HomeMy WebLinkAboutAgenda Packet CC - 08/10/2020 - Special Called2006 HERITAGE WALK, MILTON, GA 30004 ǀ 678.242.2500 ǀ WWW.CITYOFMILTONGA.US
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678.242.2500.
Joe Lockwood, Mayor
CITY COUNCIL
Peyton Jamison
Paul Moore
Laura Bentley
Carol Cookerly
Joe Longoria
Rick Mohrig
CITY COUNCIL CHAMBERS
City Hall
Monday, August 10, 2020 Special Called Meeting
Immediately Following August 10, 2020 Work Session
August 10, 2020 Work Session and Special-Called Meeting
Go to: https://zoom.us/j/96293122659
Telephone: +1 301-715-8592
Webinar ID: 962 9312 2659
1)CALL TO ORDER
2)ROLL CALL
3)PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood)
4)APPROVAL OF MEETING AGENDA (Add or remove items from the agenda)(Agenda Item No. 20-216)
5)PUBLIC COMMENT
MILTON CITY COUNCIL SPECIAL CALLED COUNCIL MEETING AUGUST 10, 2020
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Persons needing special accommodations in order to participate in any City meeting should call
678.242.2500.
6) CONSENT AGENDA
1. Approval of a Request for an Emergency Vehicle Hybrid Beacon Traffic
Signal on State Route 9 at New Fire Station Emergency Access Driveway. (Agenda Item No. 20-217) (Robert Drewry, Public Works Director)
7) UNFINISHED BUSINESS
1. Consideration of an Ordinance of the Mayor and Council of the City of
Milton, Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton
for Fiscal Year 2021; and for Other Purposes.
(Agenda Item No. 20-213)
(First Presentation at August 3, 2020 Regular City Council Meeting) (Bernadette Harvill, Finance Director)
2. Consideration of An Amended Emergency Ordinance of the Mayor and
Council of the City of Milton, Georgia under Section 3.18 of the Charter of
the City of Milton, Georgia to Provide the Operation of the City of Milton,
Georgia During the Public Emergency known as the Novel Coronavirus
Disease 2019 Global Pandemic; to Become Effective Upon Adoption by
the Council; to Supersede the Existing Emergency Ordinance; and for
Other Purposes.
(Agenda Item No. 20-218)
(Ken Jarrard, City Attorney)
8) NEW BUSINESS
1. Consideration of a Resolution Appointing the Chair and Ex Officio Officers
to the Comprehensive Plan Advisory Committee (CPAC) for the City of
Milton 2040 Comprehensive Plan.
(Agenda Item No. 20-219)
(Parag Agrawal, Community Development Director)
9) ADJOURNMENT (Agenda Item No. 20-220)
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: August 5, 2020
FROM: Steven Krokoff, City Manager
AGENDA ITEM: Approval of a Request for an Emergency Vehicle Hybrid
Beacon Traffic Signal on State Route 9 at New Fire Station
Emergency Access Driveway
MEETING DATE: Monday, August 10, 2020 Special Called City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: ___ APPROVED ___ NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: ___ YES ___ NO
CITY ATTORNEY REVIEW REQUIRED: ___ YES ___ NO
APPROVAL BY CITY ATTORNEY ___ APPROVED ___ NOT APPROVED
PLACED ON AGENDA FOR: __________
X
X
August 10, 2020
X
X
To: Honorable Mayor and City Council Members
From: Robert Drewry, Public Works Director
Date: Submitted on August 4, 2020 for the August 10, 2020 Special Called
City Council Meeting
Agenda Item: Approval of a Request for an Emergency Vehicle Hybrid Beacon
Traffic Signal on State Route 9 at New Fire Station Emergency
Access Driveway
_____________________________________________________________________________________
Department Recommendation: Approval.
Executive Summary: With the construction of the SR 9 Public Safety Complex, a
Georgia Department of Transportation (GDOT) permit is needed for an emergency
vehicle hybrid beacon traffic signal for the fire station emergency access driveway. The
design and traffic engineering report are being routed through GDOT for review and
approval. This application is needed for processing the permit by GDOT.
Funding and Fiscal Impact: The construction of the beacon would be funded through
the SR 9 Public Safety Complex capital project account and any maintenance would
be covered under signal maintenance.
Alternatives: None.
