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HomeMy WebLinkAboutPacket - PRAB - 04-15-2016 (Packet)HOME OF ' MI I T ESTAM 1S11ED 200k) MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Friday April 15, 2016 11:30 AM Executive Conference Room, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 1 1:38am. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Scot Stachowski Joey Costanzo Van Kottis Dave Shannon Sue Rekuc Ron Hill OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tim Lester, NFL Milton Steelers Lito Hosea, NFL Milton Steelers Quorum was announced by Mr. Stachowski. APPROVAL OF MEETING AGENDA A motion to move new business to earlier in the meeting anxd otherwise approving the agenda was made by Mr. Shannon and seconded by Mrs. Rekuc. The vote passed unanimously. APPROVAL OF PAST MINUTES Youn PHONE: 678.242.25001 FAX: 678.242.2499 Green �t ommue�i,���, infa's�cityofmiltonga.us j www.cityofmiltonga.us Cnit , ._ . y 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 'a``` April 15, 2016 PRAB Minutes A motion was made by Mr. Kottis to approve the minutes from the previous meeting. It was seconded by Mrs. Rekuc. The motion passed unanimously. PUBLIC COMMENT None NEW BUSINESS 1. Milton Steelers a. Introduction by Tim and Lito and how they got to the meeting working with cities and schools b. Would like to see a master schedule and they are working with Mr. Cregge on utilizing open space at the parks c. Want to increase participation d. Adding numbers to fields as well as down and distance markers (the city will provide this) e. Looking to get safety equipment and Mr. Cregge was looking into costs i. Where will the equipment be stored? f. Asking for a reduction in the commission fees g. Eliminate the 50% non-resident fee i. Mrs. Rekuc asked if we can account for the kids that can't afford the program h. Item #5 on Tim Lester's list was corrected by Mr. Cregge. City of Alpharetta does put a cap on the non-resident fee i. Discussion on how to rent the fields rather than being a program partner of the City. j. They do not want a PRAB liaison as an active member on the Board. COMMITTEE REPORTS 1. Hopewell Baseball: opening day for baseball was Saturday the 19th 2. Football: N/A 3. Lacrosse: Ongoing 4. Veterans Memorialization: N/A UNFINISHED BUSINESS None April 15, 2016 PRAB Minutes CITY STAFF REPORTS AND COMMUNICATIONS Bell Memorial Park: Work was done to the base paths on the fields to fix distance and placement issues. The lighting corrections were made in the batting cages. The trails are almost complete. The fences were fixed. The final walkthrough with the contractor will be soon to put an end to the project. 2. Providence Park: there were benches built and installed in the walking trails. Waiting for the final report on the bridges and dock. OTHER 1. Motion to suggest non-resident fees to be capped at $90 made by Mrs. Rekuc. Motion was seconded by Mr. Shannon. 2. Evaluate the impact of changing the commission rate from 30% down to 10% ADJOURNMENT Motion made to adjourn by Mrs. Rekuc. The motion was seconded by Mr. Shannon. The motion was approved by a unanimous vote. The meeting ended at 1:40 pm. HOME OF ' M.1 I TO N*k ESTABEISHED 2006 Parks and Recreation Advisory Board Agenda 11:30 a.m., Friday, April 15, 2016 Executive Conference Room, Milton City Hall I. Call to Order and Rol I Call II. Pledge of Allegiance III. Approval of Meeting Agenda IV. Approval of Minutes from the March 17, 2016 meeting V. Public Comment - Public comment is a time for citizens to share information with the PRAB and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. VI. Committee Reports a. Hopewell Baseball - Stachowski VI1. Unfinished Business a. None VIII. New Business a. Presentation by Milton Steelers IX. City Staff Reports and Communications a. Bell Memorial Park Status Update - Cregge b. Providence Park Update — Cregge c. Review of Council Presentation - Cregge X. Other Business XI. Adjournment -Next Meeting Date: May 15, 2016 © �► roe �,. PHONE: 678.242.25001 FAX: 678.242.2499 . 'G ree n op * CrTrified ; info@cityofmiltonga.us I www.cityofmiltonga.us Community 4, EIi fL�� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 CERTIFIED SROMz[ '�a<< ir jo lz 4�w V17 2A rt - Rj zz_ :-..- -- - — A-, -- - , NFL YOUTH FOOTBALL LEAGUE Stseiers PURPOSE: a primary source provider that offers year round programs in the area of youth sports, camps, activities, and training. The mission of New Found Life is to develop the total person -spirit, mind and body -through character -development programs that build strong kids, strong families, and strong communities. Milton Parks and Recreation Advisory Board (PRAB) C�1lifflik �E 2015 Facility Use Agreement: Programs supported - Registered Players * Approximate dollars Tackle Football Flag Football 80 70 $24,000* $16,800* 2016-18 Facility Use Agreement: Programs supported - Registered Players * Approximate dollars Tackle Football Fla Football 100 90 $30,000* $21,600* Potential Programs- (includes Tackle & Flag) Registered Players * Approximate dollars Fall/Winter Spring/Summer 264 200 $71,200* $48,000* 2016-18 Facility Use Agreement Amendments: 1. Usage of space at Bell Memorial Park 2. PRAB- provide a Master Schedule to NFL YFL a. increasing participation in Bell Memorial Park b. focusing on the dead times within the current schedule c. intend to add quality sports and activities to our families i. Boot camps ii. Skills & Agility Training iii. Tackle & Safety iv. Spring Flag & Passing League 3. Add numbers to the multi -use fields a. Regulation markings NFL YOUTH FOOTBALL LEAGUE b. Down & Distance identification V/ 4. Provide Safety Equipment (program enhancements): a. 3 Man Football Chutes b. 4 Man Tackle Sleds c. 10- Standup Pop -Up Tackle Dummies d. 20- Body Shield Pads 5. An adjustment from 30% commission to 10% across all programs base a. Apply to all NFL YFL paid registration sports and activities b. Milton's MOA/MOU allows a LLC, to compete directly with 501C3 c. Alpharetta based LLC provides i. Youth flag and tackle football ii. Does not pay a registration fee or a non-resident fee 6. Eliminate 50% surcharge for non-residents. 