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HomeMy WebLinkAboutMinutes - CC - 11/04/2019Regular Meeting of the Milton City Council Monday, November 4 , 2019 at 6:00 pm 29 291 Page ADJOURNMENT Joe Longoria: Joe Lockwood: Peyton Jamison: Laura Bentley: Joe Lockwood: Council : Joe Lockwood : Yeah. Now, do I have a motion to adjourn? So , move. All right. Do I have a second? Second . Second. I have a motion and a second to adjourn. All in favor , please say aye. Aye . That's unanimous . Thank you , guys . Motion and Vote: Councilmember Longoria moved to adjourn the Regular Meeting at 7 :18 p.m. Counci lmember Bentley seconded the motion. The motion passed (7-0). Date Approved: December 2 , 2019 Regular Meeting of the Milton City Council Monday , November 4, 2019 at 6:00 pm 28 281 Page Joe Lockwood: Joe Longoria: Matt Kunz: Joe Lockwood: Council: Okay. And I believe we added an executive session to discuss pending liti gation or active litigation. Do I have a motion to move into executive session? I'll move . Second. Okay. I have a motion and a second to move into executive session to discuss litigation. All in favor , please say aye. Aye. Joe Lockwood : Thank you. That's unanimous. Councilmember Longoria moved to go into Executive Session to discu ss pending litigation at 6:51 p.m. Councilmember Mohrig seconded the motion. The motion passed (7-0). RECONVENE Joe Lockwood: Peyton Jamison: Joe Lockwood: Laura Bentley: Joe Lockwood : Council : All right , do I have a motion to reconvene? So , move. Do I have a second ? Second. I have a motion and a second to reconvene. All in favor , please say aye . Aye. Motion and Vote: Councilmember Jamison moved to reconvene the Regular Meeting at 7:16 p.m . Councilmember Bentley seconded the motion. The motion passed (5-0). Councilmembers Kunz and Mohrig were absent from the vote. Joe Lockwood: Aye . That's one , two , three , four , five . That's five. Regular Meeting of the Milton City Council Monday, November 4, 2019 at 6:00 pm 27 271 Page Joe Lockwood: Robert Edgar: you all there on December 7th at 8:00 a.m. And also, a save-the-date for our awards banquet. We were able to nail that down to February 1st, and we will be at the Manor Country Club. They offered their venue t6 us , so we took advantage of that opportunity. So. The two new fire trucks have been completed, and they've been transferred from Wisconsin down to Forsyth, Georgia where they're putting all the equipment on there. And then , it will be brought back here where we will then schedule our pushing ceremony. So , we're looking forward to that. And today we started our behavioral health workshop for all our firefighters , since suicide rates are much higher in public safety and first responders than the general public. And in 2018, for the fifth year in a row, the suicide rate for first responders or firefighters was greater than the line- of-duty death s the previous year. And then, 2019, we've already had 73 firefighter suicides opposed to 32 line-of-duty deaths . So, there is truly an issue out there for first responders, with everything the y go through and see every day. As it was explained today , it's like putting a marble in a backpack. Every event, everything you see, just creates that load , and it gets heavier and heavier. So , we're doing our best to take care of our firefighters in making sure that they get the tools and the skills the y need to recognize some of the issues that the y may be dealing with, and how to help others within their stations and all. And I'd be happy to answer any questions . Any questions for Chief? Okay. Thank you very much. Thank you. EXECUTIVE SESS IO N (Land Acquisition) Regu lar Meeting of the Milton City Council Monday , November 4, 2019 at 6:00 pm 26 261 Page Robert Drewry: Rick Mohrig: Robert Drewry: Joe Lockwood: Robert Drewry: Joe Lockwood: Caro l Cookerly: Department Updates 2. Fire Joe Lockwood: Robert Edgar: that from GDOT or -? Can we get back to you with that information? Yeah, that would be great. Thank you. Any other questions from these projects? All right. Real briefly , I'll just give you an update. I know you like to hear about the work orders . We had total 150 work orders for the month of October, and of those work orders I wi ll tell you we had 30 dead ends . That"s more than I've had since I've been here. It's just been very popular. We had 23 sign issues , 16 potholes , 11 debris removals , eight tree issues, seven traffic signal issues , and some stormwater issues. We issued nine Right-of-Way encroachment permits , and of those nine, two of those were driveways. So , any other questions? Okay. We thank you very much. Thank you. All right. Appreciate it. Thank you. All right. Our next will be Fire Chief Edgar. Evening Mayor and Council. Just a couple of programs updates are we completed our promotional assessment for F AO and captain last week , so we've created an eligibility list for promotion. Our serve program is well under way. We've got 16 participants in this class here. They're about halfway through at this point. And we're preparing for Pancakes with Santa, so hope to see Regular Meeting of the Milton City Council Monday, November 4, 2019 at 6:00 pm 25 251 Page Joe Lockwood : Robert Drewry: Joe Lockwood: Rick Mohrig: Robert Drewry: Rick Mohrig: Steven Krokoff: Rick Mohrig: putting some asphalt down to get around , so they're gonna actually build the roundabout itself. So, it will be a congestion. Bear with us , we'll move through it really quickly. And the anticipated construction, pending weather, of course , should be late April. We're hoping late April of next year. And of course , the completed projects. I know you're very familiar with those , and we're proud of those projects. I will say the Freemanville at Providence