HomeMy WebLinkAboutMinutes - PRAB - 01-17-2013MEETING MINUTES
CITY OF MILTON PARKS AND RECREATION
ADVISORY BOARD
Thursday, January i 7th, 201311:3o a.m.
Executive Conference Room
CALL TO ORDER
Meeting was called to order by Chairman Mark Reed at 11:37 a.m.
ROLL CALL
Roll call was taken by Mark Reed.
MEMBERS PRESENT
Mark Reed
David Shannon
Wally Brittain
Dave Duley
Sue Rekuc
OTHERS PRESENT
Jim Cregge, Parks and Recreation Director
Tom Gilliam, Recreation Program Coordinator
Quorum was announced by Mark Reed.
APPROVAL OF PAST MINUTES
Motion to approve minutes of the October 18"', 2012 meeting was made by Wally Brittain and seconded
by Sue Rekuc. The vote was unanimous and motion carried.
PUBLIC COMMENT
None
NEW AND UNFINISHED BUSINESS
a) Concept Drawings for Deerfield Park: Jim Cregge presented tow preliminary conceptual
drawings prepared by Owens Design. Both take advantage of the topo so as to reduce cost
and incorporate walking area, seating, and open space. Both have area designated for a
veteran's memorial. One plan incorporated exercise stations for the area residents and the
other a child play area. Sue Rekuc expressed concern over the child play area due to need for
fencing and size constraints for park. Dave Duley agreed that park was not `mom -friendly.'
Cregge will meet with Kim Matherley of Deerfield Commons office Park (adjacent to site) to
get input and will report back to the Board. Cregge also pointed out their will be the
standard public input meetings as park plans begin to take shape. Cregge also pointed out
that existing contract with Optech for park maintenance came in significantly under budget
and could be used to fund a majority of the park development this year. Cregge also
explained the personalized brick paver program that could be initiated to fund the costs of
the veterans' memorial.
bj Financial Analysis Report: Tom Gilliam reviewed the format of a financial analysis report for
all of the city's recreational programs. This comprehensive report will allow the park's dept
as well as the Board to evaluate each program's revenue and cost to insure the most efficient
use of the City's resources in deploying these recreational programs and strategic
partnerships. Gilliam reviewed the items in the report and pointed out that the City- is
currently offering (either directly or through partnerships) 32 programs which are expected
to grow. The goal is to offer these programs at or near a break even cost. All on Board agreed
this was an excellent tool.
c) Core Physique Discussion: Cregge reviewed with Board the Core Physique program which
currently offers programs in conjunction with City out of the Bethwell house and Bell
Memorial Park. Core Physique has rented space to in a retail center on Hv4,y g just outside
the City limits to meet the demand for its programs. Due to its rental costs, Core Physique
wants to continue to offer services to Milton residents at this retail facility but at a reduced
revenue share contribution (back to City of io% instead of 20%). After discussion of this
reduced rate and the issue that thee services were being offered just outside of the city lizuits,
Jim Duley made a motion that we accept this proposal form Core Physique for the lowered
rate and also confirm acceptance of this location to serve Milton residents. Dave Shannon
seconded motion. The vote was unanimous and the motion carried.
d) Poster & Banner policy at Milton parks: Cregge reviewed current situation at Bell Memorial
where advertising banners are posted on park fences in order to raise money and travel
teams post banners of their team picture. Cregge pointed out that maintenance of these
signed is needed and that a policy must be implemented to control signage. Mark Reed
commented that in his opinion these signs made the park look cluttered and Will Park (in
Alpharetta) has no signs making the park look very neat and uncluttered in comparison to
Bell Memorial. it was also pointed out Will Park has an all-star `wall of fame' versus
individual team banners posted around the park. Reed also pointed out that he thought the
City of Milton has sign ordinances for the parks already in place. Cregge and Gilliam will
research this and report to Board at February meeting.
COMMITTEE REPORTS
a)
b) Partnerships
a. HYA: Scott Stachowski was absent but Cregge gave brief update. Skill assessments
for Spring Baseball will be held on Jan 26. The bioswales and drainage work at the
Bell Memorial appear to be working as designed.
CITY STAFF REPORTS AND COMMUNICATIONS
a) Mr. Cregge gave his parks department update to the Board.
• Bell Memorial Bid Update: 23 proposals have been presented for the design work
related to Bell Memorial Master Plan. There is a bid review board that has narrowed
the selection to 5 companies. Cregge noted the review board also has representative
form Roswell Parks & recreation (Jeff Pruitt) to assist in offering another review
perspective. Cregge will keep Board posted on progress.
■ Enhancements to Friendship Community Park; approval has been obtained from
Fulton County Schools to add a bike rack and a doggie waste station to the park.
• Eagle Scout Projects: there are 2 Eagle Scout projects under consideration at Milton
parks: at Bethwell House, a scout has proposed to do either a sign board (for
2
posting] or a picnic/grill area. At Bell Memorial, a scout has proposed to redo the
steps going down to Field 4.
OTHER BUSINESS
None
NEXT REGULAR MEETING DATE
Thursday, February 21, 2013, 11:30 a.m.
LOCATION OF MEETING
y The location of the meetings will be the Executive Conference Room at City Hall.
ADJOURNMENT
Motion and Vote: A motion was made to adjourn the meeting by Sue Rekuc and seconded by Dave
Shannon. The vote was unanimous and motion carried. The City of Milton Parks and Recreation
Advisory Board meeting adjourned at 1:30 p.m.
DATE APPROVED: — �?- + // J
Mark Reed, Chair
Milton Parks & Recreation Advisory Board
3