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HomeMy WebLinkAboutPacket - PRAB - 07-14-2016 (Packet)HOME OF ' J FSTAB11S11FD 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, July 14, 2016 11:30 AM Executive Conference Room, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 1 1:37 AM. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Joey Costanzo Dave Shannon Scott Stachowski Phil Cranmer Van Kottis (arrived 12:02 pm) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Quorum was announced by Mr. Stachowski. APPROVAL OF MEETING AGENDA Motion was made by Mr. Shannon to change the order on the agenda to move the playground presentation to the beginning of meeting. In addition, there was an addition to add a presentation by Mr. Carter Lucas to the agenda. It was seconded by Mr. Cranmer. The vote passed unanimously. youu— PHONE: 678.242.25001 FAX: 678.242.2499 -, Green Infoftityofmiltonga.us I www.cifyofmiltonga.us ��® Community 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 """ July 14, 2016 PRAB Minutes APPROVAL OF PAST MINUTES A motion was made by Mr. Shannon to approve the minutes from the previous meeting. It was seconded by Mr. Cranmer. The motion passed unanimously. PUBLIC COMMENT None CHILDREN'S CHARITIES - Amanda White and Lauren Holmes 1. Children's Charities is a non-profit group serving the North Fulton and South Forsyth community. They have a goal of bringing a fully funded all accessible playground to Milton. 2. The focus is to allow children of all abilities to be able to play at this new playground. They will need the City to donate the land. One possible location was Providence Park. 3. Timeframe is important as we intend to seek public comment in March on Providence Park. That would lead to the development of a master plan which could lead to the City being able to commit space for the play area with Children's Charities. 4. A motion was made by Mr. Shannon to continue working with Children's Charities to bring a play area to the City of Milton. The motion was seconded by Mr. Cranmer and was passed unanimously. PUBLIC WORKS REPORT - Carter Lucas Public Works Director 1. There is an application in process to pave the gravel roads on Black Oak Road in Milton. 2. The current ordinances call for the PRAB to rule on an appeal if it is denied by the City and the applicant wants to appeal. 3. New ordinances have since been approved, but this would still be a PRAB decision as this was submitted under the old ordinances. COMMITTEE REPORTS 1. Hopewell Baseball: HYA now has a new full board. They are new and getting up to speed. July 14, 2016 PRAB Minutes UNFINISHED BUSINESS 1. Mission Statement: changes were put forward by Mr. Stachowski. A motion to approve the changes to the vision and values was put forward by Mr. Kottis. It was seconded by Mr. Cranmer. The vote was unanimous. NEW BUSINESS 1. Fee Changes- Program Partner Commissions. The advisory board was given the projected revenue based on previous program numbers. They were shown the revenue at 30%, 20% & 15%. A motion was made by Mr. Shannon to move the commission down to 15% for all programs. Non- resident fees would be 50% with a $90 cap on those fees. It was seconded by Mr. Kottis. The vote passed unanimously. 2. Bethwell Community Center - Discussion on new program ideas. The Yoga program has closed down and it is currently empty except for the Better Together programming. Ideas were proposed to use it for Chess Programming or for small rock band practice. Staff will look into this. 3. Youth Athletic Association Document Review - All PRAB members were asked to review and suggest changes for the August meeting. CITY STAFF REPORTS AND COMMUNICATIONS 1. Camp Joyful Soles: Registration for week 6 of Camp Joyful Soles reached a new record when we maxed out our capacity and could take no more registrations. OTHER 1. None ADJOURNMENT A motion was made to adjourn by Mr. Shannon. The motion was seconded by Mr. Kottis. The motion was approved by a unanimous vote. The meeting ended at 12:57 PM. HOME OF ' MILFON, ESTABLISHED 2006 Parks and Recreation Advisory Board Agenda 11:30 a.m., Thursday, July 14, 2016 Council Chambers, Milton City Hall Call to Order and Roll Call II. Pledge of Allegiance III. Approval of Meeting Agenda IV. Approval of Minutes from the June 16, 2016 meeting