The URL can be used to link to this page

Home My WebLink AboutPacket - PRAB - 02-21-2019M11"1U1\*'6 ESTABLISHED 29 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, February 21, 2019 Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 6:31 PM. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Scott Stachowski Ron Hill Jason Alberici Dave Shannon Sean -Michael Yonson Joey Costanzo Phil Cranmer OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Stachowski. 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmiltonga.uslwww.cityofmiltonga.us 0000 February 21, 2019 Page 2 of 4 A motion to approve the meeting agenda was made by Mr. Cranmer and seconded by Mr. Shannon. The vote passed unanimously. A motion was made by Mr. Costanzo and seconded by Mr. Alberici to approve the January 2019 minutes. The vote passed unanimously. PUBLIC COMMENT None 1. Hopewell Youth Association • Tom McKlveen and HYA are working on getting batting cages and parking set up at BUMC Field. • There are over 680 participants and 70 teams which is a 20% increase from last spring. • HYA is requesting an indoor lighted batting facility. 2. Eagle Stix o Excessive rain has created flooding conditions at Northwestern Middle School. Eagle Stix would like access to the artificial turf fields. N 2006 Heritage Walk Milton, GA 30004 P:678-242.2500IF:678.242.2499 info@cityofmiltongo.uslwww.cityofmilfongo.us [�V E February 21, 2019 Page 3 of 4 UNFINISHED BUSINESS 1. Discussion of Comprehensive Master Plan for Parks and Recreation o A presentation was delivered by Mr. Steve Provost of Barge Design Solutions. o Mr. Scott Sawyer spoke and offered several constructive comments regarding recently acquired land and other greenspace bond issues. o Ms. Judy Burds expressed her satisfaction with the direction the report takes in regard to Birmingham Park. She also asked for a Dog Park. o A motion to accept the report was made by Mr. Shannon and was seconded by Mr. Costanzo. The motion passed by a vote of 6 - 0 - 1 with Mr. Hill abstaining. NEW BUSINESS 1. Discussion of a proposed Financial Aid Program o Mr. McKlveen distributed documents related to an idea he is working on to create a financial aid program to assist families in need to participate in the City of Milton Parks and Recreation programs. o The plan was reviewed by the PRAB members and it was agreed that they will review it at the next meeting. CITY STAFF REPORTS AND COMMUNICATIONS 1. Jim Cregge o New Football Program Provider - We have received one response from the North Atlanta Football League 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.uslwww.cityofmiltonga.us February 21, 2019 Page 4 of 4 2. Tom McKlveen o Camp Joyful Soles registration is now open, and all paid positions have been staffed. o The Hall of Fame nominations are open, and four nominations have been received so far. OTHER BUSINESS None A motion was made to adjourn by Mr. Aiberici. The motion was seconded by Mr. Hill. The motion was approved by a unanimous vote. The meeting was ended by Mr. Stachowski at 8:05 PM. 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F; 678.242.2499 info@cityofmiltonga.us l www.cityofrniltonga.us f ® ! a HOME OF ' IM I L10 N* ESTABLISHED 2006 Parks and Recreation Advisory Board Agenda 6:30 PM, Thursday, February 21, 2019 Council Chambers, Milton City Hall I. Call to Order and Roll Call II. Pledge of Allegiance III. Approval of Meeting Agenda IV. Approval of Minutes from the January 17, 2019 meeting V. Public Comment - Public comment is a time for citizens to share information with the PRAB and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. VI. Committee Reports a. Hopewell Baseball - Sean -Michael Yonson b. Eagle Stix - Jason Alberici/Joey Costanzo VII. Unfinished Business a. Discussion on Citywide Master Plan - Jim Cregge Vill. New Business a. Discussion on Proposed Financial Aid Program - Tom McKlveen IX. Other Business X. Adjournment - Next Meeting Date: March 21, 2019 6:30 PM 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 infoO-cifyofmiltonga.us I www.cityofmiltonga.us 0000 �t ESTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, January 17, 2019 Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 6:34 PM. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Scott Stachowski Ron Hill Jason Alberici Dave Shannon Sean -Michael Yonson OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Ryan Flack, Parks and Recreation Intern Quorum was announced by Mr. Stachowski. APPROVAL OF MEETING AGENDA A motion to amend the agenda, adding the MOU discussion to new business was made by Mr. Shannon and seconded by Mr. Alberici. The vote passed unanimously. 