roundabout , the landscaping should've started today . It did. So , it'll take a couple of days for that landscaping to get in. But the timing is right to do that. Any questions on those projects? Rick? Robert , the Morris Road widening, is that just the section between Webb and Bethany Bend , McGinnis Ferry intersection? And are we looking at doing anything beyond that where McGinnis Ferry feeds out to -where it crosses Georgia 400? Because I know GDOT is talking about putting in an intersection there, an on-ramp , at McGinnis Ferry. I'm just wondering , is that separate? Is that GDOT looking at that? OR is that something we're doing in addition to the Morris widening? Well , in addition with the Forsyth County , because we know they're coming out of the 400 interchange. We'll tie into that. Okay. It'll match our widening for Morris Road, exactly what Robert just said. So , it'll continue on from the new interchange all the way through into the new circle . Do we have an idea of when they're looking at doing that interchange? Do we have any update on Regular Meeting of the Milton City Council Monday , November 4 , 2019 at 6:00 pm 24 241 Page Road 140 and Green Road intersection improvements , and the Birmingham Road Middle Bridge project. By the way , these projects are the TSPLOST projects. There'll be one that is not , but these are TSPLOST projects. Those conceptual study plans are moving ahead , and of course from that point they'll go into a preliminary design stage and into final design. There will likely be some Right of Way acquisitions also for those projects. In the preliminary design stage , the Birmingham Crossroads projects. That's actually not a TSPLOST project. That's being handled by and through the Georgia Department of Transportation. They're trying to keep us updated and informed for the most part. We do know that they are going to be putting out a public informational meeting , and we're expecting that to be after the first of the year , location to be determined. And of course , the time. But we'll keep you posted on that , and they will review their preliminary plans at that informational meeting. Also , in preliminary design is the Freemanville at Birmingham intersection, and it's actually near to final design at this point. Under final design and Right of Way acquisition , as you know, we've got those four projects: The Hopewell at Hamby , Hopewell at Thompson, and the Hopewell at Bethany Bend intersections and Cogburn sidewalks. We know we have some acquisitions yet to do there. But I will tell you the Hopewell and Hamby , the Hopewell and Thompson should be out to bid spring of ne xt year. And the Hopewell of Bethany and the Cogburn sidewalks should follow in summer, be out to bid for summer of next year. I know they're much needed projects. And of course , you know construction in the Northeast Crabapple project, and it's moving right along . I do want to inform you that there will be a lane shift in the next week or so. They're gonna be Regular Meeting of the Milton City Council Monday, November 4, 2019 at 6 :00 pm 23 231 Page Joe Lockwood: Steven Krokoff: Joe Lockwood: Matt Kunz : Joe Lockwood: Robert Drewry: Laura Bentley: Robert Drewry: staff to take a look. They have some type of tree schematic out there, just to figure out the best - Right. Best place for it. Yeah , sure. Placement and things along those lines. And the best place for the likelihood of survival. Okay. That's good. Thank you. If we could -thank you, Matt -move on to staff updates. Department of public works? I just wanna thank Robert. And how long have you been here, 90 days yet? And every pothole's fixed , and all the traffic's gone , everything. Right? Yes . Actually , 90 days would be tomorrow. Wow. Yeah. Good evening , Mayor and Council. Oh. There it is. I actually have a display this time. Real quickly, I wanna go over a couple projects . I know you're very familiar with each one of them, and you probably already know the current status, but I just want to touch on those just a little bit. First project on your screen is actually a program. It's our Pavement Management program. I've updated you on this before . All of the City of Milton roads are being evaluated for a pavement condition index to update the pavement conditions , and from that study they'll actually develop a capital improvement program for our road improvements and road resurfacing. That progran1 right now, the road's been evaluated, but staff is doing the QC on it. We've noted a few discrepancies , and we're just kinda back and forth with the consultant. That study should be complete here within the next 30 days , I would hope. Also , in the list is in conceptual and study stage , is the Morris Road Widening project, and the State Regul ar Meeting of the Milton City Council Monday , November 4 , 2019 at 6 :00 pm 22 22 1 Page (7-0). MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Public Works Joe Lockwood : Matt Kunz : Joe Lockwood: Laura Bentley: Steven Krokoff: A ll right. We'll move on to reports. I wanted to make sure everyone knows about our Veterans' Day this Saturday at 8:00 , breakfast and program here. So , I hope to see every body here for that. Anything anybody on the Council need to report somewhat? Matt? I do. Yeah. I got an email last week from Ron Redner, who actuall y happened to be here, and this is a message to Steve . I guess the Sons of the American Revo lution chapter are honoring the 250th Anniversary of the American Revolution, and they're p lanting elm trees, liberty trees, in the area, and they would like to plant one in front of Milton City Hall with the help of our city councilmembers. And I sent a message to Steve. I didn't know how long this would take, if it would take several months or whatever. He said