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HomeMy WebLinkAboutPacket - PRAB - 09-19-2019NA ESTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, September 19, 2019 Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 6:32 PM. Rai i rani i Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Scott Stachowski Dave Shannon Jason Alberici Sean -Michael Yonson Joey Costanzo OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Stachowski. 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmilfongo.uslwww.cityofmiltongo.us 0000 September 19, 2019 Page 2 of 4 APPROVAL OF MEETING AGENDA A motion to approve the meeting agenda was made by Mr. Yonson and seconded by Mr. Shannon. The vote passed unanimously. APPROVAL OF PAST MINUTES A motion to approve the September 5, 2019 meeting minutes was made by Mr. Alberici and seconded by Mr. Shannon. The vote passed unanimously. PUBLIC COMMENT None COMMITTEE REPORTS 1. Hopewell Youth Association o Full season is in full session. o The fall registration is up about 20% over last fall. 2. Eagle Stix o Registration numbers are up 25 girls over last fall. 3. NAFL o No report UNFINISHED BUSINESS 1. Future Program Offerings There was extensive discussion on the voting results from the program offerings of the surrounding communities. The following 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmiltonga-uslwww.cityofmiltongo.us September 19, 2019 Page 3 of 4 activities were identified as programs which may be considered next month as the highest priorities to provide in 2020: a) Safety Related Classes such as CPR, First Aid and Babysitter Training b) Senior Programming that incurs an out of City fee c) Girls Spring and Fall Recreation level Softball d) Recreation Level Gymnastics e) Recreation Level Dance f) Instructional Summer Camps No formal vote was taken at this time and the topic will continue to be discussed next month. Staff was requested to research the cost impact of the above list of programs. NEW BUSINESS 1. Future Growth Plans of Our Existing Program Partners A discussion was held reviewing the results of individual discussions between each member of the PRAB and the leaders of each of our current program providers. This information will be used in future meetings to help shape a report to council on the near -term future needs to support our existing programs. No formal vote was taken on the item; however, staff was asked to invite the NAFL to appear before the PRAB at the December meeting. 2. Discussion on Program Partner Liaisons There was a discussion on the need to expand the program partner liaison support from the PRAB. The previous project on identifying the 5-year growth needs for the program partners identified this. Being that the entire PRAB membership was not in attendance, this item was deferred to our next meeting. 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmiltonga.uslwww.cityofmiltonga.us i`f�T I '► a September 19, 2019 Page 4 of 4 CITY STAFF REPORTS AND COMMUNICATIONS 1. Shade Structures - Mr. Cregge reported that the shade structures at Bell Park are finally complete and displayed a picture of them. 2. Providence Park - Mr. Cregge reported that the recent construction at Providence Park was not a City project but was in fact work being done by Crown Castle in support of the cell tower on the premises. OTHER BUSINESS I.=11 A ADJOURNMENT A motion was made to adjourn by Mr. Shannon. The motion was seconded by Mr. Alberici. The motion was approved by a unanimous vote. The meeting was ended by Mr. Stachowski at 8:17 PM. 2006 Heritage Walk Milton, GA 30004 P 678.242.2500 I F: 678.242.2499 info@cityofmiltonga.uslwww.cityofrhiltonga.us f ® � HOME OF'-, f—FST z,I -� i _ �_ -M I LTO N% ESTABLISHED 2006 Parks and Recreation Advisory Board Agenda Regular Meeting 6:30 PM, Thursday, September 19, 2019 Council Chambers, Milton City Hall Call to Order and Roll Call II. Pledge of Allegiance III. Approval of Meeting Agenda IV. Approval of Minutes from the September 5, 2019 Special Called meeting V. Public Comment - Public comment is a time for citizens to share information with the PRAB and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. VI. Committee Reports a. Hopewell Baseball - Sean -Michael Yonson b. Eagle Stix - Jason Alberici/Joey Costanzo VII. Unfinished Business a. Discussion on the future program offerings of the City of Milton Parks and Recreation Department Vill. New Business a. Discussion on the 5-year growth projection of program partners b. Discussion on the appointment of program partner liaisons IX. Other Business Adjournment - Next Meeting Date: October 17, 2019 6:30 PM 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 f! # 4 N ESTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, September 5, 2019 Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 6:30 PM. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Scott Stachowski Dave Shannon Jason Alberici Phil Cranmer Joey Costanzo OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Stachowski. 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 September 5, 2019 Page 2 of 4 APPROVAL OF MEETING AGENDA A motion to approve the meeting agenda was made by Mr. Alberici and seconded by Mr. Shannon. The vote passed unanimously. APPROVAL OF PAST MINUTES A motion to approve the May 2019 meeting minutes was made by Mr. Cranmer and seconded by Mr. Alberici. The vote passed unanimously. PUBLIC COMMENT None COMMITTEE REPORTS 1. Hopewell Youth Association o Opening day for games will be 9/7. o The fall registration is around 500 participants. 2. Eagle Stix o The IGA fields at the schools are in much better shape this year, vs. years past. o Registration numbers are good. 3. NAFL o No report 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofrniltonga.us September 5, 2019 Page 3 of 4 UNFINISHED BUSINESS 1. Wall of Fame o 6 individuals will be inducted this fall. They are Collin McHugh, Tim Godby, Evan Nolte, Ryan Gridley, Michael Nugent and Lydia Witkowski NEW BUSINESS 1. Future program offerings o After discussion, the Parks & Recreation Advisory Board will vote to decide which programming the city should offer in the future. This will be discussed in greater detail at the next Parks & Recreation Advisory Board meeting. The four options for each recreational program are: A. Offering it now and possibly make it eligible for possible reimbursement if we go down that road. Score = 3 B. Should aim to get this program in the next 3 - 5 years. Score = 2 C. Maybe we offer this sometime in the distant future. Score = 1 D. Should not pursue the program. Score = 0 CITY STAFF REPORTS AND COMMUNICATIONS 1. City Email Discussion -Mr. Cregge asked that all board members discontinue use of the City emails until further notice. OTHER BUSINESS None 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us September 5, 2019 Page 4 of 4 A motion was made to adjourn by Mr. Alberici. The motion was seconded by Mr. Shannon. The motion was approved by a unanimous vote. 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S y_ 3 ~' O S O c Jim Cregge From: Sent: To: Cc: Subject: Attachments: Phil's report on Basketball Jim Cregge, CPRP, CYSA Director, Parks and Recreation City of Milton Jim Cregge Tuesday, September 17, 2019 4:37 PM Tom McKlveen; Scott Stachowski; phil.cranmer@avanos.com; Sean -Michael Yonson; Jason Alberici; David Shannon; Joey Costanzo Jim Cregge FW: 2019 - Syr Operating Plan - Basketball Input.xlsx 2019 - Syr Operating Plan - Basketball Input.xlsx From: Phil Cranmer <phil.cranmer@cityofmiltonga.us> Sent: Thursday, August 29, 2019 9:40 AM To: Scott Stachowski <scott.stachowski@cityofmiltonga.us>; Jim Cregge <Jim.Cregge@cityofmiltonga.us>; Tom McKlveen <Tom.McKlveen@cityofmiltonga.us> Subject: Fwd: 2019 - Syr Operating Plan - Basketball Input.xlsx Gents, Attached is a file containing two tabs. The first outlines potential registration by season and year over the next five years. We assumed a 10% growth rate year over year also assuming not capacity constraints. The second tab helps define Kim's ideal state needing 3-4 courts and unlimited access. This clearly is far from reality as we are using schools and churches, however gives us a sense of what court space is needed to accommodate the numbers Kim suggests he can grow to. Hope this makes sense. Happy to discuss live if anyone has any questions. Thx From: Cranmer, Phil <Phil.Cranmer a av_a_nos.com> Sent: Thursday, August 29, 2019 9:32:25 AM To: Phil Cranmer <hil.cranmer@cityofmiltonga.us> Subject: 2019 - Syr Operating Plan - Basketball Input.xlsx This e-mail is intended for the use of the addressee(s) only and may contain privileged, confidential, or proprietary information that is exempt from disclosure under law. If you have received this message in error, please inform us promptly by reply e-mail, then delete the e-mail and destroy any printed copy. 