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmiltonga.uslwww.cityofmiltonga.us 0000 January 17, 2019 Page 2of4 APPROVAL OF PAST MINUTES A motion was made by Mr. Alberici and seconded by Mr. Shannon to approve the December 2018 minutes. The vote passed unanimously. PUBLIC COMMENT None Election of Officers o Chairman: Mr. Hill nominated Mr. Stachowski. It was seconded by Mr. Alberici. Passed unanimously. o Vice Chairman: Mr. Alberici nominated Mr. Shannon. It was seconded by Mr. Hill. Passed unanimously. o Secretary: Mr. Alberici nominated Mr. Costanzo._It was seconded by Mr. Hill. Passed unanimously. o Hopewell Baseball Appointee: Mr, Alberici nominated Mr. Yonson. It was seconded by Mr. Hill. Passed unanimously. o Eagle Stix Appointee: Mr. Yonson nominated Mr. Costanzo and Mr. Alberici. Mr. Costanzo's nomination was seconded by Mr. Hill. Mr. Alberici's nomination was seconded by Mr. Shannon. Both passed unanimously. COMMITTEE REPORTS 1. Hopewell Youth Association o Early and regular registration has ended. Late registration is still taking registrations. This season will have high participation. They are moving forward. 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmiltonga.uslwww.cityofmiltonga.us January 17, 2019 Page 3 of 4 2. Eagle Stix o Registration and planning are in full swing. The season begins in a couple weeks. There will be a coaches meeting on 1 /26 in Community Place. Spring registration numbers are not complete yet. 3. Milton Steelers o The Milton Steelers and the City of Milton have parted ways. UNFINISHED BUSINESS o None NEW BUSINESS 1. Discussion of MOU o Jay Beta- Mr, Beta is concerned about gymnastics. Currently, his annual cost has gone up by $1,000. If his child were to go to competitive, it would be $1,300-1,400 more. If the city wants to start a gym without proper equipment, don't start at all. o Megan Small- Mrs. Small is a mother of four with all her children taking part in classes at the Alpharetta Recreation Center. In total her children take part in eight classes. She pays approximately $300 per child and without the MOU her fees will increase 75%. She understands the need to build for the future but is concerned with how her family will navigate the present with the increase in fees. 2. Comprehensive City -Wide Master Plan o Jim Cregge PRAB will vote on the new Master Plan next meeting. This plan will create the guide book of where we are at and where we need to go. With a favorable vote from the board, it will be presented to Council. 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499info@cityofmiltonga.us I www.cityofmiltonga.us Ff IT 0 o January 17, 2019 Page 4 of 4 3. New Program Offerings o Jim Cregge- we are looking to change the typical model and going to businesses in Milton or outside Milton to partner with. Businesses based in Milton are given priority over non -Milton businesses. o Jason Alberici- Stated this model worked well for him in his past. He's had experience with this sort of model. o Scott Stachowski- He mentioned that the trick is to find the popular programs. Do we branch out to offer this to competing programs under the same sport? All members feel it is something to pursue. 4. New Employee o Ryan Flack- Ryan has started an 'internship with the City of Milton. He's a student at the University of Mississippi and working towards finishing a degree in Recreational Administration. CITY STAFF REPORTS AND COMMUNICATIONS 1. Jim Cregge o Shade structure project - concerns about bid responses - rebidding the project. o Lacrosse wall -will be ready forbid in the next couple of weeks. o BUMC Field - Agreed on the lease of the field. Work is ongoing. o Milton Steelers Officially parted ways. Things have worked out for both parties. RFP for football has been released. OTHER BUSINESS None ADJOURNMENT A motion was made to adjourn by Mr. Yonson. The motion was seconded by Mr. Hill. The motion was approved by a unanimous vote. The meeting was ended by Mr. Stachowski at 7`:30 PM. 2006 Heritage Walk Milton, GA 30004 P 678.242.25001 F: 678.242.2499info@cityofmiltonga.us I www.cityofmiltonga.us City of Milton Financial Aid Program Application Please fully complete this application and return to the City of Milton P&R Department. 2006 Heritage Walk, Milton, Go 30004 -or- Email this document to: ParksandRec@cityofmiltonga.us Applications must be fully completed and all required documentation attached in order to receive consideration. Applicant must be a resident of the City of Milton. Applicant's Name (Adult 18+) Spouse's Name Street Address Apt # City Primary Phone Secondary Phone Emai Code Spouse's Primary Phone Secondary Phone Please use one line per program, per session, per participant. Additional forms are available. Participant Name (Age 18 & under Date of Birth Activity Name Session/Date Registration Fee Applicant's Employer Applicant's Monthly Gross Income Spouse's Employer. Spouse's Monthly Gross Income, # of dependents in household (including Applicant) City of Milton Resident?. Required Documentation (Staff ONLY) Residency Verification Income Verification