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HomeMy WebLinkAboutMinutes - CC - 01/22/2020Regular Meeting of the Milton City Council Monday, January 22, 2020 at 6:00 pm Page 1 of 18 These minutes have been transcribed verbatim. Any reproduction of these minutes must include this notice. Public comments are noted and heard by Council. This document includes presentation by Council and invited speakers. This is an official record of the Milton City Council Meeting proceedings. Official Meetings are audio and video recorded. The Regular Meeting of the Mayor and Council of the City of Milton was held on January 6, 2020 at 6:00 PM, Mayor Joe Lockwood presiding. CALL TO ORDER Mayor Lockwood: Amen. Thank you, Matt. Okay, I'd like to call a regular meeting of the Milton city council for Wednesday, January 22, 2020, I'm not used to that yet, to order. The city strongly recommends that you review tonight's agenda carefully, and if you wish to speak on an item on the agenda, please bring your comment cards to the clerk as soon as possible. While the Milton rules allow a speaker to turn in comment cards up until the clerk calls the agenda item, once that agenda item is called, no more comment cards will be accepted. Again, our comment cards are to my left, there, and our city clerk is to my right. City, if you'll please call roll, and make any announcements. ROLL CALL City Clerk: Good evening, mayor and council, I'll be happy to call roll. For the January 22, 2020, regular meeting, I would like to remind those in attendance to please silence all cell phones at this time. Those attending the meeting, who would like to make a public comment, you're required to complete a public comment card prior to speaking on that item. Your comment card must be presented to the city clerk prior to the agenda item being called. All speakers, please identify yourself by name, address, and organization before you begin your comment. If you are representing an organization, an affidavit is required stating you have the authority to speak on behalf of that organization. Please review tonight's agenda, and if you would like to make a comment, please bring your comment card to me now. Demonstration of any sort within the chamber is prohibited. Please refrain from any applause, cheering, booing, outbursts, or dialog with any person speaking. Anyone in violation will be asked to Regular Meeting of the Milton City Council 2 Monday, January 22, 2020 at 6:00 pm Page 2 of 18 leave. As I call roll this evening, please confirm your attendance. Mayor Joe Lockwood. Mayor Lockwood: Here. City Clerk: Councilmember Peyton Jamison. Peyton: Here. City Clerk: Councilmember Paul Moore. Paul: Here. City Clerk: Councilmember Laura Bentley. Laura: Here. City Clerk: Councilmember Joe Longoria. Joe: Here. City Clerk: Councilmember Rick Mohrig. Rick: Here. City Clerk: And Councilmember Carol Cookerly, for the record, is absent. Would everyone please rise for the pledge of allegiance. Councilmembers Present: Mayor Joe Lockwood, Councilmember Jamison, Councilmember Kunz, Councilmember Bentley, Councilmember Longoria and Councilmember Mohrig. Councilmembers Absent: Councilmember Cookerly. PLEDGE OF ALLEGIANCE All: I pledge allegiance to the flag of the United States of America, and to the republic, for which it stands, one nation under God, indivisible, with liberty and justice for all. or joining Mayor Lockwood: Again, I want to welcome everybody here. Thank you f 1 Regular Meeting of the Milton City Council Monday, January 22, 2020 at 6:00 pm Page 3 of 18 3 us tonight. City, if you'll please call the next item, which is the agenda. APPROVAL OF MEETING AGENDA (Agenda Item No. 20-014) City Clerk: Our next item this evening is the approval of the meeting agenda, agenda item number 20-014. Mayor Lockwood: Okay. I've gotta couple of things I wanna add. An executive session to discuss land acquisition, and also if we can move agenda item number 20-020, consideration of a resolution appointing a member to the city of Milton planning commission, by appointing a board member for district three, post one, from new business, to after public comment. Is there any other items on the agenda? Rick: Mayor, we also need an executive session for pending litigation. Mayor Lockwood: Okay, so I would like to on the agenda, add executive session for land acquisition along with the subject of pending litigation. So, if there's no other changes, do I have a motion? Joe: Mayor, I move that we approve the agenda as modified by you, and with the addition of an executive session to