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Begin forwarded message: From: Scott Stachowski <iscott.stachowski@gmail.com> Date: September 17, 2019 at 11:28:55 AM EDT To: Sean -Michael Yonson<seanmichael.yonsonCcDgmail.com> Subject: Re: Syr operating plan input please share with Jim and i'II follow up with him on how we'll present it all. Thanks,Scott On Tue, Sep 17, 2019 at 11:24 AM Sean -Michael Yonson <seanmichael.yonson@gmail.com> wrote: Here is Feedback from football, should I forward this to Jim as well, or just bring it to the meeting on Thursday when we discuss. Begin forwarded message: From: Brant Allen <cyclonebrant(cDgmail.com> Subject: Re: 5yr operating plan input Date: September 17, 2019 at 11:10.12 AM EDT To: smyonson <smyonson aol.com> Cc: Nitcha Louis <nitcha.louis(a)-yahoo.com> Sean-Michael- Thank you for the opportunity to provide input here. Forecasting our numbers for the next five years is a bit difficult given: A. The current state of youth football (declining 20% YOY nationally) B. Changes we need to make to address problems with have within our organization (i.e. flag) for 2020 and beyond Our previous 5 year projections were a low of around 220 (2015) and a high of 450 (2018). We aimed for growth of 20% year over year but were not able to achieve that this season. Now that we have some new members on the board we can dedicate few of us to work on a 2020 marketing plan to get our numbers back up. With that said, I just don't see the enthusiasm in our community for youth football that Isee for youth lacrosse and youth baseball. I know Forsyth is dealing with similar issues. As a board, we are considering eliminating flag after the K-1 level to focus on our tackle program. We are the only program in the area that runs a competitive flag league for our participants and frankly it's been taken advantage of by parents in our area. If we were to eliminate flag, it would increase our tackle numbers but my gut tells me our overall numbers would decline. We still haven't made this decision as a board and need to discuss in detail. The reason for eliminating flag is A.) Parent Behavior B.) Impact on our tackle registration C.) It's an extra burden on our board that we don't have resources for (we don't have a single volunteer on our board that has a kid playing flag after 1st grade, yet they are their coaches and parents are the biggest complainers about officials, uniforms, field space, rules, ect... ) Every Saturday, we host tackle teams at North Park and our other teams play at Sharon Springs, Lanierland or Midway. For flag, we have 40 teams in the league that we put at Bell, North Park 2, Northview High School, Kings Ridge and Chattahoochee High School. We have to find 4 officials per field to place on those fields and officiate 2-4 games per week. It's becoming harder and harder to staff those fields, so having more field space in the community would be a huge plus. In addition to this, while have an extra field at Bell has been a huge additive to our program, as you can attest it's pretty crowded at North Park, especially on Thursdays. Having the ability to have 2 fields in Milton and 2 in Alpharetta would allow us to give our teams adequate field space to practice on. Overall the feedback on using Bell has been nothing but positive. I've been over to a few practices see there and the kids and coaches are having a great time. Nitcha-I know you are new, but feel free to add anything. Best - Brant On Tue, Sep 17, 2019 at 10:24 AM smyonson <smyonson@aol.com> wrote: Just wanted to follow up and see if you guys had any input for our Thursday meeting for the Park and Rec board? Thanks, SM 2 On Sep 11, 2019, at 6:41 PM, Brant Allen <cyclonebrant@gmail.com> wrote: Thank you Sean -Michael. Nitcha-lets discuss as I have plenty of input here but want to make sure we talk