Legal Review:
Sam VanVolkenburgh – Jarrard & Davis (8/1/20)
Attachment(s):
Signal Permit Application
D.O.T. 401
8-98
Distribution:
White – Applicant
Yellow – State Traffic Engineer
Pink – District Traffic Engineer
DEPARTMENT OF TRANSPORTTION
STATE OF GEORGIA
REQUEST FOR TRAFFIC SIGNAL
To the Georgia Department of Transportation:
The City of Milton in Fulton County hereby request approval for the use of a traffic signal at
the location described below:
LOCATION
Local Street names: Cumming Highway at North of Cambridge Hi gh School Road
State Route Numbers: 9 at
TYPE SIGNAL
Stop and Go Flashing Beacon School Beacon Other
CONDITIONS OF APPLICATION AND STANDARDS OF OPERATION
In the event that the Georgia Department of Transportation authorizes the use of a traffic signal
at the above location, the undersigned agrees to participate in the costs to purchase and install
the signal. This level of participation will be determined after a study of the location has been
completed. The signal must be installed to the Department’s standards and conform with the
authorization issued by the Department and the provisions set forth therein.
COST OF OPERATION
The full and entire costs of the electric energy and telephone servic e used to operate the signal
shall be at the expense of the applicant without any cost to the Georgia Department of
Transportation. The applicant understands that the Department may ask for participation in
the cost for the purchase, installation and main tenance of the signal if approved.
INSPECTION AND APPROVAL
The installation, maintenance and operation of said signal shall be subject at all times to
inspection and approval by a duly authorized engineer of the Georgia Department of
Transportation.
RIGH T TO REVOKE
The Georgia Department of Transportation reserves the right to revoke the approval should it
for any reason desire to do so, by giving the applicant thirty (30) days written notice, and in
that event, the applicant agrees to remove said signal from said right -of-way at its own expense
or allow it to be removed by the Department.
This application is hereby submitted and all of the terms and conditions are hereby agreed to.
The undersigned are duly authorized to execute this instrument.
This the _______ day of ________________ 20 __
Attest: By: _____________________________________
___________________________________ Title: ____________________________________
Clerk
Do Not Write In This Space
Application No.S -121-0 0 0986-7 ______
Permit No._______________
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: August 5, 2020
FROM: Steven Krokoff, City Manager
AGENDA ITEM: Consideration of an Ordinance of the Mayor and Council of
the City of Milton, Georgia, to Establish the Ad Valorem Tax
Rate of the City of Milton for Fiscal Year 2021; and for Other
Purposes
MEETING DATE: Monday, August 10, 2020 Special Called City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: ___ APPROVED ___ NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: ___ YES ___ NO
CITY ATTORNEY REVIEW REQUIRED: ___ YES ___ NO
APPROVAL BY CITY ATTORNEY ___ APPROVED ___ NOT APPROVED
PLACED ON AGENDA FOR: __________
August 10, 2020
X
X
X
To: Honorable Mayor and City Council Members
From: Bernadette Harvill, Finance Director
Date: Submitted on July 28, 2020 for the August 3, 2020 Regular City Council Meeting
(First Presentation) and August 10, 2020 Special Called City Council Meeting
(Unfinished Business)
Agenda Item: Consideration of an Ordinance of the Mayor and Council of the City of Milton,
Georgia, to Establish the Ad Valorem Tax Rate of the City of Milton for Fiscal Year
2021; and for Other Purposes.
Executive Summary:
The City has advertised and enclosed an ordinance based on a Maintenance and Operating
(M&O) millage rate of 4.731 mills, which maintains the same millage rate used to calculate Milton
property tax bills for each tax year from 2007 to 2017 and 2019. We are also proposing a bond
millage rate of 0.538 mills for the General Obligation Bond, Series 2017 (i.e. greenspace bond) that
was approved through referendum on the November 2016 ballot. This will cover the fourth year of
debt service payments totaling $1,711,125.
The Fulton County consolidation and evaluation of digest for tax year 2020 reflects taxable
assessments for real and personal property and heavy duty equipment at $3,197,995,956 net of
exemptions (please note HB710 passed in 2018 created a new floating exemption based on the
consumer price index for properties with a current homestead exemption including the primary
residence and five (5) contiguous acres of land which has more than doubled the City’s
exemptions).