they actually have the tree in- hand , so I didn't know that. So , if it's something that we need to move on, we might want to think about moving on that. But anyway , there's an opportunity to have a liberty tree planted here at City Hall if the council's amenabl e to it. Th at's up to you guys, but maybe give staff direction to look at that. Obviously , it's -go ahead . Great. Yeah, I talked to him on the way out, so that'd be good. Good deal. Everybody good with that? Uh-huh. If it's all right with the Council , I'm just going to ask Regular Meeting of the Milton City Council Monday, November 4 , 2019 at 6:00 pm 21 21 I P age Joe Lockwood: Laura Bentley: Matt Kunz: Joe Lockwood: Council: Joe Lockwood: Michele McIntosh-Ross: present at the Georgia Tech Research Center about our project. A little bit about our project, it's Technology- Enabled Safer Routes to Schools , is what we're calling it. It's to develop a mobile app to help organi ze parents and kids to form and schedule what we're calling 'walking school buses.' So, you would have a trail of kids walking to school, similar to a bus , but you'll be walking , which would promote walking to school in the Crabapple area. Now, this project is to be a pilot project, so we're hoping that what we developed in our mobile app can be replicated throughout the school district and throughout the state . And perhaps the state of Georgia can implement some of this in their Safer Route s to Schools program. We'll see , right? So , here we have this agreement. We have two agreements , with Georgia Tech and also with the Atlanta Regional Commission to accept this grant. If you have any questions , let me know . Do we have any questions? Okay , I'll open it up for a motion . Mayor, I'd like to make a motion to approve Agenda Item No. 19-247 . Second. Okay . I have a motion for approval from Councilmember Bentley with a second from Councilmember Kunz. All in favor, please say aye. Aye. That's unanimous. Thank you , Michele. Great , thank yo u. Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 19-247 . Councilmember Kunz seconded the motion. The motion passed Regular Meeting of the Milton City Council Monday , November 4 , 2019 at 6:00 pm 20 20 I P age Council: Aye. Joe Lockwood: That was unanimous . Jim Cregge : Thank you all. Motion and Vote: Councilmember Kunz moved to approve Agenda Item No . 19-246. Councilmember Mohrig seconded the motion. The motion passed (7-0). Joe Lockwood: Thank you , Jim. All right. We'll move on. We've got one more New Business item. Sudie, if you'll please call that item now. 2. Consideration of a Resolution Updating the City of Milton 's Funding Authorization for the 2019 Georgia Smart Communities Challenge Grant Program and Authorizing Execution of Two Related Grant Agreements. RESOLUTION NO.19-11-520 (Agenda Item No. 19-247) (Parag Agrawal, Community Development Director) Sudie Gordon : Michele McIntosh-Ross : This item is Consideration of a Resolution Updating the City of Milton's Funding Authorization for the 2019 Georgia Smart Communities Challenge Grant Program and Authorizing Execution of Two Related Grant Agreements. Agenda Item No. 19-247. Ms . Michele McIntosh-Ross. Okay. Good evening. Yeah. So , these agreements are for the acceptance of the Georgia Smart Communities Program Grant through Georgia Tech. Milton was one of four communities in the state of Georgia to win this opportunity to develop and test smart technology to improve livability in the cities . As you remember, Mayor, you and Stacey and Parag and I went down to Macon back in June for the award announcement of this grant opportunity. Then, on September 5th, earlier this year, we - department staff and I, along with our Georgia Tech professors Dr. Watkins and Dr. Guin , went down to Regular Meeting of the Milton City Council Monday, November 4 , 2019 at 6:00 pm 19J Page 19 1. Consideration of a Resolution of the City of Milton Authorizing a Pre-Application for a Recreational Trails Program Grant with the Department of Natural Resources. RESOLUTION NO. 19-11-519 (Agenda Item No. 19-246) (Jim Cregge , Parks and Recreation Director) Joe Lockwood: Sudie Go rdon: Jim Cregge: Joe Lockwood: Matt Kunz: Rick Mohrig: Joe Lockwood: We'll move on to new business. Sudie , if you'll please call the new business item. This is Consideration of a Resolution of the City of Milton Authorizing a Pre-Application for a Recreational Trails Program Grant with the Department of Natural Resources. Agenda Item No. 19-246. Mr. Jim Cregge. Good evening again, Mayor and Council. What we have before you is , we're asking your support of our submitting an application to the Georgia Department of Natural Resources for the Recreation Trail Program Grant. You may recall that we did thi s two years ago, and we were successfully awarded $200,000.00, which we are working on right now to work on some trails at Providence Park . This requires a match of at least $50,000.00, so what the resolution basically is stating is that you're aware that staff is submitting the grant, and you agree that we have the $50,000.00 to meet our match . Okay. Do we have any questions on that? No? That feels like a good plan. I'll open it up for a motion . Yeah, I'll make a motion that we approve Agenda Item No. 19-246 . Second. Okay. I've got a motion from Councilmember Kunz for approval with a second from Councilmember Mohrig. All in favor, please say aye. Regular Meeting of the Milton City Council Monday , November 4 , 2019 at 6:00 pm 18I Page 18 Rich Austin: Joe Lockwood: Matt Kunz : Joe Lockwood : Matt Kunz : Peyton Jamison: Joe Lockwood: Council: Joe Lockwood: Rich Austin: Amendment to the City of Milton 's Code of Ordinances , Chapter 32 , Article II -Offenses Against Public Peace , Order and Morals. Agenda Item No. 