans P a g e | 9 Reference #2: City of Winston-Salem, North Carolina Client Established: 2015 Contact: Lee Nichols - IS Project Manager PO Box 2511 Winston-Salem, NC 27102-2511 336-747-7013 leen@cityofws.org Services: idtPlans Plan Review, Cityworks integration, ESRI GIS integration, E-Commerce integration, ADFS integration, Fire RMS integration Reference #3: Town of Cary, North Carolina Client Established: 2006 Contact: Wes Everett – Development Services Manager 316 N. Academy Street, first floor Cary, North Carolina 27513 919 380-2762 Wes.Everett@townofcary.org Services: idtPlans Plan Review, idtPlans Procurement (Bid Service), SQL Server Reporting Services Project Understanding and Proposed Solution Understanding of Objectives as Proposed The RFP seeks a digital solution to the time consuming and tedious process of reviewing paper building plans for conformance to local building and safety codes. In addition to this core purpose, the City wishes to integrate the solution with other existing and intended management applications such as: Laserfiche ESRI ArcGIS In responding, idtPlans confirms our understanding the letter and intent described within the RFP provided by the City of Milton and that our solution will conform to each and every condition without exception. idtPlans will provide the required solution as a vendor hosted application (SaaS model). This offer includes all design, configuration, implementation, hosting, training, maintenance, and support required for a successful implementation. Additionally, the offer includes an unlimited number of user accounts, as well as an unlimited number of projects and data storage for all project documents. Proposed Solution idtPlans is a fully-hosted, user-friendly electronic plan review, permitting, and mobile inspection platform designed for web-based use. Features and benefits of the system are outlined below for reference. City of Milton, Georgia – RFP Response idtPlans P a g e | 10 idtPlans Review The idtPlans Review platform can create unlimited numbers of applications and corresponding workflows, each with their own unique set of business rules. Using established client processes and best practice modeling, idtPlans Review is customized to meet an individual clients’ needs. Included within the idtPlans Review module is our optional web form builder and client submission portal. This feature allows the applicant to fill out custom application forms, upload documents, and pay fees in an easy 3 step process. The information collected though the client submission portal is used throughout the full, end-to- end range of the project life cycle. This includes but is not limited to pre-application processes and conferences, code interpretations, design review, peer review, exemption and exception requests, fee payment, application, screening for completeness, document acceptance, routing, review and re-submittal, public notice, public comment, appeal of decisions, conditions of approval (and inheritance), “time in possession” tracking, final approval tracking, and post-issuance submittals (revisions, shop drawings). Throughout this life cycle, email updates, project alerts, fee calculations and collections, automatic reviewer assignments, document archiving and versioning, comment tracking, custom document creation, and information gathering are all triggered by the intended workflow status and/or project stage as established by the client. Improved Departmental Performance: Administrators will be able to quickly view which projects are under review and check their status. Easily spot bottlenecks before they become problems. Standardization: The ability to save, reuse, and share common text comments allow departments to standardize responses and improve correspondence with the applicant. Flexible Reporting: Leverage built-in reports and customized reports to meet department needs. Easily connect to the database back end with the reporting suite of choice for ad-hoc reports. Document Generation: Designed letter templates will automatically merge the project information into an easy to read pdf document complete with a list of open issues that need to be addressed. Management Tools: More robust tools for building, address, and property information management. Collaborative Tools: Applicants can work at their own pace and have accessibility even from remote locations. Applicants can invite others to submit their portion of the documents and respond to comments that lie in their area of responsibility. Seamless Integrations: Integrations with external systems achieved by leveraging software industry- standard approaches such as REST web services and published APIs. Automation: Electronic document routing accelerates the process by avoiding lost time shuffling folders and files between staff members. Improved Customer Service/ Productivity: Workers will be empowered to quickly answer questions and make decisions based on the latest information without having to retrieve paper files or