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HomeMy WebLinkAboutMinutes - PRAB - 07-16-2015HOME OF 'THE BEST QUALITY OF LIFE IN GEOn::;iA' MIL-10N% ESTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, July 16, 2015 12:30 p.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Vice Chairman David Shannon at 12:40 p.m. ROLL CALL Roll call was taken by Mr. Shannon. MEMBERS PRESENT Joey Costanzo Van Kottis Sue Rekuc David Shannon OTHERS PRESENT Jim Cregge, Parks and Recreation Director Van Keys, Parks and Recreation Quorum was announced by Mr. Shannon. APPROVAL OF MEETING AGENDA A motion to approve the Meeting Agenda with the addition of the item to add discussion on meeting times was made. Motion made by Mrs. Rekuc and seconded by Mr. Kottis. APPROVAL OF PAST MINUTES A motion to approve minutes of the June 18, 2015 meeting was made by Mrs. Rekuc and seconded by Mr. Shannon. The vote was unanimous and motion carried. PUBLIC COMMENT None You . PHONE: 678.242.25001 FAX: 678.242.2499 !V 4s, *Certified t TOF too info@cityofmiltonga.us I www.cityofmiltonga.us n'ii Community i E� 4' 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 ^ cr.nnEo rr.oa.r -'ayB'Lt"� July 2015 PRAB Minutes COMMITTEE REPORTS 1. Hopewell Baseball: Mr.Cregge reported that emails have been sent to initiate Fall season. 2. Veteran's Memorialization: None. UNFINISHED BUSINESS l . Long Term Rental: The Metro Atlanta Cricket League has expressed interest in renting Bell Memorial Park on Sunday mornings for their cricket league. Discussed possible amending of current policy. 2. Chuck Hollingsworth: Cindy Hollingsworth passed away last year and her husband Chuck, a Milton resident, would like to memorialize her at Bell Park. The suggestion of a bench funded by Mr. Hollingsworth and built by Boy Scouts was discussed. Other options included a concrete option. The bench should have a plate to honor Mrs. Hollingsworth. Bench options were researched and presented to board. Discussion agreed on bench uniformity as a priority. Motion made by Mr. Shannon to table to next month to allow for further looking at bench types. Motion was seconded by Mrs. Rekuc. Approved by all. 3. Wall of Fame: Discussion continued from last month looking at long term/short term ideas as well as establishing definitive criteria for being chosen for the wall. Motion was made to establish a subcommittee to look at process criteria. Approved by all. Mr. Kottis agreed to lead the establishment of criteria with assistance from Mrs. Rekuc. 4. House Bill 110 — Fireworks: Following consultation with the City Attorney, it has been decided that there is no need to change the ordinances of the City at this time. 5. PRAB Representation on Program Partner's Boards — There are three boards on which we could be represented on, Hopewell Baseball, EagleStix Lacrosse and Milton Steelers Football. The idea is that a City Staff member and a PRAB member could serve as a non- voting member and attend meetings. The goal is to improve communications between the city and each partner association. Staff was asked to get the dates of these meetings for next month. The recommendation was made to have a primary and secondary member as a representative to each board. A motion was made to table the subject until next month was made by Mr. Kottis. It was seconded by Mrs. Rekuc. The motion passed on a unanimous vote. 6. Drone Policy: No report NEW BUSINESS None July 2015 PRAB Minutes CITY STAFF REPORTS AND COMMUNICATIONS 1. Bell Memorial Park Status Update: The park has run into some delays primarily due to weather. A soft opening of September 5 may not happen. 2. Summer Camp Update: All camps are going well. The basketball camp had a great start. This month's music camp was cancelled due to low registration, but the Parents Night Out was well attended. Camp Joyful Soles has set all new records for the total number of campers and the total number of weeks campers are going. Very pleased with summer programs. 