The State of Georgia requires two calculations when comparing year over year tax collection
rates. The calculation of percentage increase/decrease in property taxes involves the calculation
of a rollback rate. The rollback rate takes reassessments of existing real property and other net
changes to the digest, such as new construction, into consideration. According to this
calculation, maintaining a 4.731 M&O millage rate represents a decrease of 10.04% from the 2019
digest figures. The main factor causing this decrease is the reassessment of existing real property
and the related impact of the floating exemption calculation related these reassessments.
The second calculation is represented in the enclosed five-year history of levy advertisement. This
formula compares taxes levied year over year without consideration of the impacts related
directly to reassessments of existing real property. The result is a net neutral year over year levy
anticipation (based on a 100% collection rate) for the 2020 tax year when compared to 2019.
Motor vehicle assessed values in 2020 are $14,490,680 and have decreased by 25% since 2019.
This decline is a result of HB386, which is phasing out motor vehicle taxes (or the “birthday tax”)
and replacing it with the title ad valorem tax (TAVT). The TAVT is a one-time title fee that is paid on
all vehicle sales. It is not a property tax and is, therefore, not included in the tax digest.
Funding and Fiscal Impact:
The total amount of property taxes to be levied for M&O purposes, excluding motor vehicle tax, is
roughly $12.7 million (this amount is based on a 100% collection rate). The FY 2021 budget
anticipates year one collections totaling $11,730,384, or 95%, for real property and $204,641, or
65%, for personal property. Historically, Milton has experienced a collection rate of 90–94% of real
property by the due date.
Alternatives: Other Council directed action.
Legal Review: Not required.
Concurrent Review: Steve Krokoff, City Manager
Incorporated
City of Milton 2015 2016 2017 2018 2019 2020
Real & Personal 2,332,989,792 2,435,683,451 2,522,451,452 3,002,308,260 3,164,882,867 3,197,841,549
Motor Vehicle 80,438,520 55,613,700 38,158,500 26,535,480 19,364,570 14,490,680
Mobile Homes 0 0 0 0 0 0
Timber – 100%0 0 0 0 0 0
Heavy Duty Equipment 0 0 104,009 61,463 76,149 154,407
Gross Digest 2,413,428,312 2,491,297,151 2,560,713,961 3,028,905,203 3,184,323,586 3,212,486,636
Less M&O Exemptions 174,457,350 163,773,480 169,616,430 196,963,090 493,828,424 521,478,223
Net M&O Digest 2,238,970,962 2,327,523,671 2,391,097,531 2,831,942,113 2,690,495,162 2,691,008,413
Gross M&O Millage Rate 8.374 8.342 8.244 7.417 8.171 8.343
Less Millage Rate Rollbacks (LOST)3.643 3.611 3.513 3.027 3.440 3.612
Net M&O Millage Rate 4.731 4.731 4.731 4.39 4.731 4.731
Bond Millage Rate 0 0 0.321 0.671 0.588 0.538
Total City Millage Rate 4.731 4.731 5.052 5.061 5.319 5.269
M&O Taxes Levied 10,592,572 11,011,514 11,312,282 12,432,226 12,728,733 12,731,161
Bond Taxes Levied 0 0 767,542 1,900,233 1,821,658 1,655,748
Total City Taxes Levied 10,592,572 11,011,514 12,079,825 14,332,459 14,550,391 14,386,909
Net M&O Taxes $ Increase 598,381 418,943 300,768 1,119,943 296,507 2,428
Net M&O Taxes % Increase 6.0%4.0%2.7%9.9%2.4%0.0%
CITY OF MILTON
NOTICE
The City of Milton does hereby announce that the millage rate will be set at a meeting to be held at City Hall Council Chambers, 2006 Heritage Walk, Milton,
Georgia on August 10, 2020 immediately following the Work Session at 6:00 PM and pursuant to the requirements of O.C.G.A § 48-5-32 does hereby publish
the following presentation of the current year’s tax digest and levy, along with the history of the tax digest and levy for the past five years.
Current 2020 Tax Digest and Five Year History of Levy
All figures are based upon a 100% collection rate and have been derived from the original consolidation and evaluation of digest provided by Fulton County each year.
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STATE OF GEORGIA ORDINANCE NO.
