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HomeMy WebLinkAboutMinutes - PRAB - 08-15-20131 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 15th, 2013 11:30 a.m. Executive Conference Room, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:30 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed Dave Duley David Shannon Wally Brittain Scott Stachowski Sue Rekuc (arrived 12:00pm) Ron Hill OTHERS PRESENT Jim Cregge, Parks and Recreation Director Chris Lagerbloom, City Manager (until 12:30pm) Quorum was announced by Mark Reed. APPROVAL OF PAST MINUTES Motion to approve minutes of the June 20th, 2013 meeting was made by Scott Stachowski and seconded by Wally Brittain. The vote was unanimous and motion carried. PUBLIC COMMENT 1) Mike Zito, Milton resident residing at 3147 Watson Bend, gave some background regarding 501©3 status baseball travel team (8yr olds) that he coaches. Mr. Zito explained the difficulties he has had in finding field space for practice and games in the Milton area. The team recently rented fields near Lake Lanier. Mr. Zito explained his requests to rent fields at Bell Memorial were denied by Hopewell Youth Baseball and such denial did not appear to be justified by any legal language in operating agreement between City and HYA. 2) Steve Howard, a non-Milton resident commented on difficulty in obtaining field space (baseball fields) for his organization, Game Ready Athletics. His organization conducts training camps and runs travel baseball teams. NEW AND UNFINISHED BUSINESS I. New and Unfinished Business 2 Motion to move agenda item “Finance Discussion” to first item of business so that Chris Lagerbloom could lead discussion was made by Scott Stachowski and seconded by Wally Brittain. The vote was unanimous and motion carried. a. Finance Discussion - Chris Lagerbloom reviewed the highlighted of the City Of Milton Operating Budget for the coming fiscal year. Of the estimated $18.5 million in revenues, approximately $4 to 4.5 million will be earmarked for capital projects. The LOST distribution from Fulton County to City of Milton will, once negotiated with County, will bring an additional $3-4 million into the City for the capital fund. Every 10yrs, the LOST distributions to the Fulton County’s 14 cities get reallocated based on population growth. It is this growth that occurred in the City of Milton (approximately doubled population in 10 yrs.), which will result in the additional $3-4 million estimated to be allocated. Decision by County should be finalized by 1st quarter 2014. There are 3 major capital projects that the City is looking at funding: Bell Memorial renovation/expansion, construction of a new City Hall, and the Public Safety Complex. City Council agreed with prioritization of projects (per last meeting) of funding Bell Memorial renovation and acquiring land for new City Hall in the near term (within year). Construction of City Hall and Public Safety Building roughly estimated to start no earlier than 2020. For the near term projects, preference is either to fund internally (via a phased approach at Bell Memorial) or a private placement since expenditure would be in $10 million or less range. Chris Lagerbloom closed out discussion. b. Field Use Policy Discussions began regarding City’s effort to formulate a Field/Facilities Use Policy. Mark Reed reviewed highlights of the Fulton County Schools facilities use policy as a good basis for discussion. Jim Cregge also highlighted some features of the City of Alpharetta Parks & Recreation facilities use policy and how it functions with Alpharetta Youth Baseball Association (AYBA at Wills Park and Webb Bridge Park). Mr. Cregge also noted HYA pays for the maintenance of the fields at Bell Memorial versus AYBA, which relies on the City of Alpharetta to pay for maintenance of fields (this includes pregame preparation and post game cleanup). Mr. Lagerbloom noted that the City’s priority is to figure out how field/facilities time will be prioritized and allocated to various groups requesting use. A motion was made by Scott Stachowski that the Board recommend to the City Council that all recreational assets controlled by the City, either owned or controlled through an inter-governmental agreement, be made available to the public for their use. The motion was seconded by Wally Brittain. The vote was unanimous and motion carried. - c. Field Rental Policy - This agenda item was covered as part of Field Use Policy agenda item above. II. Committee Reports 3 a. HYA - No report III. City Staff Reports and Communications a. Deerfield Park - Construction bids have been issued. Due August 29th. Flagpoles, exercise equipment and hardscapes have been pulled out of the bid and City will bid these separately to save money. b. Summer Camp - 21 participants are in the Camp Joyful Souls program; because of the popularity of the program, Jim Cregge will ask for more budget dollars to add a camp counselor and raise attendance to 25. IV. Other Business None V. Adjournment - Motion to adjourn made by Scott Stachowski, Wally Brittain seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting. VI. Next Meeting Date: September 19, 2013, 11:30 a.m.