3. Providence Park: The issuance of a contract to the lowest bidder on fences has been delayed. We had to safely relocate honey bees that had infested to maintenance building. The removal was a success. OTHER BUSINESS The board discussed possible meeting times for the future. The consensus of those present was the earlier the better. An email will be sent by Staff to PRAB board members regarding future meeting times ADJOURNMENT The motion to adjourn was made by Mr. Shannon. The motion was seconded by Mr. Kottis. The vote was unanimous in favor. The meeting was declared adjourned @ 2:40 PM. The next scheduled meeting will be August 20, 2015. HOME OF ' ' IFON I SIABI IStif h 2006 Parks and Recreation Advisory Board Agenda 12:30 p.m., Thursday, July 16, 2015 Council Chambers, Milton City Hall I. Call to Order and Roll Call II. Pledge of Allegiance III. Election of the PRAB Secretary IV. Approval of Meeting Agenda V. Approval of Minutes from the June 18, 2015 meeting VI. Public Comment - Public comment is a time for citizens to share information with the PRAB and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. VII. Committee Reports a. Hopewell Baseball - Stachowski b. Veteran's Memorialization — Hill VIII. Unfinished Business a. Discussion on long term rental b. Discussion on request of Chuck Hollingsworth c. Discussion on Wall of Fame d. Discussion on House Bill 110 — Fireworks e. Discussion on PRAB Representation on Program Partner's Boards IX. New Business a. None X. City Staff Reports and Communications a. Bell Memorial Park Status Update - Cregge b. Summer Camp Update - Cregge c. Summer Projects Update — Cregge d. Providence Park Update - Cregge XI. Other Business XII. Adjournment -Next Meeting Date: August 20, 2015 Youln PHONE: 678.242.25001 FAX: 678.242.2499 . ,Green ' * Certified @c infoityofmiltonga.us I www.cityofmiltonga.us Community , City of 54 Ethics 13000 Deerfield Parkway, Suite 107 ; Milton GA 30004 HOME OF 'THE BEST QUALITY OF LIFE IN GEORGIA' MILTON, ESTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, June 18, 2015 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Vice Chairman David Shannon at 11:41 a.m. ROLL CALL Roll call was taken by Mr. Shannon. MEMBERS PRESENT Joey Costanzo Phil Cranmer Van Kottis Sue Rekuc David Shannon OTHERS PRESENT Jim Cregge, Parks and Recreation Director Quorum was announced by Mr. Shannon. APPROVAL OF MEETING AGENDA A motion to approve the Meeting Agenda with the addition of the item PRAB Representation with Program Partners was made by Mr. Costanzo and seconded by Mrs. Rekuc. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES A motion to approve minutes of the April 16, 2015 meeting was made by Mrs. Rekuc and seconded by Mr. Shannon. The vote was unanimous and motion carried. PUBLIC COMMENT Chris Fitzpatrick, Roswell, GA - completing Boy Scout Communication Merit Badge You - _ PHONE: 678.242.25001 FAX: 678.242.2499 reen - * Certified* rod?!io 4 � info@ciWILDLIFE Commun tyofmiltonga.us C www.cityofmiltanga.us �% C;ty°t lEthi. ,,i 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 `" ""'" CERTIFIED BRONZE" - ��` June 2015 PRAB Minutes COMMITTEE REPORTS 1. Hopewell Baseball: Mr. Cregge reported that the HYA is working on a full season, and the park will become available between 9/1 or 9/9. There will most likely be a delay to the grand re -opening. 2. Veteran's Memorialization: Mr. Cregge reported that on Memorial Day, more than 600 hearts and 400 crosses were put out for display. UNFINISHED BUSINESS 1. Long Term Rental: There was discussion on the idea of permitting a long term rental by the Atlanta Cricket Club. This is currently in violation of our rental policies. A motion to table this item was made by Mr. Shannon and it was seconded by Mr. Kottis. The motion passed unanimously. 