Loading...
HomeMy WebLinkAboutMinutes - PRAB - 06-18-2015HOME OF ' M I tTON "t FSTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, June 18, 2015 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Vice Chairman David Shannon at 11:41 a.m. ROLL CALL Roll call was taken by Mr. Shannon. MEMBERS PRESENT Joey Costanzo Phil Cranmer Van Kottis Sue Rekuc David Shannon OTHERS PRESENT Jim Cregge, Parks and Recreation Director Quorum was announced by Mr. Shannon. APPROVAL OF MEETING AGENDA A motion to approve the Meeting Agenda with the addition of the item PRAB Representation with Program Partners was made by Mr. Costanzo and seconded by Mrs. Rekuc. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES A motion to approve minutes of the April 16, 2015 meeting was made by Mrs. Rekuc and seconded by Mr. Shannon. The vote was unanimous and motion carried. PUBLIC COMMENT Chris Fitzpatrick, Roswell, GA - completing Boy Scout Communication Merit Badge © v You(n PHONE: 678.242.25001 FAX: 678.242.2499 im G C C C r infoGcifyofmiltonga.us I www.cityofmiltonga.us Community Echia � 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 June 2015 PRAB Minutes COMMITTEE REPORTS 1. Hopewell Baseball: Mr. Cregge reported that the HYA is working on a full season, and the park will become available between 9/1 or 9/9. There will most likely be a delay to the grand re -opening. 2. Veteran's Memorialization: Mr. Cregge reported that on Memorial Day, more than 600 hearts and 400 crosses were put out for display. UNFINISHED BUSINESS l . Long Term Rental: There was discussion on the idea of permitting a long term rental by the Atlanta Cricket Club. This is currently in violation of our rental policies. A motion to table this item was made by Mr. Shannon and it was seconded by Mr. Kottis. The motion passed unanimously. 2. Chuck Hollingsworth: Cindy Hollingsworth passed away last year and her husband Chuck, a Milton resident, would like to memorialize her at Bell Park. The suggestion of a bench funded by Mr. Hollingsworth and built by Boy Scouts was discussed. Other options included a concrete option. The bench should have a plate to honor Mrs. Hollingsworth. Staff was asked to do research on possible benches and come back with a recommendation. A motion to table this item was made by Mr. Shannon and it was seconded by Mrs. Rekuc. The motion passed unanimously. 3. Wall of Fame: A discussion was held on the topic of what are the criteria for something going onto the Wall of Fame. One idea was that one wall would be temporary, more recent events to honor local championships and such. The other wall would of a more permanent nature to honor those athletes, teams, coaches or volunteers who have achieved a significant success. A motion to table this item was made by Mr. Shannon and it was seconded by Mrs. Rekuc. The motion passed unanimously. NEW BUSINESS l . Drone Policy: Mr. Cregge indicated that with the completion of Bell Memorial Park coming soon and a proliferation of drones, this group should start considering a Drone Policy. Staff was asked to research the issue and report back next month. A motion to table this item was made by Mr. Costanzo and it was seconded by Mrs. Rekuc. The motion passed unanimously. 2. House Bill 110: Mr. Cregge reported that there was a new law that goes into effect on July 1 that permits the use of fireworks in parks. This directly goes against the City Ordinances. Concern was raised that fireworks could be ignited during games and other activities. Staff was asked to research this and seek out what options exist to protect our parks. A motion to table this item was made by Mr. Shannon and it was seconded by Mr. Cranmer. The motion passed unanimously. June 2015 PRAB Minutes 3. PRAB Representation with Program Partners: Mr. Cregge pointed out that the new agreements signed with HYA and NFL-YFL permit both City Staff and PRAB members to attend and participate in organizational Board meetings as a non -voting member. The intent is to allow both the organization and the City to have better and clearer lines of communication. PRAB members were asked to give consideration of an area of interest and then we can discuss this next month. A motion to table this item was made by Mrs. Rekuc and it was seconded by Mr. Kottis. The motion passed unanimously. CITY STAFF REPORTS AND COMMUNICATIONS 1. Bell Memorial Park Status Update: The park is on track for an opening in early September. 