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HomeMy WebLinkAboutMinutes - PRAB - 02-15-2018 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, February 15, 2018 Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Shannon at 11:30 AM. ROLL CALL Roll call was taken by Mr. Shannon. MEMBERS PRESENT Dave Shannon Joey Costanzo Jason Alberici Phil Cranmer OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Steve Provost, Barge Design Solutions Quorum was announced by Mr. Shannon. APPROVAL OF MEETING AGENDA A motion to approve the agenda with changes to move agenda item 8a to follow Public Comment and move agenda item 8b to Committee Reports was made by Mr. Cranmer and seconded by Mr. Alberici. The vote passed unanimously. APPROVAL OF PAST MINUTES A motion was made by Mr. Alberici and seconded by Mr. Cranmer to approve the January 2018 minutes. The vote passed unanimously. February 15, 2018 - PRAB Meeting Minutes Page 2 of 4 PUBLIC COMMENT o No public comment COMMITTEE REPORTS 1. Hopewell Youth Baseball o Advanced level teams (travel) had tryouts for teams 2. Eagle Stix o Contract was submitted, but more information is needed from the organization. 3. Milton Steelers o Allen Brock (board member for Milton Steelers) came to speak. They had issues with kids not committing to practices and games due to the fact that the program was completely free. They are proposing to change their fees to $50 for tackle football to increase the level of commitment. It was made clear that the $50 per player is not needed for funding of the program, but to increase the level of participation. o A motion to accept the revised fee structure was made by Mr. Cranmer. It was seconded by Mr. Alberici. The vote passed unanimously. UNFINISHED BUSINESS o Wall of Fame o City Council was shown the proposal drafted up by the Parks and Recreation Advisory Board. Six of the seven council members showed no interest in being a part of the voting process. Therefore, a new proposal will be necessary. o A motion to defer the Wall of Fame to the March 2018 meeting was made by Mr. Alberici. It was seconded by Mr. Cranmer. The vote passed unanimously. NEW BUSINESS 1. 5 Year Master Plan, Overview and Discussion o Presentation by Steve Provost, Barge Design Solutions o Presentation of demographics of the city and the survey results was given. Rankings on priorities were given based on these surveys and community input. February 15, 2018 - PRAB Meeting Minutes Page 3 of 4 o Land Acquisition i. Mr. Cranmer asked about the recommendation on the need for additional active use parks, and how soon do we need them? Mr. Provost said the additional space could be utilized now. To the knowledge of staff, no additional park land for active space has been identified. ii. Mr. Shannon asked if the land inventory for the City included the Fulton County Board of Education land on Freemanville Road and Wood Road. This property was not included in the land inventory. o Birmingham Park i. Mr. Shannon asked if the part of Birmingham Park that was proposed for active space was the portion behind the Shell station on Birmingham Hwy. That was the location that Barge Design Solutions recommended the active space to be put, but a Park Master Plan was recommended for further study. o Intergovernmental Agreement Properties i. Mr. Alberici asked if they looked into long term agreements with the school fields to improve them for a quick fix. o Public Comment – Tim Becker i. Supporter of active parks ii. Is the city managing its current field capacity properly? iii. Mr. Becker disagrees with the consultant’s recommendations in the Master Plan. o A recommendation was made to defer for further discussion to the March meeting. A motion was made by Mr. Cranmer. It was seconded by Mr. Alberici. The vote passed unanimously. 2. Fee Schedule – Changes to fee ordinance o Issues have arisen from renting the Deerfield Courtroom. We cannot support the customer adequately, so the city has decided to not rent that facility any longer. o Tennis court rental has been proposed to council. The rental rate for a tennis court was proposed at $5 per hour. i. A motion was made by Mr. Alberici to approve the revised fee schedule. It was seconded by Mr. Cranmer. The vote passed unanimously. February 15, 2018 - PRAB Meeting Minutes Page 4 of 4 CITY STAFF REPORTS AND COMMUNICATIONS 1. Jim Cregge o Planning – Milton Country Club’s tennis and pool activities are being planned. No decision has been made on the pool. Tennis will continue with Terre O’Brien’s program. o Quality Surveys – Every program’s participant is sent quality surveys so the city can evaluate the status of each program. A sample survey was distributed for the Parks and Recreation Advisory Board members to look at. o Field Capacities – Overcrowding has become an issue at Bell Memorial Park’s athletic fields. City staff is looking into safety standards for athletic fields. OTHER BUSINESS None ADJOURNMENT Motion made to adjourn by Mr. Cranmer. The motion was seconded by Mr. Alberici. The motion was approved by a unanimous vote. The meeting was ended by Mr. Shannon at 1:18 PM.