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HomeMy WebLinkAboutMinutes CC - 12/02/2019 - Regular Meeting MinutesRegular Meeting of the Milton City Council 1 Monday, December 2, 2019 at 6:00 pm Page 1 of 29 This summary is provided as a convenience and service to the public, media, and staff. It is not the intent to transcribe proceedings verbatim. Any reproduction of this summary must include this notice. Public comments are noted and heard by Council, but not quoted. This document includes limited presentation by Council and invited speakers in summary form. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on December 2, 2019 at 6:00 PM, Mayor Joe Lockwood presiding. Councilmember Rick Mohrig called in from Grand Rapids, Michigan. Joe Lockwood: Good evening, everybody. Can I have everybody's attention? Before we get started, I would like to ask Sarah LaDart to lead us in our invocation. INVOCATION Sarah LaDart CALL TO ORDER Joe Lockwood: Amen. Thank you, Sarah. Okay. I'd like to call to order the regular meeting of the Milton City Council for December 2, 2019 to order. The city strongly recommends that you review tonight's agenda carefully, and if you wish to speak on an item, please fill out a comment card, which is back to my left on that table — a yellow card — and turn it in to the city clerk on my right. While the Milton rules allow for a speaker to turn in their comment card up until the clerk calls that agenda item, once the agenda item is called, there are no more comment cards that can be accepted. Sudie, will you please call roll and make general announcements? Sudie Gordon: Good evening, Mayor and Council. I'll be happy to call roll for the December 2, 2019 regular meeting. I would like to remind those in attendance to please silence all cellphones at this time. Those attending the meeting who would like to make a public comment, you are required to complete a public comment card prior to speaking on the item. Your comment card must be presented to the city clerk prior to the agenda item being called. All speakers, please identify yourself by name, address, and organization before beginning your comment. If you are Regular Meeting of the Milton City Council 2 Monday, December 2, 2019 at 6:00 pm Page 2 of 29 representing an organization, an affidavit is required stating that you have the authority to speak on behalf of that organization. Please review tonight's agenda and if you would like to make a comment, please bring your comment card to me now. Demonstration of any sort within the chamber is prohibited. Please refrain from any applause, cheering, booing, outbursts, or dialogue with any person speaking. Anyone in violation will be asked to leave. As I call roll this evening, please confirm your attendance. Mayor Joe Lockwood. Joe Lockwood: Here. Sudie Gordon: Councilmember Peyton Jamison. Peyton Jamison: Here. Sudie Gordon: Councilmember Matt Kunz. Matt Kunz: Here. Sudie Gordon: Councilmember Laura Bentley. Laura Bentley: Here. Sudie Gordon: Councilmember Carol Cookerly. Carol Cookerly: Here. Sudie Gordon: Councilmember Joe Longoria. Joe Longoria: Here. Sudie Gordon: Councilmember Rick Mohrig is calling in from Grand Rapids, Michigan. Rick, are you there? Rick Mohrig: I'm here. ROLL CALL Councilmembers Present: Councilmember Jamison, Councilmember Kunz, Councilmember Bentley, Councilmember Cookerly, and Councilmember Joe Longoria. Regular Meeting of the Milton City Council 3 Monday, December 2, 2019 at 6:00 pm Page 3 of 29 Councilmember Rick Mohrig called in from Grand Rapids, Michigan. PLEDGE OF ALLEGIANCE Sudie Gordon: Would everyone please rise for the Pledge of Allegiance? Joe Lockwood: And tonight I want to — before we get started with our Pledge, it's a pleasure that I have got the fifth grade Cub Scouts Pack 841 here. And if you guys could come up around and help me with the Pledge of Allegiance. We had a great little visit prior to the meeting. So, it's an honor for you guys to be here along with our K-1 Eagles tonight too. If you guys want to come on around the back here. Everybody make room. Let's make room for the flags right here. All right. If you guys could help me lead the Pledge. You ready? Multiple Speakers: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all. Joe Lockwood: All right. Thank you, guys. Male Speaker: Thank you, scouts. Thank you, Mayor. Joe Lockwood: Thanks, guys. Okay. Can our city clerk please say the next item? APPROVAL OF MEETING AGENDA (Agenda Item No. 19-250) Sudie Gordon: Our next item this evening is approval of the meeting agenda, Agenda Item No. 19-250. Joe Lockwood: Okay. Do I have anything staff or council would want to add? Okay. If not, I would open up for a motion. Laura Bentley: Mayor, I'd like to make a motion to approve the meeting agenda. Joe Longoria: Second. Joe Lockwood: Okay. I have a motion for approval from Councilmember Bentley with a second from Councilmember Longoria. All in favor, please Regular Meeting of the Milton City Council 4 Monday, December 2, 2019 at 6:00 pm Page 4 of 29 say aye. Multiple Speakers: Aye. Motion and Vote: Councilmember Bentley moved to approve the Meeting Agenda. Councilmember Longoria seconded the motion. The motion passed (7-0). CONSENT AGENDA 1. Approval of the November 4, 2019 City Council Meeting Minutes. (Agenda Item No. 192-251) 2. Approval of a Professional Services Agreement between the City of Milton and Mauldin & Jenkins, LLC for External Auditing Services. (Agenda Item No. 19-252) (Bernadette Harvill, Finance Director) 3. Approval of a Professional Services Agreement between the City of Milton and the Collaborative, Inc. regarding Plan Review Services. (Agenda Item No. 19-253) (Parag Agrawal, Community Development Director) 4. Approval of a Professional Services Agreement between the City of Milton and CH2M Hill for an Acquisition Agent for the City of Milton Parks. (Agenda Item No.19-254) (Jim Cregge, Parks & Recreation Director) 5. Approval of a Project Framework Agreement by and between Georgia Department of Transportation and City of Milton for Transportation Facility Improvements. (Agenda Item No. 19-255) (Robert Drewry, Public Works Director) 6. Approval of a Memorandum of Agreement between The Fulton County Soil and Water Conservation District and The City of Milton, Georgia. (Agenda Item No. 19-256) (Parag Agrawal, Community Development Director) 7. Authorization for the Mayor to Sign the Georgia Security and Immigration Compliance Act Affidavit Contractor Affidavit; and the Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transactions and Lobbying Forms Related to the Agreement between The City of Milton and The Atlanta Regional Regular Meeting of the Milton City Council 5 Monday, December 2, 2019 at 6:00 pm Page 5 of 29 Commission for the City of Milton Smarter, Safer Routes to School (2019) Project for the GA Tech Smart Communities Challenge Program. (Agenda Item No.19-257) (Parag Agrawal, Community Development Director) Joe Lockwood: Any opposed? That's unanimous, including