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HomeMy WebLinkAboutMinutes - PRAB - 08-21-2014 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 21, 2014 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:35 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Duley Scott Stachowski Ron Hill Sue Rekuc (arrived 11:47am) David Shannon (arrived 11:51am) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Debbie Daviadoff, Milton Veterans Project Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge requested the Board to amend the Meeting Agenda with the addition of item (e) – Soccer Provider Discussion in the New & Unfinished Business section, and with the addition of items (i) Summer Camp Report and (j) Birmingham Parks Maps in the City Staff Reports & Communications section. Motion to approve Meeting Agenda as amended by staff was made by Scott Stachowski and seconded by Dave Duley. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the May 15, 2014 meeting was made by Dave Duley and seconded by Scott Stachowski. The vote was unanimous and motion carried. PRAB August Minutes PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Community Involvement – A presentation by Debbie Daviadoff, The Milton Veterans Project. Mrs. Daviadoff made a presentation to PRAB detailing her organization’s desire to contribute time and resources to improving Freedom Park with things such as pine straw, shrubs, and other landscaping improvements such as gazebos and/or benches in an effort to further memorialize/recognize veterans. The organization currently provides assistance to the Memorial Day Crosses that volunteers in the City put out each year. Dave Duley suggested putting a sub- committee together to further investigate. Ron Hill volunteered. Scott Stachowski made a motion that a Veterans Memorialization Sub-Committee be formed. Ron Hill seconded the motion. The vote was unanimous and the motion carried. b. Birmingham Park – City Ordinance Change: City Ordinance for Milton Parks (as posted in parks) states that the parks are closed from 12 Midnight until 6AM. This has proved to be problematic for law enforcement as there have been many citations for drinking and other prohibited activities in the parks. Because of the current ordinance, potential troublemakers are legally allowed to be in parks after dark. PRAB discussed the merits of changing ordinance for non-active recreation parks to be closed from dusk to dawn. Dave Duley made a motion that PRAB recommend the policy be amended that non-active recreational parks (those without sports/recreational programming) be closed from dusk to dawn. Ron Hill seconded the motion. The vote was unanimous and the motion carried. David Shannon also suggested that the board members visit Birmingham Park firsthand to see how accessible it is to those who would be troublemakers after dark. c. Discussion of Football Partner Selection Process: Cregge covered three youth football partner options under consideration by the City: 1) AYFA partnership, 2) Tim Lester Football partnership, 3) creation of a City of Milton youth football program. PRAB discussed the various options and Cregge pointed out that PRAB needs to come to a recommendation by the November PRAB meeting to recommend to the Council. All agreed that a sub-committee to investigate these options needed to be formed. Dave Duley volunteered to lead this sub-committee. Ron Hill and Scott Stachowski also volunteered. A motion to form the Football Partner Selection Sub-committee was made by Scott Stachowski and seconded by David. The vote was unanimous and motion carried. The sub-committee will report initial findings at the September meeting. d. Citizen Request to honor Cindy Hollingsworth: Cregge detailed the account of Cindy Hollingsworth to the PRAB. She recently passed away form a brain PRAB August Minutes aneurysm. She was on the committee to form the City of Milton many years ago and was very involved in the Milton community. Chuck, her husband, has asked the City to consider honoring his wife for her contributions in her memory. He had mentioned she had a love for dogs. Cregge asked PRAB to consider various options to accomplish this request. e. Soccer Provider Discussion: Cregge detailed how W2W wants to be the youth soccer provider for the City, however, W2W wants different financial terms than is customarily set with the other recreational sports providers – namely W2W wants to keep the 50% upcharge for the out-of-city resident fees paid because they claim they have cash flow issues. This was discussed by the PRAB and general sentiment as that all providers must operate under the same terms. Dave Duley made a motion that PRAB make a recommendation to city staff to not accept the W2W proposed terms as written which excludes the non-resident fees as part of the fees due to the City. Sue Rekuc seconded the motion. The vote was unanimous and the motion was approved. II. Committee Reports - HYA Update: Scott Stachowski told PRAB that concession stand had been broken into recently. III. City Staff Reports & Communications a. Providence Park Update: Cregge reminded PRAB that GA House Bill 990 (2012) states that park will be sold to City for $100/acre. b. FCBoE IGA – New Field Project Update: Cregge explained that bid to build turf field (diamond/rectangle combo) at Northwestern Middle School came in and was too expensive. Efforts to get more bids underway. c. Bell Memorial Park Status Update: Cregge said tree removal has begun in preparation for grading. d. Hopewell Middle School Field Improvements: Cregge said a contract is out to bid for building batting cages, scoreboard, bleachers and dugout in addition to the field improvements. e. Crabapple Community Center Project Update: Cregge said the demolition of the building is scheduled, contractor is selected and completion of the project could be in time for the City’s Christmas in Crabapple festivities. f. Wall of Fame Meeting: Cregge reported that it is not clear on providers for football and that we are not able to move forward at the time. The recommendation of the PRAB was to table this subject for six months. g. New PRAB Member: Cregge reported that City Councilman Rick Mohrig has PRAB August Minutes someone who has accepted the position on PRAB. Next month, this individual may be sworn in. h. Freedom Park Issue: Cregge reported the water pump was vandalized. i. Summer Camp Report: Tom Gilliam reported that this summer was first time Milton ran a summer camp at Cambridge High School. The basketball camp had very good participation (a few hundred participants). Camp Joyful Souls had nearly same participation as last year and that we had a very strong staff. j. Birmingham Park Maps: Lizzy Daniel is working on posting trail maps at the park as part of her Girl Scout project. Reed asked about the map including land that the City of Milton does not own. Cregge pointed out that the 60 acres owned by Fulton County is under an operating lease with the City until 2019 when the revenue bond expires. IV. Adjournment a. Motion to adjourn made by Dave Duley, Ron Hill seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. V. Next Meeting Date: September 18, 2014, 11:30 a.m. MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 21, 2014 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:35 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Duley Scott Stachowski Ron Hill Sue Rekuc (arrived 11:47am) David Shannon (arrived 11:51am) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Debbie Daviadoff, Milton Veterans Project Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge requested the Board to amend the Meeting Agenda with the addition of item (e) – Soccer Provider Discussion in the New & Unfinished Business section, and with the addition of items (i) Summer Camp Report and (j) Birmingham Parks Maps in the City Staff Reports & Communications section. Motion to approve Meeting Agenda as amended by staff was made by Scott Stachowski and seconded by Dave Duley. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the May 15, 2014 meeting was made by Dave Duley and seconded by Scott Stachowski. The vote was unanimous and motion carried. PRAB August Minutes PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Community Involvement – A presentation by Debbie Daviadoff, The Milton Veterans Project. Mrs. Daviadoff made a presentation to PRAB detailing her organization’s desire to contribute time and resources to improving Freedom Park with things such as pine straw, shrubs, and other landscaping improvements such as gazebos and/or benches in an effort to further memorialize/recognize veterans. The organization currently provides assistance to the Memorial Day Crosses that volunteers in the City put out each year. Dave Duley suggested putting a sub- committee together to further investigate. Ron Hill volunteered. Scott Stachowski made a motion that a Veterans Memorialization Sub-Committee be formed. Ron Hill seconded the motion. The vote was unanimous and the motion carried. b. Birmingham Park – City Ordinance Change: City Ordinance for Milton Parks (as posted in parks) states that the parks are closed from 12 Midnight until 6AM. This has proved to be problematic for law enforcement as there have been many citations for drinking and other prohibited activities in the parks. Because of the current ordinance, potential troublemakers are legally allowed to be in parks after dark. PRAB discussed the merits of changing ordinance for non-active recreation parks to be closed from dusk to dawn. Dave Duley made a motion that PRAB recommend the policy be amended that non-active recreational parks (those without sports/recreational programming) be closed from dusk to dawn. Ron Hill seconded the motion. The vote was unanimous and the motion carried. David Shannon also suggested that the board members visit Birmingham Park firsthand to see how accessible it is to those who would be troublemakers after dark. c. Discussion of Football Partner Selection Process: Cregge covered three youth football partner options under consideration by the City: 1) AYFA partnership, 2) Tim Lester Football partnership, 3) creation of a City of Milton youth football program. PRAB discussed the various options and Cregge pointed out that PRAB needs to come to a recommendation by the November PRAB meeting to recommend to the Council. All agreed that a sub-committee to investigate these options needed to be formed. Dave Duley volunteered to lead this sub-committee. Ron Hill and Scott Stachowski also volunteered. A motion to form the Football Partner Selection Sub-committee was made by Scott Stachowski and seconded by David. The vote was unanimous and motion carried. The sub-committee will report initial findings at the September meeting. d. Citizen Request to honor Cindy Hollingsworth: Cregge detailed the account of Cindy Hollingsworth to the PRAB. She recently passed away form a brain PRAB August Minutes aneurysm. She was on the committee to form the City of Milton many years ago and was very involved in the Milton community. Chuck, her husband, has asked the City to consider honoring his wife for her contributions in her memory. He had mentioned she had a love for dogs. Cregge asked PRAB to consider various options to accomplish this request. e. Soccer Provider Discussion: Cregge detailed how W2W wants to be the youth soccer provider for the City, however, W2W wants different financial terms than is customarily set with the other recreational sports providers – namely W2W wants to keep the 50% upcharge for the out-of-city resident fees paid because they claim they have cash flow issues. This was discussed by the PRAB and general sentiment as that all providers must operate under the same terms. Dave Duley made a motion that PRAB make a recommendation to city staff to not accept the W2W proposed terms as written which excludes the non-resident fees as part of the fees due to the City. Sue Rekuc seconded the motion. The vote was unanimous and the motion was approved. II. Committee Reports - HYA Update: Scott Stachowski told PRAB that concession stand had been broken into recently. III. City Staff Reports & Communications a. Providence Park Update: Cregge reminded PRAB that GA House Bill 990 (2012) states that park will be sold to City for $100/acre. b. FCBoE IGA – New Field Project Update: Cregge explained that bid to build turf field (diamond/rectangle combo) at Northwestern Middle School came in and was too expensive. Efforts to get more bids underway. c. Bell Memorial Park Status Update: Cregge said tree removal has begun in preparation for grading. d. Hopewell Middle School Field Improvements: Cregge said a contract is out to bid for building batting cages, scoreboard, bleachers and dugout in addition to the field improvements. e. Crabapple Community Center Project Update: Cregge said the demolition of the building is scheduled, contractor is selected and completion of the project could be in time for the City’s Christmas in Crabapple festivities. f. Wall of Fame Meeting: Cregge reported that it is not clear on providers for football and that we are not able to move forward at the time. The recommendation of the PRAB was to table this subject for six months. g. New PRAB Member: Cregge reported that City Councilman Rick Mohrig has PRAB August Minutes someone who has accepted the position on PRAB. Next month, this individual may be sworn in. h. Freedom Park Issue: Cregge reported the water pump was vandalized. i. Summer Camp Report: Tom Gilliam reported that this summer was first time Milton ran a summer camp at Cambridge High School. The basketball camp had very good participation (a few hundred participants). Camp Joyful Souls had nearly same participation as last year and that we had a very strong staff. j. Birmingham Park Maps: Lizzy Daniel is working on posting trail maps at the park as part of her Girl Scout project. Reed asked about the map including land that the City of Milton does not own. Cregge pointed out that the 60 acres owned by Fulton County is under an operating lease with the City until 2019 when the revenue bond expires. IV. Adjournment a. Motion to adjourn made by Dave Duley, Ron Hill seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. V. Next Meeting Date: September 18, 2014, 11:30 a.m. MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 21, 2014 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:35 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Duley Scott Stachowski Ron Hill Sue Rekuc (arrived 11:47am) David Shannon (arrived 11:51am) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Debbie Daviadoff, Milton Veterans Project Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge requested the Board to amend the Meeting Agenda with the addition of item (e) – Soccer Provider Discussion in the New & Unfinished Business section, and with the addition of items (i) Summer Camp Report and (j) Birmingham Parks Maps in the City Staff Reports & Communications section. Motion to approve Meeting Agenda as amended by staff was made by Scott Stachowski and seconded by Dave Duley. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the May 15, 2014 meeting was made by Dave Duley and seconded by Scott Stachowski. The vote was unanimous and motion carried. PRAB August Minutes PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Community Involvement – A presentation by Debbie Daviadoff, The Milton Veterans Project. Mrs. Daviadoff made a presentation to PRAB detailing her organization’s desire to contribute time and resources to improving Freedom Park with things such as pine straw, shrubs, and other landscaping improvements such as gazebos and/or benches in an effort to further memorialize/recognize veterans. The organization currently provides assistance to the Memorial Day Crosses that volunteers in the City put out each year. Dave Duley suggested putting a sub- committee together to further investigate. Ron Hill volunteered. Scott Stachowski made a motion that a Veterans Memorialization Sub-Committee be formed. Ron Hill seconded the motion. The vote was unanimous and the motion carried. b. Birmingham Park – City Ordinance Change: City Ordinance for Milton Parks (as posted in parks) states that the parks are closed from 12 Midnight until 6AM. This has proved to be problematic for law enforcement as there have been many citations for drinking and other prohibited activities in the parks. Because of the current ordinance, potential troublemakers are legally allowed to be in parks after dark. PRAB discussed the merits of changing ordinance for non-active recreation parks to be closed from dusk to dawn. Dave Duley made a motion that PRAB recommend the policy be amended that non-active recreational parks (those without sports/recreational programming) be closed from dusk to dawn. Ron Hill seconded the motion. The vote was unanimous and the motion carried. David Shannon also suggested that the board members visit Birmingham Park firsthand to see how accessible it is to those who would be troublemakers after dark. c. Discussion of Football Partner Selection Process: Cregge covered three youth football partner options under consideration by the City: 1) AYFA partnership, 2) Tim Lester Football partnership, 3) creation of a City of Milton youth football program. PRAB discussed the various options and Cregge pointed out that PRAB needs to come to a recommendation by the November PRAB meeting to recommend to the Council. All agreed that a sub-committee to investigate these options needed to be formed. Dave Duley volunteered to lead this sub-committee. Ron Hill and Scott Stachowski also volunteered. A motion to form the Football Partner Selection Sub-committee was made by Scott Stachowski and seconded by David. The vote was