19-231. First presentation was at the October 21st City Council Meeting. Chief Rich Austin. Greetings , Mayor, members of Council. Recently , the PD learned of gaps within the state trespassing law that keeps it from being completely effective , especially given our unique , rural nature. By enacting a trespassing component to our existing disorderly conduct ordinance , citizens would then have more control with regulating who may or may not come onto their property. Are there any questions on that? Matt? I was gonna make a motion. Okay. Not a problem. That we approve Item No. 19-231 . Second . Okay. I've got a motion for approval from Councilmember Kunz , with a second on that motion from Councilmember Jamison. All in favor , please say aye. Aye. That's unanimous. Thank you, Chief. Thank you . Motion and Vote: Councilmember Kunz moved to approve Agenda Item No. 19-231. Councilmember Jamison seconded the motion. The motion passed (7-0). NEW BUSINESS Regular Meeting of the Milton City Council Monday, November 4, 20 19 at 6:00 pm 17I Page 17 Joe Lockwood: Rick Mohrig: Matt Kunz : Joe Lockwood: Council: Joe Lockwood: Okay. Any questions? I now wi ll go in for a motion. Mr. Mayor, I'd make a motion that we approve Agenda Item No. 19-245. Second. Okay. I've got a motion from Councilmember Mohrig with a second from Councilmember Kunz. All in favor, please say aye. Aye . That's unanimous . M otio n an d Vote: Councilmember Mohrig moved to approve Agenda Item No. 19-245. Counci lmember Kunz seconded the motion. The motion passed (7-0). Bernadette Harvill: Joe Lockwood: ZONIN G AGENDA (None) UNFINISHED BUSINESS Thank you. Thank you, Bernadette. Okay. We don't have any items under our Zoning Agenda tonight, so we'll move onto Unfinished Business. Sudie, if you'll please sound the item. 1. Consideration of an Ordinance Amendment to the City of Milton 's Code of Ordinances, Chapter 32 , Article II -Offenses Against Public Peace, Order and Morals . ORDINANCE NO. 19-11-409 (Agenda Item No. 19-231) (First Presentation at October 21 , 2019 City Council Meeting) (Rich Austin, Police Chief) Sudie Gordon: This item 1s Consideration of an Ordinance Regular Meeting of the Milton City Council Monday, November 4, 2019 at 6:00 pm 16I Page 16 Joe Lockwood : Peyton Jamison: Jim Cregge: Peyton Jamison: Joe Lockwood : Jim Cregge: Joe Lockwood: PUBLIC HEARIN G Okay. Anybody else wanna say anything ? I'm assuming we actually need that parking , correct? Yes , sir. Okay. Yeah. So , yeah. I think that's -there's - Okay. Thank yo u all for your time. I'll talk to yo u in a minute. Thank you , Jim . Okay. Tonight, we don 't have any items under First Presentation, so we'll move on to our public hearing. Sudie, if you'll please sound that item. ALCOHOL BEVERAGE LICENSE APPLICATION 1. Consideration of the Issuance of an Alcohol Beverage License to French Gourmet Bistro , 5310 Windward Pkwy ., Suite E , Milton, Georgia 30004. (Agenda Item No. 19-245) (Ber nadette Harvill, Finance Director) Sudie Gordon : Bernadette Harvill: This is for an alcohol beverage license application. Consideration of the Issuance of an Alcohol Beverage License to French Gourmet Bistro , 5310 Windward Pkwy ., Suite E , Milton, Georgia 30004. Agenda Item No. 19-245. Ms. Bernadette Harvill . Good evening, Mayor and Council. French Gourmet Bistro , the applicant this evening, already has distilled spirits and malt beverages . I'm sorry , they already have wine and malt beverages. They are applying for the consumption on the premises of distilled spirits. They have met all the requirements , and staff recommends approval. Regular Meeting of the Milton City Council Monday , November 4 , 2019 at 6 :00 pm 15I Page 15 Joe Lockwood: Matt Kunz: Joe Lockwood: Joe Longoria: Ken Jarrard: Joe Longoria: Ken Jarrard: Joe Longoria: Ken Jarrard : Joe Longoria: us. And I happened to just knock on their door a day later and said , "Hey, I'm potentially your neighbor." They are very much interested in continuing this relationship. I've spoken with City Attorney Jarrard, and he has indicated that it is possible to move forward with something , some type of relationship , but being a municipality , we would have to have some type of documentation to formalize that activity. And so , the purpose here is to ask, should I continue with this particular opportunity? Or should we let it go ? Any questions on this? Comments? Matt? In general , we do these kinds of relationships with other facilities as far as time use and things like that. I don't see a problem with it in my mind. So. Anybody else ? Joe? Ken ? Sir? Is there any -I mean, obviously there's liabi lity in just about everything the city does. Right. But if we grant access to fields that the city owns to a private organization , how do we indemnify ourselves from -? We will draft that in the contract, first of al l. And then , we'll also require the contract to be named as "Additional Insured" with respect to policies of insurance. We'll request that they send us specific binders of insurance naming the City of Milton as an insured under their policy. We can paper it very effectively , such that the risk of liability is a lmost nil. Okay. Regular Meeting of the Milton City Council Monday , November 4, 2019 at 6:00 pm 14 141 Page Jim Cregge : Good evening , Mayor and Council. The agenda says , "Opportunities." I'm only going to talk about one opportunity here . The purpose of my presentation here is to present to you all an opportunity that we have discovered as a result of our intended acquisition of 170 Cox Road, formerly known as the Soccer Barn. So , let me start by just explaining a little bit about what we're looking at here. And if you'll refer to your document camera, your drawing , this is the property that we are currently doing