Councilmember Mohrig. Sudie, do we have any general public comment tonight? Sudie Gordon: We do not, sir. Joe Lockwood: Okay. Then I'm gonna move on to the consent agenda, if you would please sound those items. Sudie Gordon: First item is approval of the November 4, 2019 City Council meeting minutes, Agenda Item No. 192-251. Next, approval of a Professional Services Agreement between the City of Milton and Mauldin & Jenkins LLC for external auditing services, Agenda Item No. 12-252. Third is approval of a Professional Services Agreement between the City of Milton and the Collaborative, Inc. regarding plan review services, Agenda Item No. 19-253. Next, approval of a Professional Services Agreement between the City of Milton and CH2M Hill for an acquisition agent for the City of Milton Parks, Agenda Item No. 19-254. Our fifth consent agenda item is approval of a Project Framework Agreement by and between Georgia Department of Transportation and the City of Milton for transportation facility improvements, Agenda Item No. 19-255. Approval of a Memorandum of Agreement between the Fulton County Soil and Water Conservation District and the City of Milton, Georgia, Agenda Item No. 19-256. Our seventh and our final consent agenda item this evening is authorization for the mayor to sign the Georgia Security and Immigration Compliance Act affidavit — contractor affidavit; and a certification regarding debarment, suspension, and eligibility and voluntary exclusion — lower -tier covered transactions and lobbying forms related to the agreement between the City of Milton and the Atlanta Regional Commission for the City of Milton's Smarter, Safer Routes to School (2019) Project for the Georgia Tech Smart Communities Challenge Program, Agenda Item No. 19-257. Joe Lockwood: Okay. Do I have a motion on the — Regular Meeting of the Milton City Council 6 Monday, December 2, 2019 at 6:00 pm Page 6 of 29 Joe Longoria: I move that we accept the consent agenda as read. Laura Bentley: Second. Joe Lockwood: Okay. I have a motion from Councilmember Longoria and I believe a second was first from Councilmember Bentley. All in favor, please say aye. Multiple Speakers: Aye. Motion and Vote: Councilmember Longoria moved to approve the Consent Agenda Items. Councilmember Bentley seconded the motion. The motion passed (7-0). REPORTS AND PRESENTATIONS Joe Lockwood: Okay. That's unanimous. Okay. Sudie, we'll move on to reports and presentations, if you'll please call out our first presentation. 1. Proclamation Recognizing the 2019 NAFL Eagles Degala K-1 Flag Football Team Day. (Presented by Mayor Joe Lockwood) Sudie Gordon: And the first item this evening is a proclamation recognizing the 2019 NAFL Eagles Degala K-1 Flag Football Team Day. This is being presented by Mayor Joe Lockwood. Joe Lockwood: Okay. This is exciting that we've got our NAFL K-1 Eagles here. We're very proud of you and it's an honor to present you with this proclamation. So, what I'm gonna do is I'm gonna read the proclamation right now and then when I'm done, I'm gonna ask you to come up and I'll present it to you and we'll get some pictures. I have a proclamation here. And it's the 2019 NAFL Milton Eagles Degala Grade K-1 Flag Football Team Day. Whereas football is a sport that requires physical strength and endurance, mental toughness, and a substantial commitment of time; and whereas the City of Milton is, in its inaugural year, hosting the North Atlanta Regular Meeting of the Milton City Council Monday, December 2, 2019 at 6:00 pm Page 7 of 29 7 Football League Youth Football Program at Bell Memorial Park; and whereas the kindergarten and first grade Milton Eagles, led by head coach Sarah Degala, is a team made up of 10 players, five coaches; and whereas the Grade K-1 Milton Eagles Degala Team posted a season record of 10 wins against one loss while defeating the K-1 Milton Eagles Low Team in the league championship by a score of 7-6, scoring the winning points with only 34 seconds left in the game; and whereas the players on the 2019 NAFL Milton Eagles Degala K-1 Grade Team are champions not only on the field but also in the classroom, in the community, and in life. We are proud that this great team is located in Milton, Georgia. Now, therefore, we, the Mayor and City Council of the City of Milton, hereby dictate and proclaim Monday, December 2nd as 2019 NAFL Milton Eagles Degala Grade K-1 Flag Football Team Day in the City of Milton, Georgia, and this is given under our hand and the seal of the City of Milton, Georgia on the second day of December 2019. So, if the Eagles could join us up front along with the council and we'll present you this proclamation. And the coaches too. It's a proclamation. It's what I read. You'll see when you open it up. You can even frame it. Tammy Lowit: Okay. Big smiles for all the parents and for the camera. Don't move because I'm the last one. I'm the important one. Okay. We want big smiles. Okay. I want you looking right here at me. Okay? On three, can you say touchdown? One, two, three. Multiple Speakers: Touchdown. Tammy Lowit: I like it. One more time. What a great looking group. Okay. We got it. Good job, guys. Joe Lockwood: Okay. If we can move on now, Sudie, if you'll please sound the next two presentation items. 2. Recognition and Presentation of City of Milton "Ten" Year Anniversary Pins to: Sudie Gordon, Deidra Jones, Brooke Lappin, Scott Mulvey and Sam Trager. (Presented by Mayor Joe Lockwood) Regular Meeting of the Milton City Council g Monday, December 2, 2019 at 6:00 pm Page 8 of 29 3. Recognition and Presentation of City of Milton "Five" Year Anniversary Pins to: Gregory Carter, Seth Chafee, Jeffrey Jones, Sarah LaDart, Jammie Peters, Joshua Reece and Chad West. (Presented by Mayor Joe Lockwood) Sudie Gordon: The next items are recognition and presentation of City of Milton "Ten" and "Five" Year Anniversary Pins. This is being presented by Mayor Joe Lockwood. Joe Lockwood: Okay. These next two items we have coming up are very special. In recognition, we're giving service pins to those staff members who have been with the city for 10 years and for five years. First the 10-year pin recipients and then we'll call the five-year recipients. So, I guess I will come forward and as the city manager calls your name, please come forward and we'll present you with your pin. Steven Krokoff: And when you come up, please stay up here. We'll take a group photo with the tens and then with the fives. So, our first recipient of the 10-year pin is Scott Mulvey. Scott, come on up. Our next recipient is Sam Trager. Sam, come on up. Our next is Sudie Gordon. And there are two that couldn't be here tonight: Deidra Jones and Brooke Lappin. Thank you, Sudie. You added some hair to the picture. Tammy Lowit: All right. Ready? Big smiles. Hey, what do you all want to say on three? One more time. Perfect. Joe Lockwood: Thank you, guys. Thank you for all your work. Steven Krokoff. Okay. Now we will do our five-year pins. Our first recipient is Gregory