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Home My WebLink AboutPacket - PRAB - 09-05-2018' �t ESTABLISHED 200o MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Wednesday, September 5, 2018 Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 7:02 PM. ROLL CALL Roll call was taken by Mr. Stachowski. EMBERS PRESENT Scott Stachowski Jason Alberici Joey Costanzo Phil Cranmer Dave Shannon (Late) Ron Hill (Late) Sean -Michael Yonson OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Stachowski. PPROVAL OF MEETING AGENDA A motion to approve the agenda was made by Mr. Cranmer and seconded by Mr. Alberici. The vote passed unanimously. APPROVAL OF PAST MINUTES A motion was made by Mr. Alberici and seconded by Mr. Cranmer to approve the July 2018 minutes. The vote passed unanimously. 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us 0000 Septembers, 2018 - PRAB Meeting Minutes Page 2 of 3 PUBLIC COMMENT None COMMITTEE REPORTS 1. Hopewell Youth Association o No report 2. Eagle Stix o Fields are looking good. o Season begins 9/8/18 3. Milton Steelers o No report UNFINISHED BUSINESS o Capacity Planning o What are the needs? Rank the order of fields that are needed o Purchase more land o Parks and Recreation Department Goals o What programs do we want to offer? o Programs such as swim lessons, teen league basketball, cheerleading, lifeguard certification classes, babysitting classes and volleyball were mentioned as easy programs to start since the City of Milton has the facilities available to host them. o MOU Discussion o Many options were floated by the board. Some included terminate the MOU, negotiate to get the 1.5 multiplier removed, negotiate to have the co -offered programs removed and keep the MOU as if is today. o Commission Fees oThe discussion to change the commission structure for City of Milton program providers was discussed. The board was divided as to a flat fee ($25 was discussed) per participant and keeping the structure the same at 15% of registration fees. There was also the idea floated of having a cost to use facility space, similar to renting the fields/locations. o All the items in unfinished business were tabled and will be discussed further at the next Parks and Recreation Advisory Board Meeting. The motion was made by Mr. Shannon, and seconded by Mr. Hill. The vote passed unanimously. 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmiltonga.usiwww.cityofmiltonga.us September 5, 2018 - PRAB Meeting Minutes Page 3 of 3 NEW BUSINESS 1. No new business CITY STAFF REPORTS AND COMMUNICATIONS o Mr. Cregge reported on the pool filtration pump failing on the 9/1 /18. The pool was repaired and it will be open for one more weekend on 9/8 & 9/9. o The contract is almost completed to have the Providence Park lodge demolished. OTHER BUSINESS None ADJOURNMENT Motion made to adjourn by Mr. Alberici. The motion was seconded by Mr. Shannon. The motion was approved by a unanimous vote. The meeting was ended by Mr. Stachowski at 9:03 PM. 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmiltonga.uslwww.cityofmiltonga.us HOME OF ' M 1,1, 1 N FSTAB LISHED2006 Parks and Recreation Advisory Board Agenda Special Called Meeting 7:00 p.m., Wednesday, September 5, 2018 Council Chambers, Milton City Hall I. Call to Order and Roll Call II. Pledge of Allegiance III. Approval of Meeting Agenda IV. Approval of Minutes from the July 19, 2018 meeting V. Public Comment - Public comment is a time for citizens to share information with the PRAB and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. VI. Committee Reports a. Hopewell Baseball - Dave Shannon b. Milton Steelers - Ron Hill c. Eagle Stix - Joey Costanzo/Jason Alberici VII. Unfinished Business a. Discussion on MOU, Parks Department Goals, Capacity Planning and Commission Structure Vill. New Business a. None IX. City Staff Reports and Communications X. Other Business XI. Adjournment - Next Meeting Date: September 20, 2018 7:00 PM (Regularly Scheduled Meeting) 2006 Heritage Walk Milton, GA P: 678.242.25001 F: 678.242.2499 info? cityotmiltongo.us I www.cityofmiltongams ct1 ESTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, July 19, 2018 Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Shannon at 7:02 PM. ROLL CALL Roll call was taken by Mr. Shannon. MEMBERS PRESENT Jason Alberici Joey Costanzo Phil Cranmer Dave Shannon OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Shannon. APPROVAL OF MEETING AGENDA A motion to approve the agenda was made by Mr. Cranmer and seconded by Mr. Alberici. The vote passed unanimously. APPROVAL OF PAST MINUTES A motion was made by Mr. Alberici and seconded by Mr. Cranmer to approve the June 2018 minutes. The vote passed unanimously. 2006 Heritage Walk Milton, GA 30004 P: 678.242.2500 I F: 678.242.2499 info@cityofmiltonga.uslwww.cityofmiltonga.us 0000 July 19, 2018 - PRAB Meeting Minutes Page 2 of 3 PUBLIC COMMENT None COMMITTEE REPORTS 1. Hopewell Youth Association o HYA is currently working on their Fall Registration. TriScapes will be closing and locking the 4 baseball fields for 2 weeks for renovation. 2. Eagle Stix o Eagle Stix is going through fall registration. 3. Milton Steelers o The Milton Steelers have completed fall registration and have started conditioning drills. UNFINISHED BUSINESS o Park Memorials o This will be discussed in August. Staff has not completed the necessary research. No action was taken on it. o Problem Statement o Staff is working to finalize a problem statement regarding the MOU. Mr. Cregge committed to sending out that statement by COB on Friday July 20. Staff will work to create an agenda for the workshop on July 30. NEW BUSINESS o Milton Steelers Adult Flag Football o The Milton Steelers requested the ability to add Adult Flag Football in the Fall. The biggest question was what field space it would take. Mr. McKlveen reported that the Steelers intend to use time on Sunday evenings on Field 1 already allocated to them. Mr. Cranmer made the motion to approve the program offering. Mr. Alberici seconded it. The motion passed unanimously. CITY STAFF REPORTS AND COMMUNICATIONS 1. Tom McKlveen o Camp Joyful Soles 2006 Heritage Walk Milton, GA 30004 P: 678.242 2500 i F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us LfT®T#T®J July 19, 2018 - PRAB Meeting Minutes Page 3 of 3 OTHER BUSINESS None ADJOURNMENT o All 30 slots for all 7 weeks have sold out. Camp has one week to go. Motion made to adjourn by Mr. Cranmer. The motion was seconded by Mr. Alberici. The motion was approved by a unanimous vote. The meeting was ended by Mr. Shannon at 7:37 PM. 2006 Heritage Walk Milton, GA 30004 P: 678.242.25001 F: 678.242.2499 info@cityofmiltonga.us I www.cityofmiltonga.us at �] b