2. Chuck Hollingsworth: Cindy Hollingsworth passed away last year and her husband Chuck, a Milton resident, would like to memorialize her at Bell Park. The suggestion of a bench funded by Mr. Hollingsworth and built by Boy Scouts was discussed. Other options included a concrete option. The bench should have a plate to honor Mrs. Hollingsworth. Staff was asked to do research on possible benches and come back with a recommendation. A motion to table this item was made by Mr. Shannon and it was seconded by Mrs. Rekuc. The motion passed unanimously. 3. Wall of Fame: A discussion was held on the topic of what are the criteria for something going onto the Wall of Fame. One idea was that one wall would be temporary, more recent events to honor local championships and such. The other wall would of a more permanent nature to honor those athletes, teams, coaches or volunteers who have achieved a significant success. A motion to table this item was made by Mr. Shannon and it was seconded by Mrs. Rekuc. The motion passed unanimously. NEW BUSINESS 1. Drone Policy: Mr. Cregge indicated that with the completion of Bell Memorial Park coming soon and a proliferation of drones, this group should start considering a Drone Policy. Staff was asked to research the issue and report back next month. A motion to table this item was made by Mr. Costanzo and it was seconded by Mrs. Rekuc. The motion passed unanimously. 2. House Bill 110: Mr. Cregge reported that there was a new law that goes into effect on July 1 that permits the use of fireworks in parks. This directly goes against the City Ordinances. Concern was raised that fireworks could be ignited during games and other activities. Staff was asked to research this and seek out what options exist to protect our parks. A motion to table this item was made by Mr. Shannon and it was seconded by Mr. Cranmer. The motion passed unanimously. June 2015 PRAB Minutes PRAB Representation with Program Partners: Mr. Cregge pointed out that the new agreements signed with HYA and NFL-YFL permit both City Staff and PRAB members to attend and participate in organizational Board meetings as a non -voting member. The intent is to allow both the organization and the City to have better and clearer lines of communication. PRAB members were asked to give consideration of an area of interest and then we can discuss this next month. A motion to table this item was made by Mrs. Rekuc and it was seconded by Mr. Kottis. The motion passed unanimously. CITY STAFF REPORTS AND COMMUNICATIONS 1. Bell Memorial Park Status Update: The park is on track for an opening in early September. 2. Summer Camp Update: All camps are going well. The basketball camp had a great start. This month's music camp was cancelled due to low registration, but the Parents Night Out was well attended. Camp Joyful Soles has set all new records for the total number of campers and the total number of weeks campers are going. We have a new temporary part time employee named Van Keys who is helping with camps this summer. 3. Emails on the Website Update: The idea of creating hotlinks to permit citizens to email members of the PRAB directly has been dropped. Doing so would have resulted in all PRAB members personal emails becoming public record. 4. Football and Baseball Contract Update: Both the Hopewell Youth Association and the NFL-YFL have signed their contracts and the City has voted on them. They are approved and in place now. This is a new contract that combines a facility use agreement and a Youth Athletic Association manual. The PRAB will be asked to review this going forward. 5. Summer Projects: Three fields are being re -sodded now, Friendship Community Park, Cogburn Woods Middle School and Hopewell Middle School. There was an irrigation system problem at Friendship Community Park and we lost the sod. Tri Scapes has stepped up and is replacing all of the sod at FCP. Northwestern Middle School is being re -sodded by EagleStix and the project work is moving forward. Birmingham Falls will be re -sodded by Optech. We are working on a project to mark the trails at Birmingham Park. 6. Providence Park: The City has taken formal ownership of the park and the staff is now planning on safety improvements. The hope is to open the park around September 1. OTHER BUSINESS There was a discussion on moving the start time of the meeting from 11:30 AM to 12:30 PM to allow Mr. Hill to attend. The board did not vote on the issue but indicated a general willingness to do so. Mr. Cregge was asked to research the issue. June 2015 PRAB Minutes ADJOURNMENT The motion to adjourn was made by Mr. Shannon. The motion was seconded by Mr. Kottis. The vote was unanimous in favor. The meeting was declared adjourned @ 12:59 PM. The next scheduled meeting will be July 16, 2015 1 f"-1 _71 Will t-I 1-141111111 ,1� do Ow AO f Vr or •� ,Is�� w ���' so Al .