Carter. Our next recipient is Jeffrey Jones. Our next recipient is Sarah LaDart. Our next recipient and last one present with us is Chad West. And Seth Chafee, Jammie Peters, and Joshua Reece couldn't be here with us. We can give them a round of applause. Take a picture now with our five-year recipients. Tammy Lowit: Okay. Big smiles. And one to go on. One more. Okay. Perfect. Joe Lockwood: Congratulations. And before we move on to our next item, I see as the crowd has thinned out, I see a long-time friend of the City of Milton, Jeff Petrea with Georgia Power in here. Thank you for being here tonight. Jeff has gone on to bigger and better things downtown, but for many years was in charge of North Fulton and Regular Meeting of the Milton City Council 9 Monday, December 2, 2019 at 6:00 pm Page 9 of 29 Georgia Power was always a great partner. Whenever we had issues and storms and power outages and whatnot, those guys worked very hard. So, thanks for all your support, Jeff, over the years. All right. We'll move on. Moving on, Sudie, if you'll please sound the next presentation item. 4. Stormwater Management Presentation. (Robert Drewry, Public Works Director) Sudie Gordon: Next item is stormwater management presentation by Mr. Robert Drewry. Robert Drewry: Mayor, Councilmembers, Mr. Manager, first of all, thank you for the opportunity to stand in front of you. I'll give a little bit of background and tell you what we're going to be doing here for the next few minutes, but before I do that, I want you to meet Mr. Ken Kagy, the city engineer. Some of you all may not have met him. I don't know. But Mr. Kagy will be actually doing the bulk of the presentation. We're here to talk about stormwater management. I've mentioned to you before, and you probably already know, we have a stormwater permit and it is permitted through the state but it is a federal program. Little background on the program itself. It actually was created from the Clean Water Act of 1972. The city is a regulated municipality and we're required to have a permit. As you can see the list, it says 1992 — excuse me, it says 1999. We are a Phase 2 municipality with a population less than 100,000, so we were required to obtain a permit. Now, there's a lot of information in our stormwater permit. The reason I'm standing in front of you is because we are required by our permit to give you a presentation — to present our permit to the elected officials once a year. We barely got it in this year. We only have one more meeting left but we had to get it in now. I realize you probably know something about our stormwater management program. And I also realize this is not the most exciting material. We could talk for hours but I don't think I want to do that to you guys. To people like Ken and myself, we're — this Regular Meeting of the Milton City Council Monday, December 2, 2019 at 6:00 pm Page 10 of 29 iU excites us. We're geeks. And I apologize ahead of time, but we're gonna give you a little presentation on our stormwater management program. I'm gonna turn it over to Mr. Kagy. So, thank you. Ken Kagy: Thank you. Thank you for allowing me to speak in front of the council and the mayor and having your time here. So, what we have is a federal permit that is a municipal separate storm sewer system. It's called an MS4. You may have heard of that. It's an acronym like so many — like my son has acronyms like LOL and all these other acronyms. Well, the stormwater geeks have their own set of acronyms. And lots of times you'll hear us say an MS4 and TSS and some of these other acronyms. And any time you don't understand what I'm saying or if I get caught up in these acronyms, please just stop me and let me know that I'm not spelling things out for you. But, anyway, the MS4 system, this Covance system, is owned by the city and it's designed and used to collect and convey all stormwater. And it's not part of a sewer system — a sewage treatment plant. The major causes of water pollution in urban areas — when stormwater runoff is a problem. Problem No. 1, when it decreases in quality of the water or it increases in quantity. And, trust me, especially Problem No. 2, I get a lot of calls or reminders from people about the increase in quantity. So, Problem No. 2 is an issue lots of times within every community, not just the City of Milton. Society's impact on stormwater. Primarily, we're adding impervious surface through development, we're conducting soil land disturbance and we're removing vegetation. And those three things alone will contribute to the increase in runoff and lots of times collect pollutants. You can see the first picture down there shows kind of an oil sheen going across a parking lot. Obviously, we don't want that into our stormwater system. And the middle picture there shows TSS — what we call "total suspended solids" or sediment getting into the streams. And, of course, flooding occurs if you don't have the right controls in place. So, this is depicted by these three different pictures here. The first one shows a forest condition where you only have about 10 percent or 20 percent impervious surface. So, most of the water infiltrates into the system — about 80 percent to 90 percent. As you put in residential, you increase the impervious surface by 40 percent to 50 percent, so the other 50 percent to 60 percent is infiltrating the Regular Meeting of the Milton City Council 11 Monday, December 2, 2019 at 6:00 pm Page 11 of 29 ground. So, you've lost some infiltration ability into the water, so most of it is converted over to runoff. And, of course, an urban situation — here is where you have 0 percent to 10 percent going into the ground and 90 percent to 100 percent of that water running off. And a good example of this is — most of you have probably been here in 2009 when we had the big flood. And I don't know if you're aware of it, but there's — City of Milton has eight, what we call, SCS lakes — soil conservation service lakes. I came from Gwinnett. We had about seven of them. But these lakes or these ponds were built in the '30s and that's when farming was big in this country. And they were built for that farming purpose. As they cleared the trees to build fields and pastures for the farmers, the idea was the federal government at that time, NRCS, was gonna capture — you put in these control lakes to capture the runoff from the farming. So, that's what they were designed for. Well, if you remember in 2009, most of these lakes now are under designed, only because of what you see down here — this picture. This increase in impervious surface. You're getting more runoff and so most of these lakes will fill up much faster. And a good example here in Milton was one of the SCS lakes is up in the Manor, and that one overtopped during 2009. And if you think about it, there is a lot more impervious surface added around that lake now in the Manor. Another lake is what they call the King Lake — or what's the subdivision name? It's [inaudible] [00:27:101. Anyway, it's called