V. Public Comment - Public comment is a time for citizens to share information with the PRAB and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. VI. Committee Reports a. Hopewell Baseball - Stachowski VII. Unfinished Business a. Mission Statement VIII. New Business a. Discussion on Possible Fee Changes b. New Programming at BCC c. Review of Youth Athletic Association Document d. Presentation by Children's Charities IX. City Staff Reports and Communications a. Providence Park Update - Cregge b. Camp Joyful Soles Update - McKlveen X. Other Business XI. Adjournment - Next Meeting Date: August 18, 2016 PHONE: 678.242.25001 FAX: 678.242.2499 �� -Green `' *Certified * of info@cityofmiltonga.us 1 www.cityofmiltonga.us """� Community EthCitics LadWnp !M Wey :o SUafexraph L v,n; 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 CERTiy!! '''�B�L` HOME OF ` , 6EORGW Ml-tTON 't ESTABIISHE•D 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, June 16, 2016 11:30 AM Executive Conference Room, Milton City Hall CALL TO ORDER Meeting was called to order by Mr. Stachowski at 11:56am. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Joey Costanzo Dave Shannon Sue Rekuc Scott Stachowski OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom McKlveen, Parks and Recreation Program Manager Quorum was announced by Mr. Stachowski. APPROVAL OF MEETING AGENDA Motion was made by Mrs. Rekuc to change the order on the agenda to move the presentation by Sgt. Mulvey to the beginning of meeting. It was seconded by Mr. Shannon. The vote passed unanimously. APPROVAL OF PAST MINUTES A motion was made by Mr. Shannon to approve the minutes from the previous meeting. It was seconded by Mrs. Rekuc. The motion passed unanimously. ©itYoulm *** PHONE: 678.242.25001 FAX: 678.242.2499 Green_ „�„ �F, � f info@cityofmiltonga.us I www.cityofmiltonga.us Communit y 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 0 June 16, 2016 PRAB Minutes PUBLIC COMMENT None EMERGENCY PREPAREDNESS- Scat. Mulvey 1. Discussion on what to do in different emergency situations a. Designation of tasks including someone to hit the panic button, someone to call 9-1-1, and one person to lead the evacuation. b. Various situations call for varying action including Fire, Medical, Weather, and Police. COMMITTEE REPORTS 1. Hopewell Baseball: HYA now have a full board, and fall registration is currently open. They will elect officers later this month. Mr. Shannon stated a proclamation for the new slate of officers may be appropriate. 2. Football: Milton Steelers have asked for relief on the 30% commission and the non-resident fees. They are looking to scholarship non-residents as well. The Milton Steelers board is reaching out to the elected officials regarding these requests. 3. Lacrosse: Summer camps are ongoing following a successful spring season. 4. Veterans Memorialization: N/A UNFINISHED BUSINESS NEW BUSINESS 1. July Meeting: Potential change to the meeting date 2. Possible new ordinances 3. Changes to non-resident fees a. MPRD staff analyzed the non-resident fees and proposed a couple options for adjustment of the fees. b. A motion to set the fees at 50% with a cap of $90 was made by Mrs. Rekuc. It was seconded by Mr. Shannon. The vote passed unanimously. June 16, 2016 PRAB Minutes CITY STAFF REPORTS AND COMMUNICATIONS 1. Bell Memorial Park: The hold of the final payment with the contractor has ended, and the check is being cut. The park is now entering the warranty period. 2. Providence Park: The park still needs much repair prior to opening to the public. Discussions internally have been made to have a Providence Park update page on the City's website. City Arborist, Mark Law has identified the trees that need to be removed for safety reasons. 3. Camp Joyful Soles: The City of Milton applied for a grant through Fulton County, and were awarded with funding which has allowed the camp to go on additional field trips. Trips to the Zoo, Aquarium and Chattahoochee Nature Center have been added to the summer schedule. 4. Agape Tennis: The City has partnered with a new provider, Agape Tennis to offer programming. Summer camps and fall lessons are being offered. 