• yt , .,, ..c woo, an r low Art �.fi* lr.Ir am • -APOmom /+� r �•'� . w on ahp1� Rom. ..... A7 MM w MUM �,.. I.a�r trtsr .an N M rA f.M rt '{�.� .1.i1� sir �'T � .�...w \.w �:r+w ..i r • f swim >1Mtl Mtl � rl�r Nq 11 .r N •� L.L� fair "A&p; now •. «■ •'! ...\.\\ !! . slur!" AMN Kamer Md wimina .f -,A j N \� Y m «.• r\! 1' .._ awl 1. `_u .no ONS INN I1 SEES DETAILS I N11S - &1 9'TER. PIL45 Mp" SI16- GA-IZED STEEL SHEET WELDED TO FRAME 20' FLAGPOLE (COURTYARD SERIES -EXTERNAL 4'X4-TUBULAR GALVANIZED HALYARD -SINGLE STATIONARY TRUCK (ESS) MODEL 0 ESS20BIl BY STEEL FRAME 12-o.C. AMERICAN FLAGPOLE OR EQUAL) 6'%4'T18ULAR GALVANIZED SUBMIT SHOP DRAWINGS OF EQUAL--- _TI ____ STEEL FRAME TOOWNER'B REPRESENTATIVE FOR APPROVAL PRIOR TO CONSTRUCTION. _ SEE DETAIL iVM S FOR MASONRY WELDED CONNECTIONS PU-TERPLATE CONNECTION SEE STRUCTURAL PLANS FOR_ - SEAT WALL, PILASTER, AND I� II FLAGPOLE CONNECTIONS NOTE: CONTRACTOR TO SUBMIT I =_ I=III=-'-III=III=' SHOP DRAWINGS FOR REVIEW BY -=III=III=III(=III=' _ _ =III=II= =II= OWNER'S REPRESENTATIVE PRIOR _ _ TO CONSTRUCTION ELEVATION VIEW OF COLUMNS AND WALL 0' SECTION VIEW OF SIGN PLAN VIEW OF COLUMNS AND WALL MONUMENT WALL G6.9 NOT TO SCALE 4 1/2" DIA. 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SUBGRADE SCOMPACTED CONCRETE FOUNDATION '- x Sy'- SOLID HOPE POST STILES®/AETAL.ICMTS.COM. MANUFACTURED FROM COR-TEN •RUST-, I4-HIGH. %-THICK WITH MATH NOCOMINGLED CHASE A MOUNTING PATTERN FOR EACH LETTER qND PRESENTAMOCK UPON SITE WATIi PRODUCTS ADDED (r'IPJ VER FOR APPROVAL PRIOR TOPURCHASING THE REST OF THE LETTERS. SPACING BETWEEN ERMUST HAVE S YEMS EXPERIENCE WITH SWNAOE INSTALLATION. W STALL LETTERS INTO STONE - EACH OTHER TOALLOW FOR LETTERS TO BE MOUNTEDPLUMB. KIOSK G6 9 NOT TO SCALE ENGINEER: FORESITE Foresite Group, Inc. 5185 Peachtree Pkwy. 0 1 770.368.1399 Suite 240 f 1 770.36&1944 Norcross, GA 30092 w 1 —fg-inc.net OWNER: M 11TON*t Is.TAMICNtn>mn 13000 DEERFIELD PARKWAY. SUITE 107 MILTON. GA 300004 P: 618.242.2500 F. 6762422499 CONTACT: MR JIM CREGGE Y N H O !n Qa�o O N Lu W J M C � J J LU m SEAL. �ORG +0 �.pE PE FE to Pi GINS 4i C9 S. NA 9/ J6/ly REVISIONS DATE BID SET OV412014 CONFORMEDSET 0711472014 CONSTRUCTION SET 09112014 PROJECT MANAGER ESM DRAWING BY: AP JURISDICTION. MILTON. GA DATE' 12 DECEMBER2013 SCALE: AS SHOWN TITLE'. CONSTRUCTION DETAILS SHEET NUMBER C-6.9 COMMENTS RELEASED FOR CONSTRUCTION JDBRLE NUMBER-. 488.002 HB 110 - Fireworks HB 110 by Rep. Jay Robert (Ocilla) passed during the 2015 Legislative Session. It has been signed by Gov. Nathan Deal. HB 110 allows for the sale of fireworks in Georgia. Below are listed the key points of this legislation. Permit to Sell Fireworks • Georgia's Safety Fire Commissioner (which is also the State Insurance Commissioner) will issue a state license to sell fireworks after an applicant meets specific insurance and criminal background requirements and pays the state license fee. Where Fireworks Can Be Sold • Fireworks can be sold statewide. Local governments cannot ban or restrict firework sales within their jurisdictions. • Local governments are allowed to regulate where fireworks can be sold through local zoning regulations. • Fireworks may be sold from a permanent consumer fireworks retail sales facility, store or temporary structure if it complies with the requirements as described by the National Fire Protection Association. • Temporary structures for the sale of fireworks must