navigate through multiple disconnected systems. Increased Transparency: All stakeholders have access to real-time project status, conditions, and requirements. Eliminating confusion and unnecessary visits or phone calls. Elimination of On-Site Plan: The paperless nature of the EPR allows the department to recover previously used plan room storage space for better and higher use. Enhanced Document Security: Varying levels of security prevent unauthorized access and manipulation of data. City of Milton, Georgia – RFP Response idtPlans P a g e | 11 Improved Document Accessibility: Authorized users can quickly locate and access archived documents using a wide variety of search tools. Disaster Recovery Plan: Business essential information is backed up and recoverable in the event of a disaster. idtPlans Mobile Inspections idtPlans Mobile Inspections extends the electronic plan review started in idtPlans Review to provide expanded tracking of a project from initial inspection application to certificate of occupancy. Contractors can schedule inspections from the field 24/7 with a simple form application. Customizable checklists standardize inspections and mobile functionality allows attachment of photos to comments. Offline technology allows inspectors to work outside of wi-fi compatible areas and continue their inspections without issue. Results are uploaded when they return to the office or wi-fi capable areas. When tied in with idtPlans Review, project data and documents are available with a single click to Inspectors in the field. Additional inspections tracking options provide a tally of required inspections and progress tracking in one location. Improved Departmental Performance: Administrators will be able to quickly view which projects are under review and check their status. Easily spot bottlenecks before they become problems. Standardization: The ability to save, reuse, and share common text comments allow departments to standardize responses and improve correspondence with the applicant. Document Generation: Designed letter templates will automatically merge the project information into an easy to read pdf document complete with a list of open issues that need to be addressed. Improved Customer Service/ Productivity: Workers will be empowered to quickly answer questions and make decisions based on the latest information without having to retrieve paper files or navigate through multiple disconnected systems. Increased Transparency: All stakeholders have access to real-time project status, conditions and requirements with inspection tracking kept in tandem with the project overview page. Eliminating confusion and unnecessary visits or phone calls. Improved Document Accessibility: Authorized users can quickly locate and access archived documents using a wide variety of search tools. Improved End User Experience: Contractors can request multiple inspections in a single request from any smart phone or tablet, meaning they don’t have to leave the field to make their request. Flexible Technology: Inspectors can complete inspections in the field regardless of their wi-fi status and without the use of large data plans to cover hot spots. Permitting A record of every permit issued is inserted into a normalized table within the database. Versioning ensures that even if a correction is made, the original and all working versions remain accessible along with a comprehensive audit trail. Standardized, custom, and Ad-Hoc reporting ensures that data is available in any format required. During the implementation and configuration phase of deployment, an idtPlans project manager works to generate document templates for any permit documents required. At the time of issuance, an administrator clicks to create a document, selects the appropriate permit, and the document will display in preview mode with project specific information already filled out. The administrator can then perform quality control and make any City of Milton, Georgia – RFP Response idtPlans P a g e | 12 manual edits required before confirming the document. On confirmation the system automatically generates a pdf document, saves the document to the project, and automatically attaches the document to an email pre- addressed to the applicant. Administrators can create permit documents but withhold them from the applicant. Once all required fees have been paid either online or offline, the permits (and if configured to do so, any stamped plans) are released to the applicant automatically. Import/Export Functionality Custom documents such as comment or approval letters, notices of violation, or other correspondences are a common part of the review process but can also take up the largest portion of time each time they need to be created. Utilizing our custom document creator, users can populate project specific information into the preformatted document templates available to your team members, in just a few clicks. All documents created as part of a project are automatically saved