5. Fitt2U Yoga: Fitt2U has placed a 30 day contract cancellation. The last day of yoga offered through Fitt2U will be June 30th. 6. Strategic Planning: The MPRD has come up with a mission statement for the department. The city has asked the board to look over the statement and make recommendations for improvements. Moving forward, the City will track certain "performance measures" which will help show the success of the department. A motion to move forward with these measures was made by Mrs. Rekuc. The motion was seconded by Mr. Costanzo. The motion was approved by a unanimous vote. OTHER 1. None ADJOURNMENT Motion made to adjourn by Mrs. Rekuc. The motion was seconded by Mr. Shannon. The motion was approved by a unanimous vote. The meeting ended at 1:20 pm. DEPARTMENT MISSION STATEMENT The Milton Parks & Recreation Department is committed to providing quality parks and facilities along with traditional and innovative recreational programs. We strive to promote healthy lifestyles to support the best quality of life in Milton. DEPARTMENT VISION The Milton Parks and Recreation Department will develop and maintain premier parks for active, passive and mixed use. We will develop trails that will link key locations both within the City of Milton and with other cities. We will offer high quality programs for people of all ages and abilities. GUF The primary focus will be on recreation level activities with limited opportunities for advanced levels of play, pFevided thelt it deeS not GeMe Gt the expense of Ej FeGFeatdeR GGtiYity. DEPARTMENT CORE VALUES Formatted: Font color. Red, Strikethrough Formatted: Font color. Red, Strikethrough Formatted: Font color. Red, Strikethrough .Recreation Health Respect, Excellence, Responsiveness, Integrity, es ect , - Formatted: Font color. Red Respen ^^s° Collaboration, Knowledge, Bold Leadership, ReEFeAtiOR, Formatted: Font color. Red Inclusiveness, Health Formatted: Font color. Red HOME OF ' s \�, i 11 k !T�C%,,J) ESIABHI liED 200(� 2015-2016 PARKS & RECREATION REVENUES BREAKDOWN OF FEES @ 30% FALL/WINTER 2015 PROGRAMS NR Fees @ 50%: $53,075.50 NR Fees @ 50% w/ $90 cap: $51,058.00 SPRING 2016 PROGRAMS NR Fees @ 50%: $59,462.50 NR Fees @ 50% w/ $90 cap: $58,372.50 BREAKDOWN OF FEES @ 20% FALL/WINTER 2015 PROGRAMS NR Fees @ 50%: $37,827.00 NR Fees @ 50% w/ $90 cap: $35,809.50 SPRING 2016 PROGRAMS NR Fees @ 50%: $42,220.00 NR Fees @ 50% w/ $90 cap: $41,130.00 BREAKDOWN OF FEES @ 1517o FALL/WINTER 2015 PROGRAMS NR Fees @ 50%: $30,202.75 NR Fees @ 50% w/ $90 cap: $28,185.25 SPRING 2016 PROGRAMS NR Fees @ 50%: $33,598.75 NR Fees @ 50% w/ $90 cap: $32,508.75 BREAKDOWN OF FEES @ 10% FALL/WINTER 2015 PROGRAMS NR Fees @ 50%: $22,578.50 NR Fees @ 50% w/ $90 cap: $20,561.00 SPRING 2016 PROGRAMS TOTAL NON-RESIDENT FEES COLLECTED FALL/WINTER 2015 @ 50%: $7,330.00 FALL/WINTER 2015 @ $90 CAP: $5,312.50 SPRING 2016 @ 50%: $10,502.50 SPRING 2016 @ $90 CAP: $8,805.00 NR Fees @ 50%: $24,977.50 NR Fees @ 50% w/ $90 cap: $23,887.50 r /�5h4a � C . l 0W 0$ 9 J Off: } j Z� lit Z 2 E o O V v V 1 n cr r_sp�Wa W p W Qn'Wd s �50bmo iW -a: ZY t� Z G W � LLQ � �U x 1U ti Y Y z O c h O Z }'��/fir S' fi 3.6S .£D . 40 N C Sv 06 u 01r7i0 4QN 1 m a cl zr J 3 .OZ .6r --W N +r o _U: l\ aim m z4 -' e U Y W N U) O E �g c d J a "' au g`�`to°sZnZ an d Nciap YwN ��p � Z�> Li2O O W W ED' >n 5 On � m n m UJ OW W W ti .> E. 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"ny l Clarity Farm Showcase Home and Tour March — 1 ; 2017 ARCHITECTURE BY: HOME BUILT BY: DESIGNED AND DECORATED BY: Tim Bryan Jason Cole Pacita Wilson Bryan Residential Planning Company Cole Construction Owner of Pineapple Park V711 Attendance Opportunities: • 50 Admittance to'Ihe Clarity Farm Ten Tickets to A Southern Soiree, Gourmet Tasting and Coctails Showcase Home and Tour Four Day Event ($250 per person) Promotion Opportunities: • Presenting Sponsor for Clarity Farm Showcase Home and 'four • Recognition in all public announcements, including all radio and print advertising • Logo printed on tickets for Clarity Farm Showcase Home and Tour • Logo on outside of the Shuttle Bus to Clarity Farm Showcase Home and Tour • Recognition in all Event Advertising including newspaper, magazine and direct mail advertising • Recognition within Social Media channels • Recognition with logo on Children's Charities website including direct link to your business' website • Recognition on Banner at all planned events for 2017 • Inside Front page or back page ad in Clarity