address land acquisition and pending litigation. Rick: Second. Mayor Lockwood: Okay. Gotta motion and a second. All in favor, please say aye. All: Ave. Motion and Vote: Councilmember Longoria moved to approve the Meeting Agenda with the following change: • Add an Executive Session to discuss Land Acquisition and pending litigation. Councilmember Mohrig seconded the motion. The motion passed (6-0). Councilmember Cookerly was absent from the meeting. Regular Meeting of the Milton City Council 4 Monday, January 22, 2020 at 6:00 pm Page 4 of 18 Mayor Lockwood: That's unanimous. Okay. Our next item is public commenj, general public comment. Do we have any public comment? PUBLIC COMMENT City Clerk: We do not, sir. Mayor Lockwood: Okay. We can move on to our first item. Consideration of a Resolution Appointing a Member to the City of Milton Planning Commission by Appointing a Board Member for District 3/Post l . RESOLUTION NO. 20-01-528 (Agenda Item No. 20-020) City Clerk: This item we moved from new business, consideration of a resolution appointing a member to the City of Milton planning commission, by appointing a board member for district three, post one, agenda item number 20-020. I believe that's Councilmember Longoria. Mayor Lockwood: Okay. Councilmember Longoria. Joe: So, after 10 years, Chris Dodi, who's been my appointee and been serving on the planning commission, doing very wonderful work there, has decided his travel schedule doesn't match up with the meeting schedule anymore. So, I reached out to a neighbor of mine, Jan Jacobus, you guys may know Jan, to ask him to fill this position. Just wanna say a couple of real quick things about Jan. Jan and I, number one, share a lot in common. First of all, he moved to Milton back in 1997, and he lives in the Crooked Creek subdivision. So, we are neighbors. He worked for Abbott Laboratories for 32 years, but after a little bit of time on the golf course, he decided that he wanted to spend more time there as opposed to work. So, he retired a couple of year later and has been focused on his golf games since then. He's married to a wonderful woman named Lisa. They have three children, William, Palmer, and Jacqueline, and four grandchildren, Keller, Collins, Kingston, and Alexander. He's a member of the Crooked Creek Homeowners Association, also serves on its board. He's the treasurer, currently. He's been involved in the city as well for quite some time. He was one of the Regular Meeting of the Milton City Council 5 Monday, January 22, 2020 at 6:00 pm Page 5 of 18 original graduates of the Milton Citizens Academy, and also has attended the Citizens Police Academy. He also has served on the Milton Trails Committee. So, he's no stranger to what we're doing here. So, I'm please to nominate Jan as my representative on the planning commission. Mayor Lockwood: Okay. Sounds good. Do we have a motion? Laura: Mayor, I'd like to make a motion to approve Councilmember Longoria's appointee to the planning commission. Paul: Second. Mayor Lockwood: Okay. I have a motion from Councilmember Bentley with a second from Councilmember Moore. All in favor, please say aye. All: Aye. Mayor Lockwood: That's unanimous, City. Do we wanna swear Jan in now? Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 20-020 (Jan Jacobus). Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Cookerly was absent from the meeting. City Clerk: Yes, he's. Mayor Lockwood: Jan, if you would, please step forward. If you'd raise your right hand and repeat after me. I do solemnly swear and affirm — Jan: I do solemnly swear and affirm — Mayor Lockwood: — that I will faithfully perform the duties of — Jan: — that I will faithfully perform the duties of — Mayor Lockwood: — as a member of the planning commission — Jan: — as a member of the planning commission — Mayor Lockwood: — of this city — Regular Meeting of the Milton City Council 6 Monday, January 22, 2020 at 6:00 pm Page 6 of 18 Jan: — of this city — Mayor Lockwood: — and I will support and defend the charter thereof — Jan: — and I will defend and support and the charter thereof — Mayor Lockwood: — as well as the constitution — Jan: — as well as the constitution — Mayor Lockwood: — and the laws of the state of Georgia — Jan: — and the laws of the state of Georgia — Mayor Lockwood: — and of the United States of America. Jan: — and of the United States of America. Mayor Lockwood: Then if the council, you guys don't mind, we'll be able to take a quick picture. Jan: Thank you. Mayor Lockwood: Congratulations. One more. Thank you. Then again, I always want