2. Summer Camp Update: All camps are going well. The basketball camp had a great start. This month's music camp was cancelled due to low registration, but the Parents Night Out was well attended. Camp Joyful Soles has set all new records for the total number of campers and the total number of weeks campers are going. We have a new temporary part time employee named Van Keys who is helping with camps this summer. 3. Emails on the Website Update: The idea of creating hotlinks to permit citizens to email members of the PRAB directly has been dropped. Doing so would have resulted in all PRAB members personal emails becoming public record. 4. Football and Baseball Contract Update: Both the Hopewell Youth Association and the NFL-YFL have signed their contracts and the City has voted on them. They are approved and in place now. This is a new contract that combines a facility use agreement and a Youth Athletic Association manual. The PRAB will be asked to review this going forward. 5. Summer Projects: Three fields are being re -sodded now, Friendship Community Park, Cogburn Woods Middle School and Hopewell Middle School. There was an irrigation system problem at Friendship Community Park and we lost the sod. Tri Scapes has stepped up and is replacing all of the sod at FCP. Northwestern Middle School is being re -sodded by EagleStix and the project work is moving forward. Birmingham Falls will be re -sodded by Optech. We are working on a project to mark the trails at Birmingham Park. 6. Providence Park: The City has taken formal ownership of the park and the staff is now planning on safety improvements. The hope is to open the park around September 1. OTHER BUSINESS There was a discussion on moving the start time of the meeting from 11:30 AM to 12:30 PM to allow Mr. Hill to attend. The board did not vote on the issue but indicated a general willingness to do so. Mr. Cregge was asked to research the issue. June 2015 PRAB Minutes ADJOURNMENT 1. The motion to adjourn was made by Mr. Shannon. The motion was seconded by Mr. Kottis. The vote was unanimous in favor. The meeting was declared adjourned @ 12:59 PM. The next scheduled meeting will be July 16, 2015 HOME OF ' M I LTON L�'IABLISIIrD 2006 Parks and Recreation Advisory Board Agenda 11:30 a.m., Thursday, June 18, 2015 Council Chambers, Milton City Hall Call to Order and Roll Call II. Pledge of Allegiance III. Selection of the Secretary of the Meeting IV. Approval of Meeting Agenda V. Approval of Minutes from the April 16, 2015 meeting VI. Public Comment - Public comment is a time for citizens to share information with the PRAB and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. VII. Committee Reports a. Hopewell Baseball - Stachowski b. Veteran's Memorialization — Hill VIII. Unfinished Business a. Discussion on long term rental b. Discussion on request of Chuck Hollingsworth c. Discussion on Wall of Fame IX. New Business a. Discussion on Drone Policy b. Discussion on House Bill 110 X. City Staff Reports and Communications a. Bell Memorial Park Status Update - Cregge b. Summer Camp Update - Cregge c. Emails on the Website Update —Cregge d. Football and Baseball Contract Update —Cregge e. Summer Projects Update — Cregge f. Providence Park Update - Cregge XI. Other Business XII. Adjournment -Next Meeting Date: July 16, 2015 © .y Youln _;4 PHONE: 678.242.25001 FAX: 678.242.2499n G re e n - City of *Certified IMIMrB , , info@cityofmiltonga.us www.cifyofmiltonga.us COmmunity s, Ethics 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 u''.,,O,L L HOME OF' ' MILTON At ESTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, April 16, 201511:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Vice Chairman Scott Stachowski at 11:41 a.m. ROLL CALL Roll call was taken by Mr. Stachowski. MEMBERS PRESENT Joey Costanzo Sue Rekuc David