diligence on. The entrance is right here , right as you tum off Arnold Mill to Cox Rd . This is in the city of Milton. This space here , this next parcel over here, is the Porter Academy . This is in Roswell. The border runs right here. The entrance to their facility is here. Now, the folks at the Porter Academy gave me some of the history. They've been there since the year 2000 . In that time , this property , the Soccer Barn , has been owned by three and potentially now a fourth different property owner. Originally the YMCA , then Wall-to-Wall Sports , United Football Academy , and now the City of Milton , hopefully. In that time , with each of the three previous property owners, they have had a reciprocal agreement. The agreement is this: during the school day -their school gets done by about 2 :30 -the Porter Academy is allowed to use the fields for the purposes of outdoor recreation and P .E. classes. In exchange , once the school is closed , the Soccer Barn and its other various owners , have been allowed to use their back parking lot. And also , right at this point here , there is an actual entrance between the two properties. And they've actually encouraged previous owners to encourage people to enter and exit through their driveway instead of the one on the soccer complex due to how close it is to Cox Road. When they saw the paper that we were interested in acquiring it , they were most anxious to meet with Regular Meeting of the Milton City Council Monday, November 4 , 2019 at 6:00 pm 13I Page 13 and towns across this land have Indian names, they are lasting reminders of the presence and the significance of American Indians , not just in our geography, but throughout the whole of American history. "And whereas many of the foods we eat, and the medicines and remedies we use were introduced by Indians , and more than one highway follows the Indian Trail. And whereas Indians make contributions in every area of endeavor in American life, and our literature and all our arts draw upon Indian themes and wisdom. "And whereas countless American Indians have served in our armed forces and have fought valiantly for our country. And whereas during the Thanksgiving season , generations of Americans are reminded of the early friendship of the Pilgrims and the American Indians . Now, therefore , we, the Mayor and the City Council of the City of Milton hereb y dictate and proclaim November as Native American History month in the City of Milton, Georgia." And this was given under my hand and the seal of the city of Milton, Georgia, on this fourth day of November 2019 . And again , if I could ask the council and any representatives here tonight to join us for this proclamation. [Presentation of Proclamation and Photographs] [00:26:49 -00:29:26] Joe Lockwood: Thank you again for being here tonight. All right. Sudie, if you would please call the next item . 3. Cox Road Property Partnership Opportunities . (Jim Cregge , Parks and Recreation Director) Sudie Gordon: The next item is Cox Road property partnership opportunities. Mr. Jim Cregge. Regular Meeting of the Milton City Council Monday , November 4, 2019 at 6 :00 pm 12J Page 12 much to the preservation of this nation , the Congress, by an act approved on June 1st, 1954 , changed the name of this holiday to Veterans' Day. "Now, therefore , we , the Mayor and the City Council of the City of Milton, hereby call upon all of our citizens to observe November 11th, 2019 as Veterans' Day. On that day , let us solemnly remember the sacrifices of all those who fought so valiantly on the seas , in the air , and on foreign shores to preserve our heritage and freedom. And let us consecrate ourselves to the task of promoting and enduring peace so that their efforts shall not have been in vain." And this is given under my hand and seal of the City of Milton , Georgia, on the fourth day of November 2019. And I'd like to ask the Council to join me in presenting this proclamation, and to any and all veterans that are here with us tonight. [Presentation of Proclamation and Photographs] [00:21 :43 -00:24:25] Joe Lockwood: If you guys will bear with me for one minute. All right. Sudie , if you would please call the next presentation item. 2 . Proclamation Recognizing Native American History Month. (Mayo r J oe L ockw ood) Sudie Gordon: Joe Lockwood: Our next item is a proclamation recognizing Native American History Month. This is being presented by Mayor Joe Lockwood. Okay. It is also my honor tonight to present this proclamation entitled, "Native American History Month." "Whereas the Americans we know as American Indians and Native Americans were the first explorers and settlers of the areas that now make up the United States. And whereas mountains and rivers , lakes and valle ys , states and counties , trails Regular Meeting of the Milton City Council Monday, November 4 , 20 19 at 6:00 pm 11 I Page 11 Council: Aye. REPORT S AND PRESENTATIONS 1. Proclamation Recognizing Veterans Day 2019. (Mayor Joe Lockwood) Joe Lockwood: Sudie Gordon: Joe Lockwood: It's unanimous , Sudie. Okay. We'll move on to our reports and presentations . Sudie, if yo u'll please call the first item. The first item this evening is a proclamation recognizing Veterans' Day 2019. This is being presented by Mayor Joe Lockwood. Okay. As always, this is an honor to present this proclamation. I have before me a proclamation titled , "Veterans' Day 2019." "Whereas it has long been our custom to commemorate November 11th, the anniversary of the ending of World War I, by paying tribute to the heroes of the tragic struggle, and by redirecting ourselves to the cause of peace . And whereas in the intervening years, the United States has been invo lved in several other great military conflicts, which have added millions