to the project page for future reference. Likewise, all document versions are stored to the project database, and whether it’s version one or four, it’s easy for an administrator to export the document to another system for reference, without the need for specific coding or otherwise. Reporting All information is collected electronically and stored in searchable format within a SQL Server database. Choose from our standard built in reports, create your own customized reports, or connect to our read replica database in your favorite reporting tool (SQL Reporting Services, Crystal Reports, Jasper Reports, or any ODBC utility) to create your own ad-hoc reports. Figure 1.1) idtPlans Standard Project Reporting Report, Letter, and Ticket Templates If you find that our built-in reports don’t meet your needs, you can use our flexible report builder to create on screen reports and save them for future use or take advantage of the ad-hoc reporting options noted above. City of Milton, Georgia – RFP Response idtPlans P a g e | 13 Licensing and Future Growth All systems are priced with unlimited administrative seats, users, and projects. Additionally, we provide unlimited support as part of the base pricing. We want our clients to be able to get the assistance they need to be successful without having to be concerned about support cost overruns. Additional expense is incurred only when writing custom scripts to the base application or if on-site training or support is requested. Because idtPlans is a hosted SaaS model solution, as such the system is warrantied throughout the contract life- cycle and all subsequent renewals. Support idtPlans agrees to provide support and issue resolution for technical problems related the idtPlans suite of applications. Support for non-technical issues such as how to answer a question on an application form shall be directed to the client for resolution. Support Hours Standard support hours are conducted between the hours of 8:00am to 4:00pm Arizona Time (excluding holidays). Toll free phone assistance is available 24x7 for issues that are considered to have a severity of 1 (Critical). Support Channels The following support channels are provided under the terms of this agreement. Support Portal: https://support.idtplans.com Knowledge Base – Use for quick answers to common questions. Support Ticket – Use to report an issue that is not critical in nature and can wait a few hours for a response. Live Chat – Use for immediate assistance regarding simple questions. Phone Support – Use when immediate assistance is needed, and the issue is too complex to type out. Levels of Service The service levels offered by idtPlans are described below. It is the goal of idtPlans to meet, and even exceed when possible, the levels of services documented in the client’s case management guidelines. Any variation from the coverage defined below can carry a premium add-on cost to the application requesting variance. Severity Definition Response Time Resolution Time 1 Critical The issue causes the client to be unable to work or perform some significant portion of their job. The issue affects a large number of people. There is no acceptable workaround to the problem. 2 hours Maximum of 24 hours 2 High The issue causes the client to be unable to work or perform some significant portion of their job. The issue affects a large number of people. There is an acceptable and implemented workaround to the problem. 4 hours Maximum of 5 business days 3 Medium The issue causes the client to be unable to perform some small portion of their job, but they are still able to complete most other tasks. May 8 hours or next Maximum of 30 business days City of Milton, Georgia – RFP Response idtPlans P a g e | 14 also include questions and requests for information. There may or may not be an acceptable workaround to the problem. business day 4 Low The issue causes the client to be unable to perform a minor portion of their job, but they are still able to complete most other tasks. The issue may only affect one or two clients. There is likely an acceptable workaround to the problem. 8 hours or next business day Maximum of 90 business days Training The idtPlans Project Team ensures end users have proper training, documentation, and support to perform the primary functions of the system unassisted. At a minimum, internal user will receive four (4) hours of training in both the idtPlans portal and Bluebeam PDF software, but dependent upon required skills may receive as many as six (6) hours. Training is provided in a virtual environment via webinar as a standard practice, however onsite training is available as an additional option, should the client request it. idtPlans is not responsible for additional training of employees who do not attend their scheduled training sessions (virtual or onsite). idtPlans recommends the implementation of an electronic plan review system be addressed by individual disciplines, onboarding each group and their existing workflows