COUNTY OF FULTON
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF
MILTON, GEORGIA, TO ESTABLISH THE AD VALOREM TAX RATE OF
THE CITY OF MILTON FOR FISCAL YEAR 2021; AND FOR OTHER
PURPOSES
WHEREAS, the Charter of the City of Milton, Georgia authorizes the City to levy and
provide for the assessment of ad valorem property taxes on all property subject to
taxation; and
WHEREAS, the Charter of the City of Milton, Georgia provides that the valuation of all
property subject to taxation by the City shall be determined according to the tax digest
prepared by the Fulton County Board of Tax Assessors; and
WHEREAS, the Mayor and City Council, after hearing and after duly considering all
such relevant evidence, testimony and public comments, has determined that it is in the
best interests of, and necessary to meet the expenses and obligations of, the City of
Milton, Georgia to set a levy in the amount of $5.269 on each $1,000.00 of taxable value
for all property subject to ad valorem taxation by the City; now
BE IT ORDAINED by the Mayor and City Council of the City of Milton, Georgia as
follows:
SECTION I: The ad valorem tax rate for the City of Milton, Georgia for the 2021
fiscal year, on property subject to ad valorem taxation by the City is hereby fixed at
$5.269 on forty percent (40%) of each $1,000.00 of property subject to ad valorem tax by
the City.
SECTION II: Said rate of $5.269 on forty percent (40%) of each $1,000.00 of taxable
property is hereby levied as follows:
(a) For General Government purposes $4.731 on forty percent (40%) of each
$1,000.00 of taxable property.
(b) For the purpose of retiring outstanding General Obligation bonds, $0.538 on
forty percent (40%) of each $1,000.00 of taxable property.
SECTION III: All ordinances and parts of ordinances in conflict herewith are hereby
repealed.
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ORDAINED this the ____day of ________, 2020.
____________________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk
(SEAL)
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STATE OF GEORGIA ORDINANCE NO.
COUNTY OF FULTON
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF
MILTON, GEORGIA, TO ESTABLISH THE AD VALOREM TAX RATE OF
THE CITY OF MILTON FOR FISCAL YEAR 2021; AND FOR OTHER
PURPOSES
WHEREAS, the Charter of the City of Milton, Georgia authorizes the City to levy and
provide for the assessment of ad valorem property taxes on all property subject to
taxation; and
WHEREAS, the Charter of the City of Milton, Georgia provides that the valuation of all
property subject to taxation by the City shall be determined according to the tax digest
prepared by the Fulton County Board of Tax Assessors; and
WHEREAS, the Mayor and City Council, after hearing and after duly considering all
such relevant evidence, testimony and public comments, has determined that it is in the
best interests of, and necessary to meet the expenses and obligations of, the City of
Milton, Georgia to set a levy in the amount of $5.269 on each $1,000.00 of taxable value
for all property subject to ad valorem taxation by the City; now
BE IT ORDAINED by the Mayor and City Council of the City of Milton, Georgia as
follows:
SECTION I: The ad valorem tax rate for the City of Milton, Georgia for the 2021
fiscal year, on property subject to ad valorem taxation by the City is hereby fixed at
$5.269 on forty percent (40%) of each $1,000.00 of property subject to ad valorem tax by
the City.
SECTION II: Said rate of $5.269 on forty percent (40%) of each $1,000.00 of taxable
property is hereby levied as follows:
(a) For General Government purposes $4.731 on forty percent (40%) of each
$1,000.00 of taxable property.
(b) For the purpose of retiring outstanding General Obligation bonds, $0.538 on
forty percent (40%) of each $1,000.00 of taxable property.
SECTION III: All ordinances and parts of ordinances in conflict herewith are hereby
repealed.
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ORDAINED this the ____day of ________, 2020.
____________________________________
Joe Lockwood, Mayor
Attest:
___________________________
Sudie AM Gordon, City Clerk
(SEAL)
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: August 4, 2020
FROM: Steven Krokoff, City Manager
AGENDA ITEM: Consideration of An Amended Emergency Ordinance of the
Mayor and Council of the City of Milton, Georgia under
Section 3.18 of the Charter of the City of Milton, Georgia to
Provide the Operation of the City of Milton, Georgia During
the Public Emergency known as the Novel Coronavirus
Disease 2019 Global Pandemic; to Become Effective Upon
Adoption by the Council; to Supersede the Existing
Emergency Ordinance; and for Other Purposes
MEETING DATE: Monday, August 10 Special Called City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: ___ APPROVED ___ NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: ___ YES ___ NO
CITY ATTORNEY REVIEW REQUIRED: ___ YES ___ NO
APPROVAL BY CITY ATTORNEY ___ APPROVED ___ NOT APPROVED
PLACED ON AGENDA FOR: __________
X
August 10, 2020
X
X
X
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STATE OF GEORGIA ORDINANCE NO.