Shannon Scott Stachowski OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Recreation Program Coordinator Quorum was announced by Mr. Stachowski. APPROVAL OF MEETING AGENDA A motion to approve the Meeting Agenda was made by Mr. Stachowski and seconded by Mr. Shannon. The vote was unanimous and motion carried. ELECTION OF COMMISSION CHAIRMAN A Motion to nominate Mr. Stachowski as the Commission Chairman was made by Mrs. Rekuc and seconded by Mr. Shannon. There were no other nominations and nominations were closed by Mr. Stachowski. The vote was unanimous and motion carried. ELECTION OF COMMISSION VICE-CHAIRMAN A Motion to nominate Mr. Shannon as the Commission Vice -Chairman was made by Mr. Costanzo and seconded by Mr. Stachowski. There were no other nominations and nominations ©� Your PHONE: 678.242.25001 FAX: 678.242.2499'"' Y ' *C&*` d* c6mmunit Y r info@cifyofmiltonga.us I www.cifyofmilfonga.us y �3EthiwL� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 -"'"""" ''B`` April 2015 PRAB Minutes were closed by Mr. Stachowski. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the February 19, 2015 meeting was made by Mr. Shannon and seconded by Mrs. Rekuc. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the March 9, 2015 Special Called meeting was made by Mrs. Rekuc and seconded by Mr. Shannon. The vote was unanimous and motion carried. PUBLIC COMMENT No Public Comment. PRAB TRAINING Mr. Jason Wright, Director of Innovation and Engagement provided training on the City's new Social Media policy. Mr. Sam Trager, HR Director was also present. COMMITTEE REPORTS 1. Hopewell Baseball: Mr. Stachowski indicated that there was no report. 2. Veteran's Memorialization: Mr. Hill was not in attendance and there was no report. UNFINISHED BUSINESS 1. None NEW BUSINESS Discussion on the rescheduling of the May meeting to May 14. Mr. Cregge asked the PRAB meeting to consider pushing the May meeting back to May 14 from the planned May 21 date. The reason for the request is that Mr. Cregge will be away on vacation, and Mr. Gilliam announced that he was leaving the City of Milton as of May 1 to become the Director of Parks and Recreation at the City of Canton. A motion was made by Mrs. Rekuc that the ability to grill food be included in the agreement. This was seconded by Mr. Shannon. The vote was unanimous in favor. 2. Discussion on the rental fees for the Broadwell Pavilion. Mr. Cregge reported that the ordinance change to add the Broadwell Pavilion as a rental facility had passed the first of two phases at the April 13 Council Meeting. The ordinance now includes a grilling opportunity that satisfied the request of the PRAB at the February meeting. The rental fee will be $100 for four hours. The option for having lights on for a fee was discussed April 2015 PRAB Minutes and Mr. Cregge reported that the City will soon implement a remote control light control option which would permit lights at no extra fee. 3. Discussion on new modification to Rental Policy. Mr. Cregge reported that there is a high degree of interest from the Atlanta Cricket League to rent our new turf fields on an ongoing basis as that sport expands. Their proposed usage of Sunday mornings would not interfere with any planned programming. The current rental policy would not allow this. The PRAB members requested a copy of the current policy and recommended that this item be brought up at next month's meeting. CITY STAFF REPORTS AND COMMUNICATIONS 1. Department Changes: As was discussed earlier in the meeting, Mr. Gilliam is leaving the City effective May 1. 2. Bell Memorial Park Status Update: Mr. Cregge reports that the project has slipped further behind due to weather delays. Summer Camp Update: Half Time Sports is ready to go at Northwestern Middle School with basketball camp. North Georgia Recreation will offer soccer and lacrosse camps. Sperber Music will offer a Music Camp. Camp Joyful Soles is currently without a home as Hopewell Middle School will not be available to us this year. We have been unsuccessful securing a space for this camp but we are continuing to work on it. 4. Alcohol Policy Update: A map was distributed that showed the area covered by the new City ordinance for open carry of alcohol. This was requested at the last meeting. 