unanimous and motion carried. The sub-committee will report initial findings at the September meeting. d. Citizen Request to honor Cindy Hollingsworth: Cregge detailed the account of Cindy Hollingsworth to the PRAB. She recently passed away form a brain PRAB August Minutes aneurysm. She was on the committee to form the City of Milton many years ago and was very involved in the Milton community. Chuck, her husband, has asked the City to consider honoring his wife for her contributions in her memory. He had mentioned she had a love for dogs. Cregge asked PRAB to consider various options to accomplish this request. e. Soccer Provider Discussion: Cregge detailed how W2W wants to be the youth soccer provider for the City, however, W2W wants different financial terms than is customarily set with the other recreational sports providers – namely W2W wants to keep the 50% upcharge for the out-of-city resident fees paid because they claim they have cash flow issues. This was discussed by the PRAB and general sentiment as that all providers must operate under the same terms. Dave Duley made a motion that PRAB make a recommendation to city staff to not accept the W2W proposed terms as written which excludes the non-resident fees as part of the fees due to the City. Sue Rekuc seconded the motion. The vote was unanimous and the motion was approved. II. Committee Reports - HYA Update: Scott Stachowski told PRAB that concession stand had been broken into recently. III. City Staff Reports & Communications a. Providence Park Update: Cregge reminded PRAB that GA House Bill 990 (2012) states that park will be sold to City for $100/acre. b. FCBoE IGA – New Field Project Update: Cregge explained that bid to build turf field (diamond/rectangle combo) at Northwestern Middle School came in and was too expensive. Efforts to get more bids underway. c. Bell Memorial Park Status Update: Cregge said tree removal has begun in preparation for grading. d. Hopewell Middle School Field Improvements: Cregge said a contract is out to bid for building batting cages, scoreboard, bleachers and dugout in addition to the field improvements. e. Crabapple Community Center Project Update: Cregge said the demolition of the building is scheduled, contractor is selected and completion of the project could be in time for the City’s Christmas in Crabapple festivities. f. Wall of Fame Meeting: Cregge reported that it is not clear on providers for football and that we are not able to move forward at the time. The recommendation of the PRAB was to table this subject for six months. g. New PRAB Member: Cregge reported that City Councilman Rick Mohrig has PRAB August Minutes someone who has accepted the position on PRAB. Next month, this individual may be sworn in. h. Freedom Park Issue: Cregge reported the water pump was vandalized. i. Summer Camp Report: Tom Gilliam reported that this summer was first time Milton ran a summer camp at Cambridge High School. The basketball camp had very good participation (a few hundred participants). Camp Joyful Souls had nearly same participation as last year and that we had a very strong staff. j. Birmingham Park Maps: Lizzy Daniel is working on posting trail maps at the park as part of her Girl Scout project. Reed asked about the map including land that the City of Milton does not own. Cregge pointed out that the 60 acres owned by Fulton County is under an operating lease with the City until 2019 when the revenue bond expires. IV. Adjournment a. Motion to adjourn made by Dave Duley, Ron Hill seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. V. Next Meeting Date: September 18, 2014, 11:30 a.m. MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 21, 2014 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:35 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Duley Scott Stachowski Ron Hill Sue Rekuc (arrived 11:47am) David Shannon (arrived 11:51am) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Debbie Daviadoff, Milton Veterans Project Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge requested the Board to amend the Meeting Agenda with the addition of item (e) – Soccer Provider Discussion in the New & Unfinished Business section, and with the addition of items (i) Summer Camp Report and (j) Birmingham Parks Maps in the City Staff Reports & Communications section. Motion to approve Meeting Agenda as amended by staff was made by Scott Stachowski and seconded by Dave Duley. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the May 15, 2014 meeting was made by Dave Duley and seconded by Scott Stachowski. The vote was unanimous and motion carried. PRAB August Minutes PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Community Involvement – A presentation by Debbie Daviadoff, The Milton Veterans Project. Mrs. Daviadoff made a presentation to PRAB detailing her organization’s desire to contribute time and resources to improving Freedom Park with things such as pine straw, shrubs, and other landscaping improvements such as gazebos and/or benches in an effort to further memorialize/recognize veterans. The organization currently provides assistance to the Memorial Day Crosses that volunteers in the City put out each year. Dave Duley suggested putting a sub- committee together to further investigate. Ron Hill volunteered. Scott Stachowski made a motion that a Veterans Memorialization Sub-Committee be formed. Ron Hill seconded the motion. The vote was unanimous and the motion carried. b. Birmingham Park – City Ordinance Change: City Ordinance for Milton Parks (as posted in parks) states that the parks are closed from 12 Midnight until 6AM. This has proved to be problematic for law enforcement as there have been many citations for drinking and other prohibited activities in the parks. Because of the current ordinance, potential troublemakers are legally allowed to be in parks after dark. PRAB discussed the merits of changing ordinance for non-active recreation parks to be closed from dusk to dawn. Dave Duley made a motion that PRAB recommend the policy be amended that non-active recreational parks (those without sports/recreational programming) be closed from dusk to dawn. Ron Hill seconded the motion. The vote was unanimous and the motion carried. David Shannon also suggested that the board members visit Birmingham Park firsthand to see how accessible it is to those who would be troublemakers after dark. c. Discussion of Football Partner Selection Process: Cregge covered three youth football partner options under consideration by the City: 1) AYFA partnership, 2) Tim Lester Football partnership, 3) creation of a City of Milton youth football program. PRAB discussed the various options and Cregge pointed out that PRAB needs to come to a recommendation by the November PRAB meeting to recommend to the Council. All agreed that a sub-committee to investigate these options needed to be formed. Dave Duley volunteered to lead this sub-committee. Ron Hill and Scott Stachowski also volunteered. A motion to form the Football Partner Selection Sub-committee was made by Scott Stachowski and seconded by David. The vote was unanimous and motion carried. The sub-committee will report initial findings at the September meeting. d. Citizen Request to honor Cindy Hollingsworth: Cregge detailed the account of Cindy Hollingsworth to the PRAB. She recently passed away form a brain PRAB August Minutes aneurysm. She was on the committee to form the City of Milton many years ago and was very involved in the Milton community. Chuck, her husband, has asked the City to consider honoring his wife for her contributions in her memory. He had mentioned she had a love for dogs. Cregge asked PRAB to consider various options to accomplish this request. e. Soccer Provider Discussion: Cregge detailed how W2W wants to be the youth soccer provider for the City, however, W2W wants different financial terms than is customarily set with the other recreational sports providers – namely W2W wants to keep the 50% upcharge for the out-of-city resident fees paid because they claim they have cash flow issues. This was discussed by the PRAB and general sentiment as that all providers must operate under the same terms. Dave Duley made a motion that PRAB make a recommendation to city staff to not accept the W2W proposed terms as written which excludes the non-resident fees as part of the fees due to the City. Sue Rekuc seconded the motion. The vote was unanimous and the motion was approved. II. Committee Reports - HYA Update: Scott Stachowski told PRAB that concession stand had been broken into recently. III. City Staff Reports & Communications a. Providence Park Update: Cregge reminded PRAB that GA House Bill 990 (2012) states that park will be sold to City for $100/acre. b. FCBoE IGA – New Field Project Update: Cregge explained that bid to build turf field (diamond/rectangle combo) at Northwestern Middle School came in and