to thank everybody that steps up and helps. That makes Milton look special and a great force on the web, so, [inaudible] like your job better. You cared enough to put some time and effort, but it certainly doesn't go unnoticed and makes a big difference. All right, appreciate it. Thank you. City Clerk: Thank you. CONSENT AGENDA 1. Approval of a Reciprocal Facility Use Agreement between the City of Milton and The Porter Academy for the Shared Usage of Cox Road. (Agenda Item No. 20-015) (Jim Cregge, Parks and Recreation Director) 2. Approval of a Temporary Janitorial Services Agreement between the Regular Meeting of the Milton City Council Monday, January 22, 2020 at 6:00 pm Page 7 of 18 City of Milton and American Facility Services, Inc. (Agenda Item No. 20-016) (Robert Drewry, Public Works Director) 3. Approval of a Master Subscription Agreement between the City of Milton and Granicus, LLC. (Agenda Item No. 20-017) (Steve Krokoff, City Manager) Mayor Lockwood: Okay, if we can move on to the consent agenda. 7 City Clerk: Our first item this evening, under consent, is the approval of a reciprocal facility use agreement between the city of Milton and the Porter Academy for the shared usage of Cox Road, agenda item number 20-015. Next, approval of a temporary janitorial services agreement between the city of Milton, and American Facilities Services, Inc., agenda item number 20-016. Our third and final consent agenda item, is approval of a master subscription agreement, between the city of Milton and Granicus, LLC, agenda item number 20-017. Mayor Lockwood: Okay. Do I have a motion on the consent agenda? Rick: Mr. Mayor, I'd like to make a motion that we approve the consent agenda as read. Peyton: Second. Mayor Lockwood: Okay, I have a motion from Councilmember Mohrig, and I believe I heard Councilmember Jamison first, as the first second, so I have a motion from Councilmember Mohrig, a second from Councilmember Jamison. All in favor, please say aye. All: Aye. Motion and Vote: Councilmember Mohrig moved to approve the Consent Agenda Items. Councilmember Jamison seconded the motion. The motion passed (6-0). Councilmember Cookerly was absent from the meeting. Mayor Lockwood: That passes unanimous. Okay. We don't have any items under reports and presentations. So, City, if you'll please read out the Regular Meeting of the Milton City Council 8 Monday, January 22, 2020 at 6:00 pm Page 8 of 18 first presentation item. REPORTS AND PRESENTATIONS (None) FIRST PRESENTATION Consideration of an Ordinance to Amend Appendix A, Parks and Recreation Fees and Other Charges, Chapter 34, Section 24 of the Milton City Code. (Agenda Item No. 20-018) (Jim Cregge, Parks and Recreation Director) 2. Consideration of an Ordinance to Revise and Update Fees Related to Door -to -Door Salesmen. (Agenda Item No. 20-019) (Rich Austin, Police Chief) City Clerk: The first item is a consideration of an ordinance to amend appendix A, Parks and Recreation fees and other charges, chapter 34, section 24, of the Milton City code, agenda item number 20- 018. Next, consideration of an ordinance to revise and update fees related to door-to-door salesmen, agenda item number 20-019. Mayor Lockwood: Okay. Do I have a motion on the reading of the first presentations? Joe: Mayor, I move that we accept the first presentation items as read by the city clerk. Paul: Second. Mayor Lockwood: Okay. I have a motion for approval from Councilmember Longoria with a second from Councilmember Moore. All in favor, please say aye. All: Aye. Motion and Vote: Councilmember Mohrig moved to approve the Consent Agenda Items. Councilmember Jamison seconded the motion. The motion passed (6-0). Councilmember Cookerly was absent from the meeting. Regular Meeting of the Milton City Council Monday, January 22, 2020 at 6:00 pm Page 9 of 18 Vol Mayor Lockwood: That's unanimous, City. We don't have any items under public hearing or zoning agenda, or any unfinished business tonight, so, we're gonna move to new business. City, if you'll please call, new business item. PUBLIC HEARING (None) ZONING AGENDA (None) UNFINISHED BUSINESS (None) NEW BUSINESS l . Consideration of a Resolution Appointing a Member to the City of Milton Planning Commission by Appointing a Board Member for District 3/Post 1. RESOLUTION NO.20-01-528 (Agenda Item No. 20-020) (Mayor Joe Lockwood) City Clerk: First item has been heard already. Next item, consideration of a resolution authorizing the retirement and sale of police canine, Kyro, agenda item number 20-021. Captain Sean McCarty. Captain McCarty: Good evening