HomeMy WebLinkAboutMinutes - PRAB - 09-16-20101
MEETING MINUTES
CITY OF MILTON PARKS AND RECREATION
ADVISORY BOARD
Thursday, September 16th, 2010 11:30 a.m.
Executive Conference Room
CALL TO ORDER
Meeting was called to order by Chairman Mark Reed at 11:31 a.m.
ROLL CALL
Roll call was taken by Mark Reed.
MEMBERS PRESENT
Mark Reed
Kathi Cook
Lauren Jackson
Sabrina Moore
Sandy Sheley
OTHERS PRESENT
Cyndee Bonacci, Parks and Recreation Director
Quorum was announced by Mark Reed.
APPROVAL OF PAST MINUTES
Motion to approve minutes of the August 19th meeting was made by Kathi Cook and seconded by Sandy
Sheley. The vote was unanimous and motion carried.
PUBLIC COMMENT
None
NEW AND UNFINISHED BUSINESS
a) Mark Reed asked Cyndee Bonacci to give an update on the Milton Roundup. Cyndee stated
that planning for the Roundup was coming along very well. The event layout and amount of
activities will be much larger this year. The addition of off-site parking will help with the
increased number of attendees she expects. She stated that currently the event has
approximately 40 vendors and 15 sponsors. She will continue to take applications past the
deadlines as space and timing allow. She asked the board if they wanted a booth at the event
or if they wanted to share a space with Jason Wright, Communications Manager. The board
agreed that sharing a tent would be sufficient. Sandy offered to help as needed.
b) Mark began by passing out a list of the approved FY11 projects and the 3-year projects list.
Mark read the various projects currently proposed for FY12. Two projects were listed as
priority, Birmingham Park Phase I and Trail Plan Implementation Phase II. Other projects
listed as potentially FY12 were the Providence Park Master Plan and a small pocket park that
may be donated to the City. Discussion took place regarding the amount of money needed to
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complete the proposed FY12 projects. The board agreed that Parks and Recreation should
request a total of $1 million for FY12 capital projects.
Another discussion began regarding future capital projects beyond FY12. Cyndee had added
a Parks and Recreation Bond Referendum to the list of potential 3 -year projects. Lauren
stated that this was the first time she had actually seen a referendum and date proposed.
Questions were raised regarding a new City Hall and if anything had been discussed as far as
the financing for that project was concerned. Lauren asked if they planned to use a
referendum for it. Mark said he thought they were using a City Hall Authority under which
the City could issue bonds to finance project without a referendum. Cyndee stated she wasn’t
sure but that she had not heard anything about a referendum to pay for City Hall. Cyndee
stated that 2012 was a national election year and the voter turnout would be higher. Public
information and meetings regarding a referendum would need to begin at least 6 months
prior to the vote to make sure everyone understands the process and what would be
included. After further discussion, Lauren made the motion to hold a parks and recreation
bond referendum no later than November 2012 with all proceeds going to parks and
recreation. Kathi seconded the motion. The vote was unanimous and motion carried. This
vote will be communicated to the City Manager and then to the elected officials at a later
date for consideration.
Kathi Cook left the meeting at 12:37 p.m.
COMMITTEE REPORTS
a) Finance – No update.
b) Partnerships –Cyndee is still waiting to hear back from the City of Alpharetta regarding a
meeting to discuss AYSA and AYFA. Lauren asked if there was still interest in partnering
with Stars Athletic Club. Cyndee stated yes and that a proposal for a youth soccer
partnership with Georgia Rush would be welcomed. Cyndee stated she had a meeting on
Wednesday, September 15 with David Knotts and other representatives from Fulton County
Schools. The IGA is moving along as well as the park project at Crabapple Crossing. Cyndee
stated she had a meeting scheduled with Pegah from i9 Sports on Friday, September 17.
They are interested in providing youth basketball and clinics this winter, youth flag football
in the spring and possibly youth soccer. Cyndee stated that she provided a preliminary
proposal to Birmingham United Methodist Church regarding the use of their facilities. Most
likely this would take effect in January. Cyndee mentioned that a steering committee was
forming on behalf of the equestrian community. Their first meeting would be held in
October and a few department directors have been invited. Milton Lacrosse is currently
using the field at Birmingham Falls Elementary and hope to relocate back to Milton Center
in the spring.
c) Communications – Sabrina said the Parks and Recreation brochure template had been
created by Jason. She and Kathi would plan to meet with Jason to provide input. Most likely
the first issue would be available in February or March 2011.
CITY STAFF REPORTS AND COMMUNICATIONS
a) Cyndee updated the Board that the Recreation Program Coordinator position was posted on
September 10 and would close September 24.
b) Cyndee gave brief updates to the Board regarding special events. B at the Movies was rained
out on Saturday, September 11. Approximately 200 people were in attendance at 7:30 p.m.
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when the rain started. The City is contemplating offering another outdoor movie this fall.
The Crabapple Antique and Arts Festival will be held on Saturday, October 2. The City is a
sponsor again. The Mayor’s Run will be held on Saturday, October 16. Applications are
available now.
c) Fitness Camp classes will begin at Bell Memorial Park in October.
d) Cyndee notified the Board that she will be attending the NRPA National Congress from
October 24 through 29. She will return and then be attending the GRPA State Conference on
Jekyll Island from November 1 through 5.
OTHER BUSINESS
None
NEXT REGULAR MEETING DATE
Thursday, October 21st, 11:30 a.m.
LOCATION OF MEETING
➢ The location of the meetings will be the Executive Conference Room at City Hall.
ADJOURNMENT
Motion and Vote: A motion was made to adjourn the meeting by Lauren Jackson and seconded by
Sandy Sheley. The vote was unanimous and motion carried. The City of Milton Parks and Recreation
Advisory Board meeting adjourned at 1:21 p.m.
DATE APPROVED: ________________
_____________________________
Mark Reed, Chair
Milton Parks & Recreation Advisory Board