was too expensive. Efforts to get more bids underway. c. Bell Memorial Park Status Update: Cregge said tree removal has begun in preparation for grading. d. Hopewell Middle School Field Improvements: Cregge said a contract is out to bid for building batting cages, scoreboard, bleachers and dugout in addition to the field improvements. e. Crabapple Community Center Project Update: Cregge said the demolition of the building is scheduled, contractor is selected and completion of the project could be in time for the City’s Christmas in Crabapple festivities. f. Wall of Fame Meeting: Cregge reported that it is not clear on providers for football and that we are not able to move forward at the time. The recommendation of the PRAB was to table this subject for six months. g. New PRAB Member: Cregge reported that City Councilman Rick Mohrig has PRAB August Minutes someone who has accepted the position on PRAB. Next month, this individual may be sworn in. h. Freedom Park Issue: Cregge reported the water pump was vandalized. i. Summer Camp Report: Tom Gilliam reported that this summer was first time Milton ran a summer camp at Cambridge High School. The basketball camp had very good participation (a few hundred participants). Camp Joyful Souls had nearly same participation as last year and that we had a very strong staff. j. Birmingham Park Maps: Lizzy Daniel is working on posting trail maps at the park as part of her Girl Scout project. Reed asked about the map including land that the City of Milton does not own. Cregge pointed out that the 60 acres owned by Fulton County is under an operating lease with the City until 2019 when the revenue bond expires. IV. Adjournment a. Motion to adjourn made by Dave Duley, Ron Hill seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. V. Next Meeting Date: September 18, 2014, 11:30 a.m. MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 21, 2014 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:35 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Duley Scott Stachowski Ron Hill Sue Rekuc (arrived 11:47am) David Shannon (arrived 11:51am) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Debbie Daviadoff, Milton Veterans Project Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge requested the Board to amend the Meeting Agenda with the addition of item (e) – Soccer Provider Discussion in the New & Unfinished Business section, and with the addition of items (i) Summer Camp Report and (j) Birmingham Parks Maps in the City Staff Reports & Communications section. Motion to approve Meeting Agenda as amended by staff was made by Scott Stachowski and seconded by Dave Duley. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the May 15, 2014 meeting was made by Dave Duley and seconded by Scott Stachowski. The vote was unanimous and motion carried. PRAB August Minutes PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Community Involvement – A presentation by Debbie Daviadoff, The Milton Veterans Project. Mrs. Daviadoff made a presentation to PRAB detailing her organization’s desire to contribute time and resources to improving Freedom Park with things such as pine straw, shrubs, and other landscaping improvements such as gazebos and/or benches in an effort to further memorialize/recognize veterans. The organization currently provides assistance to the Memorial Day Crosses that volunteers in the City put out each year. Dave Duley suggested putting a sub- committee together to further investigate. Ron Hill volunteered. Scott Stachowski made a motion that a Veterans Memorialization Sub-Committee be formed. Ron Hill seconded the motion. The vote was unanimous and the motion carried. b. Birmingham Park – City Ordinance Change: City Ordinance for Milton Parks (as posted in parks) states that the parks are closed from 12 Midnight until 6AM. This has proved to be problematic for law enforcement as there have been many citations for drinking and other prohibited activities in the parks. Because of the current ordinance, potential troublemakers are legally allowed to be in parks after dark. PRAB discussed the merits of changing ordinance for non-active recreation parks to be closed from dusk to dawn. Dave Duley made a motion that PRAB recommend the policy be amended that non-active recreational parks (those without sports/recreational programming) be closed from dusk to dawn. Ron Hill seconded the motion. The vote was unanimous and the motion carried. David Shannon also suggested that the board members visit Birmingham Park firsthand to see how accessible it is to those who would be troublemakers after dark. c. Discussion of Football Partner Selection Process: Cregge covered three youth football partner options under consideration by the City: 1) AYFA partnership, 2) Tim Lester Football partnership, 3) creation of a City of Milton youth football program. PRAB discussed the various options and Cregge pointed out that PRAB needs to come to a recommendation by the November PRAB meeting to recommend to the Council. All agreed that a sub-committee to investigate these options needed to be formed. Dave Duley volunteered to lead this sub-committee. Ron Hill and Scott Stachowski also volunteered. A motion to form the Football Partner Selection Sub-committee was made by Scott Stachowski and seconded by David. The vote was unanimous and motion carried. The sub-committee will report initial findings at the September meeting. d. Citizen Request to honor Cindy Hollingsworth: Cregge detailed the account of Cindy Hollingsworth to the PRAB. She recently passed away form a brain PRAB August Minutes aneurysm. She was on the committee to form the City of Milton many years ago and was very involved in the Milton community. Chuck, her husband, has asked the City to consider honoring his wife for her contributions in her memory. He had mentioned she had a love for dogs. Cregge asked PRAB to consider various options to accomplish this request. e. Soccer Provider Discussion: Cregge detailed how W2W wants to be the youth soccer provider for the City, however, W2W wants different financial terms than is customarily set with the other recreational sports providers – namely W2W wants to keep the 50% upcharge for the out-of-city resident fees paid because they claim they have cash flow issues. This was discussed by the PRAB and general sentiment as that all providers must operate under the same terms. Dave Duley made a motion that PRAB make a recommendation to city staff to not accept the W2W proposed terms as written which excludes the non-resident fees as part of the fees due to the City. Sue Rekuc seconded the motion. The vote was unanimous and the motion was approved. II. Committee Reports - HYA Update: Scott Stachowski told PRAB that concession stand had been broken into recently. III. City Staff Reports & Communications a. Providence Park Update: Cregge reminded PRAB that GA House Bill 990 (2012) states that park will be sold to City for $100/acre. b. FCBoE IGA – New Field Project Update: Cregge explained that bid to build turf field (diamond/rectangle combo) at Northwestern Middle School came in and was too expensive. Efforts to get more bids underway. c. Bell Memorial Park Status Update: Cregge said tree removal has begun in preparation for grading. d. Hopewell Middle School Field Improvements: Cregge said a contract is out to bid for building batting cages, scoreboard, bleachers and dugout in addition to the field improvements. e. Crabapple Community Center Project Update: Cregge said the demolition of the building is scheduled, contractor is selected and completion of the project could be in time for the City’s Christmas in Crabapple festivities. f. Wall of Fame Meeting: Cregge reported that it is not clear on providers for football and that we are not able to move forward at the time. The recommendation of the PRAB was to table this subject for six months. g. New PRAB Member: Cregge reported that City Councilman Rick Mohrig has PRAB August Minutes someone who has accepted the position on PRAB. Next month, this individual may be sworn in. h. Freedom Park Issue: Cregge reported the water pump was vandalized. i. Summer Camp Report: Tom Gilliam reported that this summer was first time Milton ran a summer camp at Cambridge High School. The basketball camp had very good participation (a few hundred participants). Camp Joyful Souls had nearly same participation as last year and that we had a very strong staff. j. Birmingham Park Maps: Lizzy Daniel is working on posting trail maps at the park as part of her Girl Scout project. Reed asked about the map including land that the City of Milton does not own. Cregge pointed out that the 60 acres owned by Fulton County is under an operating lease with the City until 2019 when the revenue bond expires. IV. Adjournment a. Motion to adjourn made by Dave Duley, Ron Hill seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. V. Next Meeting Date: September 18, 2014, 11:30 a.m. MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 21, 2014 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:35 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Duley Scott Stachowski Ron Hill Sue Rekuc (arrived 11:47am) David Shannon (arrived 11:51am) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Debbie Daviadoff, Milton Veterans Project Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge requested the Board to amend the Meeting Agenda with the addition of item (e) – Soccer Provider Discussion in the New & Unfinished Business section, and with the addition of items (i) Summer Camp Report and (j) Birmingham Parks Maps in the City Staff Reports & Communications section. Motion to approve Meeting Agenda as amended by staff was made by Scott Stachowski and seconded by Dave Duley. