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HomeMy WebLinkAboutPacket - PRAB - 06-21-2018} N } 116 ESTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, June 21, 2018 Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 1 1:35 AM. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Scott Stachowski Joey Costanzo Jason Alberici Ron Hill OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Stachowski. APPROVAL OF MEETING AGENDA A motion to approve the agenda with the addition of a third new business item - Bach to Rock, was made by Mr. Hill and seconded by Mr. Alberici. The vote passed unanimously. APPROVAL OF PAST MINUTES A motion was made by Mr. Alberici and seconded by Mr. Hill to approve the May 2018 minutes. The vote passed unanimously. 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmiltonga.uslwww.cityofmiltongo.us 0000 June 21, 2018 - PRAB Meeting Minutes Page 2 of 3 PUBLIC COMMENT None COMMITTEE REPORTS 1. Hopewell Youth Association o All Stars teams are competing and having success. HYA_hosted the IOU Dizzy Dean State Tournament 2. Eagle Stix o Eagle Stix has committed to participate in the proposed lacrosse wall. 3. Milton Steelers o The Milton Steelers are proposing an adult flag football program. They are looking to either join a league or start their own league. Mr. Hill will meet with them and bring it to a PRAB vote at the next meeting. UNFINISHED BUSINESS o Park Memorials o This will be discussed in July. No action was taken on it. o Field Capacity and Safety Issues o A motion was made by Mr. Hill to hold a PRAB Workshop on July 30 at 6:00 PM. The motion was seconded by Mr. Alberici and the motion passed unanimously. All athletic program partners will be invited to attend. o Commission Structure o A motion was made by Mr. Alberici and seconded by Mr. Hill to add this item to the PRAB Workshop on July 30. The motion passed unanimously. NEW BUSINESS o Sub -Committee Discussion o Mr. Cregge reported that the he had just discovered that the Open Meetings Act Laws changed in 2012. Under the new rules, any sub- committee appointed by any government body must comply with open meetings rules requirements, including the public posting of the meeting and quorum requirements. Therefore we will not be establishing sub -committees moving forward. 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmiltonga.uslwww.cityofmiltonga.us If] IT) =Va June 21, 2018 - PRAB Meeting Minutes Page 3 of 3 o Milton Steelers Adult Flag Football o As discussed in the Partner Report, there is a belief that there is a need for more information before this can be voted on. Mr. Hill will contact Tim Lester on this issue. o Bach 2 Rock o The City has been approached by Bach 2 Rock about becoming a program provider to the City. The first concern was the impact it might have on Sperber Music. All PRAB members are invited to see a presentation at Bach 2 Rock Summer Camp on Friday July 6 at noon. CITY STAFF REPORTS AND COMMUNICATIONS Jim Cregge o Providence Park o The Master Plan was approved by the mayor and council. o Milton Country Club o The City has hired a consultant to start the Master Planning Process, Included in the discussion is a possible 14 mile trail. o Pool Update o The Swim Team held their first swim meet and everything went well. As for the pool itself, we have'sold over 440 passes. o Camp Joyful Soles o All 30 slots for all 7 weeks have sold out. Camp is going well at Milton High School. OTHER BUSINESS None ADJOURNMENT Motion made to adjourn by Mr. Alberici. The motion was seconded by Mr. Hill. The motion was approved by a unanimous vote. The meeting was ended by Mr. Stachowski at 12:36 PM. 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us HOME OF ' 1 ISIABIISHEI) 2006 Parks and Recreation Advisory Board Agenda 11:30 a.m., Thursday, June 17, 2018 Council Chambers, Milton City Hall Call to Order and Roll Call II. Pledge of Allegiance III. Approval of Meeting Agenda IV. Approval of Minutes from the May 17, 2018 meeting V. Public Comment - Public comment is a time for citizens to share information with the PRAB and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. VI. Committee Reports a. Hopewell Baseball - Dave Shannon b. Milton Steelers - Ron Hill c. Eagle Stix - Joey Costanzo/Jason Alberici VII. Unfinished Business a. Discussion on Park Memorials b. Discussion on Field Capacity Safety Issues c. Revised Partner Commission Structure Vill. New Business a. Sub -Committee Discussion b. New Milton Steelers Program IX. City Staff Reports and Communications a. Update on Current Planning Activities b. Pool Update X. Other Business XI. Adjournment - Next Meeting Date: July 19, 2018 7:00 PM 2006 Heritage Walk Milton, GA P: 678.242.25W I F: 678.242.2499 into a cityofmiltonga.us I www.cityotmiltonga.us 0000 'Irk* ESTABLISHED 2UC6 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, May 17, 2018 Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 7:01 PM. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Scott Stachowski Dave Shannon Phil Cranmer Ron Hill Todd Townes OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Stachowski. APPROVAL OF MEETING AGENDA A motion to approve the agenda was made by Mr. Hill and seconded by Mr. Shannon. The vote passed unanimously. APPROVAL OF PAST MINUTES A motion was made by Mr. Shannon and seconded by Mr. Townes to approve the April 2018 minutes. The vote passed unanimously. 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga. us I www.cityofmiltonga.us 0000 May 17, 2018 - PRAB Meeting Minutes Page 2 of 4 PUBLIC COMMENT None COMMITTEE REPORTS 1. Hopewell Youth Baseball o Spring Baseball has completed and All Stars has started. 2. Eagle Stix o No report. 3. Milton Steelers o The contract for 2018 has been completed. Mr. Hill is in touch asking about the next Board meetings. 