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HomeMy WebLinkAboutMinutes - PRAB - 12-19-2013MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, December 19, 2013 11:30 a.m. Executive Conference Room, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:30 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed Scott Stachowski Wally Brittain Dave Shannon OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation Coordinator Quorum was announced by Mark Reed. APPROVAL OF PAST MINUTES Motion to approve minutes of the November 21st, 2013 meeting was made by Wally Britain and seconded by Dave Shannon. The vote was unanimous and motion carried. PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS a. Field and Facility Use Policy: Jim Cregge presented Version 3.0 of the Field and Facility Use Policy. The board discussed additional amendments related to the use of grills in the park, and the timing of rental requests. The board approved the revised Policy with the following amendments: Purpose and Mission • Page 1, Bullet #5 – add “or up to 3 business days before” the requested event date. • Page 1, new Bullet #6 – Requests cannot be made for multiple non- consecutive days. Rental Requests • 3rd paragraph – add “or less than three (3) business days” prior to the requested date. • 6th paragraph – change one (1) to two (2) times in a calendar quarter, AND, change one(1) to two (2) requests in a calendar quarter restriction. Motion by Scott Stachowski and seconded by Dave Shannon. The vote was unanimous and motion carried. This final version is approved to go to Council at the next meeting for their vote. b. Concussion Policy: Jim Cregge presented the draft policy for review. There was discussion of discrepancies between the acknowledgement, the parent acknowledgement and the drafted city policy, related to the sign/symptoms and whether it is a mandate or recommended to see a licensed health care professional before return to play for release before return to play. The board felt the documents needed to go back to the City Attorney for review and further clarification. c. Revised Background Check Policy: Jim Cregge informed us that there are standards for volunteer background checks set by the NRPA and they have been reviewed by Public Safety. The City is moving to certify two vendors that meet the standards so Public Safety can stop performing these background checks and the partner organizations can move the background check process online for greater efficiency. Policy to be presented to PRAB at next month’s meeting. COMMITTEE REPORTS Field Use Agreement was renewed and extended by Council at the December 16th meeting. The Agreement now terminates on May 31, 2013. Spring registration is ongoing. CITY STAFF REPORTS AND COMMUNICATION Jim Cregge reported that the LOST monies are settled and approved and Council has approved funds for the Bell Memorial Park Expansion Construction. Design plans are being finalized and the park is on schedule to close Memorial Day weekend 2014. Plans are ongoing for the HYA ‘away’ seasons at other parks for Summer and Fall 2014 and Spring 2015 Seasons. OTHER BUSINESS None ADJOURNMENT Motion to adjourn made by Scott Stachowski and seconded by Wally Brittain. The vote was unanimous and motion carried. Mark Reed adjourned the meeting at 12:30 p.m. Next meeting Date: January 16, 2013, 11:30 a.m.