be set-up within 1,000 feet of a fire hydrant or a fire department connection of a building unless the chief administrative officer of a fire department gives permission in writing stating otherwise. Usage of Fireworks • Fireworks can be used between the hours or 10:00 a.m. and midnight. On January 1, July 3, July 4 and December 31, fireworks can be used from 10:00 a.m. through 2:00 a.m. • Fireworks cannot be exploded within 100 yards of a nuclear power facility or a gas station, or a facility that refines, processes, or blends gasoline. Fees Payable to Local Governments • Local governments may assess a fee up to $100 for the issuance of a special use permit. • The license fee for a distributor selling consumer fireworks from a temporary consumer fireworks retail sales stand is set at $500 and expires 90 days after it has been issued. • Local government must dedicate fees collected from the issuance of a special use permit for the sale of fireworks for public safety purposes. Excise Tax on the Sale of Fireworks • The sale of fireworks is subject to a 5 percent excise tax. The funds from the excise tax go to the State of Georgia. Additional Local Government Regulations • Local governments are not allowed to enact additional regulations related to the sale or use or explosion of fireworks, except as provided by state law. May 27, 2015 �MSOCIATION UNICIPAI. FAQ, Q: What was the purpose and reasoning behind HB 110? A: This legislation has been enacted as a competitive, economically driven piece of legislation. The Georgia General Assembly determined that many of our neighboring states allow the sales of larger, consumer fireworks, and that many residents of Georgia would purchase such fireworks out of state, proving a loss of sales tax in the state, as a result. Q: What is a consumer firework? What is a consumer fireworks retail sales facility? What is a consumer fireworks retail sales stand? A: The term "consumer fireworks" is a new term to Georgia law and it covers fireworks that comply with certain construction and composition requirements set out by federal regulations. The types of fireworks include the larger fireworks sold in some of our neighboring states to the general public which are currently not sold in the State of Georgia. A "consumer fireworks retail sales facility" uses the same definition for such term issued by the National Fire Protection Association, which means a "permanent or temporary building or structure, CFRS stand, tent, canopy, or membrane structure that is used primarily for the retail display of consumer fireworks to the public." Similarly, "consumer fireworks retail sales stand" means a "temporary or permanent building or structure that has a floor area not greater than 800 ft. sq., other than tents, canopies, or membrane structure, that. is used primarily for the retail display and sale of consumer fireworks to the public." Q: Are there any restrictions on where fireworks can be used in Georgia? A: Yes. It is illegal to use any fireworks indoors and it is illegal to use consumer fireworks between midnight and 10am on any day of the year except January 1, July 3, July 4, and December 31. On those dates it will be illegal to use consumer fireworks between tam and 10am. It will also be illegal to use consumer fireworks within 100 yards of a nuclear power facility or any facility engaged in the retail sale of gasoline or the production, refining, processing, or blending of gasoline for retail purposes. Q: Can the city place further restrictions upon the places fireworks or consumer fireworks are used? A: No. Cities cannot establish more stringent use restrictions than those specified in the state law. This means the city cannot prohibit the use of fireworks or consumer fireworks in many locations including, but not limited to, around city buildings, in city parks, on school property, on nursing home property, around hospitals and other medical facilities, around establishments holding large quantities of flammable liquids other than