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HomeMy WebLinkAboutMinutes - PRAB - 03-20-2014HOME OF 'THE BEST QUALITY OF LIFE IN GEORGIA' M1 LTON%; ESTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, March 20, 2014 11:30 a.m. Executive Conference Room, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:30 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Shannon Scott Stachowski Sue Rekuc Ron Hill (left 12:30pm) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Quorum was announced by Mark Reed. APPROVAL OF PAST MINUTES Motion to approve minutes of the January 16, 2014 meeting was made by Scott Stachowski and seconded by Ron Hill. The vote was unanimous ff] You r . - * , PHONE: 678.242.25001 PAX: 678,242.2499 *c �r«a * ` T. o . infoftityofmiltonga.us I www.cifyofmlltonga.us Community k C;� 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 PRAB March 2014 Minutes and motion carried. PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. A motion made by Dave Shannon and seconded by Scott Stachowski to amend the agenda to move the Milton Parks & Recreation Fee Schedule to first item of new business. The vote was unanimous and the motion carried. b. Milton Parks & Recreation Fee Schedule: Jim Cregge noted that the rental information/fees for Friendship Community Park needed to be added. Fees associated with the Mayor's Run and Earth Day was moved to the special events information. Jim Cregge proposed a price increase for Camp Joyful Souls (CJS) form $125 to $175 per participant per week. Tom Gilliam reviewed the programming cost of CJS totaling $45,000 and noted that revenue from participant fees totaled $15,000 and the program received a grant supplement for Fulton Count for $20,000. The net cost/deficit for program is approximately $10,000. Jim Cregge noted that similar programs in other cities charge around $400/participant per week. General discussion took place amongst the Board members about the 40% increase we were proposing ($125 to $175) and all generally agreed that while $400 is `market', it would be an overly burdensome to raise program fees to this level in just one year. A motion made by Ron Hill and seconded by David Shannon to approve the price increase to $175 per participant for Camp Joyful Souls. The vote was unanimous and the motion carried. PRAB March 2014 Minutes c. Background Check Policy: Jim Cregge gave update on Background Check Policy that Board had approved in January meeting. The GCIC is a department within the Georgia Bureau of Investigation. We have reviewed our policy and determined the City's policy meets necessary guidelines. d. Bell Memorial Park Wall of Fame Process: Jim Cregge reviewed the plans for a Wall of Fame as part of the Bell Memorial Park renovation and expansion project. Jim Cregge noted that the Board needed to start thinking about the requirements/process/rules associated with a wall of fame. Potential honorees on the wall of fame would be baseball, football, and lacrosse teams. It was agreed by everyone that we would need to schedule a working session to discuss timing, providers, and criteria for the wall of fame to then present to the Board for recommendation to City staff. II. Committee Reports a. HYA Update: No Update III. City Staff Reports & Communications a. Bell Memorial Park Update: Jim Cregge told Board that construction documents are being prepared and will go to bid in next few weeks. b. Bell Park Drive Speed Limit: Jim Cregge also reviewed the current efforts at the Park to increase awareness of the posted speed limits — 20mph on Bell Park Drive and IOmph in the parking lot. Speed tables are planned to be installed on Bell Park Drive. PRAB March 2014 Minutes IV. Other Business a. Volunteer appreciation is schedules for March 291h at noon at City Hall. The 2014 Volunteer of the Year will be announced at this event. V. Adjournment a. Motion to adjourn made by Scott Stachowski, David Shannon seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. VI. Next Meeting Date: April 17, 2014, 11:30 a.m.