Dependency Verification Hardship Affidavit (Notarized) Other: I certify that all information in this application is true and correct and that city officials may verify the information given. All information will be confidential and used only for the purpose of establishing eligibility. I also have read and understand the attached policy. Signature of Applicant Office Use Only Reviewed by (print): Date Signature: Date: Approved: Denied: If denied, indicate reason: Total Amount Waived: Financial Aid Expires: City of Milton Parks & Recreation Financial Aid Program POLICY STATEMENT: The City of Milton has approved a policy to provide a Financial Aid Program for qualified economically -challenged families to enroll their children in a variety of leisure activities offered by the City of Milton Parks and Recreation Department ("City"). To be considered for Financial Aid, a parent or guardian must complete the application form and attach all required documentation for each participant. The criteria for eligibility and the application process are listed below. CRITERIA FOR ELIGIBILITY: The criteria for eligibility in the financial aid program are as follows: 1. The applicant must reside within the taxpaying boundaries of the City of Milton, Georgia. 2. The applicant's child/children must qualify for the Fulton County School lunch program (full or reduced). 3. If the applicant's child/children are not involved in the Fulton County School lunch program, the applicant's TOTAL monthly household income must meet current Federal Poverty Guidelines. The City reserves the right to adjust income guidelines or reduce the allotted amount per child as deemed necessary and without notice. 4. The Financial Aid Program applies only to school -age children (age 18 and under). Adults are not eligible to enroll in programs under the financial aid program. Persons in Family Federal Income Chart (annual gross income) Federal Income Chart (monthly gross income) 1 $22,459 $1,871.58 2 $30,451 $2,537.58 3 $38,443 $3,203.58 4 $46,435 $3,869.58 5 $54,427 $4,535.58 6 $62,419 $5,201.58 7 $70,4I $5,867.58 8 1 $78,403 1 $6,533.58 For each additional person, add $7,992 (annual) APPLICATION PROCESS: The Department Director shall designate an employee to oversee the Financial Aid Program. The employee is responsible to review all applications and required documentation, determine whether or not applicants meet the City's criteria for eligibility, and either approve or deny the application for financial aid based on the information presented by the applicant. The employee is responsible to maintain accurate records of applications, approvals, denials, and lists of approved applications. Employees involved in the financial aid application process are responsible to maintain the confidentiality of the applicants and store information provided by applicants in a secure location. The Financial Aid applicant is responsible to complete and submit all required documentation to assigned employee and/or facility at least five (5) business days prior to the end date of registration or before the requested program begins. Incomplete applications will not be considered and will be returned promptly to the applicant for corrections. Assigned employee is responsible to schedule meetings with financial aid program applicants to review and verify required documentation including but not limited to the following: residency verification, hardship affidavit, income verification, dependency verification, verification of participation in the Fulton County School lunch program, etc. Employee is responsible to communicate findings and decision with the financial aid applicant within three (3) business days after the meeting, provided all documentation was presented to the employee during the meeting. If additional information is requested of the applicant, the employee shall allow the applicant ample time to obtain additional documentation. Once a decision on the application has been made, the employee will sign and date the application where indicated, noting whether or not the application was approved or denied. If approved, the employee will note the expiration date on the application. If denied, the employee will note the reason for denial of the application. This information will be provided in writing (via email or U.S. mail) to the applicant. The employee shall maintain a list of active financial aid recipients and shall provide this list to other City staff as deemed appropriate for others to carry out their job duties. If an applicant is approved, the employee will notify the program provider of financial aid approval. Space in programs is not guaranteed by financial aid approval. Supply fees, equipment fees, trainer fees, family pool passes, etc. are not included in the financial aid program. Applicants may be approved for a maximum allowance of 2 activities