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the May 15, 2014 meeting was made by Dave Duley and seconded by Scott Stachowski. The vote was unanimous and motion carried. PRAB August Minutes PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Community Involvement – A presentation by Debbie Daviadoff, The Milton Veterans Project. Mrs. Daviadoff made a presentation to PRAB detailing her organization’s desire to contribute time and resources to improving Freedom Park with things such as pine straw, shrubs, and other landscaping improvements such as gazebos and/or benches in an effort to further memorialize/recognize veterans. The organization currently provides assistance to the Memorial Day Crosses that volunteers in the City put out each year. Dave Duley suggested putting a sub- committee together to further investigate. Ron Hill volunteered. Scott Stachowski made a motion that a Veterans Memorialization Sub-Committee be formed. Ron Hill seconded the motion. The vote was unanimous and the motion carried. b. Birmingham Park – City Ordinance Change: City Ordinance for Milton Parks (as posted in parks) states that the parks are closed from 12 Midnight until 6AM. This has proved to be problematic for law enforcement as there have been many citations for drinking and other prohibited activities in the parks. Because of the current ordinance, potential troublemakers are legally allowed to be in parks after dark. PRAB discussed the merits of changing ordinance for non-active recreation parks to be closed from dusk to dawn. Dave Duley made a motion that PRAB recommend the policy be amended that non-active recreational parks (those without sports/recreational programming) be closed from dusk to dawn. Ron Hill seconded the motion. The vote was unanimous and the motion carried. David Shannon also suggested that the board members visit Birmingham Park firsthand to see how accessible it is to those who would be troublemakers after dark. c. Discussion of Football Partner Selection Process: Cregge covered three youth football partner options under consideration by the City: 1) AYFA partnership, 2) Tim Lester Football partnership, 3) creation of a City of Milton youth football program. PRAB discussed the various options and Cregge pointed out that PRAB needs to come to a recommendation by the November PRAB meeting to recommend to the Council. All agreed that a sub-committee to investigate these options needed to be formed. Dave Duley volunteered to lead this sub-committee. Ron Hill and Scott Stachowski also volunteered. A motion to form the Football Partner Selection Sub-committee was made by Scott Stachowski and seconded by David. The vote was unanimous and motion carried. The sub-committee will report initial findings at the September meeting. d. Citizen Request to honor Cindy Hollingsworth: Cregge detailed the account of Cindy Hollingsworth to the PRAB. She recently passed away form a brain PRAB August Minutes aneurysm. She was on the committee to form the City of Milton many years ago and was very involved in the Milton community. Chuck, her husband, has asked the City to consider honoring his wife for her contributions in her memory. He had mentioned she had a love for dogs. Cregge asked PRAB to consider various options to accomplish this request. e. Soccer Provider Discussion: Cregge detailed how W2W wants to be the youth soccer provider for the City, however, W2W wants different financial terms than is customarily set with the other recreational sports providers – namely W2W wants to keep the 50% upcharge for the out-of-city resident fees paid because they claim they have cash flow issues. This was discussed by the PRAB and general sentiment as that all providers must operate under the same terms. Dave Duley made a motion that PRAB make a recommendation to city staff to not accept the W2W proposed terms as written which excludes the non-resident fees as part of the fees due to the City. Sue Rekuc seconded the motion. The vote was unanimous and the motion was approved. II. Committee Reports - HYA Update: Scott Stachowski told PRAB that concession stand had been broken into recently. III. City Staff Reports & Communications a. Providence Park Update: Cregge reminded PRAB that GA House Bill 990 (2012) states that park will be sold to City for $100/acre. b. FCBoE IGA – New Field Project Update: Cregge explained that bid to build turf field (diamond/rectangle combo) at Northwestern Middle School came in and was too expensive. Efforts to get more bids underway. c. Bell Memorial Park Status Update: Cregge said tree removal has begun in preparation for grading. d. Hopewell Middle School Field Improvements: Cregge said a contract is out to bid for building batting cages, scoreboard, bleachers and dugout in addition to the field improvements. e. Crabapple Community Center Project Update: Cregge said the demolition of the building is scheduled, contractor is selected and completion of the project could be in time for the City’s Christmas in Crabapple festivities. f. Wall of Fame Meeting: Cregge reported that it is not clear on providers for football and that we are not able to move forward at the time. The recommendation of the PRAB was to table this subject for six months. g. New PRAB Member: Cregge reported that City Councilman Rick Mohrig has PRAB August Minutes someone who has accepted the position on PRAB. Next month, this individual may be sworn in. h. Freedom Park Issue: Cregge reported the water pump was vandalized. i. Summer Camp Report: Tom Gilliam reported that this summer was first time Milton ran a summer camp at Cambridge High School. The basketball camp had very good participation (a few hundred participants). Camp Joyful Souls had nearly same participation as last year and that we had a very strong staff. j. Birmingham Park Maps: Lizzy Daniel is working on posting trail maps at the park as part of her Girl Scout project. Reed asked about the map including land that the City of Milton does not own. Cregge pointed out that the 60 acres owned by Fulton County is under an operating lease with the City until 2019 when the revenue bond expires. IV. Adjournment a. Motion to adjourn made by Dave Duley, Ron Hill seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. V. Next Meeting Date: September 18, 2014, 11:30 a.m. MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 21, 2014 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:35 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Duley Scott Stachowski Ron Hill Sue Rekuc (arrived 11:47am) David Shannon (arrived 11:51am) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Debbie Daviadoff, Milton Veterans Project Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge requested the Board to amend the Meeting Agenda with the addition of item (e) – Soccer Provider Discussion in the New & Unfinished Business section, and with the addition of items (i) Summer Camp Report and (j) Birmingham Parks Maps in the City Staff Reports & Communications section. Motion to approve Meeting Agenda as amended by staff was made by Scott Stachowski and seconded by Dave Duley. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the May 15, 2014 meeting was made by Dave Duley and seconded by Scott Stachowski. The vote was unanimous and motion carried. PRAB August Minutes PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Community Involvement – A presentation by Debbie Daviadoff, The Milton Veterans Project. Mrs. Daviadoff made a presentation to PRAB detailing her organization’s desire to contribute time and resources to improving Freedom Park with things such as pine straw, shrubs, and other landscaping improvements such as gazebos and/or benches in an effort to further memorialize/recognize veterans. The organization currently provides assistance to the Memorial Day Crosses that volunteers in the City put out each year. Dave Duley suggested putting a sub- committee together to further investigate. Ron Hill volunteered. Scott Stachowski made a motion that a Veterans Memorialization Sub-Committee be formed. Ron Hill seconded the motion. The vote was unanimous and the motion carried. b. Birmingham Park – City Ordinance Change: City Ordinance for Milton Parks (as posted in parks) states that the parks are closed from 12 Midnight until 6AM. This has proved to be problematic for law enforcement as there have been many citations for drinking and other prohibited activities in the parks. Because of the current ordinance, potential troublemakers are legally allowed to be in parks after dark. PRAB discussed the merits of changing ordinance for non-active recreation parks to be closed from dusk to dawn. Dave Duley made a motion that PRAB recommend the policy be amended that non-active recreational parks (those without sports/recreational programming) be closed from dusk to dawn. Ron Hill seconded the motion. The vote was unanimous and the motion carried. David Shannon also suggested that the board members visit Birmingham Park firsthand to see how accessible it is to those who would be troublemakers after dark. c. Discussion of Football Partner Selection Process: Cregge covered three youth football partner options under consideration by the City: 1) AYFA partnership, 2) Tim Lester Football partnership, 3) creation of a City of Milton youth football program. PRAB discussed the various options and Cregge pointed out that PRAB needs to come to a recommendation by the November PRAB meeting to recommend to the Council. All agreed that a sub-committee to investigate these options needed to be formed. Dave Duley volunteered to lead this sub-committee. Ron Hill and Scott Stachowski also volunteered. A motion to form the Football Partner Selection Sub-committee was made by Scott Stachowski and seconded by David. The vote was unanimous and motion carried. The sub-committee will report initial findings at the September meeting. d. Citizen Request to honor Cindy Hollingsworth: Cregge detailed the account of Cindy Hollingsworth to the PRAB. She recently passed away form a brain PRAB August Minutes aneurysm. She was on the committee to form the City of Milton many years ago and was very involved in the Milton community. Chuck, her husband, has asked the City to consider honoring his wife for her contributions in her memory. He had mentioned she had a love for dogs. Cregge asked PRAB to consider various options to accomplish this request. e. Soccer Provider Discussion: Cregge detailed how W2W wants to be the youth soccer provider for the City, however, W2W wants different financial terms than is customarily set with the other recreational sports providers – namely W2W wants to keep the 50% upcharge for the out-of-city resident fees paid because they claim they have cash flow issues. This was discussed by the PRAB and general sentiment as that all providers must operate under the same terms. Dave Duley made a motion that PRAB make a recommendation to city staff to not accept the W2W proposed terms as written which excludes the non-resident fees as part of the fees due to the City. Sue Rekuc seconded the motion. The vote was unanimous and the motion was approved. II. Committee Reports - HYA Update: Scott Stachowski told PRAB that concession stand had been broken into recently. III. City Staff Reports & Communications a. Providence Park Update: Cregge reminded PRAB that GA House Bill 990 (2012) states that park will be sold to City for $100/acre. b. FCBoE IGA – New Field Project Update: Cregge explained that bid to build turf field (diamond/rectangle combo) at Northwestern Middle School came in and was too expensive. Efforts to get more bids underway. c. Bell Memorial Park Status Update: Cregge said tree removal has begun in preparation for grading. d. Hopewell Middle School Field Improvements: Cregge said a contract is out to bid for building batting cages, scoreboard, bleachers and dugout in addition to the field improvements. e. Crabapple Community Center Project Update: Cregge said the demolition of the building is scheduled, contractor is selected and completion of the project could be in time for the City’s Christmas in Crabapple festivities. f. Wall of Fame Meeting: Cregge reported that it is not clear on providers for football and that we are not able to move forward at the time. The recommendation of the PRAB was to table this subject for six months. g. New PRAB Member: Cregge reported that City Councilman Rick Mohrig has PRAB August Minutes someone who has accepted the position on PRAB. Next month, this individual may be sworn in. h. Freedom Park Issue: Cregge reported the water pump was vandalized. i. Summer Camp Report: Tom Gilliam reported that this summer was first time Milton ran a summer camp at Cambridge High School. The basketball camp had very good participation (a few hundred participants). Camp Joyful Souls had nearly same participation as last year and that we had a very strong staff. j. Birmingham Park Maps: Lizzy Daniel is working on posting trail maps at the park as part of her Girl Scout project. Reed asked about the map including land that the City of Milton does not own. Cregge pointed out that the 60 acres owned by Fulton County is under an operating lease with the City until 2019 when the revenue bond expires. IV. Adjournment a. Motion to adjourn made by Dave Duley, Ron Hill seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. V. Next Meeting Date: September 18, 2014, 11:30 a.m. MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 21, 2014 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:35 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Duley Scott Stachowski Ron Hill Sue Rekuc (arrived 11:47am) David Shannon (arrived 11:51am) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Debbie Daviadoff, Milton Veterans Project Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge requested the Board to amend the Meeting Agenda with the addition of item (e) – Soccer Provider Discussion in the New & Unfinished Business section, and with the addition of items (i) Summer Camp Report and (j) Birmingham Parks Maps in the City Staff Reports & Communications section. Motion to approve Meeting Agenda as amended by staff was made by Scott Stachowski and seconded by Dave Duley. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the May 15, 2014 meeting was made by Dave Duley and seconded by Scott Stachowski. The vote was unanimous and motion carried. PRAB August Minutes PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Community Involvement – A presentation by Debbie Daviadoff, The Milton Veterans Project. Mrs. Daviadoff made a presentation to PRAB detailing her organization’s desire to contribute time and resources to improving Freedom Park with things such as pine straw, shrubs, and other landscaping improvements such as gazebos and/or benches in an effort to further memorialize/recognize veterans. The organization currently provides assistance to the Memorial Day Crosses that volunteers in the City put out each year. Dave Duley suggested putting a sub- committee together to further investigate. Ron Hill volunteered. Scott Stachowski made a motion that a Veterans Memorialization Sub-Committee be formed. Ron Hill seconded the motion. The vote was unanimous and the motion carried. b. Birmingham Park – City Ordinance Change: City Ordinance for Milton Parks (as posted in parks) states that the parks are closed from 12 Midnight until 6AM. This has proved to be problematic for law enforcement as there have been many citations for drinking and other prohibited activities in the parks. Because of the current ordinance, potential troublemakers are legally allowed to be in parks after dark. PRAB discussed the merits of changing ordinance for non-active recreation parks to be closed from dusk to dawn. Dave Duley made a motion that PRAB recommend the policy be amended that non-active recreational parks (those without sports/recreational programming) be closed from dusk to dawn. Ron Hill seconded the motion. The vote was unanimous and the motion carried. David Shannon also suggested that the board members visit Birmingham Park firsthand to see how accessible it is to those who would be troublemakers after dark. c. Discussion of Football Partner Selection Process: Cregge covered three youth football partner options under consideration by the City: 1) AYFA partnership, 2) Tim Lester Football partnership, 3) creation of a City of Milton youth football program. PRAB discussed the various options and Cregge pointed out that PRAB needs to come to a recommendation by the November PRAB meeting to recommend to the Council. All agreed that a sub-committee to investigate these options needed to be formed. Dave Duley volunteered to lead this sub-committee. Ron Hill and Scott Stachowski also volunteered. A motion to form the Football Partner Selection Sub-committee was made by Scott Stachowski and seconded by David. The vote was unanimous and motion carried. The sub-committee will