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HomeMy WebLinkAboutMinutes - PRAB - 05-16-2019 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Wednesday, May 22, 2019 Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 6:33 PM. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Scott Stachowski Dave Shannon Ron Hill Sean-Michael Yonson Phil Cranmer OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Abbie Priel, Parks and Recreation Intern Quorum was announced by Mr. Stachowski. May 22, 2019 Page 2 of 6 APPROVAL OF MEETING AGENDA A motion to approve the meeting agenda with the amendment to move the new business (9A) to the start of the meeting was made by Mr. Hill and seconded by Mr. Shannon. The vote passed unanimously. APPROVAL OF PAST MINUTES Upon review of the minutes from the March Meeting, Mr. Hill indicated that there was an error and that he attended the meeting. However, Mr. Hill was, in fact, not present at the March Meeting. A motion was made by Mr. Cranmer and seconded by Mr. Hill to approve the March 2019 minutes with the modification that Mr. Hill is not indicated as having been in attendance. The vote passed unanimously. Upon review of the minutes from the April Meeting, a motion was made by Mr. Cranmer and seconded by Mr. Yonson to approve the April 2019 minutes. The vote passed unanimously. PUBLIC COMMENT None COMMITTEE REPORTS 1. Hopewell Youth Association o Two weeks ago, Hopewell Baseball’s season ended and it, overall, was very successful. o The All-Star teams have started their season, and some have been successful so far, while others have not. May 22, 2019 Page 3 of 6 2. Eagle Stix o The Spring 2019 season has ended, with no apparent issues. The season was very successful, and the surveys have been sent out to the public. UNFINISHED BUSINESS 1. Proposed Financial Aid Program o Mr. Tom McKlveen requested feedback and commentary on the proposed Financial Aid Program. There was some discussion regarding the parameters of this program. o The program would cover any Parks and Recreation program. o Through this program, residents will apply online and the city will approve them to receive the financial aid. o The desire is to remove the paragraphs that include the specific types of programs, so that residents cannot pick and choose what they are hard shipping. o A motion to approve the Financial Aid Program with the amendments to remove paragraphs containing specific programs was made by Mr. Shannon and seconded by Mr. Hill. The motion passed unanimously. 2. Lacrosse Issues o Mr. Stachowski indicated that he is collecting the questions that each PRAB member has submitted. No further action was taken at this time and the item will remain on the agenda for future meetings. May 22, 2019 Page 4 of 6 NEW BUSINESS 1. Proposed New Football Program Provider, Structure and Pricing- o Speaking on behalf of Mr. Brant Allen, the President of the North Atlanta Football League (NAFL), Mrs. Stephanie Butler requested to become a joint football program provider for the City of Alpharetta and the City of Milton. There was an open discussion regarding the parameters of the program. o First, the program is currently struggling to find enough field space for all of their teams. With this structure, the program could use IGA Fields and Fields 1/7, and IGA fields if needed. o Second, there was some discussion about the program’s fees. When the resident pays the fee, there is a 15% commission, where 1/3 of the fees go to the City of Milton and 2/3 of the fees go to the City of Alpharetta. Also, Staff is to work with Alpharetta to equalize the out of city fee for non-Milton and non-Alpharetta out of city residents. o Third, the new program would have no out-of-city fee for Milton and Alpharetta residents. Ms. Butler does not foresee any issues with the proposed structure. o A motion to approve the NAFL proposal under these considerations was made by Mr. Cranmer and was seconded by Mr. Shannon. The vote passed 4-0-1, with Mr. Yonson abstaining. 2. Wall of Fame Presentation- o Mr. McKlveen explained the Wall of Fame Nomination Ballet. o All nominations have been vetted and are in the stage of the voting process. o Voting will take place next month and Mr. Cregge will reach out to two principals for their votes. May 22, 2019 Page 5 of 6 o Scoring is to be completed with 15 being the highest score an individual can receive and 1 being the lowest score an individual can receive. o The ballots are due by June 30th to Mr. Cregge. o For an individual to be inducted into the Wall of Fame, they must get 60% of the possible points that are available. No two individuals can receive the same number. o Mr. Cregge and Mr. McKlveen will resend the voting rules to the Board Members. CITY STAFF REPORTS AND COMMUNICATIONS 1. Jim Cregge o As of 4:00 PM on May 22nd, 2019, the City has the clearance to open the pool on Memorial Day to the public. o Mr. Cregge has fixed the broken emergency phone and the pool has been resurfaced, making it ready for public use. o A survey will be sent out to the public for feedback on what to do with the Milton Country Club. o Mr. Cregge also invited the Board to attend a Memorial Day event at Deer Park. 2. Tom McKlveen – Mr. McKlveen introduced Ms. Abbie Priel to the Board and discussed preparations for Camp Joyful Soles, which starts on June 3rd. OTHER BUSINESS 1. City Email Discussion-Mr. Cregge explained that all Board Members have been given City of Milton email addresses, but no accounts have been May 22, 2019 Page 6 of 6 used. The City did this for accountability purposes, should there be an inspection of emails. Mr. Cregge asked that all Board Members use these accounts moving forward for city business and communication. ADJOURNMENT A motion was made to adjourn by Mr. Cranmer. The motion was seconded by Mr. Yonson. The motion was approved by a unanimous vote. The meeting was ended by Mr. Stachowski at 7:41 PM.