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HomeMy WebLinkAboutPacket - PRAB - 01-19-2017HOME OF ` M11TON't' FSTMU ISIiFD 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, January 19, 2017 11:30 AM Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 1 1:41 am. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Scott Stachowski Joey Costanzo Dave Shannon Sue Rekuc Ron Hill Van Kottis Phil Cranmer OTHERS PRESENT Jim Cregge, Parks and Recreation Director Quorum was announced by Mr. Stachowski. APPROVAL OF MEETING AGENDA A motion was made by Mr. Shannon and seconded by Mr. Kottis to approve the agenda with changes. Unfinished business regarding the Wall of Fame, Field Rentals and the change of the next PRAB meeting Time. The vote passed unanimously. You PHONE: 678.242.25001 FAX: 678.242.2499 -'Greenap **R ** 1'"N100 info@cityofmiltonga.us I www.cityofmiltonga.us Community I� ��;'; f ✓�& 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 """' ''all, January 19, 2017 PRAB Minutes APPROVAL OF PAST MINUTES A motion was made by Mrs. Rekuc to approve the minutes from the previous meeting. It was seconded by Mr. Hill. The motion passed unanimously. PUBLIC COMMENT None ELECTION OF OFFICERS 1. PRAB Chair Election a. Chairman i. A motion, nominating Mr. Stachowski to be the chairman, was made by Mr. Kottis and seconded by Mr. Shannon. The motion was approved by a unanimous vote b. Vice Chairman i. A motion, nominating Mr. Shannon to be the Vice Chairman, was made by Mr. Kottis and seconded by Mr. Hill. The motion was approved by a unanimous vote. c. Secretary L A motion, nominating Mr. Costanzo to be the Secretary, was made by Mr. Kottis and seconded by Mr. Hill. The motion was approved by a unanimous vote. COMMITTEE REPORTS 1. Hopewell Baseball: There are 301 kids enrolled in the Alpharetta baseball program last year. HYA has started a program for 3 year olds. UNFINISHED BUSINESS 1. Parks and Recreation Advisory Board program partner assignments a. Hopewell Youth Association- Dave Shannon & Sue Rekuc b. Milton Steelers- Ron Hill & Van Kottis c. Eagle Stix - Phil Cranmer & Joey Costanzo 2. Fees changes for facility rentals a. Keep PRAB posted on updates b. A motion to defer fee changes to the next meeting was made by Mrs. Rekuc. It was seconded by Mr. Kottis. The motion was approved by unanimous vote. January 19, 2017 PRAB Minutes NEW BUSINESS 1. Wall of Fame a. The painting is done, and it's ready to go b. Refine the qualifications for getting onto the Wall of Fame within the next two months from public and partners 2. MOU and field rental discussion a. At a Council Workshop the previous evening, a presentation was delivered by staff on the current status of the Memorandum of Understanding between the City of Alpharetta and the City of Milton with regard to the open parks agreement. A copy of the presentation was given to the PRAB. b. Council requested that the PRAB re -assess the MOU, field utilization and field rental policies. c. May 1 is the date to decide on changes to the MOU for the following year d. A Special Called Meeting was established for Thursday February 2 at 7:00 PM. The purpose will be to invite our program partners and other interested parties to speak on the three issues. e. The current MOU will be emailed to the PRAB by staff f. 3. Parks and Recreation Advisory Board Meeting Time - A discussion was held on the idea of changing the meeting time. No action was taken. CITY STAFF REPORTS AND COMMUNICATIONS 1. Master Planning a. A Request for Qualifications has been solicited and the responses are due on January 19 2. Partner contract status a. All Program Partner contracts were approved by City Council. 