report initial findings at the September meeting. d. Citizen Request to honor Cindy Hollingsworth: Cregge detailed the account of Cindy Hollingsworth to the PRAB. She recently passed away form a brain PRAB August Minutes aneurysm. She was on the committee to form the City of Milton many years ago and was very involved in the Milton community. Chuck, her husband, has asked the City to consider honoring his wife for her contributions in her memory. He had mentioned she had a love for dogs. Cregge asked PRAB to consider various options to accomplish this request. e. Soccer Provider Discussion: Cregge detailed how W2W wants to be the youth soccer provider for the City, however, W2W wants different financial terms than is customarily set with the other recreational sports providers – namely W2W wants to keep the 50% upcharge for the out-of-city resident fees paid because they claim they have cash flow issues. This was discussed by the PRAB and general sentiment as that all providers must operate under the same terms. Dave Duley made a motion that PRAB make a recommendation to city staff to not accept the W2W proposed terms as written which excludes the non-resident fees as part of the fees due to the City. Sue Rekuc seconded the motion. The vote was unanimous and the motion was approved. II. Committee Reports - HYA Update: Scott Stachowski told PRAB that concession stand had been broken into recently. III. City Staff Reports & Communications a. Providence Park Update: Cregge reminded PRAB that GA House Bill 990 (2012) states that park will be sold to City for $100/acre. b. FCBoE IGA – New Field Project Update: Cregge explained that bid to build turf field (diamond/rectangle combo) at Northwestern Middle School came in and was too expensive. Efforts to get more bids underway. c. Bell Memorial Park Status Update: Cregge said tree removal has begun in preparation for grading. d. Hopewell Middle School Field Improvements: Cregge said a contract is out to bid for building batting cages, scoreboard, bleachers and dugout in addition to the field improvements. e. Crabapple Community Center Project Update: Cregge said the demolition of the building is scheduled, contractor is selected and completion of the project could be in time for the City’s Christmas in Crabapple festivities. f. Wall of Fame Meeting: Cregge reported that it is not clear on providers for football and that we are not able to move forward at the time. The recommendation of the PRAB was to table this subject for six months. g. New PRAB Member: Cregge reported that City Councilman Rick Mohrig has PRAB August Minutes someone who has accepted the position on PRAB. Next month, this individual may be sworn in. h. Freedom Park Issue: Cregge reported the water pump was vandalized. i. Summer Camp Report: Tom Gilliam reported that this summer was first time Milton ran a summer camp at Cambridge High School. The basketball camp had very good participation (a few hundred participants). Camp Joyful Souls had nearly same participation as last year and that we had a very strong staff. j. Birmingham Park Maps: Lizzy Daniel is working on posting trail maps at the park as part of her Girl Scout project. Reed asked about the map including land that the City of Milton does not own. Cregge pointed out that the 60 acres owned by Fulton County is under an operating lease with the City until 2019 when the revenue bond expires. IV. Adjournment a. Motion to adjourn made by Dave Duley, Ron Hill seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. V. Next Meeting Date: September 18, 2014, 11:30 a.m. MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 21, 2014 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:35 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Duley Scott Stachowski Ron Hill Sue Rekuc (arrived 11:47am) David Shannon (arrived 11:51am) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Debbie Daviadoff, Milton Veterans Project Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge requested the Board to amend the Meeting Agenda with the addition of item (e) – Soccer Provider Discussion in the New & Unfinished Business section, and with the addition of items (i) Summer Camp Report and (j) Birmingham Parks Maps in the City Staff Reports & Communications section. Motion to approve Meeting Agenda as amended by staff was made by Scott Stachowski and seconded by Dave Duley. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the May 15, 2014 meeting was made by Dave Duley and seconded by Scott Stachowski. The vote was unanimous and motion carried. PRAB August Minutes PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Community Involvement – A presentation by Debbie Daviadoff, The Milton Veterans Project. Mrs. Daviadoff made a presentation to PRAB detailing her organization’s desire to contribute time and resources to improving Freedom Park with things such as pine straw, shrubs, and other landscaping improvements such as gazebos and/or benches in an effort to further memorialize/recognize veterans. The organization currently provides assistance to the Memorial Day Crosses that volunteers in the City put out each year. Dave Duley suggested putting a sub- committee together to further investigate. Ron Hill volunteered. Scott Stachowski made a motion that a Veterans Memorialization Sub-Committee be formed. Ron Hill seconded the motion. The vote was unanimous and the motion carried. b. Birmingham Park – City Ordinance Change: City Ordinance for Milton Parks (as posted in parks) states that the parks are closed from 12 Midnight until 6AM. This has proved to be problematic for law enforcement as there have been many citations for drinking and other prohibited activities in the parks. Because of the current ordinance, potential troublemakers are legally allowed to be in parks after dark. PRAB discussed the merits of changing ordinance for non-active recreation parks to be closed from dusk to dawn. Dave Duley made a motion that PRAB recommend the policy be amended that non-active recreational parks (those without sports/recreational programming) be closed from dusk to dawn. Ron Hill seconded the motion. The vote was unanimous and the motion carried. David Shannon also suggested that the board members visit Birmingham Park firsthand to see how accessible it is to those who would be troublemakers after dark. c. Discussion of Football Partner Selection Process: Cregge covered three youth football partner options under consideration by the City: 1) AYFA partnership, 2) Tim Lester Football partnership, 3) creation of a City of Milton youth football program. PRAB discussed the various options and Cregge pointed out that PRAB needs to come to a recommendation by the November PRAB meeting to recommend to the Council. All agreed that a sub-committee to investigate these options needed to be formed. Dave Duley volunteered to lead this sub-committee. Ron Hill and Scott Stachowski also volunteered. A motion to form the Football Partner Selection Sub-committee was made by Scott Stachowski and seconded by David. The vote was unanimous and motion carried. The sub-committee will report initial findings at the September meeting. d. Citizen Request to honor Cindy Hollingsworth: Cregge detailed the account of Cindy Hollingsworth to the PRAB. She recently passed away form a brain PRAB August Minutes aneurysm. She was on the committee to form the City of Milton many years ago and was very involved in the Milton community. Chuck, her husband, has asked the City to consider honoring his wife for her contributions in her memory. He had mentioned she had a love for dogs. Cregge asked PRAB to consider various options to accomplish this request. e. Soccer Provider Discussion: Cregge detailed how W2W wants to be the youth soccer provider for the City, however, W2W wants different financial terms than is customarily set with the other recreational sports providers – namely W2W wants to keep the 50% upcharge for the out-of-city resident fees paid because they claim they have cash flow issues. This was discussed by the PRAB and general sentiment as that all providers must operate under the same terms. Dave Duley made a motion that PRAB make a recommendation to city staff to not accept the W2W proposed terms as written which excludes the non-resident fees as part of the fees due to the City. Sue Rekuc seconded the motion. The vote was unanimous and the motion was approved. II. Committee Reports - HYA Update: Scott Stachowski told PRAB that concession stand had been broken into recently. III. City Staff Reports & Communications a. Providence Park Update: Cregge reminded PRAB that GA House Bill 990 (2012) states that park will be sold to City for $100/acre. b. FCBoE IGA – New Field Project Update: Cregge explained that bid to build turf field (diamond/rectangle combo) at Northwestern Middle School came in and was too expensive. Efforts to get more bids