mayor and council. What you have before you tonight is a resolution. Our police canine, Kyro, who has been in service with us since 2013, has been recommended to us by his vet that he retire due to some health issues. He's still fine as a dog, but not as a police dog. So, the resolution is to retire him from service, and his canine handler has agreed to take care of him for the remainder of his life. So. Mayor Lockwood: Okay. Are there any questions on that? Captain McCarty: Thanks. Mayor Lockwood: All right. I'll ask for a motion. Regular Meeting of the Milton City Council Monday, January 22, 2020 at 6:00 pm Page 10 of 18 10 Laura: Mayor, I'd like to make a motion to approve agenda item number 20-021. Mayor Lockwood: Okay, I have a motion for approval from Councilmember Bentley, a second from Councilmember Mohrig. I just wanna say, we wanna thank Kyro for his service, and I'm glad he's staying in the family. So, it's a great thing. Laura: And it's my understanding that at the ceremony for the new officers, that Kyro might be in attendance as — Captain McCarty: That is correct. Laura: — okay. Awesome. Because I'd like to see him one more time. Mayor Lockwood: I just don't wanna see him when he's working. Laura: He's gonna be fine. Mayor Lockwood: All in favor, please say aye. All: Aye. Mayor Lockwood: That's unanimous. Okay. City, if you'll please sound the final new business item. Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 20-021. Councilmember Mohrig seconded the motion. The motion passed (6-0). Councilmember Cookerly was absent from the meeting. 1. Approval of a Task Order to Provide Concept Revision for Milton Greenway Connector PI 0015078. (Agenda Item No. 20-022) (Sara Leaders, Transportation Engineer) City Clerk: Our final item this evening is approval of a task order to provide a concept revision for Milton Greenway Connector, PI-0015078, 1 1 Regular Meeting of the Milton City Council Monday, January 22, 2020 at 6:00 pm Page 11 of 18 agenda item number 20-022, Ms. Sara Leaders. 11 Sara: There we go. Good evening mayor and council. Tonight, wanted to talk about the concept report and revision for Milton's connection to the Greenway. I've gotta task order that's on the agenda, that I'm gonna go through what that's gonna look like and what we've, the previous work we've done on this project. So, starting out, this project has a project identification number through Georgia DOT, because it's got federal funding associated with it. In February of 2016, a previous version of this project went through a concept approval process with DOT. Since that time, additional finding's been authorized for the project, $400,000 in federal funding, with $100,000 local match, and they changed the project number when they programmed the next round of funding for the project. So, since that time, the city had to go through a LAP. That stands for Local Administered Projects recertification process where DOT authorizes a city to administer federal projects. Then in March of 2019, I did a presentation on discussion of the available funding, and if there was interest to move forward. At that time there was, so, moved into consultant selection. Then on December 2, we brought a project framework agreement with DOT for approval. On January 6, we brought the professional services agreement with the consultant we selected for the project, and then tonight we have the task order for that consultant to begin work on this project. I just wanted to highlight the planning history that's been done on trails, and this has always been an area of discussion over the last 13 years. See the timeline of when different plans were looked at. See in 2014 through 2016 is when the previous concept planning was done on the Greenway Connection. Then, looking back at what we did under the previous concept report, that was a partnership with Alpharetta and the North Fulton CID. They contributed to our normal match for that. That was just a concept study, and then the image on the right shows the alignment that came out of that concept report. In addition, we look to a few other connection alternatives, and I've put numbers on each one of these, and gonna talk about the other projects that are going on on these roadways that, the impact, where the alignment goes, and play into the concept revision that we're looking at. So, number one was the crossing over or under 400. We looked at both alternatives, and ultimately what come out of the study was a Regular Meeting of the Milton City Council Monday, January 22, 2020 at 6:00 pm Page 12 of 