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HomeMy WebLinkAboutMinutes - PRAB - 04-19-2018 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, April 19, 2018 Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 11:32 AM. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Scott Stachowski Dave Shannon Jason Alberici Joey Costanzo OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Stachowski. APPROVAL OF MEETING AGENDA A motion to approve the agenda was made by Mr. Shannon and seconded by Mr. Alberici. The vote passed unanimously. APPROVAL OF PAST MINUTES A motion was made by Mr. Alberici and seconded by Mr. Shannon to approve the March 2018 minutes. The vote passed unanimously. April 19, 2018 - PRAB Meeting Minutes Page 2 of 4 PUBLIC COMMENT None COMMITTEE REPORTS 1. Hopewell Youth Baseball o No formal report, the end of season tournament starts in two weeks. 2. Eagle Stix o No formal report. The season is going well. The season is scheduled to end in two weeks. 3. Milton Steelers o The contract for 2018 has been submitted, however there were a few errors in the contract. A revised, corrected contract is expected the next day. UNFINISHED BUSINESS o Wall of Fame o The new subcommittee, comprised of Mr. Stachowski, Mr. Alberici and Mr. Townes, met and created a new process that was similar to the old process, but excluded the voting by elected officials. The election process was tested using a ballot made up of 15 fictitious people which lead to a successful result, thus verifying the proposed process. A motion was made by Mr. Shannon to approve the Wall of Fame election process and was seconded by Mr. Alberici. The motion was passed unanimously. o Inception of Park Memorials o We have had multiple requests for memorials for several people. Currently in process is a memorial for the 3 local girls from UGA, a memorial for Van Kottis and a memorial for Matthew LeMoyne. There needs to be a formal process around these memorials. In addition, a motion was made to approve a bench memorial for Mathew LeMoyne and a Wall of Fame plaque “In Memoriam” for former PRAB member Van Kottis. The motion was made by Mr. Shannon and seconded by Mr. Alberici. The motion was passed unanimously. NEW BUSINESS o Fee Schedule for the Milton Pool April 19, 2018 - PRAB Meeting Minutes Page 3 of 4 o Staff presented a proposal to amend the Parks and Recreation Fee Structure to sell daily and seasonal passes to the Milton Pool. There will be a daily fee of $5.00, and a seasonal pass for 4 people for $200, a seasonal pass for 5 people for $250 and a seasonal pass for 6 people for $300. A motion to accept this fee structure was made by Mr. Alberici and seconded by Mr. Shannon. The motion was passed unanimously. o Revised Commission Structure o Staff discussed a concern that has come up regarding the program partner commission payment. The central issue is that each program partner is being charged a different amount, based upon a percentage of their registration fee. The City would like to move towards a more equitable fee, based upon field usage, to encourage program partners to use only the field time that they really need. It was noted that field rentals are increased over last year. Mr. Alberici volunteered to serve on a sub-committee to look into this. Given that there were three PRAB members missing, the naming of rest of the subcommittee was deferred until the next meeting. CITY STAFF REPORTS AND COMMUNICATIONS 1. Jim Cregge o Providence Park o One issue that came up regarding the Providence Park Master Plan was that the public objects to paving a trail. However, at least one trail must be paved to meet ADA requirements. o The Master Plan will be presented to Council at a workshop on May 14 and will also be presented to the PRAB at the May 17 meeting. o Five Year Master Plan o The focus is on getting the Providence Park Master Plan completed and then attention will be put back on the 5 Year City Wide Master Plan. o Milton Country Club Master Plan o This will be part of an overall Trail Plan for the City o Discussion on field capacity issues o This has been tabled until next month. Jim Cregge will re- distribute the field capacity drawings to the PRAB. o Golden Games April 19, 2018 - PRAB Meeting Minutes Page 4 of 4 o The opening ceremonies will be held on April 25 at Bell Memorial Park. All are invited to attend. o Camp Joyful Soles o The Camp is moved to Milton High School and the capacity has been increased to 30 campers each week. Registration is brisk and multiple weeks are filling up. o Memorial Day Celebration o The annual Memorial Day has been moved back to Freedom Park OTHER BUSINESS None ADJOURNMENT Motion made to adjourn by Mr. Albericil. The motion was seconded by Mr. Shannon. The motion was approved by a unanimous vote. The meeting was ended by Mr. Stachowski at 12:34 PM.