the King Lake. Most of you are familiar with it. It overtopped. So, those two overtopped. I think we had three over in Gwinnett County that overtopped. And that's because what you see is more impervious surface. What happens is there's two factors. If you think about it, in 2009, there was two days of, I think, about four inches of rain one day and five inches of rain the other day, which is not a lot of rain per day but when you have them consecutively and when you have five inches in 13 hours, that creates a lot of runoff quickly and raises the — it's like turning two spigots on in your bathtub instead of just one. It raises the water much faster. And so that's what you have happens when you increase impervious surface. Joe Lockwood: Can I break in one second? Just what's neat is the Cub Scouts are here. We were kind of talking earlier about environment and Regular Meeting of the Milton City Council 12 Monday, December 2, 2019 at 6:00 pm Page 12 of 29 erosion and trees and whatnot. So, this is part of the stuff that we have to learn about with the city. So, thank you, Ken. Ken Kagy: No problem. Please stop me anytime if I — on any question or any area that it's not quite clear what I'm talking about. So, the federal government created what they call the MS4 Minimum Control Measures. And these are the six what we call Minimum Control Measures. The first is the public education and outreach; the second is public participation and involvement. Illicit discharge and detection elimination; construction site runoff control; post - construction runoff control; and then pollution prevention and good housekeeping. We're gonna go over all of those here in a minute. So, the first one is where we distribute pamphlets and we have our website, our city website, that kind of educates the public and has an outreach to the public. We do presentations to officials, like this one. Educate our officials. And then we have a social media campaign. The second one — public participation. We have a storm drain marker program that we use. We have a community stream side cleanup. We have Adopt A Road program where we're supposed to clean up the roads. And then we have pet waste stations at our Parks and Rec facilities. Illicit discharge and elimination — this part of it is — if we did not have MS4 program, we still have a lot of regulations on illicit discharge. So, this part would still be enforced within the city. But it is part of our MS4 permit also. So, it develops off all maps. We do our [inaudible] 100:29:571 inspections. And then we do our illicit discharge education. These are examples of what is a spill response of illicit discharge. You can see the first picture there is where you've got your pollutants, your oil spills going into the drains. Second is either somebody's got some bucket of paint or your plaster going into the drains. And, of course, the bottom one is just — it looks like an illegal activity just by the way he's looking over his shoulder. That last one, you can't quite see it, but there's a little beer truck up to the top there and the beer truck spilled the beer. This is up north somewhere in the snow. And, obviously, this must be a public works director trying to respond to the spill. That was his way to respond anyway. So, only rain in the drains is basically what the spill response of an 1 Regular Meeting of the Milton City Council Monday, December 2, 2019 at 6:00 pm Page 13 of 29 13 illicit discharge says. What are stormwater infrastructure assets? They're basins or ponds — infiltration basins — outlets, stormwater outfalls, treatment devices — and this is getting into some more advanced technology: grit chambers, storm scepters — culverts, headwalls, inlets, pipes, manholes. And if anybody doesn't know what those are, I'll be glad to meet with you and show you any one of those type of facilities because we do have them within our city. So, Minimum Control Measure No. 4 — construction site runoff. This is — and public works does not have a monopoly on this MS4 permit. We share our duties with other departments. And this particular duty is primarily done by the community development department. They're the ones that do the plan review and review the procedures. They do the inspection program. They have enforcement procedures. So, this activity would also occur without the MS4 permit because we are a permit issuing authority. And so, we would still conduct these types of activities. And here are some examples of construction stormwater runoff. Obviously, they've got a little bit of a problem with what we call TSS — total suspended solids or sediment — leaving the property there. Minimum Control Measure No. 5 — post -construction runoff. This is more of a public works activity. This is where public works is getting more and more involved. We go out and do the inspections for the detention ponds. We do detention pond maintenance. And at the bottom we have what we call GI and LID structure inventory. And that's some new terminology within the stormwater management program. GI is green infrastructure. LID is low - impact development. And I'll show you some examples of that. Because the approach now with MS4 is taking sort of a paradigm shift. And as you can see, in the past, most of the stormwater management was handled by detention ponds. Just, in other words, capture it and then gradually release it. But now the new approach is what you see on the right picture with some green infrastructure and LIDS. So, the first two we talk about are — there are two types, primarily, out there — what we call a dry detention pond, an extended dry detention pond, or a wet pond. And they work basically the same way, it's just that one, the wet detention pond, supposedly has better pollutant removal capabilities because the idea is the polluted water comes into that pond and the water sits on top of the Regular Meeting of the Milton City Council Monday, December 2, 2019 at 6:00 pm Page 14 of 29 14 existing water and gives it time for the pollutants to settle out into the bottom of that pond. So, I can tell you EBD prefers that type of a method over the dry ponds. But most of what we have out there are dry ponds. Infiltration techniques. And the idea here is just to get the pollutants or water down back into the soil and the pollutants will be infiltrated out or filtrated out, in this case. Bioretention cells or construction wet ones — those are all considered LIDS, low -impact designs. Some of the newer systems — and we have a system right here at city hall. These are underground systems. These are pollutant removal systems. A lot of them — the middle one there uses a centrifuge to take out the pollutants. The second one is a chamber where the water takes time to settle out or settle out the pollutants. And the first picture there is kind of a combination of both. But those are some underground systems that work with underground storage. The last one, Minimum Control Measure No. 6. City pollution prevention operations. This