5. Emails on the City Website: Mr. Shannon, Mr. Stachowski, Mrs. Rekuc and Mr. Costanzo all approved their names on the City web page being linked to their email address. Mr. Cregge will get this addressed. 6. Football Contract Update: A new youth organization guidelines manual and facility use agreement was created and distributed to NFL YFL and HYA Baseball. This document will in the future be revised and improved by the PRAB though time didn't permit it this year. This lead to the discussion of the possibility of assigning individual PRAB members to become liaisons to our parent associations. The PRAB requested that this become a topic at the next meeting. OTHER BUSINESS 1. Pictures of the Public Art for Bell Park were distributed. April 2015 PRAB Minutes ADJOURNMENT The motion to adjourn was made by Mrs. Rekuc. The motion was seconded by Mr. Shannon. The vote was unanimous in favor. The meeting was declared adjourned @ 12:59 PM. The next scheduled meeting will be May 14, 2015 Jim Cregge From: chuckh@thesolutionsleadershipgroup.com Sent: Wednesday, April 15, 2015 2:39 PM To: Jim Cregge Subject: Re: Question Perfect.... thank you very much. Chuck Sent from my iPhone On Apr 15, 2015, at 2:39 PM, Jim Cregge <Jim.CreggePcityofmilton a.us> wrote: Chuck — I will definitely have needs for benches along the walking trails we are building at Bell Park. Perhaps we can have Cindy's bench be one that is in the Pavilion on the walking trail. Shady and among the trees, a peaceful place where people will relax. What do you think? Thank you, <image001.gif> Jim Cregge, CYSA Director of Parks and Recreation 13000 Deerfield Parkway, Suite 107A Milton, GA 30004 678-242-2489 (0) 1 678-242-2499 (F) 1 770-843-9966 (C) www.cityofmiltonga. us <image002.gif> <image003.gif><image004.gif> Want to stay on top of what's going on in the City? Sign up for our e-Newsletter! Have a problem, question, comment, complaint or compliment? We want to hear about it! For prompt assistance, call 678.242.2500 or e-mail us at info(aDcitvofmiltonoa. us. Our Core Values Innovation I Quality I Integrity I Transparency I Respect I Fiscal Responsibility I Professional Development From: chuckh(athesolutionsleadership roup.com [mailto:chuckh@thesolutionsleadershipgroup.com] Sent: Wednesday, April 15, 2015 2:31 PM To: Jim Cregge Subject: Re: Question Jim, Thank you for prompt reply. We are all doing very well. Carson is doing great at Ga Southern and Grant will be starting there in the fall too. As far as a donation amount .... I have no idea what is typical or would seem appropriate as I have never had to do something like this before. I don't even know a perspective of magnitude i.e. Hundreds, thousands, tens of thousands.... again I am a novice at this. Are there any benchmark amounts that would seem appropriate? An idea of what I am thinking ... I would like to have a tree or bench with a "brass" plaque in front of it. Let me know any thoughts or concerns. Thanks, Chuxk Sent from my iPhone On Apr 15, 2015, at 1:35 PM, Jim Cregge <Jim.Cregge@citvofmiltonga.us> wrote: Chuck — I think of you often and I wonder how you are doing. We have not forgotten your wish to honor Cindy. We do want to get a little further along in the Bell Park construction to see what we need. We did add almost 5 more acres to Bell Park and we are changing our trail design so that will open additional opportunities as well. What did you have in mind as far as a donation? Thank you, <image001.gif> Jim Cregge, CYSA Director of Parks and Recreation 13000 Deerfield Parkway, Suite 107A Milton, GA 30004 678-242-2489 (0) 1 678-242-2499 (F) 1 770-843-9966 (C) www.citvofmiltonga.us <image002.gif> <image003.gif><image004.gif> Want to stay on top of what's going on in the City? Sign up for our e-Newsletter! Have a problem, question, comment, complaint or compliment? We want to hear about it! For prompt assistance, call 678.242.2500 or e-mail us at info(d-)citVofmiltonga.us. Our Core Values Innovation ( Quality ( Integrity I