2018 registration is going on now. UNFINISHED BUSINESS o Inception of Park Memorials o In a correction from last month's discussion, the "In Memorium" members on the Wall of Fame will have to go through the process to be selected to the Wall of Fame. o Field Capacity and Safety Issues o This was deferred to next month. NEW BUSINESS o Revised Commission Structure o Mr. Steven Krokoff, City Manager spoke to the PRAB. He would like the PRAB to research an alternative structure to the registration fee commission. He would like to see it more closely tied to field usage. o MOU with Alpharetta o Mr. Krokoff also spoke on this issue and is seeking guidance from the PRAB regarding the future of the Alpharetta MOU. The general question of what do we want Parks and Recreation to look Like in the City of Milton should be addressed. o With regard to both issues, Mr. Stachowski established a sub- committee made up of Mr. Alberici, Mr. Hill and 'himself to start addressing the issue. Mr. Krokoff asked that no work begin until he can provide the PRAB further guidance. 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us May 17, 2018 PRAB Meeting Minutes Page 3 of 4 o Providence Park Master Plan o Mr. Scott Sawyer addressed the PRAB. He expressed concerns regarding the ADA accessibility of the park and specifically does not believe that a playground will be good for the Park. He believes that the all-inclusive playground should be placed in another location. o Mr. Cranmer asked if the project timeline can be moved up. The answer is yes, based upon the availability of money and the council's wishes. o A motion to approve the Providence Park Master Plan was made by Mr. Shannon. The motion was seconded by Mr. Cranmer. The motion passed unanimously. o Milton City Pool Policy o Mr. Cregge spoke about a variety of rules. The recommendation of PRAB was that staff should implement that which they feel they need in this first year. o Lacrosse Wall o Mr. Cregge spoke about an idea to pursue the construction of a Lacrosse Wall at Bell Memorial Park. The concept is to create a partnership between EagleStix, Cambridge Lacrosse, Milton Lacrosse and the City to fund this. o A motion was made by Mr. Townes that the City should pursue this idea further. The motion was seconded by Mr. Shannon. The motion passed unanimously. CITY STAFF REPORTS AND COMMUNICATIONS Jim Cregge o Providence Park o The Master Plan will be presented to council on June 18 for a final vote. o Golden Games o The opening ceremonies were a huge success and the games are going well. They will be finished next week. o Pool Update o The Swim Team had a goal of 50 members and it is now at 81 members. As for the pool itself, we have sold over 125 passes. 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us May 17, 2018 - PRAB Meeting Minutes Page 4 of 4 o Children's Charities o They will hold a inclusive park. OTHER BUSINESS None ADJOURNMENT Beer Bash at Bell to help fund raise for the Motion made to adjourn by Mr. Hill. The motion was seconded by Mr. Townes. The motion was approved by a unanimous vote. The meeting was ended by Mr. Stachowski at 9:03 PM. 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmiltonga.uslwww.cityofmiltonga.us How to: Write a Problem Statement What? A problem statement is usually one or two sentences to explain the problem your process improvement project will address. In general, a problem statement will outline the negative points of the current situation and explain why this matters. It also serves as a great communication tool, helping to get buy -in and support from others. Why? One of the most important goals of any problem statement is to define the problem being addressed in a way that's clear and precise. Its aim is focus the process improvement team's activities and steer the scope of the project. 1M Creation of a problem statement is an activity that is best completed in a small group (4-6 people). It is helpful to have a couple of people who are involved in the process and a process owner involved in the activity. 1. Get each person to write his or her own problem statement without conferring. Compare each of the sentences/ looking for common themes and wording. 2. Start to write an improved statement using the common themes. 3. Ensure that the problems include the customer's perspective 4. Ensure that the statement focuses on existing problems. 5. Try to include the time frame over which the problem has been occurring. 6. Try to quantify the problem. If you do not have the data to hand, defer writing the final problem statement until you have been able to quantify the problem. You should be able to apply the 5 'W's (Who, What, Where, When and Why) to the problem statement. A problem statement can be refined as you start to further investigate root cause. Finally, review your new problem statement against the following criteria: • It should focus on only one problem. • It should be one or two sentences long. • It should not suggest a solution. An example problem statement: The staffing model in the Process Improvement Unit (PIU) has changed (we have more staff, and some of the staff have different working patterns) we need to have a clear way of recording status and stage of our business activities (projects, workshops and training) that will be used by all PIU staff, so that we can work effectively and provide good service to our customers. A member of staff is due to go on annual leave in two weeks time and we have no visibility or way of easily sharing information about their work, this will make it hard for the rest of the team to cover the work during staff absence. (Email us at piu(a-sheffield.ac.uk if you'd like to see the visual management board we implemented to deal with this problem).