COUNTY OF FULTON
AN AMENDED EMERGENCY ORDINANCE OF THE MAYOR AND
COUNCIL OF THE CITY OF MILTON, GEORGIA UNDER SECTION 3.18
OF THE CHARTER OF THE CITY OF MILTON, GEORGIA TO PROVIDE
FOR THE OPERATION OF THE CITY OF MILTON, GEORGIA DURING
THE PUBLIC EMERGENCY KNOWN AS THE NOVEL CORONAVIRUS
DISEASE 2019 GLOBAL PANDEMIC; TO BECOME EFFECTIVE UPON
ADOPTION BY THE COUNCIL; TO SUPERSEDE THE EXISTING
EMERGENCY ORDINANCE; AND FOR OTHER PURPOSES.
WHEREAS, the Mayor and Council of the City of Milton, Georgia are
charged with the protection of the public health, safety, and welfare of the citizens
of the City of Milton, Georgia; and
WHEREAS, Section 3.18 of the Charter of the City of Milton, Georgia
empowers the Mayor and City Council to adopt an emergency ordinance to meet a
public emergency affecting life, health, property, or public peace; and
WHEREAS, the novel coronavirus disease 2019 (“COVID -19”) global
pandemic is a public emergency affecting and threatening life, health, property, and
public peace; and
WHEREAS, on March 13, 2020, the President Donald Trump declared a
national emergency due to COVID-19; and
WHEREAS, on March 14, 2020, Governor Brian Kemp declared a statewide
emergency in Georgia, describing COVID-19, and the corresponding pandemic, as
a public health emergency; and
WHEREAS, the Governor’s declaration has been repeatedly extended;
WHEREAS, the Governor’s declaration of statewide emergency is currently
set to expire on September 10, 2020; and
2
WHEREAS, on March 16, 2020, the Mayor and City Council for the City of
Milton declared via Emergency Ordinance that an emergency exists in the City of
Milton based on COVID-19; and
WHEREAS, the City of Milton’s Emergency Ordinance has been renewed
on several occasions, with the most recently adopted version of the Ordinance having
been extended through and including August 11, 2020;
WHEREAS, it is the intention of the City of Milton to readopt and reinstitute
the Emergency Ordinance effective August 12, 2020 and extending through
September 11, 2020;
WHEREAS, the Mayor and City Council continue to find that a state of local
emergency exists in Milton, due to COVID19;
WHEREAS, pursuant to the powers conferred by the City of Milton’s various
Emergency Ordinances, as well as those powers conferred by Section 18 -25 of the
Milton Code, the Mayor has issued various emergency declarations for the purpose
of mitigating the impact of COVID19 on the citizens and businesses of Milton; and
WHEREAS, the City Council has an interest in narrowing but extending the
declared state of local emergency and further extending some Mayoral declarations
to run coterminous with the period of declared local emergency.
NOW THEREFORE, THE MAYOR AND COUNCIL FOR THE CITY OF
MILTON HEREBY ORDAIN AS FOLLOWS:
SECTION 1. That the WHEREAS and Preamble sections, above, are hereby
incorporated verbatim herein and the factual statements and findings are hereby
ratified and affirmed;
SECTION 2. That the Declaration of Emergency set forth in the March 20,
2020 Emergency Ordinance and the associated Proclamation of the Mayor declaring
a local emergency due to COVID19, as those have been renewed and extended, are
hereby further renewed and extended from August 12, 2020 until 11:59 p.m. on
September 10, 2020;
SECTION 3. That Sections 2, 3, 4, and 7 of the March 20, 2020 Emergency
Ordinance are renewed and extended;
3
SECTION 4. That Section 6 of the March 20, 2020 Emergency Ordinance,
and any amendments thereto, are hereby stricken in their entirety;
SECTION 5. That the following Mayoral Declarations are hereby extended
to run coterminous with the term of this Emergency Ordinance:
• March 20, 2020 Declaration – allowing “to go” malt beverage and wine alcohol
sales for restaurants having a consumption on the premise license;
• March 23, 2020 Declaration – allowing restaurants and retail to place certain
additional temporary signage;
• April 24, 2020 Declaration – allowing event facilities and caterers to host
private catered events and sell prepared meals for pick -up and delivery under
certain conditions.