and processes in a sequential manner. With this methodology in mind, our approach is tiered in its nature. Each discipline not only takes ownership of their own process but is also involved in the development of its electronic version. Further internal testing and training courses will occur prior to any official go-live events and users will be grouped into training classes with team members who handle similar roles, further customizing the training to their needs. Implementation Methodology As part of the quality management process, all project deliverables will be vetted against the following prior to be presented for acceptance by the client: Was the Test Approach followed in development of the deliverable? Are requirements of the deliverable correct, complete, and do they accurately reflect the needs of the client? Is the deliverable within scope, budget, and on schedule? Adequate testing will, at a minimum, include internal testing by members of the idtPlans Project Team, followed by release to the client for internal testing by project team and end users, and concluding with “live” testing by designated applicants with existing projects. Variances from acceptance criteria will be noted in the Deliverable Acceptance Log and agreed upon by all parties. Testing will be phased in conjunction with the phased departmental roll out. Acceptance is received at either milestone below: Sign off in writing by the Executive Sponsor; or When payments are received at payment milestone points, as outlined in the Statement of Work and elaborated upon in the schedule narrative, they will be considered acceptance of the deliverable in lieu of a signature. To ensure a successful launch, all applications go through user acceptance testing to identify any blocking issues that could keep us from going live. This also helps to identify improvements to the process. This includes City of Milton, Georgia – RFP Response idtPlans P a g e | 15 idtPlans at build, the client at initial testing and training, and finally volunteer applicants as the first “live” test. Everyone is a part of this process and their input is vital to the long-term success of the project. Once a volunteer applicant successfully completes a live test, with no blocking issues identified (in other words, no issues were identified that stopped the project), that test is ready to go live, and all applicants can begin using it going forward. Remember that the more often someone uses something, the more comfortable they become. Application Security All idtPlans Systems are verified to be PCI Compliant. This assures our clients they are operating in a secure financial grade environment of the highest standards. Our system architect and technical lead, JW Jung, is highly qualified and was previously a system architect in charge of designing online systems for the banking and financial industries. All financial data is stored in normalized tables within a MS SQL database and we have integrated with many other 3rd party financial systems in a variety of ways (REST, SOAP, ODBC, CSV, HTTPS POST, etc.). In addition, the idtPlans portal requires that all activity be conducted following a log in procedure, allowing for automated date/time stamping of any activities related to a project – be it something on the applicant side, or the reviewing side. Implementation Schedule Using Project Management Institute (PMI) core principals, idtPlans will guide the client through discovery, development, implementation, and deployment of an electronic plan review (EPR) platform. An idtPlans Implementation Manager will be assigned as the primary contact for all project related correspondence during this period. All project deliverables will adhere to generally accepted practices of both Software Development Standards as well as Construction and Code Review Best Practices. The project will be considered a success when the deliverables outlined in the Statement of Work (SOW) are met and accepted by the end user. idtPlans anticipates that in using the process outlined above, online submittals may begin as early as twelve weeks (12) in the implementation process. A standard implementation takes approximately six (6) months to complete, assuming that client resources are made available in a timely manner and regular meetings are held between the client and the Implementation Team. Note that integrations with other software providers and systems may vary from this timeline. Upon award, a customized timeline will be provided based on the Statement of Work as defined and agreed upon by both the City and idtPlans. A sample project timeline has been provided for your review as part of Appendix B. City of Milton, Georgia – RFP Response idtPlans P a g e | 16 Cost Proposal The cost proposal provided is a breakdown of fee type categories and their costs. Data conversion and additional integrations (Tyler Incode Versions 9 & 10, Accella GoEnforce) must be assessed for cost proposal information. Implementation, Configuration, & Integrations (one-time cost) Item Qty Cost Total Plan Review Application Configuration 20 $1000 $20,000 Inspection Type Configuration 16 $360 $5,760 Project Management Hours 175 $120 $21,000 Bluebeam License* 10 $269 $2,690 Laserfiche Integration 1 $5,000 $5,000 ESRI GIS Integration 1 $7,500 $7,500 Total: $61,950 *Bluebeam prices are set by Bluebeam. Bulk pricing is available. Training Courses Item Course Qty Cost Total System Administrator (1-10 users) 1 $600 $600 Intake Reviewer (1-10 users) 1 $600 $600 Plan Reviewer (1-10 users) 1 $900 $900 Inspector (1-10 users) 1 $600 $600 Bluebeam (1-10 users) 1 $600 $600 Total: $3,300 Annual Maintenance Item Qty Cost Total idtPlans Review Medium Tier $24,000 $24,000 idtPlans Mobile Inspections Small Tier $7,500 $7,500 idtPlans Archival - Included Included idtPlans Gold Support - Included Included Laserfiche Maintenance** 1 $1,000 $1,000 ESRI Arc GIS Maintenance** 1 $1,500 $1,500 Optional Bluebeam Maintenance* 10 $79 $790 Total: $34,790 *Bluebeam Maintenance is optional and covers all upgrade costs. **Integration maintenance begins in the second year. Total Annual Costs (Years 1-5) Year 1 $96,750 Year 2 $34,790 Year 3 $34,790 Year 4 $34,790 Year 5 $34,790 Total Five-Year Operating Cost: $235,910 SECTION 5: COST PROPOSAL HOMEOF'tN. 3, �I'AL T, >L,Ff,, C. /J M I LTON'k IIlArl ['111 11 MUST BE RETURNED WITH PROPOSAL One f l) original and two (2) copies shall be submitted in a separate sealed envelope before the required deadline. The offeror's cost proposal shall be signed by an authorized agent of the company. There is no maximum page limit to section 5. The undersigned bidder, having familiarized themselves with the work required by the RFP, the bid documents, the site where the work is to be performed, all laws, regulations, and other factors affecting performance of the work, and having satisfied itself/himself/herself of the expense and difficulties attending performance of the work: hereby proposes and agrees, if this bid for the above named project is accepted to enter into a contract to perform all work necessary to the successful completion of the contract; and to supply all required submittals as indicated or specified in the RFP and the bid documents to be performed or furnished by bidder for the total contract price of: Item 1. Price for all software components, implementation and training costs. $65,250 Item 2. Total Maintenance Fees for five years $ 170,660 (Price shown should be annual maintenance cost x 55) Total Price (Sum Item 1 and Item 2) $ 235,910 Print Total Price in Words Two hundred thirty-five thousand, nine hundred ten dollars Print/Type Company Name Here: 'dtPlans f�c Authorized Signature Date / Print/Type Name lace coleman R FP 18-C D02 -Addendum tt1 71 Page ACKNOWLEDGEMENT RECEIPT OF ADDENDUM #1 RFP 18-CD02 Upon receipt of documents, please email, fax or mail this page to: City of Milton Attn: Honor Motes, Purchasing Office 2006 Heritage Walk Milton, GA 30004 Phone: 678-242-2500 Fax: 678-242.2499 Email: honor motes@cifvofmilfonaa us I hereby acknowledge receipt of documents pertaining to the above referenced RFP. COMPANY NAME: CONTACT PERSON: ADDRESS: Box 13085 CITY: STATE: 71R - PHONE: -�-0388 FAX: EMAI ADDRESS: _'—=c:2man@idrNia,„=.eor _3/7v/of Si Lure Date A NDUM #1 RFP18-CD02-Addendum #1 11 Page S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S PROJECT INITITATION Initial Consultation Meetings Project Plan Developed & Approved Kick-Off Meeting • PROJECT PLANNING Department 1 Scope/Stakeholders Identified Collect Requierements Requirements Management Plan Risk Identification Risk Management Plan Department WBS w/Milestones Department 2 Scope/Stakeholders Identified Collect Requierements Requirements Management Plan Risk Identification Risk Management Plan Department WBS w/Milestones Department 3 Scope/Stakeholders Identified Collect Requierements Requirements Management Plan Risk Identification Risk Management Plan Department WBS w/Milestones Department 4 Scope/Stakeholders Identified Collect Requierements Requirements Management Plan Risk Identification Risk Management Plan Department WBS w/Milestones PROJECT EXECUTING Department 1 Workflow Development Application Development Document Development Team Training Live Test / Go-Live • Department 2 Workflow Development Application Development Document Development Team Training Live Test / Go-Live • Department 3 Workflow Development Application Development Document Development Team Training Live Test / Go-Live • Department 4 Workflow Development Application Development Document Development Team Training Live Test / Go-Live • PROJECT MONITORING Quality Assurance Validate Scope Control Risks PROJECT CLOSING Project Acceptance Documentation of Open Issues Final Permormance Information Lessons Learned Close Project • WEEK 13WEEK 12WEEK 6 WEEK 7 WEEK 8 WEEK 9 WEEK 10 WEEK 11WEEK 1 WEEK 2 WEEK 3 WEEK 4 WEEK 5 WEEK 25WEEK 14 WEEK 15 WEEK 16 WEEK 17 WEEK 18 WEEK 19 WEEK 26WEEK 20 WEEK 21 WEEK 22 WEEK 23 WEEK 24