underway. c. Bell Memorial Park Status Update: Cregge said tree removal has begun in preparation for grading. d. Hopewell Middle School Field Improvements: Cregge said a contract is out to bid for building batting cages, scoreboard, bleachers and dugout in addition to the field improvements. e. Crabapple Community Center Project Update: Cregge said the demolition of the building is scheduled, contractor is selected and completion of the project could be in time for the City’s Christmas in Crabapple festivities. f. Wall of Fame Meeting: Cregge reported that it is not clear on providers for football and that we are not able to move forward at the time. The recommendation of the PRAB was to table this subject for six months. g. New PRAB Member: Cregge reported that City Councilman Rick Mohrig has PRAB August Minutes someone who has accepted the position on PRAB. Next month, this individual may be sworn in. h. Freedom Park Issue: Cregge reported the water pump was vandalized. i. Summer Camp Report: Tom Gilliam reported that this summer was first time Milton ran a summer camp at Cambridge High School. The basketball camp had very good participation (a few hundred participants). Camp Joyful Souls had nearly same participation as last year and that we had a very strong staff. j. Birmingham Park Maps: Lizzy Daniel is working on posting trail maps at the park as part of her Girl Scout project. Reed asked about the map including land that the City of Milton does not own. Cregge pointed out that the 60 acres owned by Fulton County is under an operating lease with the City until 2019 when the revenue bond expires. IV. Adjournment a. Motion to adjourn made by Dave Duley, Ron Hill seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. V. Next Meeting Date: September 18, 2014, 11:30 a.m. MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 21, 2014 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:35 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Duley Scott Stachowski Ron Hill Sue Rekuc (arrived 11:47am) David Shannon (arrived 11:51am) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Debbie Daviadoff, Milton Veterans Project Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge requested the Board to amend the Meeting Agenda with the addition of item (e) – Soccer Provider Discussion in the New & Unfinished Business section, and with the addition of items (i) Summer Camp Report and (j) Birmingham Parks Maps in the City Staff Reports & Communications section. Motion to approve Meeting Agenda as amended by staff was made by Scott Stachowski and seconded by Dave Duley. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the May 15, 2014 meeting was made by Dave Duley and seconded by Scott Stachowski. The vote was unanimous and motion carried. PRAB August Minutes PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Community Involvement – A presentation by Debbie Daviadoff, The Milton Veterans Project. Mrs. Daviadoff made a presentation to PRAB detailing her organization’s desire to contribute time and resources to improving Freedom Park with things such as pine straw, shrubs, and other landscaping improvements such as gazebos and/or benches in an effort to further memorialize/recognize veterans. The organization currently provides assistance to the Memorial Day Crosses that volunteers in the City put out each year. Dave Duley suggested putting a sub- committee together to further investigate. Ron Hill volunteered. Scott Stachowski made a motion that a Veterans Memorialization Sub-Committee be formed. Ron Hill seconded the motion. The vote was unanimous and the motion carried. b. Birmingham Park – City Ordinance Change: City Ordinance for Milton Parks (as posted in parks) states that the parks are closed from 12 Midnight until 6AM. This has proved to be problematic for law enforcement as there have been many citations for drinking and other prohibited activities in the parks. Because of the current ordinance, potential troublemakers are legally allowed to be in parks after dark. PRAB discussed the merits of changing ordinance for non-active recreation parks to be closed from dusk to dawn. Dave Duley made a motion that PRAB recommend the policy be amended that non-active recreational parks (those without sports/recreational programming) be closed from dusk to dawn. Ron Hill seconded the motion. The vote was unanimous and the motion carried. David Shannon also suggested that the board members visit Birmingham Park firsthand to see how accessible it is to those who would be troublemakers after dark. c. Discussion of Football Partner Selection Process: Cregge covered three youth football partner options under consideration by the City: 1) AYFA partnership, 2) Tim Lester Football partnership, 3) creation of a City of Milton youth football program. PRAB discussed the various options and Cregge pointed out that PRAB needs to come to a recommendation by the November PRAB meeting to recommend to the Council. All agreed that a sub-committee to investigate these options needed to be formed. Dave Duley volunteered to lead this sub-committee. Ron Hill and Scott Stachowski also volunteered. A motion to form the Football Partner Selection Sub-committee was made by Scott Stachowski and seconded by David. The vote was unanimous and motion carried. The sub-committee will report initial findings at the September meeting. d. Citizen Request to honor Cindy Hollingsworth: Cregge detailed the account of Cindy Hollingsworth to the PRAB. She recently passed away form a brain PRAB August Minutes aneurysm. She was on the committee to form the City of Milton many years ago and was very involved in the Milton community. Chuck, her husband, has asked the City to consider honoring his wife for her contributions in her memory. He had mentioned she had a love for dogs. Cregge asked PRAB to consider various options to accomplish this request. e. Soccer Provider Discussion: Cregge detailed how W2W wants to be the youth soccer provider for the City, however, W2W wants different financial terms than is customarily set with the other recreational sports providers – namely W2W wants to keep the 50% upcharge for the out-of-city resident fees paid because they claim they have cash flow issues. This was discussed by the PRAB and general sentiment as that all providers must operate under the same terms. Dave Duley made a motion that PRAB make a recommendation to city staff to not accept the W2W proposed terms as written which excludes the non-resident fees as part of the fees due to the City. Sue Rekuc seconded the motion. The vote was unanimous and the motion was approved. II. Committee Reports - HYA Update: Scott Stachowski told PRAB that concession stand had been broken into recently. III. City Staff Reports & Communications a. Providence Park Update: Cregge reminded PRAB that GA House Bill 990 (2012) states that park will be sold to City for $100/acre. b. FCBoE IGA – New Field Project Update: Cregge explained that bid to build turf field (diamond/rectangle combo) at Northwestern Middle School came in and was too expensive. Efforts to get more bids underway. c. Bell Memorial Park Status Update: Cregge said tree removal has begun in preparation for grading. d. Hopewell Middle School Field Improvements: Cregge said a contract is out to bid for building batting cages, scoreboard, bleachers and dugout in addition to the field improvements. e. Crabapple Community Center Project Update: Cregge said the demolition of the building is scheduled, contractor is selected and completion of the project could be in time for the City’s Christmas in Crabapple festivities. f. Wall of Fame Meeting: Cregge reported that it is not clear on providers for football and that we are not able to move forward at the time. The recommendation of the PRAB was to table this subject for six months. g. New PRAB Member: Cregge reported that City Councilman Rick Mohrig has PRAB August Minutes someone who has accepted the position on PRAB. Next month, this individual may be sworn in. h. Freedom Park Issue: Cregge reported the water pump was vandalized. i. Summer Camp Report: Tom Gilliam reported that this summer was first time Milton ran a summer camp at Cambridge High School. The basketball camp had very good participation (a few hundred participants). Camp Joyful Souls had nearly same participation as last year and that we had a very strong staff. j. Birmingham Park Maps: Lizzy Daniel is working on posting trail maps at the park as part of her Girl Scout project. Reed asked about the map including land that the City of Milton does not own. Cregge pointed out that the 60 acres owned by Fulton County is under an operating lease with the City until 2019 when the revenue bond expires. IV. Adjournment a. Motion to adjourn made by Dave Duley, Ron Hill seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. V. Next Meeting Date: September 18, 2014, 11:30 a.m.