per child per six (6)month approval period. Applicants must re -apply for financial aid program every six (6) months. Misuse or abuse of this privilege as determined by the City may result in temporary and/or permanent suspension of financial aid eligibility, and removal from the recreation program(s) pertaining to financial aid. Examples of misuse or abuse may include but are not limited to: failure to show up for a program without advance notification to the program provider, failure to pay program supply fee (if applicable), misrepresentation of income and/or residency, etc. Hardship affidavits are executed under penalty of perjury. Providing false affidavit can result in criminal consequences, including possible incarceration. If it is discovered that the information provided by the applicant was altered, false, fabricated, or otherwise misleading or untrue, applicant is responsible for reimbursement of any financial aid funds received and is subject to all applicable criminal and civil claims. WHAT DOCUMENTATION IS REQUIRED? 1) Eligibility Verification - If applicant's child/children qualify for the Fulton County School lunch program (full or reduced), applicant must provide a statement/letter/card from Fulton County Schools. 2) Residency Verification - Applicant must supply proof of residency by submitting one of the following with the application: a) Current letter from Fulton County Housing Authority b) City of Milton property tax receipt c) Current City of Milton utility or sanitation bill with applicant's name d) Current rental lease that lists names of individuals living in household e) Current letter from a state or federally funded agency f) Current Section 8 letter 3) Income Verification - Applicant must supply verification of income by presenting one of the following with application: a) Current income tax return b) Current W2 forms c) Current pay stubs) - one month 4) In addition to one of the above, applicants may submit documentation such as a current statement/letter/card from a local, state or federally funded agency including: a) TANF card b) Section 8 c) DFCS d) Social Security e) INS f) Unemployment Office 5) Dependency Verification - Applicant must supply proof of dependents by presenting one of the following with application: a) Birth Certificate b) Certificate of Adoption (or other official order of the court) c) Letter of Guardianship (or other official order of the court) 6) Hardship Affidavit - Applicant must submit a notarized hardship affidavit with application a) Hardship Affidavits are executed under penalty of perjury. Providing false affidavit can result in criminal consequences, including possible incarceration. 7) Other- If documentation fisted in items A, B, C, and D is not available, applicant may submit alternative documentation for consideration. If it is discovered that the information provided by the applicant was altered, false, fabricated, or otherwise misleading or untrue,. applicant is responsible for reimbursement of any funds received and is subject to all applicable criminal and civil claims. Misuse or abuse of the Financial Aid Program as determined by Department officials may result in temporary and/or permanent suspension of eligibility, and removal from the recreation program(s) pertaining to financial aid acceptance. Examples of misuse or abuse may include but are not limited to: failure to show up for a program without advance notification to Department officials, failure to pay program supply fee (if applicable), misrepresentation or income and/or residency, etc. M I LTON *rr EST 2006 Hardship Affidavit I, the undersigned, being of sound mind and body, and of the age of majority, do hereby, under seal, make the following sworn statement, with the knowledge that any statement made hereunder is subject to all applicable laws of the State of Georgia, including penalties of perjury: I am the (circle one, below) of (name of child). Biological mother Biological father Adoptive mother Adoptive father Legal guardian I further swear that I am suffering from a financial hardship, which makes it difficult for me to afford fees associated with youth programs coordinated by the City of Milton, Parks & Recreation Department. This day of 20 Affiant: Printed name: Notary Public: My seal expires: MILTON*t 1. Please print. 2. Give the card to the City Clerk BEFORE THE COUNCIL MEETING BEGINS. 