18 12 long-range project that could be both a vehicular and pedestrian connection over 400, approximately where Webb Road ends. This has been in the North Fulton transportation plan, but it is a longer - range project that doesn't have any identified funding. Project number two was looking at where Alpharetta was gonna connect to Forsyth County, the Greenway in Forsyth County. On the green line, here on the right, is where, one of the options that they were looking at initially, see, ya'11 can see the arrow on the screen? Mayor Lockwood: Mm-hmm. Sara: Okay, so this is where the Greenway currently ends at Marconi drive. So, it was gonna run up to Windward and then somehow connect over to Versailles section of the Greenway, which is where the black line begins. So, if it was gonna be the Greenline, we would have a better chance of connecting into it quicker, and what they're actually gonna be doing is the dark blue line, is their latest plan for their connection. Windward Parkway, the Windward phase 2, is under construction right now. That's the turn lanes off of 400, the triple lefts, that go all the way to Deerfield, and that is just putting back a sidewalk along Windward, due to some of the constraints going under 400. So, that project is underway right now. Number four was Webb Bridge road, and that is in the path of the 400 managed lanes. This was just a screenshot from the video that DOT has posted showing conceptual of what the managed lanes could look like. So, that road has the potential to change. The bridge could change with that future project. Number five was the McGinnis Ferry Road interchange, and McGinnis Ferry Road widening. What we're looking at there is to tie into what Forsyth is already doing. As this cross section shows on the north side of the road, they're doing a 10-foot mufti -use path, starting at Bethany Bend, which is here, and then running all the way along McGinnis Ferry, and it'll tie into Ronald Reagan, and then to the Greenway. Project Six was our Morris Road widening TSPLOST project going down a conceptual layout, but we're also looking at a 10- foot multi -use path on, I guess it would be the western or the northern side, up to Bethany Bend, that would tie into Versailles. This exhibit shows how those two projects are gonna, gonna tie in together. We were looking at the option of utilizing the culvert that'll be put in by the McGinnis project and running more of a boardwalk path for our multi -use connection. The highway nine L I 1 1 Regular Meeting of the Milton City Council Monday, January 22, 2020 at 6:00 pra Page 13 of 18 13 widening is in the final design, and right away stage has the Bethany Bend realignment. They're still working through exactly where there will be multi -use paths, but this one shows multi -use on both sides of nine. So, in summary, I wanted to take a step back, look at where the best connection is with all the projects that are planned, and what's the concept alternative we wanna look at with this federal money. So, the light green is the Forsyth Big Creek Greenway. There's a parking lot here. They already have a multi -use width connection down at Ronald Reagan toward McGinnis Ferry. The orange is where Alpharetta's potential tie-in is gonna be. The red is the limits of the McGinnis interchange. Purple is the Morris widening. Yellow is that long range possible connection over 400. Blue, the nine widening and then a potential trail along Deerfield to connect in quicker. The black is the Cogburn to Webb, and then eventually to Morris portion that we're looking to move forward with. So, next steps, tonight, we have the consideration of the task order approval. Then we would issue a notice to proceed for work on this concept revision. We'd update the layout, have a public information meeting. Then we've gotta go through the GDOT revision approval of the concept report. Then we're looking for a task order to begin the preliminary plan stage, late 2020. These graphics here at the bottom show, because it's federal money, just an overview of the process that it takes to get through that. The first sheet is the concept process which we'll be at by the end of this year. Then we'd move into preliminary plans and set a more definitive schedule once we get that concept finalized. So, any questions? Mayor Lockwood: Any other questions or comments for Sara? Any — Rick? Rick: So, the task order that's before us is to actually approve the revision, start the concept plan revision. Sara: Correct. Rick: Okay. Thanks. Mayor Lockwood: Okay. I will — if there's no