Transparency I Respect I Fiscal Responsibility Professional Development From: Chuck Hollingsworth[ma iIto: chuckhCcbthesolutionsleadershipgroup.com] Sent: Wednesday, April 15, 2015 11:51 AM To: Jim Cregge Subject: RE: Question Jim, I hope you are doing well. I know the weather has not been cooperating for Bell Memorial Park, however, it looks fantastic and I am excited to see the finished product. Anyway, I am just following up with you on the string of emails below to see if there has been any further thought or possible action for something in memory of Cindy. I am fine if it is still in discussion. I just wanted to check .... if it is not possible, no worries, however, I know how much she loved the City of Milton birth and would want to be remembered somehow. Again, thank you ... and let me know any thoughts or questions. Thanks, Chuck From: Chuck Hollingsworth [mailto:chuckh(a)thesolutionsleadership roup com] Sent: Wednesday, September 3, 2014 8:41 PM To: 'Jim Cregge' Subject: RE: Question Jim, Thank you so much for the follow up ... and your recommendation/suggestion is perfectly fine. I am fine with following your and the PRAB lead. Let me know if there is anything I need to do. Thanks again, Chuck From: Jim Cregge [mailto:Jim.Cregge5cityofmiltonga.us] Sent: Wednesday, September 3, 2014 5:10 PM To: Chuck Hollingsworth Subject: RE: Question Chuck — This is a follow up. If this is a duplicate follow up, please forgive me. But I have your email flagged in my system for retrieval to prevent it from falling through the cracks. The PRAB was very understanding of your desire to do something to honor Cindy. We don't have a whole lot available right now. Bell Park is being remodeled, Freedom Park is one acre and everything else is a series of leases with Fulton County School Board. We decided to try and put some thought into this, and quite honestly, it might take us until next summer before we can suggest anything that would be meaningful. Does this make sense and are you okay with it? Thank you, <image001.gif> Jim Cregge, CYSA Director of Parks and Recreation 13000 Deerfield Parkway, Suite 107A Milton, GA 30004 678-242-2489 (0) 1 678-242-2499 (F) 1 770-843-9966 (C) www.citvofmiltonaa.us <image002.gif> <image003.gif><image004.gif> Want to stay on top of what's going on in the City? Sign up for our e-Newsletter! Have a problem, question, comment, complaint or compliment? 3 We want to hear about it! For prompt assistance, call 678.242.2500 or e-mail us at info(acityofmiltonga.us. Our Core Values Innovation I Quality I Integrity I Transparency I Respect I Fiscal Responsibility Professional Development From: Chuck Hollingsworth[maiito:chuckh(a)thesolutionsleadershipgroup.com] Sent: Sunday, August 17, 2014 12:33 PM To: Jim Cregge Subject, Question Jim, I hope you are doing well. I have noticed the construction starting on Bell Memorial... congratulations. I know this is one of many highlights of your time as Parks and Rec Director. Is there going to be a dog park too? If so I would like to know what kind of donation I could make to have a plaque in Cindy's name; or some kind of memorial in her name? If there is not going to be a dog park, I may want to make a donation anyway to have some kind of memorial as this is a long term result of her efforts (and yours) with the development of The City of Milton. Let me know your thoughts. Thanks, Chuck Email chuckh(@thesolutionsleadershipgroup.com 678-519-7005 Linkedln www.linkedin.com/in/chuckhollingsworth/`­ Website www.thesolutionsleadershipgroup.com <image005.jpg> CONFIDENTIALITY CAUTION The information contained in this e-mail is intended only for the personal and confidential use of the recipient(s) named above. If the reader of this message is not the intended recipient or an employee or agent responsible for delivering it to the intended recipient, you are hereby notified that you have received this document in error and that any review, dissemination, distribution, or copying of this message is strictly prohibited. If you have received this communication in error, please notify us immediately by e-mail, and delete the original message.