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HomeMy WebLinkAboutMinutes - PRAB - 10-16-2014 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, October 16, 2014 11:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Vice Chairman Scott Stachowski at 11:30 a.m. ROLL CALL Roll call was taken by Scott Stachowski. MEMBERS PRESENT Joey Costanzo Dave Duley Ron Hill Scott Stachowski OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Recreation Program Coordinator Quorum was announced by Scott Stachowski. APPROVAL OF MEETING AGENDA Jim Cregge made a request to the Board to approve the Meeting Agenda with the addition of item VIII (e) Past Practice of the Parks and Recreation Department in the City Staff Reports and Communications section. Motion to approve Meeting Agenda, as amended, was made by Dave Duley and seconded by Ron Hill. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the September 18, 2014 meeting was made by Ron Hill and seconded by Joey Costanzo. The vote was unanimous and motion carried. PUBLIC COMMENT No Public Comment. October 2014 PRAB Minutes NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Secretary Selection Process: Jim Cregge pointed out that the resolution that caused the PRAB to be created called for a position of a Secretary. In times past, that role has been filled by Chairman Mark Reed or in his absence, Vice Chairman Scott Stachowski. The effort to keep minutes and conduct the meeting has been difficult and it is time that a Secretary be formally appointed. Ron Hill made a motion that the Secretary position be rotated on a monthly basis. The motion was seconded by Dave Duley and the vote was unanimous in support of the motion. Ron Hill then volunteered to be the Secretary for this month. b. Discussion on the role of Parks and Recreation Department regarding programming: Following up on a request from last month, Tom Gilliam handed out a summary of all non-athletic based recreation programming that is currently offered by the City of Milton. There was no formal vote on the topic, however the discussion lead to the conclusion that any new programming should be brought before the PRAB for review before it is brought to council. c. Possible Date Change for November and December meetings: Jim Cregge pointed out that in years past, the City has had an activity in the council chambers on the third Thursday at 11:30 AM in November and December. He suggested that the PRAB consider switching the next two months to the second Thursday at 11:30 AM. Scott Stachowski made a motion to move the next two meetings to November 13 and December 11. Dave Duley seconded the motion and the vote was unanimous in support of the motion. II. Committee Reports a. Veteran’s Memorialization: Mr. Hill reported that he held a meeting with representatives of The Home Depot, Mr. Tim Trask from the Roswell store and Mr. Leigh Martin from the Milton store. They are volunteering to do a clean-up of Freedom Park on November 8. They will donate material towards this effort. Other possible projects will be discussed with Debbie Daviadoff. b. Football Partnership: Dave Duley gave a status report on the football subcommittee. They are collecting additional data from each vendor and they expect to be ready to make a recommendation to the full PRAB at the next meeting on November 13. III. City Staff Reports & Communications a. Bell Memorial Park Status Update: Construction is continuing. Currently the Contractor is a little bit ahead of schedule. The demolition is complete, there is still some debris to remove and they are moving dirt now to level the park. October 2014 PRAB Minutes b. Hopewell Middle School Field Improvements: Batting cage construction and scoreboard installation is currently underway. We have found a concrete contractor and the contract is set for a council vote at the next meeting. c. Crabapple Community Center Project Update: The old Crabapple Community Center has been demolished and removed. d. Ordinance Change Update: The ordinance changes are set for a final vote at the next council meeting. e. Past Practice of Parks and Recreation Department: Jim Cregge discussed that there is a past practice of the Department where the City collects late registration fees from the Hopewell Youth Association, Inc., but not from any other program partner. This practice was started by the first P&R Director and is assumed to be a carryover from when her previous agency ran baseball. This practice doesn’t make sense in the Milton business model as late registration puts additional work on the program provider, but not the city. Therefore it makes no sense for the City to collect those fees. The consensus of the PRAB is that this is an unfair practice that should be discontinued going forward. f. Website Issue: Joey Costanzo brought up a topic regarding difficulty he was having using the website and links that come in via email. Jason Wright, Director of Innovation and Engagement was brought in and the problem was reviewed with him. Jason identified the issue and corrected it. IV. Adjournment a. Motion to adjourn made by Ron Hill, Joey Costanzo seconded motion; vote to adjourn was unanimous. Scott Stachowski adjourned meeting at 1:15pm. V. Next Meeting Date: November 13, 2014, 11:30 a.m.