other questions, I will open it up for a motion. Rick: Mr. Mayor, I'll make a motion that we approve agenda item 20- Regular Meeting of the Milton City Council 14 Monday, January 22, 2020 at 6:00 pm Page 14 of 18 022, approval of a task order to provide concept revision for Milton Greenway Connection. Peyton: Second. Mayor Lockwood: Then I have a motion from Councilmember Mohrig with a second from Councilmember Jamison. All in favor, please say aye. All: Aye. Motion and Vote: Councilmember Mohrig moved to approve Agenda Item No. 20-022. Councilmember Jamison seconded the motion. The motion passed (6-0). Councilmember Cookerly was absent from the meeting. MAYOR AND COUNCIL REPORTS Mayor Lockwood: That's unanimous. Okay. Next item is reports. Is there anything that council had that they would like to report on? Laura? Laura: I just wanted to make a comment. I know, I think several of us might have gotten an email this, from the accident this week that was on Bethany Way, and it looked terrible. So, I wanted to reiterate my commitment, our commitment to the city-wide speed survey that we will be doing hopefully soon, and hopefully maybe even given a careful look at that stretch of road, because it connects to, and there's some curves on there. That's a great example of speed limit, in my opinion, that really needs to be dropped, because most of those driveways are lower, and it's really dangerous. So. Mayor Lockwood: Okay. I think, I think council may have been copied, too, on. The chief was gonna to meet with the individuals and homeowners there closer. Laura: Thank you for the speed sign that's out there. I passed that on the way over. I know that we have presence there, so that's very much appreciated. Mayor Lockwood: Okay. Anybody else? All right, we'll move on to staff reports, community development. Regular Meeting of the Milton City Council Monday, January 22, 2020 at 6:00 pm Page 15 of 18 Department Updates 1. Community Development 15 Parag: I just want to present some project updates from the department. Master Plan update, so it's perfect segue after Sara's presentation. As the staff continues to work with the Crade's advisory committee on updating the Crade Master Plan, we are having our last Crade advisory committee meeting in the end of February, next month, fourth week of February. Our goal will be to present the draft in front of the advisory committee, and also for the community input in that committee meeting. We are planning to present the final draft to the city council in the March work session, and hopefully for the city council's adoption in the month of April. Working on the Greenspace Property signage and naming. As you know, as of November 2019, the city has acquired seven Greenspace Properties, containing approximately 400 acres of land that will be conserved. So, the next phase of this project is to work with the community on naming of these Greenspace Properties, because we basically call them Formal Milton Country Club. We still call them Hero or Cooper Sandy. Naming them and to work on the signage, so that the community knows that these properties are being conserved through the Greenspace Bond, and they can feel proud of the investment. So, we are planning to work with the Greenspace advisory committee on coming up with some naming options for the city council to consider. We have, we are going in front of the Milton Greenspace advisory committee on January 27. The earth day is in April. So, our goal is, by the earth day, we can propose some names to the city council for their final naming, and then we can basically work with them on some signage design, so that we can basically say like, for these last projects, we say that, okay, "Your bond dollars at work." So, some sort of conservation -oriented signage that basically says, "These Greenspaces are being conserved through the Greenspace Bond funds." Pre -preservation ordinance, thank you for the city council's feedback a few days back, in the joint work session between the city council and the planning commission. We are doing some in-house work. We are planning to send the final pre - preservation ordinance for legal review by next month, by Regular Meeting of the Milton City Council 16 Monday, January 22, 2020 at 6:00 pm Page 16 of 18 February. Hopefully, we can come back in front of the city council in the month of March or April. We still have till July to get this thing adopted, and I'm sure I will not come back to you for another extension. So, this is moving forward. Census 2020, as you know the staff is working