SECTION 6. That the City of Milton’s Reopening Plan was approved on May
18, 2020 and continues in full force and effect.
SECTION 7. That during the term of this Emergency Ordinance City staff
are empowered to unilaterally modify those internal City Council rules with respect
to how the public may interact with the Council, to ensure that during the term of
this Emergency Ordinance, citizens are provided enhanced flexibility on engaging
with the Council. By way of example, only, this many mean that citizens may email
questions or comments to the Council and those be read into the record – even if the
citizen is not in physical attendance at the Council meeting.
SECTION 8. This New Emergency Ordinance shall become effective and
operational commencing August 12, 2020 and shall expire at 11:59 p.m. on
September 10, 2020, and may be reenacted, extended, terminated, or amended upon
affirmative action taken at a meeting of the City Council called by the Mayor or two
(2) councilmembers of the City Council.
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SO ORDAINED this 10th day of August 2020 by the Mayor and Council of
the City of Milton, Georgia.
THE CITY OF MILTON, GEORGIA
______________________________________
Joe Lockwood, Mayor
Attest:
______________________________________
Joe Lockwood, Mayor
CITY COUNCIL AGENDA ITEM
TO: City Council DATE: August 6, 2020
FROM: Steven Krokoff, City Manager
AGENDA ITEM: Consideration of a Resolution Appointing the Chair and Ex
Officio Officers to the City of Milton Citizens Advisory
Committee for the City of Milton 2040 Comprehensive Plan –
The Comprehensive Plan Advisory Committee (CPAC)
MEETING DATE: Monday, August 10, 2020 Special Called City Council Meeting
BACKGROUND INFORMATION: (Attach additional pages if necessary)
See attached memorandum
APPROVAL BY CITY MANAGER: ___ APPROVED ___ NOT APPROVED
CITY ATTORNEY APPROVAL REQUIRED: ___ YES ___ NO
CITY ATTORNEY REVIEW REQUIRED: ___ YES ___ NO
APPROVAL BY CITY ATTORNEY ___ APPROVED ___ NOT APPROVED
PLACED ON AGENDA FOR: __________
August 10, 2020
X
X
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To: Honorable Mayor and City Council Members
From: Parag Agrawal, Community Development Director
Date: Submitted August 5, 2020 for the August 10, 2020 Regular City
Council Meeting
Agenda Item: Consideration of a Resolution Appointing the Chair and Ex Officio
Officers to the City of Milton Citizens Advisory Committee for the City
of Milton 2040 Comprehensive Plan – The Comprehensive Plan
Advisory Committee (CPAC)
_____________________________________________________________________________________
Department Recommendation: Approval
Executive Summary:
The Georgia Department of Community Affairs (DCA) requires that local governments
conduct and complete a comprehensive plan every five (5) years. The City of Milton,
since its incorporation, has completed two (2) Comprehensive Plans (in 2011 and 2016)
in accordance with the rules of Georgia Department of Community Affairs (DCA), and
has maintained its Qualified Local Government (QLG) status. Milton’s next
Comprehensive Plan is due to the state DCA in the fall of 2021 in order to fulfil this
requirement and continue to maintain QLG.
Per City code, the Mayor and each Councilperson shall nominate his or her designee for
one (1) of seven (7) of the 16 positions on the City of Milton Citizens Advisory Committee
for the City of Milton 2040 Comprehensive Plan – The Comprehensive Plan Advisory
Committee (CPAC). The 16 positions shall consist of the seven members of the City of
Milton Planning Commission (PC), the Chairman of the City of Milton Board of Zoning
Appeals (BZA), and the Chairman of the City of Milton Design Review Board (DRB) and
shall serve on the Citizen Advisory Committee to the City of Milton 2040 Comprehensive
Plan – The Comprehensive Plan Advisory Committee (CPAC) consistent with their terms
on their respective board or commission.
Additionally, pursuant to DCA guidelines, the City Council (as the “governing authority”
for the City) must ‘be aware of and actively involved in’ the comprehensive plan
development process. In order to best provide for DCA approval of the City’s plan,
without overburdening the Councilmembers’ scarce time, the city attorney has
recommended that the City Council appoint two (2) of its members as ex-officio (non-
voting) liaisons to the committee.