gasoline, and many other locations. The city, however, may grant special use permits to persons and parties which wish to use consumer fireworks at times outside of the scope of the time permitted by state law and may charge a permit fee of up to $100 for such special use permit. May 27, 2015 Q: Where can consumer fireworks be sold? A: Consumer fireworks can be sold from permanent consumer fireworks retail sales facilities so long as such facilities meet the state licensing, safety, and insurance requirements set out by law. Cities have no regulatory authority over such permanent consumer fireworks retail sales facilities other than the ability to zone locations within the city which they may and may not be located. A city cannot ban the sales of consumer fireworks within its jurisdiction. In regards to temporary consumer fireworks retail sales stands, such facilities must be in compliance with the NFPA 1124 and must be within 1000 feet of a fire hydrant or fire department connection in a building affiliated with such stand, unless specifically granted a waiver in writing by the chief administrative officer of the city fire department. Q: Does the city get any licensing fee from establishments selling fireworks? On what things can the city spend such funds? A: The licenses granted to permanent consumer fireworks retail facilities initially cost $5000 per location and then $1000 per year for renewals. These funds, however, go directly to the state. The licenses granted to temporary consumer fireworks retail stands are $500 per location and these funds are payable to the local government in which the stand will be located. Licenses for these temporary stands cannot be issued before January 1, 2016, and the sales from such stands must accrue to the benefit of a nonprofit group. The local government cannot set fees or regulations above those required by the state law, except as specifically authorized, as described in a question below. The fire department must make a determination of whether such temporary stand meets the requirements of the law within 15 days. If it has not been reviewed then the judge of the probate court will be able to determine whether the temporary stand can be located within the city. Any funds the city receives from this license fee has to be spent for public safety purposes. Q: Does this mean that the city has no regulatory authority over the permanent structures? Can we ;-Gt pass an ordinance? A: The city may regulate the permanent structures via zoning, as it might any other type of business located within the city, but the regulatory authority over the permanent structures selling consumer fireworks rests with the state and the Safety Fire Commissioner. This means the city cannot pass an ordinance more stringent that the state rules and regulations as the state has occupied the field of fireworks regulation. May 27, 2015 Q: Can we prohibit the sale or use of fireworks in our city? A: No, the legislation specifically prohibits local governments from prohibiting "the sale or use or explosion of consumer fireworks or products or services which are lawful" under the remainder of the legislation. This means the city cannot prohibit the sales or use of consumer fireworks. Q: Can the city regulate temporary consumer fireworks retail stands beyond the scope of the state law? A: Yes, the legislation specifically states that local governments "may further regulate the sale of consumer fireworks from temporary consumer fireworks retail stands." This does not mean the city can directly contradict the regulations set out in law on such temporary stands, but it does mean that the city can enact further regulations above those set out in the law on such stands. Q: When does this law go into effect? A: The majority of the law goes into effect on July 1, 2015. However, sales from temporary consumer fireworks retail stands cannot begin until January 1, 2016. These stands are the only part of this law which local governments have control over. May 27, 2015