is where — this is totally MS4 activities. So, the first two MCM — Minimum Control Measures — were the education and the outreach, and this one, city pollution prevention operations, are primarily associated with the MS4 permit. Here is where we do the inspections for our structures. We inspect the detention ponds. We have street or parking lot cleaning and we also do our training. There's other organizations now that are getting more and more involved in stormwater. American Society of Civil Engineers — I don't know if you've ever heard of their report card, but they do a report card on all infrastructure out there and kind of grade what condition it's in. In the past, 2017, this was the infrastructure report card from the American Society of Civil Engineers, and you can see in there, there's no stormwater infrastructure. But they have — the evaluate bridges, airports, the dams, drinking water, energy. So, this is Georgia's grade in 2017. Waste water systems, roads, obviously. Well, now, in 2021, the American Society of Civil Engineers are gonna include stormwater infrastructure in their report cards. They've already started with it here in Georgia. In fact, 2019, we had a stormwater grade of C-minus, which was up — they did it the year before also, so it's going up. So, it's improving. But it's a general evaluation of the stormwater infrastructure. It all pays off. This is a — Cooper Sandy Creek is a stream that we 1 1 Regular Meeting of the Milton City Council Monday, December 2, 2019 at 6:00 pm Page 15 of 29 15 have to monitor under our MS4 permit. And we've been monitoring it and you can see, since 2015, our TSS has been decreasing, which is what we're supposed to be monitoring to see if it's increasing or decreasing. So, obviously, these stormwater measures, or BNPs, are helping to improve the community and helping to improve our streams — the quality of our streams. And this sort of shows it right here. You can see the graph, you can see the dotted — the dots on that graph — how it's decreased over the years. There's still a lot more work to do. And if anybody has any questions, I'll be glad to answer, to the best of my ability, any questions. Joe Lockwood: Carol Cookerly? Carol Cookerly: I know from past work experience that landscape debris in stormwater — the drains and along the roadways, etcetera — it's a real problem for contamination, especially grass clippings and, at this time of the year, all the leaves. Is that a problem here? And, if so, then why are landscape crews allowed to — why are they not fined for blowing everything into the grates? Ken Kagy: We could — we do enforce that and we are concerned about that. The problem is catching them at the time when they are actually doing some of this stuff. Carol Cookerly: All day long. Ken Kagy: I know. But we've got to be there and be part of that activity to kind of help enforce some of that. Robert Drewry: But we'll look into that. We'll look into see what kind of — what the magnitude of that is and how we can better enforce it if that's what you're seeing out there. Joe Lockwood: Even some PR with it and so the landscape companies — they know we're watching. Carol Cookerly: I think it's pretty documented what — how that — the decay from those substances — the degradation that it — I'm not very articulate. The degradation that it causes. I think it's pretty well documented. Ken Kagy: A lot of it is education. A lot of these landscaping — I mean, it seems reasonable to you and I that you shouldn't do something like Regular Meeting of the Milton City Council 16 Monday, December 2, 2019 at 6:00 pm Page 16 of 29 that. But it seems like they've been doing some of this for years and they've just been — that's been their practice. Joe Lockwood: Laura? Laura Bentley: Yeah. I think that's a great point. I saw the — we put an ad in the Herald, and it was directed, I think, to citizens but maybe that might not be the problem. It might be more the landscape companies. Carol Cookerly: It's the crews. Laura Bentley: And maybe if there's a protocol that if you see something, say something — you know? I don't know how we would do that, if there's a non -emergency number or something. People can just report what they see. Ken Kagy: Right. And that's what our ad said, if you see something, do something. Joe Lockwood: Okay. Anybody else? Okay. Thank you, Ken. Ken Kagy: Okay. Thank you. Joe Lockwood: All right, Sudie, if you would please call our next item. 5. Discussion of Public Art in the Mayfield/Charlotte Roundabout. (Sarah LaDart, Economic Development Manager) Sudie Gordon: Next item is discussion of public art and the Mayfield/Charlotte roundabout. Ms. Sarah LaDart. Sarah LaDart: Good evening, Mayor and Council. I'm here both as economic development manager but also as a non -voting member of the Milton Arts Council and I have our Vice -Chairman, Megan Jamison, here as well. We're here to talk about putting a horse in the roundabout [audio disruption]. It's going to be opening up, hopefully, early 2020 at the Mayfield/Charlotte intersection. And while it's being donated by the Milton Arts Council, all the money was donated in honor and memory of Mark Law. To date, we have raised $11,195.00 from 104 different donors, with the last donation actually being made only a couple weeks 1 11 Regular Meeting of the Milton City Council Monday, December 2, 2019 at 6:00 pm Page 17 of 29 17 ago. So, just to make it very clear, these are not taxpayer dollars being spent on either the purchase of the horse or the installation. All of that will be from the Mark Law Fund. This is what the horse will actually look like. The stature and all of that of it. It will be 6' tall by 8.5' long. But the reason we are in front of council tonight is to get your thoughts on what color it should be. And we have three recommendations. Joe Longoria: I vote for blue. Sarah LaDart: Pardon? Joe Longoria: Blue. Sarah LaDart: That is not one of the options. We can go back to the drawing board though. So, that's what we would like tonight from council is, of these three options — whether it's painted black, painted brown, or bronzed — which council would like to see in that roundabout. Joe Lockwood: Is there a cost — is there a cost — Sarah LaDart: Minimal cost differential. Joe Lockwood: I vote for bronzed. Joe Longoria: Bronzed. Matt Kunz: Bronzed. Sarah LaDart: Well, there we go. That was easy. Joe Longoria: That was so easy. Sarah LaDart: Thank you. Joe Lockwood: Is that it? Sarah LaDart: That's it. Carol Cookerly: I have something. Sarah LaDart: Go for it. Carol Cookerly: Happy birthday to Ms. Jamison. I think she's got a special night Regular Meeting of the Milton City Council 18 Monday, December 2, 2019 at 6:00 pm Page 18 of 29 going here. Megan Jamison: Thanks. Joe Lockwood: I also wanted to say how impressed I am with your children and their behavior. That's just a sign of excellent parenting on the mother's side. Peyton Jamison: And my side. Carol Cookerly: And I'd like to vote for a live