Farm Showcase Home Tour Booklet, Phis 1/2 Page Inside • Sponsor Logo on Stable Paths Equine Cramp for Kids With Autism T-shirts for 2017 • Recognition on Banner at Stable Moments Arena • Recognition on Banner at Providence All Inclusive Play Park Opening • Plaque on one of the Major Pieces in the Providence All Inclusive Play Park • One Large Brick Paver in the Path of Progression El P 4 r r _ r Kids. Our u ure. fi x a•r:'°,*�.a . e - :<' :` a i ;x...... 9 ��,. X Attendance Opportunities: • 25 Admittance to The Clarity Farm Showcase Home and "four Four Day Event Promotion Opportunities: • Recognition in all public announcements, including radio and print • Logo printed on tickets for Clarity Farm Showcase Home and Tour • Logo on inside of the Shuttle Bus to Clarity Farm Showcase Home and Tour • Recognition in all Event Advertising including newspaper, magazine and direct mail advertising • Recognition within Social Media channels • Recognition with logo on Children's Charities website including direct link to your business'website Eight Tickets to A Southern Soiree, Gourmet Tasting and Coctails ($250 per person) • Recognition on Banner at all planned events for 2017 • One page ad in Clarity Farm Showcase Home Tour Booklet, Plus Inside Front or Back Page, first come, first served . Sponsor Logo on Stable Paths Equine Camp for Kids With Autism T-shirts for 2017 • Recognition on Banner at Stable Moments Arena • Recognition on Banner at Providence All Inclusive Play Park Opening • Plaque on the Sensory Area of the Providence All Inclusive Play Park • One Large Brick Paver in the Path of Progression Clarity Farm Showcase Home Tour Area Sponsors on a first come basis: a choice of one area • Registration Tent Sponsor • Gracious Goods for Children's Charitie Area Sponsor Attendance Opportunities: . 15 Admittance to The Clarity Farm Showcase Home and Tour Four Day Event Promotion Opportunities: • Recognition in all public announcements, including radio and print • Logo printed on Tickets for Clarity Farm Showcase Home and Tour • Logo on inside of the Shuttle Bus to Clarity Farm Showcase Home and Tour • Recognition in all Event Advertising including Newspaper, Magazine and Direct Mail Advertising • Recognition within Social Media channels • Recognition with logo on Children's Charities website including direct link to your business' website D • Four Tickets to A Southern Soiree, Gourmet Tasting and Coctails ($250 per person) • Recognition on Banner at all planned events for 2017 • One page ad in Clarity Farm Showcase Home Tour Booklet • Sponsor Logo on Stable Paths Equine Camp for Kids With Autism T-shirts for 2017 • Recognition on Banner at Stable Moments Arena • Recognition on Banner- at Providence All Inclusive Play Park Opening • Plaque on the Zip Line Piece in the Providence All Inclusive Play Park • One Large Brick Paver in the Path of Progression Clarity Farm Showcase Home Tour Area Sponsors on a first come basis: a choice of one area . Media Area Sponsor • Gracious Goods for Children's Charitie Area Sponsor Attendance Opportunities: • 10 Admittance to "the Clarity Farm Showcase Home and Tour Four Day Event Promotion Opportunities: • Recognition in all public announcements, including radio and print • Logo printed on 'Pickets for Clarity Farm Showcase Home and Tour • Logo on inside of the Shuttle Bus to Clarity Farm Showcase Home and Tour • Recognition in all Event Advertising including Newspaper, Magazine and Direct Mail Advertising • Recognition within Social Media channels • Two Tickets to A Southern Soiree, Gourmet Tasting and Coctails ($250 per person) • Recognition on Banner at all planned events for 2017 • Half page ad in Clarity Farm Showcase Home Tour Booklet • Sponsor Logo on Stable Paths Equine Camp for Kids With Autism T-shirts for 2017 • Recognition on Banner at Stable Moments Arena • Recognition on Banner at Providence All Inclusive Play Park Opening • Recognition with logo on Children's Charities Plaque on one Bench Providence All Inclusive Play Park website including direct link to your business' website . One Large Brick Paver in the Path of Progression Attendance Opportunities: • Six Admittance to the Clarity Farm Four Admittance to The Clarity Farm Two Admittance to the Clarity Farm Showcase Home and tour Four Day Event Showcase Home and Tour