25% of our community schools are comprised of economically disadvantaged youth L Non-resident or commission based fee, they all unfairly penalizes those that are priced out of youth sports. ii. Fees applied to scholarships discourage associations to reach out to under privileged families iii. Percentage based scholarships undermine the intent of offering quality sports and activities to residents b. Scholarships impact participation levels 7. PRAB have a liaison on the board not an active member a. Invitation to attend all associations meetings b. Made aware of all events and program schedules HOME OF ` ' M N FSTABL.ISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, March 17, 2015 11:30 AM Executive Conference Room, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Shannon at 1 1:37am. ROLL CALL Roll call was taken by Mr. Shannon. MEMBERS PRESENT Joey Costanzo Van Kottis Dave Shannon Sue Rekuc Phil Cranmer OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Shannon. APPROVAL OF MEETING AGENDA A motion was made by Mrs. Rekuc and seconded by Mr. Kottis to approve the agenda. The vote passed unanimously. APPROVAL OF PAST MINUTES A motion was made by Mrs. Rekuc to approve the minutes from the previous meeting. It was seconded by Mr. Kottis. The motion passed unanimously. 11 You 4 PHONE: 678.242.25001 FAX: 678.242.2499 -Green *Certified* SOP 10O 1nfo@cityofmiltonga.us I www.cityofmiltonga.us „� Community 1, Ethic, �r 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 March 17, 2016 PRAB Minutes PUBLIC COMMENT None COMMITTEE REPORTS 1. Hopewell Baseball: opening day for baseball was Saturday the 19th 2. Football: N/A 3. Lacrosse: Ongoing 4. Veterans Memorialization: N/A UNFINISHED BUSINESS 1. Preparation for City Council Workshop: a. Vaping Discussion - Vaping is prohibited in parks as a city ordinance. The consensus was that vaping is included in the current no smoking policy and our ordinance should be amended to say no smoking, vaping or tobacco products of any kind. b. Wall of Fame Discussion - The consensus reach was to use the two walls for different purposes. The left wall will be a true Hall of Fame. It will be open to: 1) Any Milton athlete who achieved athletic success beyond the High School level, 2) Any coaches, volunteers or Administrators who demonstrated a selfless devotion to an athletic program, and 3) Other individuals or groups of individuals as deemed worthy by the PRAB. Applications will be voted on by PRAB for acceptance to the wall. The right board will be Board will be a Champions Wall to honor the previous year's recreation level championship teams. Staff is to coordinate the identification and methodology to honor these teams. The walls will be painted black with a border for the time being. c. Facility Rental Policy Discussion - A motion was made by Mrs. Rekuc to not change the field rental policy with regard to renting facilities to organizations that directly compete with established program partners. The motion was seconded by Mr. Kottis and was passed unanimously. d. Closure & Locking of Fields Discussion - A motion was made by Mr. Kottis to establish a policy of closing and locking fields that have March 17, 2016 PRAB Minutes been prepared for future organized usage or when bad weather makes the fields unplayable. This was seconded by Mrs. Rekuc and was passed unanimously. e. UAV (Drone) Discussion - The consensus of the board was that drones should be limited to passive parks and prohibited at active parks. The recommendation is that this become a parks policy. f. Hover Board Discussion - The consensus of the board is that no action be taken at this time regarding a separate policy on hover boards as they are already covered by the existing ordinance as a "motorized vehicle". g. Banner Discussion - Mr. Shannon made a motion to permit banners that display appropriate messages of advertisers and teams to be allowed at Bell Memorial Park on game days only. The banners are to be removed after the games over. It was seconded by Mr. Kottis and passed by a 3 - 1 vote with Mrs. Rekuc dissenting. NEW BUSINESS 1. None. CITY STAFF REPORTS AND COMMUNICATIONS 1. Bell Memorial Park: the construction is not completed yet. Additional lights will be installed for the batting cages the week of April 4th. Signage has been installed at the park. 2. Providence Park: The City has found an engineering company to evaluate the three bridges on the trail. Once they evaluate the bridges, a decision will be made regarding the next steps in making the trails safe to open the park. 3. Broadwell Pavilion: Looking to add a playground next to the building on the property. The proposed plan would add grass and landscaping. Fans will be added to the pavilion as well. OTHER 1. None March 17, 2016 PRAB Minutes ADJOURNMENT Motion made to adjourn by Mrs. Rekuc. The motion was seconded by Mr. Kottis. The motion was approved by a unanimous vote. The meeting ended at 1:23 pm. 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