horse. Save your money. I'll donate my horse. Joe Lockwood: Joe? Joe Longoria: So, I'm gonna feel silly because I'm gonna ask an actual question. Sarah LaDart: Okay. Joe Longoria: But we had a situation maybe three or four years ago where somebody wanted to donate art to put in the roundabout at Francis and Cogburn. And for some reason we said we couldn't do it. Joe Lockwood: It was a safety issue, wasn't it? Joe Longoria: Right. Well, I thought that's what it was. It was an obstruction of view kind of a thing. And I'm just wondering did we get clearance for this in terms of that? Sarah LaDart: So — Joe Longoria: And what makes this one different from that? Carol Cookerly: You can see through the legs. Sarah LaDart: So, I'm not completely sure about that situation, but I know that we worked with the design group and the engineers when — this was an initial part of the design of the roundabout. So, I believe that was the difference. That was — Peyton Jamison: It's a breakaway horse. If you hit it, the legs just — yeah, it's just gonna break. Whereas I don't know what you had in that circle but I have to assume it was something of more — Joe Longoria: It was a 32-ton iron horse standing up on its hind legs. Regular Meeting of the Milton City Council 19 Monday, December 2, 2019 at 6:00 pm Page 19 of 29 Joe Lockwood: Well, I would say just obviously have our engineer, traffic engineer, check that out. Sarah LaDart: Yes. Joe Lockwood: Matt, you had — Matt Kunz: The issue wasn't that someone would drive through and hit the horse. The issue was that people would be looking at the horse instead of other cars. And so that was the question that we had. And I'm for the idea but we were told that there might be that issue that was there. And so — same with Joe's question. How do we — what are the traffic implications if there's accidents and things like that? What can we assume, if anything? And I was never really certain there was a study done at the time that that was told to us originally. I'm still not certain that it's been done, but I don't want to assume. So, that's, I think, what Joe was asking. Peyton Jamison: Our engineers have reviewed this and have determined that it's safe to be placed in here. There's art in roundabouts all over the place. I don't know what happened in the original one or what the design or contours were of it, but our engineers were involved with this from Day 1. So, if you want, we could have legal do some further research on this but we're pretty confident that we're in a good position to move forward. Joe Longoria: Well, I'd say if we can do it one, I'd love to explore it in all, if possible. So, that's kind of the route I would like to go but we didn't because of conversations in the past. Joe Lockwood: Maybe we can just re -look at it and make sure that it's okay and then we could open that up — maybe we can go back and research what the difference was, if there is, and if not, re -look at that. Because I like — obviously, we want to beautify them. Okay. Anybody else? All right. Thank you, guys. Happy birthday, Ms. Jamison. Megan Jamison: Thank you. Joe Lockwood: Okay. Next item is first presentations if, Sudie, you'll please read those items. 1 Regular Meeting of the Milton City Council Monday, December 2, 2019 at 6:00 pm Page 20 of 29 FIRST PRESENTATION Consideration of an Ordinance Reaffirming and Establishing Chapter 46 of the Milton Code of Ordinances Governing Solid Waste Collection Services within the City of Milton. (Agenda Item No. 19-258) (Parag Agrawal, Community Development Director) 2. Consideration of U19-02NC19-03 located at 16040 Birmingham Hwy (SR 372) by Northleach, LLC (Ashford Gardeners, Inc.) for a Use Permit for a Landscape Business (Sec. 64-1820) with a total of 5,900 square feet (3,443 sq. ft. existing) of structures on 3.5 acres with the following 15-Part Concurrent Variance: Sec. 64-416 (c) (1) Part 1: To reduce the side building setback from 25 feet to 4 feet on the south property line to allow the existing barn/storage building to remain. Sec. 64-1820 (1) Part 2: To allow retail or wholesale sales on the property. Sec. 64-1820 (2) Part 3: To allow the proposed building to exceed 2,000 square feet and the total square footage to exceed 5,000 square feet. Sec. 64-1820 (3) Part 4: To permit the design of the proposed 2,400 square foot building not comply with the Rural Milton Overlay District. Sec. 64-1820 (4) Part 5: To delete the 75-foot use area, storage areas, or structure setback adjacent to the north and south property lines. Sec. 64-1820 (5) Part 6: To allow a total of 14 employee parking spaces on the site. 20 Sec. 64-1820 (7) Part 7: Hours of operation and vendor material deliveries shall occur between the hours of 6:30 a.m. and 7:30 p.m., Monday through Friday. Sec. 64-1820 (9) Part 8: To allow the landscape debris/soil composting area to be located on the ground. Sec. 64-1142 (a) (3) Part 9: To delete the requirement of the 50-foot undisturbed buffer and 10-foot improvement setback adjacent to the north and south property lines. Sec. 64-1142 (b) (2 Part 10: To delete the requirement for parking lots to be screened from view of any public street by a 15-foot-wide landscape strip planted to buffer standards. Sec. 64-1142 (b) (3) Part 11: To allow the dumpster not to have an enclosure. Sec. 64-1142 (g) (3) b. Part 12: To allow a 2,400 square foot new building to be located 165 feet from the landscape strip. Sec. 64-1142 (h) (2) a. Part 13: To allow none of the following materials to be used on the new 2,400 square foot building; clapboard siding, brick, and stone. Sec. 64-1142 (h) (2) c. Part 14: To allow the exterior building walls to be made of metal panel systems on the new 2,400 square foot building. 1 Regular Meeting of the Milton City Council 21 Monday, December 2, 2019 at 6:00 pm Page 21 of 29 Sec. 64-1142 (h) (4 Part 15: To allow no windows on the new 2,400 square foot building. (Agenda Item No. 19-259) (Parag Agrawal, Community Development Director) Sudie Gordon: First item is consideration of an ordinance reaffirming and establishing Chapter 46 of the Milton Code of Ordinances, governing solid waste collection services within the City of Milton, Agenda Item 19-258. Next is consideration of U19-02NC19-03, located at 16040 Birmingham Highway, State Route 372, by Northleach, LLC (Ashford Gardeners, Inc.) for a use permit for a landscape business, Section 64-1820, with a total of 5,900 square feet, 3,443 square feet existing, of structures on 3.5 acres with the following 15-part concurrent variance. Section 64-416(c)(1), Part 1: To reduce the side building setback from 25 feet to four feet on the south property line to allow the existing barn storage building to remain. Section 64-1820(1) Part 2: To allow retail or wholesale sales on the property. Section 64-1820(2), Part 3: To allow the proposed building to exceed 2,000 square feet and the total square footage to exceed 5,000 square feet. Section 65-1820(3), Part 4: To permit the design of the proposed 