of veterans living and dead to the honor rolls of this nation . "And whereas the Congress passed a concurrent resolution on June 4th, 1926 calling for the observance of November 11th with appropriate ceremonies, and later provided in an act approved on May 13th, 1938 that the 11th of November should be a legal holiday and should be known as Armistice Day. "And whereas, in order to expand the significance of that commemoration, and in order that a grateful nation might pay appropriate homage to the veterans of all its wars who have contributed so Regular Meeting of the Milton City Council Monday , November 4 , 2019 at 6:00 pm 10 I P age Sudie Gordon: Joe Lockwood: Matt Kunz: Rick Mohrig: Joe Lockwood : This evening , our first item is the approval of the October 7th , 2019 City Council Meeting Minutes . Agenda Item No. 19-239. Next is approval of a Parks and Recreation Department Facility Use Agreement between the City of Milton and Rhythm N' Shoes. Agenda Item 19-240. Next, approval of a Change Order No. 1 for a Professional Services Agreement between the City of Milton and Tunnell , Spangler & Associates , Inc. for preparation of the Unified Development Code. Agenda Item No. 19- 241. Approval of a Lighting Services Agreement between Georgia Power and the City of Milton to Provide Street Lighting for Charlotte Drive and Mayfield Road. Agenda Item No. 19-242. Our fifth Consent Agenda item is approval of Change Order No. 1 to the Professional Services Agreement with TriStem , Ltd. for an extension of the existing agreement to allow adequate time for completion of the research. Agenda Item No. 19-243. Our sixth and final Consent Agenda Item this evening is approval of the following subdivision plats and revisions: Crabapple Ventures , Land Lots 888 , 13721 , 13723 , and 13725 on Providence Road. Minor plat to create three lots ; 6.258 total acres , 0.47 lots per acre. Next is R. L. Glosson, Land Lots 304 , 345 , 310 , 320, and 330 on Hickory Flat Road/ 390 Hickory Pass. This is a minor plat to create four large lots ; 21.929 total acres , 0.18 lots per acre. Agenda Item No. 19-244. Okay. Do I have a motion and a second on Consent Agenda? Mayor, I'll make a motion to approve the Consent Agenda items as read. Second. Okay. I've got a motion from Councilmember Kunz with a second from Councilmember Mohrig. All in favor , please say aye. Regular Meeting of the Milton City Council Monday, November 4 , 2019 at 6:00 pm 91 Page (Agenda Item No. 19-240) (Jim Cregge , Parks and Recreation Dir ec tor) 3. Approval of Change Order # 1 for a Professional Services Agreement between the City of Milton and Tunnell, Spangler & Associates, Inc . for Preparation of the Unified Development Code (UDC). (Agenda Item No. 19-241) (Parag Agrawal, Community Deve lopment Director) 4. Approval of a Lighting Services Agreement between Georgia Power and the City of Milton to Provide Street Lighting for Charlotte Drive and Mayfield Road. (Agenda Item No. 19-242) (Robert Dr ew ry, Public Works Director) 5. Approval of Change Order # 1 to the Professional Services Agreement with Tri Stem, Ltd. for an Extension of the Existing Agreement to Allow Adequate Time for Completion of the Research. (Agenda Item No. 19-243) (Bernadette Har vill, Finance Directo r) ,pprova o u I VI SI On 6 A 1 f S bd" . . Pl ats an dR . ev1s1ons: Name of Development I Action Comments I# Total Density Location lots Acres 1. Crabapple Ventures 9 LL 888 Minor Plat Create 3 Lots 6.258 0.4 7 Lots / acre 13721 , 13723 , & 13725 Providence Road 2. R.L. Glosson LL 304 & 345 Create 4 310, 320, & 330 Hickory Flat Minor Plat Large Lots 21.929 0 .18 Lots / acre Road/ 390 Hickory Pass (Agenda Item No. 19-244) (Parag Agrawal, Community Development Director) Motion and Vote: Councilmember Kunz moved to approve the Consent Agenda Items. Councilmember Mohrig seconded the motion. The motion passed (7-0). Regular Meeting of the Milton City Council Monday , November 4 , 2019 at 6:00 pm 8I Pa g e 8 Bill Lusk: Joe Lockwood: Sudie Gordon: Joe Lockwood: Sudie Gordon : Joe Lockwood : CONSENT AGENDA adds 8' to the width. The ceiling of the central part of the barn is only 7' above the dirt floor. The siding is rough-cut lumber from the nearby , now defunct , Dinsmore Lumber Mill on Redd Road. The barn was once part of se veral barns and other outbuildings built by Oscar Nix , who died in 1976. And the previous owner , Lon McCleskey , who died in 1961 , on a 100-acre farm . The little red barn is the only structure still remaining. It would be a shame to lose it. There are a number of potential uses for this unique part of our history. Because of its size , it could be repurposed to become a teaching center for schoolchildren. It could become part of a historic park. It could remain in place , or it could be moved. It will require some refurbishing and certainly a coat of fresh paint. So , I suggest that we have a discussion. Let's agree to keep a valuable piece of Milton's history. If we allow it to be destroyed , we will all lose something dear. Thank you very much. Thank you . Thank you. Okay . Do we have any more public comment? That's all , sir. Any ? Glad to have you back. Thank you . So , all right. If we can move on to the consent agenda. 