The CPAC will serve to help facilitate the development of the Comprehensive Plan by
providing guidance regarding local preferences, and make recommendations
regarding the four components of the Comprehensive Plan, which are 1) General Vision
Statement, 2) List of Community Goals, 3) Community Policies, and 4) Character Area
and Defining Narrative; and reviewing draft materials.
There are nine (9) already ordained members:
1. Ron Gilbert – Chair of PC
2. Zach Middlebrooks, PC
3. Kurt Notle, PC
4. Fred Edwards, PC
5. Marty Lock, PC
6. Jan Jacobus, PC
7. Sumeet Shah, PC
8. Tobb Chernik, Chair of BZA
9. Laura Wysong, Chair of DRB
The seven (7) Council appointees are as follows:
1. Martin Littleton, Mayor (at Large) Joe Lockwood
2. Heather Sparkes (District 1/Post 1) Peyton Jamison
3. Brian Maloney (District 1/Post 2) Carol Cookerly
4. Colt Whittall (District 2/Post 1) Laura Bentley
5. Larry Johnstone (District 2/Post 2) Paul Moore
6. Marc Arrington (District 3/Post 1) Joe Longoria
7. George Yunis (District 3/Post 2) Rick Mohrig
The City Council will also nominate two City Council members as the liaisons of the Citizen
Advisory Committee to the City of Milton 2040 Comprehensive Plan – The Comprehensive
Plan Advisory Committee (CPAC)
Legal Review:
August 5, 2020 (Paul Frickey, Jarrard & Davis)
Concurrent Review:
Steve Krokoff, City Manager
Attachment:
Resolution
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STATE OF GEORGIA RESOLUTION NO.
COUNTY OF FULTON
A RESOLUTION NAMING A CHAIRPERSON AND APPOINTING EX OFFICIO
MEMBERS OF THE CITIZENS ADVISORY COMMITTEE (ALSO KNOWN AS THE
COMPREHENSIVE PLANNING ADVISORY COMMITTEE (“CPAC”)
WHEREAS, the City of Milton, Georgia is engaging in the process of updating its
Comprehensive Plan; and
WHEREAS, Sec. 2-183 of the Charter of the City of Milton, GA states, “The citizens
advisory committee will be involved in all phases of the creation, from inc eption to completion,
of the city's comprehensive plan”; and
WHEREAS, the Comprehensive Planning Advisory Committee constitutes the citizens
advisory committee contemplated in section 2-183; and
WHEREAS, the Georgia Department of Community Affairs has established procedures
for local governments to follow when adopting, amending and updating their Comprehensive
Plans, including that “members of the governing authority must be included among the selected
stakeholders and be actively involved in plan preparation, such as serving on the steering
committee that guides development of the plan” (Ga R. & Reg. 110-12-1-.02(2)(a)); and
WHEREAS, pursuant to the DCA procedures, on June 1, 2020, the City Council of the
City of Milton met in regular session and adopted a resolution appointing 16 members to the
Citizens Advisory Committee (also known as the Comprehensive Plan Advisory Committee
CPAC) (“Appointing Resolution”); and
WHEREAS, Section 10 of the Appointing Resolution resolved that, “the Mayor and City
Council shall choose one of the members of the Citizens Advisory Committee to be the
Chairperson”; and
WHEREAS, the Mayor and City Council desire to name __________________________
as the Chairperson of the Citizens Advisory Committee (also known as the Comprehensive Plan
Advisory Committee CPAC) in order to insure compliance with DCA procedures; and
WHEREAS, the Mayor and City Council desire to appoint two Council Members who
will serve as ex officio officers to the Citizens Advisory Committee (also known as the
Comprehensive Plan Advisory Committee CPAC);
NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of the City of
Milton that,
Page 2 of 2
1. The Mayor and City Council hereby name _______________________________
to serve as Chairperson of the Citizens Advisory Committee (also known as the Comprehensive
Plan Advisory Committee CPAC).
2. The Mayor and City Council hereby appoint _____
and ___________ to serve as ex officio members of the Citizens Advisory
Committee (also known as the Comprehensive Plan Advisory Committee CPAC).
SO RESOLVED, this 10th day of August, 2020.
_______________________________
Joe Lockwood, Mayor
Attest:
__________________________
Sudie AM Gordon, City Clerk