Four Day Event Showcase Home and Tour Four Day Event Promotion Opportunities: • Quarter page ad in Clarity Farm Showcase IIome lour Booklet Quarter page ad in Clarity Farm Showcase Recognition with logo on Children's Charities Home Tour Booklet website inchtding direct link to your • Recognition within Social Media channels Recognition within Social Media channels bnSineSS' wehsite • Recognition with logo on Children's Charities Recognition with logo on Children's Charities Sponsor Logo on Stable Paths Equine Camp website including direct link to your website including direct link to your for Kids With Autism T-shirts for 2017 business' website business' website • Sponsor Logo on Stable Paths Equine Camp Sponsor Logo on Stable Paths Equine Camp • Recognition on Banner at all planned events for 2017 for Kids With Autism T-shirts for 2017 for Kids With Autism T-shirts for 2017 • Recognition on Banner at all planned events Recognition on Banner at all planned events One Brick Paver in the Path of Progression at for 2017 1or2017 Providence All inclusive Play Park Recognition on Banner at Stable Moments Arena • One Brick Paver in the Path of Progression at Providence All Inclusive Play Park • Recognition on Banner at Stable Moments Arena One Brick Paver in the Path of Progression at Providence All Inclusive Play Park i1 Our Kids. Our Future. Below is the Partnership Package I Have Chosen: ($ Og000) Presenting Sponsor............................................................................................... ($25,000) Area Sponsor.............................................................................................................. ED ($ 10,000) Diamond Sponsor........................................................................................................ ($5,000) Platinum Sponsor .......................................................................................................... ED ($2,500) Gold Sponsor............................................................................................................................ ($1,000) Sliver Sponsor ($500.) Bronze Sponsor........................................................................................................................... Business Name: Business Address: Business Contact: Phone: ( ) Email: Individual Name: Address: Phone: ( ) Email: MC • VISA • AMEX • DISCOVER: EYP CVV (Make Checks Payable to Children's Charities) For more information contact: Email: Amanda White Or mail to: Phone: 404-217-4643 Children's Charities, Inc. Fax: 770-753-0644 14320 Cogburn Road, Milton, Georgia 30004 Please Send Lo.-o Information for Print Advertising /T-shirts Imprint in Illustrator or EPS Files to Clarity Farm Showcase Home and Tour BENEFITING: All Inclusive Play Project Park A Southern Soiree: Private Tour, Gourmet Tasting and Coctails Wednesday, March 8th ...... 6:30 PM Shop Local Artisans & Boutiques Fixtures & Accessories Available for Purchase Tickets Available via: Ticket Alternative $20.00 in advance $25.00 at the door For more information contact Children's Charities, Inc. 14320 Cogburn Road Milton, Georgia 30004 —7— Tim Bryan Bryan Residential Planning 11ornpa F. -- f,4 E BY: Jason Cole Cole constr-1--tion CES'C-NED' & DK"ORATED BY: PacilaWilson Owner of Pineapple Park TOUR TIMES: Thursday ........................ J 0-6 PM Friday... ........................... 10-6 PM Saturday, ......................... j o-8 pm Sunday .............................. 1-6 PM Amanda WhIte Phone: 404-217-4643 Fax: 770-753-0644 childrenscharitiesga@gmaii.com ri rr = _ IL, Barn JACKSONVILLE, FLA. Get your boots ready to step onto the farm with our SCANNERS! recycled barn theme structure! This fun structure is located for mo►*picturts at Sheffield Regional Park in Jacksonville. Fla. and is used by children &gK 5-12 y*mm old. The farm boasts everything 0 from swings, slides, climbers. and even a tractor structure! Scan the CAR code for more pictures. sill _,,,,,� t2A �i a �. e -d `► I r Olsen Park 9 e.�JCmW 2(}m0 o •c� U6 mmzmcCo82 ZNp� m Zr_N itnn0 mZ >mpO=D��t>G` pp Zm m � D< Do mxpZ<T> mSCC 2n Ow ma 0M O o pR� 'D m ? Oto •<a w• ,.vvi O_ ? 0 3 v i TT j Ai. _ W TJJ D O� i!v r _ t9 ZClf' t .. Zz., r w j Zn;• 4T NT �''n cn •.Tn t�i p.H :4u �:pA t- //•.� • . 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