1. Approval of the October 7, 2019 City Council Meeting Minutes. (Agenda Item No. 19-239) (Sudie Gordon, City Clerk) 2. Approval of a Parks and Recreation Department Facility Use Agreement between the City of Milton and Rhythm N ' Shoes . Regular Meeting of the Milton City Council Monday , November 4 , 2019 at 6:00 pm 71 Page 7 Bob Meyers: Bob Meyers add a few comments to what I have said already. Bob? Thank you , Bill. My name is Bob Meyers. I live at 230 Hidden Meadow Drive in Crabapple in Alpharetta. I moved from Milton to Alpharetta, but only part of me moved. My heart stayed here. In July 2012 , more than seven years ago , I appeared before the city council to encourage efforts to preserve in some way the two barns that have existed for many years on the Dinsmore property at the corner of Mayfield and Charlotte Roads, where our beautiful new library was constructed , was to be built. I sought to encourage a discussion about the importance of preserving our historical past for us and for future generations. Working together, the city , the county, and local citizens came up with a plan . In that case , the barns were preserved in a unique way by incorporating their precious siding into a new barn, a replica of one of the original structures , which today serves the people of Milton as the location of the Friends of Milton Library book sa les that Bill alluded to. Proceeds from the sale benefit library programs . I venture to say that the Milton Library is one of the few, if not the only library , with its own barn. I'd like to continue that discussion starting here tonight. This time , it concerns this small , red barn on Freemanville Road. And just as before, the potential for this historic barn is limitless. Like the Dinsmore barns , this barn is featured in the Barns of the Old Milton County , and it will soon belong to the City of Milton, because it sits on the Kennedy property which the city is in the process of acqumng. The title of the chapter about that barn is , "Good Things Come in Small Packages." The barn measures only 16' long by 18' wide. A lean-to on the right side adds 12' of the length , and another Regular Meeting of the Milton City Council Monday, November 4, 2019 at 6:00 pm 6j Page 6 precedence in Milton, as well as surrounding cities of Alpharetta, Roswell, and Johns Creek. In 2008, the City of Milton purchased the Thomas Byrd , Jr. house on Hopewell Road. It is one of the two oldest houses in north Fulton County, dating from the 1840s. It is being used by Fulton Senior Services. "Roswell has a number of historic structures , including the Smith House, Bulloch Hall , Hembree Farm, to name a few . Of course , Alpharetta is known for its Mansell House. Johns Creek, for instance , has a collection of structures at their park in Autrey Mill. "As an historical society, our vision is to have a similar collection of structures in Milton, possibly beginning with this barn. As another example of a similar preservation closer to home , I point out the Dinsmore Barn on the Milton Library property. As members of the Friends of the Milton Library, of which several of us are members , we appealed to Fulton County to allow us to save the barn from demolition, salvage it , and reconstruct it on the library site after the library was built. "The county agreed . We did exactly that. It is now home to over 13 ,000 used books for sale. It has become a destination in service to the community, while preserving an icon from the past. In times past in Milton, historic structures like this barn and others have disappeared in the dark of night, despite regulations that require review by Milton's own Design Review Board. As a city that promotes itself as having rural character, we believ e that it is incumbent on it to adhere to that image. "Therefore, we appeal to the city to preserve that barn and possibly relocating it on that site. We are available to consider plans for it as the purchase of the property moves forward. As with the Dinsmore Barn, we also offer our services to help preserve and relocate it. We look forward to having that discussion ." And maybe it's another comment, I'd like to have Regular Meeting of the Milton City Council Monday , November 4 , 2019 at 6:00 pm 51 Page 5 Sudie Gordon: Bill Lusk: to the clerk right now. Our first speaker is Mr. Bill Lusk. Good evening Council , Ms. Gordon , Stacey, City Manager Steve , Ken. Pleasure to be back in front of you. My name is W. C. Lusk. I reside at 1355 Summit Road , Mi lt on, 30004. And I come before you tonight as president of the Milton Historical Society. And with me are Mr. Bob Meyers , James Farris , and James's wife , Linda, and Kathy Beck. A side note here , James and Kathy own the old Tucker Homestead up on Freemanville Road , which bears a historical marker that y'all approved a couple of years ago . And I come here tonight to speak about a potential issue out there , having known the history of what's gone on in the city over the last 22 years or so since I've been here , and that's the loss of historical structures. And I've sent each one of you a copy of the letter pertaining to a potential situation. And just for the record , I'd like to read this into the record . And this concerns the property of 14620 Freemanville Road , which is 12 acres. It's parceled , Fulton County Parcel No. 22442006710238. It's the 12 acres that the city is currently considering purchasing off of Freemanville Road. And the letter goes as follows. "Mayor and Councilmembers , it is public knowledge that the above-mentioned property is being considered for purchase by the city as funded by the Greenspace Bond . As you are aware, there is lo cated on that property a barn which is situated near the Freemanville Road right-of-way. We , as members of Milton Historical Society, are interested in the preservation of that barn, along with other historic structures in the city. "As a point of information, that barn is featured in the book, Barns of Old Milton County , on pages 72- 74 , as authored by our own board member, Mr. Bob Meyers . Preservation of historic structures is Regular Meeting of the Milton City Council Monday, November 4, 2019 at 6:00 pm 41 Page 4 Peyton Jamison : Laura Bentley: Carol Cookerly: Peyton Jamison: Council: Peyton Jamison: I'd like to add in executive session to discuss pending litigation. Do