2,400-square-foot building not to comply with the Rural Milton Overlay District. Section 64-1820(4), Part 5: To delete the 75-foot use area, storage areas, or structure setback adjacent to the north and south property lines. Section 64-1820(5), Part 6: To allow a total of 14 employee parking spaces on the site. Section 64-1820(7), Part 7: Hours of operation and vendor material delivery shall occur between the hours of 6:30 a.m. and 7:30 p.m., Monday through Friday. Section 64-1820(9), Part 8: To allow the landscape debris, soil, composting area to be located on the ground. Regular Meeting of the Milton City Council Monday, December 2, 2019 at 6:00 pm Page 22 of 29 22 Section 64-1142(a)(3), Part 9: To delete the requirement of a 50- foot undisturbed buffer and 10-foot improvement setback adjacent to the north and south property lines. Section 64-1142(b)(2), Part 10: To delete the requirement for parking lots to be screened from view of any public street by a 15- foot wide landscape strip planted to buffer standards. Section 64-1142(b)(3), Part 11: To allow the dumpster not to have an enclosure. Section 64-1142(g)(3)b., Part 12: To allow a 2,400-square-foot new building to be located 165 feet from the landscape strip. Section 64-1142(h)(2)a., Part 13: materials to be used on the n, clapboard siding, brick, and stone. To allow none of the following ;w 2,400-square foot building: Section 64-1142(h)(2)c., Part 14: To allow the exterior building walls to be made of metal panel systems on the new 2,400-square- foot building. And Section 64-1142(h)(4), Part 15: To allow no windows on the new 2,400-square-foot building. This is Agenda Item No. 19-259. Joe Lockwood: Okay. Do I have a motion on the first presentation? Joe Longoria: I recommend that we accept the first presentation items as read. Matt Kunz: Second. Joe Lockwood: Okay. I've got a motion from Councilmember Longoria, second from Councilmember Kunz in approval. All in favor, please say aye. Multiple Speakers: Aye. Rick Mohrig: Aye. Motion and Vote: Councilmember Longoria moved to approve Agenda Item No. 19-259. Councilmember Kunz seconded the motion. The motion passed (7-0). 1 Regular Meeting of the Milton City Council Monday, December 2, 2019 at 6:00 pm Page 23 of 29 PUBLIC HEARING (None) ZONING AGENDA (None) UNFINISHED BUSINESS (None) NEW BUSINESS (None) 23 Joe Lockwood: That's unanimous. All right. We're going to move on into reports. Is there anything the council wants to report on? I just want to say thanks to all our staff and volunteers with Christmas and Crab Apple. Great turnout, great event. It really went well. And it's just exciting to see all of our — lots of citizens out there enjoying themselves and having a great time. So, good deal. Thanks for . everything from the city. Then I will move on to staff reports. Oh, Laura? Laura Bentley: Isn't the pancake breakfast this — is it this Saturday? Laura Bentley: Okay. Joe Lockwood: That's another big one. Everybody loves that. Laura Bentley: Hickory Flat. Joe Lockwood: I've never seen that much bacon cooked in my life at one time. All right. We'll move on to staff. Public Works. Robert? MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Public Works Robert Drewry: Good evening, again. Couple projects I want to update you on. The notice to proceed has been issued for the drainage project at Taylor and Batesville intersection. Hopefully, weather permitting, we can Regular Meeting of the Milton City Council 24 Monday, December 2, 2019 at 6:00 pm Page 24 of 29 get that in before the end of the year. So, we're optimistic we can. But the notice to proceed has been issued. The sidewalk repair project for sidewalks, curb and gutter, and ADA ramps is nearing completion. I think they have to finish up in Brookshade subdivision. The consulting is nearing the completion — well, nearing the completion of the pavement management system. We are having all of our streets evaluated — the pavements evaluated — and a capital improvement program prepared from that evaluation. They are nearing that up, so hopefully in a couple of weeks we'll have a final product. And just another one — I don't want to steal Parks and Rec thunder, but we are assisting Parks and Recreation for putting out the design work at the Providence Park improvements. That project will be out to bid for design here very soon, if not already on the streets. But we provided some assistance there. Maintenance side, we had 107 work orders for the month of November. The highest grossing work order for the month was dead animals. We had 33 dead animals in the month of November. Potholes, we had 27. Sign issues, we had 15. Traffic signals, school flashers, we had nine work orders. Tree issues, we had seven. Debris, trash removal, we had six. And right-of-way permits, we issued 17 right-of-way permits for the month of November and five of those were for driveways. So, if there are any questions, I'd be glad to try to answer them. Joe Lockwood: Any questions so far? All right. Robert Drewry: Thank you. 2. Parks & Recreation Joe Lockwood: Okay. Jim? Jim Cregge: Good evening, Mayor and Council. I hope you all had a great Thanksgiving. First of all, I want to start with a thank you to those of you who were able to come out in the beginning of November for the Wall of Fame ceremony. It came out pretty well. We're hoping to make that even bigger for next year. And thank you for the support on that. It came out very nicely. Fall sports are over. The last activity scheduled is this coming Regular Meeting of the Milton City Council 25 Monday, December 2, 2019 at 6:00 pm Page 25 of 29 weekend - the Merry LAX-mas Tournament. That's an annual fun event. We take the two artificial turf fields and slice them into three smaller fields going side to side instead of length to length. And the girls get out there in all kinds of — some are dressed as elves and Santa Clauses — and they play for 20 minutes, the bell rings, and then they run to another field and play again. And it's just a lot of fun. So, if you can make it, I hope you can. Our basketball program is up and running. Games start this weekend. You may recall several years ago, we started with a whopping 54 kids and were trying to build it from there. We are now over 500 kids playing basketball. We are operating in seven different gymnasiums, including our first ever partnership with Crab Apple First Baptist, who has kindly made some space available to us. That's much appreciated. It took pressure off, trust US. Something I'd like to make you aware of. You may recall this past summer, at the end of the summer — end of July — we did a special needs expo in Alpharetta. And this is a coordinated effort involving the city of Johns Creek, Roswell, Alpharetta, and Milton, as well as the YMCA, as we're working together to promote the whole picture of all the services that are available for people with special needs. That first expo, we had a goal of getting 25 vendors out there and we had 44. Based on the success of that