3. When your name is called, approach the podium and speak directly into the microphone and state your name and address. TODAY'S DATE: L Z- NAME: vv _ ADDRESS:_ ��.Z% ✓l �-C PHONE: -4 --w, 1" 60 Agenda Item No.: _ _ OR General Comment tN 1 C4 �% l 6 (EXAMPLE: 18-001) (Subject) i ZWANT TO SPEAK about this Agenda Item ❑ 1 am in SUPPORT of this Item ❑ 1 am in OPPOSITION of this Item ❑ 1 DO NOT want to speak but I would like the following comments read into the record. You must be present at the meeting to have your comments read. ❑ 1 am speaking on behalf of a Group or Neighborhood*** ❑ YES (please complete below) ❑ NO Name of Group/Neighborhood ***You are required to fill out an Affidavit before speaking on behalf of the group you are representing. **Please read the following RULES regarding Public Comment: • Public Comment is allowed on any Agenda Item or a General Public Comment can be made about something that is not on the Agenda. • All General Public Comments are allowed a total of five minutes. • ALL Public Comments in SUPPORT of a Zoning Agenda Item are allowed a TOTAL of ten minutes. ALL people who wish to speak in SUPPORT have a total of ten minutes as a group. • ALL Public Comments in OPPOSITION of a Zoning Agenda Item are allowed a TOTAL of ten minutes. ALL people who wish to speak in OPPOSITION have a total of ten minutes as a group. If you have made any campaign contributions to a Councilmember aggregating $250.00 or more, please check "yes" or "no": ❑ Yes ❑ No. When you have completed this card, please give if to the CITY CLERK before the meeting begins. Please see the CITY CLERK if you have any questions regarding this Public Comment Card. www.cityofmiltonga.us Revision Date: 06.2018 MILTON'k 1. Please print. 2. Give the card to the City Clerk BEFORE THE COUNCIL MEETING BEGINS. 3. When your name is called, approach the podium and speak directly into the microphone and state your nipme and address. .j TODAY'S DATE: 1� I Iq _ __ _ NAME: I S µL—PHONE: 1 70 3 3L -7(,Dy Agenda Item No.: _ OR General Comment MAA w1 ..x (EXAMPLE: 18-001) (Subject) WANT TO SPEAK about this Agenda Item ❑ 1 am in SUPPORT of this Item ❑ 1 am in OPPOSITION of this Item ❑ 1 DO NOT want to speak but I would like the following comments read into the record. You must be present at the meeting to have your comments read. ❑ 1 am speaking on behalf of a Group or Neighborhood*** ❑ YES (please complete below) ❑ NO Name of Group/Neighborhood ***You are required to fill out an Affidavit before speaking on behalf of the group you are representing. **Please read the following RULES regarding Public Comment: • Public Comment is allowed on any Agenda Item or a General Public Comment can be made about something that is not on the Agenda. • All General Public Comments are allowed a total of five minutes. • ALL Public Comments in SUPPORT of a Zoning Agenda Item are allowed a TOTAL of ten minutes. ALL people who wish to speak in SUPPORT have a total of ten minutes as a group. • ALL Public Comments in OPPOSITION of a Zoning Agenda Item are allowed a TOTAL of ten minutes. ALL people who wish to speak in OPPOSITION have a total of ten minutes as a group. If you have made any campaign contri ions to a Councilmember aggregating $250.00 or more, please check "yes" or "no" : ❑ Yes El No. When you have completed this card, please give if to the CITY CLERK before the meeting begins. Please see the CITY CLERK if you have any questions regarding this Public Comment Card. www.cityofmiltonga.us Revision Date: 06.2018 MILTON%r 1 . Please print. 2. Give the card to the City Clerk BEFORE THE COUNCIL MEETING BEGINS. 3. When your name is called, approach the podium and speak directly into the microphone and state your name/and address. TODAY'S DATE: _ Z l 2' f �l NAME: ADDRESS: ,/ q'/ Z i . ., _ PHONE: _ 7 7D — L L/ Agenda Item No.: //!��t�7^ _ 71"c-R General Comment (EXAMPLE: 18-001) (Subject) P ' I WANT TO SPEAK about this Agenda Item ❑ 1 am in SUPPORT of this Item Y ❑ 1 am in OPPOSITION of this Item C��✓I Nth!? ❑ 1 DO NOT want to speak but I would like the following comments read into the record. You must be present at the meeting to have your comments read. ❑ 1 am speaking on behalf of a Group or Neighborhood*** ❑ YES (please complete below) ❑ NO Name of Group/Neighborhood ***You are required to fill out an Affidavit before speaking on behalf of the group you are representing. **Please read the following RULES regarding Public Comment: • Public Comment is allowed on any Agenda Item or a General Public Comment can be made about something that is not on the Agenda. • All General Public Comments are allowed a total of five minutes. • ALL Public Comments in SUPPORT of a Zoning Agenda Item are allowed a TOTAL of ten minutes. ALL people who wish to speak in SUPPORT have a total of ten minutes as a group. • ALL Public Comments in OPPOSITION of a Zoning Agenda Item are allowed a TOTAL of ten minutes. ALL people who wish to speak in OPPOSITION have a total of ten minutes as a group. If you have made any campaign contribytidns to a Councilmember aggregating $250.00 or more, please check "yes" or "no": ❑ Yes o. When you have completed this card, please give it to the CITY CLERK before the meeting begins. Please see the CITY CLERK if you have any questions regarding this Public Comment Card. www.cityofmiltonga.us Revision Date: 06.2018