3. The Broadwell Pavilion playground has been installed and is going through a punch list now. A photo was provided. ADJOURNMENT Motion made to adjourn by Mrs. Rekuc. The motion was seconded by Mr. Cranmer. The motion was approved by a unanimous vote. The meeting ended by Mr. Stachowski at 1:38 pm. January 19, 2017 PRAB Minutes NEXT MEETING The next meeting is the Special Called Meeting on Thursday February 2 at 7:00 pm. The next regularly scheduled meeting is on Thursday February 16 at 11:30 am. HOME OF ' ISIAM[Sill-D 200c, Parks and Recreation Advisory Board Agenda 11:30 a.m., Thursday, January 19, 2017 Council Chambers, Milton City Hall Call to Order and Roll Call Pledge of Allegiance III. Approval of Meeting Agenda IV. Approval of Minutes from the December 15, 2016 meeting V. Public Comment - Public comment is a time for citizens to share information with the PRAB and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. VI. Election of Officers VII. Committee Reports a. Hopewell Baseball - Stachowski Vill. Unfinished Business a. PRAB partner assignments b. Discussion on free or discounted facility rentals c. Discussion on Possible Fee Changes for Rentals (Deferred) IX. New Business a. Field rental policy discussion X. City Staff Reports and Communications a. Master Plan Report - Cregge b. Partner Contract Status - McKlveen XI. Other Business XII. Adjournment - Next Meeting Date: February 16, 2017 1 C You.�__ PHONE: 678.242.25001 FAX: 678.242.2499 tw irw� 'Green w *CTified* nity ` c=ity °f Info@cityofmlltonga.us 1 www.cltyofmlltonga.usCommu—•�..�..ba...�. Y„� Ethic, �i 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 c.�,�► co ANON[[ HOME OF' l ti'I:\lt1 l;H t l� :?Olin MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, December 15, 2016 11:30 AM Executive Conference Room, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Shannon at 1 1:40am. ROLL CALL Roll call was taken by Mr. Shannon. MEMBERS PRESENT Joey Costanzo Dave Shannon Sue Rekuc Ron Hill Van Kottis OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Shannon. APPROVAL OF MEETING AGENDA A motion was made by Mrs. Rekuc and seconded by Mr. Costanzo to approve the agenda. The vote passed unanimously. APPROVAL OF PAST MINUTES A motion was made by Mr. Kottis to approve the minutes from the previous meeting. It was seconded by Mrs. Rekuc. The motion passed unanimously. ©yYoull PHONE: 678.242.25001 FAX: 678.242.2499 Green infotityofmiltonga.us I www.cityofmlltonga.us ,r❑ i►t Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 December 15, 2016 PRAB Minutes PUBLIC COMMENT None COMMITTEE REPORTS 1. Hopewell Baseball: Early registration was successful, and there are already 250 participants registered for this spring season UNFINISHED BUSINESS 1. Fee changes were tabled to next meeting a. Motion was made by Mrs. Rekuc. The motion was seconded by Mr. Kottis. The motion was approved by a unanimous vote. NEW BUSINESS Discounted facility rentals a. Will the applicant who asks for the discount be bringing a benefit to the city? b. Will the PRAB be approving or denying these applicants? Will they recommend to council whether applicants get the discount? c. A motion to defer this to January meeting was made by Mr. Shannon. It was seconded by Mrs. Rekuc. The motion was approved by unanimous vote. CITY STAFF REPORTS AND COMMUNICATIONS 1. Master Planning a. A master Plan Request for Qualification has been solicited. The City is updating the Parks and Recreation Master Plan and in addition, the City has asked for a Master Plan for Providence Park. A potential trails plan e update could be included with this RFQ as well. 2. Partner Contract Status a. All contracts are signed and will be presented to City Council in the December 19th meeting for vote. OTHER 1. Adult cricket league (Atlanta Cricket League) a. ACL has proposed doing a youth recreational league December 15, 2016 PRAB Minutes b. A motion was made by Mrs. Rekuc to continue discussion with ACL to start a youth cricket league in the City. The motion was seconded by Mr. Shannon. The motion was approved by a unanimous vote. ADJOURNMENT Motion made to adjourn by Mr. Shannon. The motion was seconded by Mr. Hill. The motion was approved by a unanimous vote. The meeting ended at 12:06pm. 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