before our board submits feedback. On Wed, Sep 11, 2019 at 11:42 AM smyonson <smyonson@aol.com> wrote: Brant, Please take a look at the attachment and let me know what input you have or forward on the Nitcha if needed. They are trying to determine the budget over the next 5 years, let me know if you have any questions. They would like feedback before the 17th. Guys, Our next project is to help the city prepare a 5 year operating plan which will support some budget discussions. To that goal we would like to get input from all our current program providers and involve them in this process! Attached are a few pages that frame this discussion and a worksheet to collect their input. I am asking for this input by tuesday, September 17th at the latest and asking our liasons to play a part as follows,- J. Scott Stachowski e: iscott.stachowski@gmail.com m: 678-910-7653 V 0 �a D fl. (D W W try ln, �-'� t� t.1•l = r �z 4t m m m CL t'U TJ 00 4� m Jim Cregge From: jcostanzo@image360.com Sent: Wednesday, September 18, 2019 7:16 AM To: Scott Stachowski Cc: Jim Cregge Subject: RE: Lots of Data Hey Scott, I forgot to send this part from Tim. See Below. Joey I based these numbers off of spring and fall 2019 numbers. We really don't have any room to grow the program without more field space and coaches. We are currently maxed out on field space. Or if we have turf fields with lights we can double up practice sessions. As it stands now, our spring numbers may drop without the use of turf and lights. The Northwestern fields were not playable much last spring season. Also, these projections will depend on wither programs such as Kings Ridge and Cambridge choose to not participate with eagle stix and have their own program. From: Scott Stachowski <jscott.stachowski@gmail.com> Sent: Wednesday, September 18, 2019 6:57 AM To: Jim Cregge <Jim.Cregge@cityofmiltonga.us> Cc: phil.cranmer@avanos.com; Jason Alberici <jalberici@hotmail.com>; Sean -Michael Yonson <seanmichael.yonson@gmail.com>; David Shannon <ddshannon106@gmail.com>; Joey Costanzo <thesignsaid@gmail.com>; Tom McKlveen <Tom.McKlveen@cityofmiltonga.us> Subject: Re: Lots of Data Thanks Jim for all the info and i would encourage all to a good look at it before our meeting. See you then. Scott On Tue, Sep 17, 2019 at 3:53 PM Jim Cregge <Jim.Cregge@cityofmiltonga.us> wrote: Gentlemen — I am loading you up with data for your analysis for Thursday's meeting. In addition, I will forward to you the individual reports that each of you have produced regarding the 5 year needs for each program. Contained in here: The survey results from the statistically valid survey performed in 2017 as part of the master plan. Keep in mind that at the time, the MOU with Alpharetta was in effect so the data may be skewed in that people may have a Jim Cregge From: Jim Cregge Sent: Thursday, September 19, 2019 1:49 PM To: Jim Cregge Subject: FW: enrollment From: <6costanzo@image360.com> Date: Tue, Sep 17, 2019 at 2:09 PM Subject: enrollment To: Scott Stachowski <iscott.stachowski@gmail.com> Enrollment Spring Summer Fall Additional field space 2020 275 240 turf field with lights turf field with 2021 275 240 lights turf field with 2022 275 240 lights 2023 275 240 turf field with 2024 275 240 lights J. Scott Stachowski e: iscott.stachowski@gmail.com m: 678-910-7653 Jim Cregge From: Sent: To: Cc: Subject: Scott's report on Tennis Jim Cregge, CPRP, CYSA Director, Parks and Recreation City of Milton Jim Cregge Tuesday, September 17, 2019 4:42 PM Scott Stachowski; David Shannon; phil.cranmer@avanos.com; Jason Alberici; Sean - Michael Yonson; Joey Costanzo; Tom McKlveen Jim Cregge FW: Fw: 5 yr planning From: Scott Stachowski <jscott.stachowski@gmail.com> Sent: Tuesday, September 17, 2019 1:33 PM To: Jim Cregge <Jim.Cregge@cityofmiltonga.us> Subject: Fwd: Fw: 5 yr planning Jim, here is the Tennis input from Terre. I'm waiting on lacrosse and baseball .... we should discuss how we'll work with all this before and during the meeting. Thanks, Scott From: Scott Stachowski Sent: Thursday, August 29, 2019 8:13 AM To: Terre O'Brien <terreob@bellsouth.net> Subject: Re: 5 yr planning Thanks for the info J. Scott Stachowski PRAB sent from my mobile device On Aug 22, 2019 11:57 AM, Terre OBrien <terreob@bellsouth.net> wrote: Hey Scott, As of now we are still the largest host of teams for a 4 court facility in Georgia. Here are my numbers. I added Winter because we are four seasons of tennis. As of now I am maxed out on lessons for my Junior academy. My men's group on Tuesday will average 12 players and we cram them together on two courts to allow for open play on two other courts. With only 4 courts I can host 24 kids at a time, 6 kids per court. My junior clinics I will have sometimes a lot more show and will have 8 kids per court. If matches are going on I can not have clinics and sometimes I am limited 1 to one or two courts because of league and open play sharing the courts. In 20201 should be able to host 10u ALTA / USTA teams because with the court resurfacing they will cut in lines for that age group which will allow them to participate for the first time. The catch is: I will loose players and teams if we prolong the porto potties and non use of the Clubhouse. I have been able to promise residents that change will happen soon but time is a issue. I already lost two teams because of the courts in bad shape and the bathroom situation. If that is not addressed soon. I could lose a lot of teams and that would severely change the numbers. Thanks for all you do Scott, I really appreciate you. Terre Estimates are for four courts: And if Clubhouse and Courts are fixed. If we added two courts I would increase the participation by 20% 2020 Winter League play: 50 players. Non league lesson takers and players: 55 players. Spring League play: 100 players. Non league lesson takers and players: 95 players. Summer League play: 60 players. Non league lesson takers and players. 110 players. Includes summer camps. Fall League play: 100 players. Non league lesson takers and players. 95 players. 2021 Winter League play: 55 players. Non league lesson takers and players: 55 players. Spring League play: 100 players. Non league lesson takers and players: 95 players. Summer League play: 65 players. Non league lesson takers and players, 120 players. Includes summer camps. Fall League play: 105 players. Non league lesson takers and players. 95 players. 2022 Winter League play: 60 players. Non league lesson takers and players: 55 players. Spring League play: 110 players. Non league lesson takers and players: 95 players. Summer League play: 70 players. Non league Lesson takers and players. 130 players. Includes summer camps. Fall League play: 110 players. Non league lesson takers and players. 95 players. 2023 Winter League play: 60 players. Non league lesson takers and players: 55 players. Spring League play: 110 players. Non League lesson takers and players: 95 players. Summer League play: 70 players. Non league lesson takers and players. 135 players. Includes summer camps. Fall League play: 110 players. Non league lesson takers and players. 95 players. 2024 Winter League play: 60 players. Non league lesson takers and players: 55 players. Spring League play: 110 players. Non League lesson takers and players: 95 players. Summer League play: 70 players. Non league lesson takers and players. 145 players. Includes summer camps. Fall League play: 110 players. Non league lesson takers and players. 95 players. 7 On Aug 20, 2019, at 1:39 PM, Scott Stachowski<scott.sachowski@cityofmiIto nga.us> wrote: Terre, it's like the chicken and the egg... Make some player projections and indicate how many more courts you would need. J. Scott Stachowski PRAB sent from my mobile device On Aug 20, 2019 1:12 PM, Terre OBrien <terreob(a-DbelIsouth. net> wrote: Hey Scott, Great to see you yesterday. I would be happy to do it. I am assuming this would be an estimate with only 4 courts. If we have 6, the numbers would increase dramatically. Thanks, Terre > On Aug 20, 2019, at 8:46 AM, Scott Stachowski<s cott. stach owski(@-cityofm i Ito ng a. us> wrote: > Terre, > As I mentioned, we are asking for input on 5years plans. The last page of this attachment is a form to complete and return to me. > Contact me with any questions and I would like it back by sort 17th. > Thanks, > J. Scott Stachowski > PRAB > sent from my mobile device > <5YOP.pdf> J. Scott Stachowski e: jscott.stachowski@�mail.com m: 678-910-7653 No Text