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HomeMy WebLinkAboutMinutes - PRAB - 02-16-2017 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, February 16, 2017 11:30 AM Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 11:36am. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Scott Stachowski Dave Shannon Sue Rekuc Ron Hill Van Kottis Phil Cranmer OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Stachowski. APPROVAL OF MEETING AGENDA A motion was made by Mr. Shannon and seconded by Ms. Rekuc to approve the agenda. The vote passed unanimously. APPROVAL OF PAST MINUTES 1/19 Meeting: A motion was made by Mrs. Rekuc to approve the minutes from the previous meeting. It was seconded by Mr. Hill. The motion passed unanimously. February 16, 2017 PRAB Minutes 2/2 Special Called Meeting: A motion was made by Mr. Cranmer to approve the minutes from the previous meeting, adding Ms. Rekuc to the attendance. It was seconded by Mr. Kottis. The motion passed unanimously. PUBLIC COMMENT None COMMITTEE REPORTS 1. Hopewell Baseball: There are now over 400 registered players. Practices have started for recreational teams. 2. Milton Steelers: Discussions were made with the board. PRAB believes that the program is “going in the right direction”. 3. Eagle Stix: Mr. Cranmer had a discussion with Eagle Stix leadership. They would not like competing programs on the Milton fields. UNFINISHED BUSINESS 1. Fees changes for facility rentals a. A motion to defer fee changes to the next meeting was made by Mr. Kottis. It was seconded by Ms. Rekuc. The motion was approved by unanimous vote. 2. Move PRAB Meeting time a. It was discussed that an evening start might be better attended b. A motion was made by Ms. Rekuc to defer this topic to the next meeting. It was seconded by Mr. Kottis. The motion was approved by unanimous vote. 3. Field Rental Policy a. A motion was made by Ms. Rekuc to recommend that council leave the rental policy in place as currently written. It was seconded by Mr. Shannon. The motion passed unanimously. 4. MOU with The City of Alpharetta a. The Memorandum of Understanding (MOU) between the City of Milton (Milton) and the City of Alpharetta (Alpharetta) is serving the residents of Milton participating in sporting and senior activities with over 14,000 registrations of Milton residents in Alpharetta programs. The following are recommendations to Council of the City of Milton (Council) for consideration in updating the MOU: i. The Parks and Recreation Advisory Board (PRAB) recommends revising the MOU by removing inclusion in the February 16, 2017 PRAB Minutes MOU of four (4) competing programs: Baseball, Basketball, Boys Lacrosse and Football. ii. The PRAB further recommends Council contemplate a “carve out” or exception in the MOU pertaining to Milton residents residing in Alpharetta school districts for participation in the above referenced four (4) competing programs. iii. The PRAB further recommends that Council nominate a committee comprised of council members, Milton staff and a member of the PRAB to review and negotiate changes to the MOU in anticipation of a May 1 notification date deadline. iv. The motion regarding the above recommendations was offered by Ms. Rekuc. It was seconded by Mr. Kottis. The motion passed unanimously. 5. Wall of Fame a. A printout was handed out to members of the PRAB, showing a couple options for the Wall of Fame and Wall of Champions plate designs. b. A motion was made by Mr. Kottis to recommend the use of the color plaque design for the Wall of Champions and the approval of the only Wall of Fame design. It was seconded by Mr. Hill. The motion passed unanimously. NEW BUSINESS 1. None CITY STAFF REPORTS AND COMMUNICATIONS 1. Master Planning a. Bids were collected for the new Park Wide Master Plan and Master Plan for Providence Park. b. 7 Bids were received. City Staff has narrowed the field down to 3 firms. 2. Program Update a. The City of Milton has contracted with Core Physique to offer fitness programming out of the Bethwell Community Center and Bell Memorial Park. Activity will start in February. b. Sperber Music is offering the Parents Night Out program on 2/24/17. 3. For the next meeting: a. How do we promote our Program Partner activities? b. How can we improve that? February 16, 2017 PRAB Minutes c. An invitation to the next PRAB meeting will go out to the Communications Department ADJOURNMENT Motion made to adjourn by Mr. Kottis. The motion was seconded by Mrs. Rekuc. The motion was approved by a unanimous vote. The meeting ended by Mr. Stachowski at 12:38 pm. NEXT MEETING The next regularly scheduled meeting is on Thursday March 16th at 11:30 am in City Hall Council Chambers.