I have a motion? I'd like to make a motion to approve the agenda as read, and with the addition of an executive session. Second. Okay. I have a motion to approve the agenda. All in favor, please say aye. Aye. Opposed? That's unanimous . Sudie, do we have any public comment? Motion and Vote: Councilmember Bentley moved to approve the Meeting Agenda with the following amendment: "Add an Executive Session to discuss pending litigation". Councilmember Cookerly seconded the motion. The motion passed (6-0). Mayor Joe Lockwood was absent from the meeting. PUBLIC COMMENT (Ge neral) Sudie Gordon: Peyton Jamison: We do. We have two , sir. Okay. The next item is general public comment. Public comment is a time for citizens to share information with the mayor and the city council , and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. Each citizen who chooses to participate in public comment must complete a comment card and submit it to the city clerk prior to the agenda item being called. Please remember that this is not a time to engage the mayor or members of the city council in conversation. When your name is called, please come forward and speak into the microphone, stating your name and address for the record. You will have five minutes for remarks. The city encourages you right now to review the agenda, and if you wish to speak, to bring your comment cards Regular Meeting of the Milton City Council Monday, November 4, 2019 at 6:00 pm 31 Page 3 Rick Mohrig: Here . ROLL CALL Councilmembers Present: Councilmember Jamison, Councilmember Kunz , Councilmember Bentley , Councilmember Cookerly , Councilmember Longoria and Councilmember Rick Mohrig. Mayor Joe Lockwood arrived at 6: 10 p.m. Councilmember Peyton Jamison acted as Mayor Pro Tern until Mayor Joe Lockwood arrived. Sudie Gordon: Tonight, we're honored to have the Sons of the American Revolution lead us in the Pledge of Allegiance. Would everyone please rise ? [Sons of the American Revolution Color Guard Presents Pledge of Allegiance] PLEDGE OF ALLEGIANCE SARCG: All: SARCG: Peyton Jamison: Color guard. Attention. To the front. March. Ready, halt. To the right, face. And salute . I pledge allegiance to the flag of the United States of America and to the Republic, for which it stands , one Nation under God , indivisible , with liberty and justice for all. To the left face . To the front, march. Ready, halt. To the left, face. Dismissed. Sudie , will you please call the next item? APPROVAL OF MEETING AGENDA (Agenda Item No. 19-238) Sudie Gordon: Our next item this evening is approval of the meeting agenda. Agenda Item No. 19-238 . Regular Meeting of the Milton City Council Monday , November 4, 2019 at 6:00 pm 21 Page 2 Peyton Jamison: Sudie Gordon: Matt Kunz: Sudie Gordon: Laura Bentley: Sudie Gordon: Caro l Cookerly : Sudie Gordon: Joe Longoria: Sudie Gordon: happy to call roll for the November 4th , 2019 Regular Meeting. I would like to remind those in attendance to please silence all cellphones at this time. Those attending the meeting who would like to make a public comment, you are required to complete a public comment card prior to speaking on that item . Your comment card must be presented to the city clerk prior to the agenda item being called. All speakers , please identify yourself by name , address , and organization before beginning your comment. If you are representing an organization, an affidavit is required stating that you have the authority to speak on behalf of that organization. Please review tonight's agenda, and if you would like to make a comment, please bring your comment card to me. Demonstration of any sort within the chamber is prohibited , so please refrain from any applause , cheering, booing , outbursts , or dialogue with any person speaking. Anyone in violation will be asked to leave. As I call roll this evening, please confirm your attendance. Mayor Joe Lockwood's on his way. Councilmember Peyton Jamison . Here. Councilmember Matt Kunz . Here. Councilmember Laura Bentley. Here . Councilmember Carol Cookerly. Here. Councilmember Joe Longoria. Here. And Councilmember Rick Mohrig . Regular Meeting of the Milton City Council Monday, November 4 , 2019 at 6:00 pm 11 Page 1 Thi s summary is provided as a convenience and service to the public, media, and staff It is not th e intent to transcribe proceedings verbatim. Any reproduction of this s ummary must include this notice. Public comm ents are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in s ummary form . Thi s is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on November 4, 2019 at 6:00 PM, Mayor Pro Tern Jamison presiding. Mayor Joe Lockwood arrived at 6: 10 p.m. Councilmember Peyton Jamison acted as Mayor Pro Tern until Mayor Joe Lockwood arrived. Peyton Jamison: INVOCATION Good evening . I'd like to call this Regular City of Milton meeting to order, and if Mr. Reginald Simmons from St. Aidan's Episcopal Church will give us the invocation. Father Reginald Simmons , St. Aidan 's Episcopal Church CALL TO ORDER Peyton Jamison: Sudie Gordon: Thank you. I'd like to call the Regular Meeting of the Milton City Council for Monday , November 4th, 2019 to order. The city strongly recommends that you review tonight's agenda carefully, and if you wish to speak on any item on the agenda, please bring your comment cards to the clerk as soon as possible. While the Milton rules allow a speaker to turn in their comment card up until the clerk calls the agenda item , once the agenda item is called , no more comment cards can be accepted. And before I turn it over to Sudie , I'd like to say welcome back. Thank you. We have missed her voice up here . Okay. And the mayor's running a few minutes late , but he should be here shortly . All right. Good evening, Mayor and Council. I'll be