and recognizing that an important time for people with special needs is the summer — because what do we do with our special needs kids? Parents still have to work. That's one of the reasons we have such success with Camp Joyful Souls. We are gonna be doing another special needs expo, again in Alpharetta, on Saturday, February 22nd. And then we also wanted to say what's next? And the reality is we need to get the help from the community. The community will tell us what services that are needed to serve the special needs population. And so, what we're doing is we're going to be holding a series of four meetings, one in each of the four cities, to invite people of all communities to come out and help us figure out what are the gaps. What do you need? What can we work together — between cities and other partners — to try and help serve those with special needs? But the really exciting — we're calling it a "think tank" and it's an effort to truly work together and serve the population. Okay. We are also prepping for spring. Signups for lacrosse and Regular Meeting of the Milton City Council Monday, December 2, 2019 at 6:00 pm Page 26 of 29 901 baseball are mostly done and, in fact, tomorrow I'm hosting a meeting of baseball and lacrosse programs to help coordinate field allocation and alleviate some issues that came up last spring. So, we've given all the program partners — they all knew this meeting was happening as of August. We've given them weeks and weeks to prepare and get your people here. We are hosting the meeting tomorrow and hopefully we can coordinate this. We also fully intend to schedule in immediately the use of the Cox Road property. We are on track to close on it and we will be able to make immediate use of it. And this will allow us to handle the expected growth of baseball. We think we're gonna top 800 kids in baseball. And so, we're gonna be using one of the artificial turf fields to help relieve that pressure. And let's see. Bids that we're working on. I was gonna report on the design service of Providence Park, but Robert stole my thunder. We also have the exercise equipment bid. We're gonna take the exercise equipment at MCC, take it out, get it cleaned, and then make it available for the fire department. We're gonna store it over at Cox Road until the fire department is ready for it. We're working on the pool deck resurfacing bid, and also, we expect to present to all of you all the contract for the pool pump house renovation, which — it's actually in our hands. We're working through the legal process now. With that, are there any questions? Joe Lockwood: Laura? Laura Bentley: Question. I got a lot of great feedback on the Wall of Fame. Congratulations on that and all the effort that went into it. What is the application process? Because someone asked me about that. How do you go about that? Jim Cregge: Great question. Okay. All you have to do is go to the City of Milton website, click on Parks and Rec, and then from there, there's a link to Wall of Fame Nomination. And we simply ask you to list the person, tell us why you think this person should be nominated, and then we have the multi -step process where the staff vets the application to make sure it's legitimate and the person did do what is proclaimed. And from there, we put it out. We have the Parks and Rec board, Cambridge High School, Milton High School that votes on it and then that's how we get our nominee class. But it all starts with a nomination that you can enter through the website. 1 Regular Meeting of the Milton City Council Monday, December 2, 2019 at 6:00 pm Page 27 of 29 Laura Bentley: And is there — what's the deadline for that? 27 Jim Cregge: For the 2020 class, the deadline is March 31 st. And then we take three months to vet it all and then three months for the selection process. Laura Bentley: Thank you. Joe Lockwood: Okay. Matt? Matt Kunz: And to add to Laura's comment, I think it's hard to find that link on the mobile app. Maybe on the desktop is where to go, but I've had people ask on their phones and I haven't been able to find it on the mobile site as well. So, you might want to — Jim Cregge: Thank you for making me aware of that. I did not know that, but we can get on that right away. Matt Kunz: Okay. Thanks. Jim Cregge: Thanks. Joe Lockwood: Anything else? Thank you, Jim. Jim Cregge: Merry Christmas. 3. Economic Development Joe Lockwood: Same to you. Economic development. Come on down. Sarah LaDart: Good evening, Mayor and Council. Just a few things. We had our inaugural "Meet Me in Milton" in October. And although it was fettered a bit by the weather, it was well received by the community. And we will be hosting these the third Saturday of the month, April through October. And we will continue partnering with all of our developers and we have Northside as a series sponsor at $10,000.00 for next year. Second, over the summer, Wassim Mentouri — he's the entrepreneurship teacher at Milton High School — he reached out to me about coming to speak to his students and I went over to Milton High School a few times and talked to them about starting a Regular Meeting of the Milton City Council 28 Monday, December 2, 2019 at 6:00 pm Page 28 of 29 business and getting a business license and site selection and those sorts of things. And in November, the students completed an actual application for an occupational tax, and we issued an invalid free occupational tax license to each of those students based on their business plan. So, that was a cool way — and now some of the students walk by city hall and we wave. It's kind of fun. Third, we are encouraging local businesses to submit their holiday specials online for the newsletter or we do a "Shop Milton" email that will be going out, hopefully this Saturday, and then as part of our newsletter next week. RKG — those are the consultants that we're working on the Deerfield Highway 9 Economic Development and Marketing Study — they are scheduled to be here January 22nd to present that report to council: And .then lastly, we will be bringing the Chapter 4, Alcohol and Beverage, and Chapter 64 Zoning changes to council for your review in February. Any questions? Joe Lockwood: Any questions for Sarah? Sarah LaDart: All right. Joe Lockwood: All right. Thank you. Sarah LaDart: Thank you. EXECUTIVE SESSION (if needed) ADJOURNMENT (Agenda Item No. 19-260) Joe Lockwood: Okay. Is there anything else? If not, we'll conclude the meeting. Do I have a motion to adjourn? Matt Kunz: So, moved. Joe Longoria: Second. Joe Lockwood: All right. I have a motion to second. All in favor, please say aye? Multiple Speakers: Aye. Joe Lockwood: It's unanimous, including Rick. Thanks. Regular Meeting of the Milton City Council 29 Monday, December 2, 2019 at 6:00 pm Page 29 of 29 Motion and Vote: Councilmember Kunz moved to adjourn the Regular Meeting at 7:01 p.m. Councilmember Jamison seconded the motion. The motion passed (7-0). Date Approved: January 6, 2020 Sudie AM Gordon, City lerk 1 1 Joe Lock od, Mayor