towards this Milton census 2020, with a goal of 100% response rate. We have designed a new logo for the Milton census. We are, we have a newsletter updates, we are reaching out to the community. Tomorrow, we have a census complete count committee meeting at 6:00 over here. In that, we are trying to recruit new volunteers who want to participate in this Milton complete count committee. Some zoning updates. Staff is working on two zoning applications. Number one, as you know, is 15260 Hopewell Road. This is the country store. The applicant is requesting to modify the site plan, and to request to delete the, some of the conditions to permit an additional 19 parking spaces adjacent to the Thompson Road. Existing building will not be changed, because it is one of the historically designated properties in the city of Milton. The CZIM meeting is on January 28, at 7 p.m., and it will come in front of the mayor and the city council on March 2 at 6 p.m. The second application which we are looking at is the special use permit for the Ebenezer United Methodist Church, which is located at 12900 Arnold Mill Road. The applicant is requesting a use permit to construct approximately 24,000 square foot of activity center attached to the existing church, which is around 5,000 square foot. Again, the CZIM meeting for this special use permit is on January 28 at 7 p.m. It will go in front of the design review board on February 4, planning commission on February 26, and it will come in front of the mayor and city council on April 15, 2020. These were some of the project updates. Any questions? Mayor Lockwood: Have any questions? Okay. Thank you, Brock. Parag: Thank you. Department Updates 2. Finance Mayor Lockwood: Next is finance. [Inaudible] 10:30:491 1 1 Regular Meeting of the Milton City Council 17 Monday, January 22, 2020 at 6:00 pm Page 17 of 18 Female Speaker: Good evening mayor and council. I am happy to report this evening, that finance was notified back in November, that the city was granted the award for outstanding achievement in popular annual financial reporting, by the Government Finance Officers Association, for our first popular annual financial report, for fiscal year 2018, and we'll talk about this at greater length during next week's State of the City event, but we're very excited to have received that award. Our current tax sale is scheduled for February 4. We have not had to have a tax sale since 2012, so we're hopeful to resolve these last few properties over the next coming weeks before the tax sale, so we can cancel that hopefully. Finance is currently working with our audit team, Alden and Jenkins, on our annual external audit. We'll be performing field work in-house over the next week or so, and then they will aid us in the preparation for our comprehensive annual financial report, and we'll also prepare another popular annual financial report for fiscal year 2019. So, our citizens can see where we ended up on the year. Then around March we will also see any staff request related to budget amendments requiring council authorization for fiscal year 2020. And other than that, business as usual. Mayor Lockwood: Okay. Any questions? Okay. Thank you. Female Speaker: Thank you very much. Mayor Lockwood: All right. If I could get a motion to move into executive session to discuss land acquisition and pending litigation. Joe: So moved. Rick: Second. Mayor Lockwood: Okay. I have a motion from Councilmember Longoria, second from Councilmember Mohrig. All in favor, please say aye. All: Aye. Mayor Lockwood: That's unanimous. We could move into that executive session. That's unanimous. That will conclude tonight's meeting. So, do I have a motion to adjourn? Regular Meeting of the Milton City Council 18 Monday, January 22, 2020 at 6:00 pm Page 18 of 18 EXECUTIVE SESSION (Land Acquisition & Pending Litigation) Councilmember Longoria moved to go into Executive Session to discuss land acquisition at 6:34 p.m. Councilmember Mohrig seconded the motion. The motion passed (6-0). Councilmember Cookerly was absent from the meeting. ADJOURNMENT (Agenda Item No. 19-237) Motion and Vote: Councilmember Mohrig moved to adjourn the Regular Meeting at 7:00 p.m. Councilmember Jamison seconded the motion. The motion passed (6-0). Councilmembers Cookerly was absent from the meeting. Rick: Motion to adjourn. Peyton: Second. Mayor Lockwood: I have a motion and a second to adjourn. All in favor, please say aye. All: Aye. Mayor Lockwood: That's unanimous again. Date Approved: March 2, 2020 Sudie AM Gordon, City herk Joe Lo'ckv,4od, Mayor 1