Loading...
HomeMy WebLinkAboutMinutes - CC - 10/05/2020Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 1 of 19 1 CALL TO ORDER Mayor Lockwood: I’d like to call the regular meeting of the Milton City Council for Monday, October 5th, 2020, to order. The city strongly recommends that you review tonight’s agenda carefully, and if you wish to speak on any item on the agenda, that you please bring your comment card to the clerk as soon as possible. While the Milton rules allow a speaker to turn in their comment card up until the clerk calls that agenda item, once the agenda item is called, no more comment cards can be accepted. Tammy, if you’ll please call roll and make general announcements. City Clerk: Good evening, Mayor and Council. I would be happy to call roll for the October 5th, 2020 regular meeting. I would like to remind those attendants to please silence all cellphones at this time. Those attending the meeting who would like to make a public comment, you are required to complete a public comment card prior to speaking on the item. Your comment card must be presented to the city clerk prior to the agenda item being called. All speakers, please identify yourself by name, address, and organization before beginning your comment. If you are representing an organization, an affidavit is required stating you have the authority to speak on behalf of that organization. Please review tonight’s agenda, and if you would like to make a comment, please bring your comment card to me now. Demonstration of any sort within the chamber is prohibited. Please refrain from any applause, cheering, booing, outburst, or dialogue with any person speaking. Anyone in violation will be asked to leave. As I call roll this evening, please confirm your attendance. Mayor Joe Lockwood. Mayor Lockwood: Here. City Clerk: Council Member Payton Jamison. Peyton: Here. City Clerk: Council Member Laura Bentley. Laura: Here. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 2 of 19 2 City Clerk: Council Member Carol Cookerly. Carol: Here. City Clerk: Council Member Joe Longoria. Joe: Here. City Clerk: And Council Member Rick Mohrig. Rick: Here. City Clerk: For the record, Council Member Moore is absent. Would everyone please rise for the Pledge of Allegiance. Councilmembers Present: Mayor Joe Lockwood, Councilmember Peyton Jamison, Councilmember Laura Bentley, Councilmember Carol Cookery, Councilmember Joe Longoria and Councilmember Rick Mohrig. Councilmembers Absent: Councilmember Paul Moore. PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) All: I pledge allegiance to the Flag of the United States of America, and to the Republic for which is stands, one Nation under God, indivisible, with liberty and justice for all. Mayor Lockwood: I want to thank everyone for being here with us tonight, and if our city clerk will please sound the first item? APPROVAL OF AGENDA City Clerk: The first item is Approval of the Meeting Agenda, Agenda Item No. 20-271. Mayor Lockwood: Okay, on our agenda, I’d like to add an executive session to discuss land acquisition, potential litigation, and personnel. Is there anything else on the agenda anyone has? If not, I'll open for a motion. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 3 of 19 3 Joe: Mayor, I move that we approve the agenda as written, with the addition of an executive session for potential land acquisition, litigation, and personnel. Rick: Second. Mayor Lockwood: Okay, I have a motion for approval, as read from Council Member Longoria with a second from Council Member Mohrig. All in favor, please say aye. All: Aye. Motion and Vote: Councilmember Longoria moved to approve the meeting agenda with the following changes: add an Executive Session to discuss land acquisition, personnel, and potential litigation. Councilmember Mohrig seconded the motion. The motion passed (6-0). Councilmember Moore was absent from the meeting. PUBLIC COMMENT (None) Mayor Lockwood: That’s unanimous. Okay, the next item is public comment. General public comment. Public comment is a time for citizens to share information with the Mayor and City Council, and to provide input and opinions on any matter that is not scheduled for its own public hearing during today’s meeting. Each citizen who chooses to participate in public comment must complete a comment card and submit it to the city clerk prior to the agenda – well, prior to the agenda item being called, although this is for general public comment. Please remember this is not a time to engage the mayor or members of city council in conversation. When your name is called, please come forward and speak into the microphone, stating your name and address for the record. You will have five minutes for remarks. The city encourages you to review the agenda, and if you wish to speak, to bring your comment cards to the clerk now. Do we have any public comment? City Clerk: I do not, sir. Mayor Lockwood: Okay. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 4 of 19 4 CONSENT AGENDA Mayor Lockwood: Then, we'll move on to the Consent Agenda. Tammy: The first item is Approval of the August 17th, 2020 Regular City Council Meeting Minutes, Agenda Item No. 20-271. I'm sorry, Agenda Item 20-272. Our next item is Approval of Change Order #1 to the Agreement between the City of Milton and ECOFLO, Inc. to Extend the End Date of the Contract to September 30, 2021 Related to the Professional Services Agreement for Hazardous Household Chemical and Paint Collection, Agenda Item No. 20- 272. Our third item is Approval of a Change Order to the Contract with Municipal Equipment Company, LLC for the Provision of Turnout Gear for Milton Firefighters, Agenda Item No. 20-274. Our next item is Approval of a Janitorial Services Agreement between the City of Milton and MSG, Inc. doing business as Maintenance Services of Georgia, for Janitorial Services at the New Public Safety Complex, Agenda Item No. 20-275. Our fifth item is Approval of a Change Order between the City of Milton and Velocity Ventures, Inc. for Vehicle Maintenance and Repair Until December the 31st, 2020, Agenda Item No. 20-276. Our next item is Approval of a Change Order between the City of Milton and Extra Mile Auto Tire and Service, LLC for Vehicle Maintenance and Repair Until December 31st, 2020, Agenda Item No. 20-277. The next item is Approval of a Professional Services Agreement Between the City of Milton and The Mercer Group Inc., to Provide Executive Search Services for the Position of Fire Chief, Agenda Item No. 20-278. Our eighth item is Approval of a Service Agreement between the City of Milton and ClearGov for Insights, Budgets and Digital Budget Book, Agenda Item No. 20-279. Our next item is Approval of a Task Order between the City of Milton and Lowe Engineers LLC, to Perform Plan Review Services for Land Development Activities Within the City, Agenda Item No. 20-280. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 5 of 19 5 Our tenth item is Approval of a Subdivision Plat and Revisions. The name of the development is Big Sky Stables, Annie Faye Gardner, LL 987 and LL1030, Dist. 2 Sect. 2, located on the west side of Bethany Road. It’s a minor plat; the revision of three lots; there’s 6.3149 acres; and the density is 0.475 lots per acre. The next item is Approval of a Subdivision Plat and Revision. The development is a minor plat for Steve A. Parker, 14385 and 14389 Cogburn Rd, LL 751, and LL752, Dist. 2, Sect. 2. It’s a minor plat; there are two lots; 11.667 acres, and the lot density is 0.17 lots per acre. Agenda Item No. 20-282. Our 12th and final Agenda Item is Approval of a Task Order between the City of Milton and BM&K, P.C. to Perform On-Call Construction Inspections Services for Land Development Activities Within the City, Agenda Item No. 20-283. Mayor Lockwood: Okay. Do I have a motion on the consent items? Laura: Mayor, I’d like to make a motion to approve the Consent Agenda as read. Peyton: Second. Mayor Lockwood: Okay, I have a motion for approval from Council Member Bentley with a second from Council Member Jamison. All in favor, please say aye. All: Aye. Mayor Lockwood: That’s unanimous. Okay, we'll move on to reports and presentations. If our City Clerk will please sound that first item? Motion and Vote: Councilmember Bentley moved to approve the Consent Agenda. Councilmember Jamison seconded the motion. The motion passed (6-0). Councilmember Moore was absent from the meeting. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 6 of 19 6 REPORTS AND PRESENTATIONS 1. Proclamation Recognizing 2020 Breast Cancer Awareness Month. (Councilmembers Joe Longoria and Rick Mohrig) Clerk: The first item is Proclamation Recognizing the 2020 Breast Cancer Awareness Month. Council Member Joe Longoria and Rick Mohrig. Rick: Okay, it’s my pleasure, our pleasure, to recognize 2020 National Breast Cancer Awareness Month, with proclamation: Whereas October is National Breast Cancer Awareness Month, and: Joe: Whereas breast cancer is the second most common cancer among women, after skin cancer, and: Rick: Whereas one in eight women will be diagnosed with breast cancer at some point in their life, and: Joe: Whereas over 276,480 women and approximately 2,620 men will likely be diagnosed with breast cancer in 2020, and about 42,170 women and 520 men will die from the disease, and: Rick: Whereas in 2020, there are more than 3.5 million women with a history of breast cancer in the United States; this includes women currently being treated and women who have finished treatment; and: Joe: Whereas every woman is at risk for breast cancer even if she has no family history or other risk factors of the disease, and: Rick: Whereas the percentage of survivors, because of the efforts of various organizations have made regular contributions to spreading breast cancer awareness through outreach education and screening programs, and have empowered women with a life-saving message of early detection and importance of having annual mammograms; Joe: Now, therefore, we the Mayor and City Council of the City of Milton, Georgia hereby dedicate and proclaim October as National Breast Cancer Awareness Month, in the City of Milton, and call the observance to the attention of all our citizens. Given under my hand and seal of the City of Milton, Georgia, on this 5th day of October 2020. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 7 of 19 7 Mayor Lockwood: Okay. Thank you [inaudible] [0:11:22]. We've got some proclamations here. Joe: Yeah, and I don't know if we have anybody in the audience that came for that proclamation, but the reason that Rick and I do this on an annual basis is both of our wives are survivors of breast cancer. And the thing that I want to make sure that everybody knows, and understands, and is aware of, is the same thing that you probably hear on a regular basis: Early detection is what it’s all about. Survival rates improve dramatically the earlier you know and understand, so encourage your wife, encourage your mom, encourage your grandmother, encourage people to be tested and to keep those doctor appointments. Rick? Rick: And I’d echo what Joe has said. My paternal grandmother had died of breast cancer back when I was in college. So, that was early on. You didn’t hear a lot about breast cancer at the time, and then my wife was diagnosed when we had young children, and Joe’s wife also. Fortunately, they both came through, but a lot of it is, like Joe had said, early detection. So, I’d like to encourage to any women in your life, please encourage them to get checked. Mayor Lockwood: Okay. Thank you, guys, for doing that. Joe: Thank you. Rick: Thanks. Mayor Lockwood: Okay. Moving forward, we don’t have anything on the First Presentation, Public Hearing, or on our Zoning Agenda, so we'll move to Unfinished Business. Tammy, if you'll please sound the first item. FIRST PRESENTATION (None) PUBLIC HEARING (None) ZONING AGENDA (None) UNFINISHED BUSINESS Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 8 of 19 8 City Clerk: That item is Consideration of an Ordinance to Amend Chapter 4 – Section 105 – Hours and Days of Sale of the Alcoholic Beverages of the Code of the City of Milton, Agenda Item No. 20-267, Miss Sarah LaDart. Sarah: Good evening, Mayor and Council. On August 3rd, the governor signed House Bill 879, that amends the hours of Sunday retail sales of beer, wine, and liquor. We currently allow package sales on Sunday from 12:30 p.m. until 11:30 p.m. Per the state’s amendment, we may allow for extending the hours to 11 a.m. to midnight. There is no need to pass a second referendum, as a referendum for consumption on premises for Sunday sales, starting at 11:00 a.m. has already been approved by our voters. So, this would be the amendment that changes those hours for package sales. Mayor Lockwood: Okay, are there any questions for Sarah on that? Comments? Okay. I'll open for a motion. Peyton: Mayor, I would like to make a motion to approve Agenda Item No. 20-284. Male Speaker: Second. Mayor Okay, I have a motion for approval from Council Member Jamison, with a second [inaudible – crosstalk] [0:14:26] – Peyton: Hold on, sorry, hold on, that’s – sorry, I would like to take back my motion – Male Speaker: I was one ahead of you – Peyton: Sorry, I’d like to take back my motion, and my motion is Approve Agenda Item No. 20-267. Joe: Second. Mayor Lockwood: All right. I have a motion for Approval for Council Member Jamison, with a second from Council Member Longoria. Any discussion? Hearing none, all in favor please say aye. All: Aye. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 9 of 19 9 Mayor Lockwood: That’s unanimous. Thank you, Sarah. Male Speaker: Okay. Motion and Vote: Councilmember Jamison moved to approve Agenda Item No. 20-267. Councilmember Longoria seconded the motion. The motion passed (6-0). Councilmember Moore was absent from the meeting. NEW BUSINESS Mayor Lockwood: We'll move on to our new business item. Tammy, if you would please sound that item? City Clerk: The Consideration of an Amended Emergency Ordinance of the Mayor and Council of the City of Milton, Georgia, under Section 3.18 of the Charter of the City of Milton, Georgia to Provide for the Operation of the City of Milton, Georgia During the Public Emergency known as the Novel Coronavirus Disease 2019 Global Pandemic; to Become Effective Upon Adoption of the Council; to Supersede the Existing Emergency Ordinance; and for Other Purposes, Agenda Item No. 20-284. Ken: Mr. Mayor and Members of the Council, at this point we ought to be getting relatively good at this. We have had a declared state of emergency in the City of Milton due to COVID-19 since roughly March 16th of 2020. You may recall that as this has progressed, we had inserted quite a few provisions to allow some relaxation of certain city ordinances, basically to allow businesses that may be adversely impacted by COVID-19 to have a little bit of relief. As the extent of the crisis has elongated, we have walked some of those back, but not all of them. With respect to the current declaration of emergency, you still have a few allowances. For instance, we are continuing to allow to go malt beverage and wine alcohol sales for restaurants, with a consumption on premise license, as well as some additional signage for retail establishments. What we are otherwise attempting to do is simply track the gubernatorial statewide declaration of emergency. Governor Kemp recently just extended his until November 9th. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 10 of 19 10 Many jurisdictions that I work in are continuing to track that language. I wish I could tell you when the statewide emergency will end. I cannot, and that’s probably more of an answer for your emergency management personnel than me, but I think the prudent course right now is to continue extending the emergencies, and that’s what this one does, and it would extend the emergency until roughly November 9th of 2020. Mr. Mayor. Mayor Lockwood: Okay. Are there any questions for Ken on that? Okay. I'll open for a motion on this item. Laura: I would like to make a motion to approve Agenda Item No. 20- 284. Carol: Second. Mayor Lockwood: Okay, I have a motion for approval from Council Member Bentley, with a second from Council Member Cookerly. All in favor, please say aye. All: Aye. Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 20-284. Councilmember Cookerly seconded the motion. The motion passed (6-0). Councilmember Moore was absent from the meeting. Mayor Lockwood: That’s unanimous. Thank you, Ken. Okay, we'll move on to our final new business item. Tammy, if you will please read that? City Clerk: Final item is Consideration of an Updated Agreement and Certification Statement with Fulton County for Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding. Agenda Item No. 20-285, Mr. Matt Marietta. Matt: Good evening. If you all will recall, back in June, early July, we had a Zoom meeting where I called in, and we entered an MOU of Fulton County for CARES Act Funding. There’s been negotiations that have gone on between the municipalities and the county since that time, and they have revised the agreement and extended the amount that’s available to the cities. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 11 of 19 11 So, this intergovernmental agreement in front of you all tonight will allow us to take advantage of that opportunity. It supplants the previously issued MOU and opens $1.65 million to the City of Milton for CARES Act Funding, and I’d be happy to answer any questions that you have. Mayor Lockwood: Do you have any questions [inaudible] [0:18:52]? Joe: Thank you guys for all your hard work on that. I know that the rules keep changing, and you gotta keep on top of it. So, thank you very much. Laura: Joe, I do have a question. Joe: Yeah, go ahead. Laura: So, because the amount available is 1.65, but that doesn’t mean we'll qualify for all of it. Is that the way it works? Just don’t want people to get – Matt: Based on the way the rules are currently written, and guidance that we have from the U.S. Department of the Treasury, it appears that we will be able to apply for all $1.65 million of that money. Laura: Okay. All right. Thank you. Mayor Lockwood: Since there are no questions, I'll open this item up for a motion. Rick: Mr. Mayor, I'll make a motion that we approve Agenda Item No. 20-285. Laura: Second. Mayor Lockwood: Okay, have a motion from Council Member Mohrig with a second from Council Member Bentley. All in favor, please say aye. All: Aye. Mayor Lockwood: That’s unanimous. Motion and Vote: Councilmember Mohrig moved to approve Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 12 of 19 12 Agenda Item No. 20-285. Councilmember Bentley seconded the motion. The motion passed (6-0). Councilmember Moore was absent from the meeting. Matt: Thank you. Mayor Lockwood: Thank you, Matt. All right, anyone on the Council have anything they want to report on? Okay, we'll move on to public works. STAFF REPORTS Department Updates 1. Public Works Robert: Good evening Mr. Mayor, Council. September was a busy month at public works. We have awarded contracts, as you know, for the construction of the Hopewell Roundabouts. The one at Thompson, and the one at Hamby. So, cranking the work up; got a lot of preliminary work to do, so you may not see any activity until later this month. Also, we'll reward a contract for the extensions of the sidewalks on Cogburn Road, coming from the high school, north up to – I think it was Devonshire, and Oakstone, I believe the name. As you also note, we have changed our contractor for our roadway maintenance operations. Tri Scapes is our new contractor and they went into effect on October the 1st, and we're kind of excited to have them; kind of looking forward to working with them. They’re local; local, I think; they're out of Cumming, or something. But a good contractor, good result, so we're expecting a lot of positive things from them. Roadwork servicing, and the roadwork construction, as you know, has started. They're tearing up Hopewell Road as we speak, and they’ll be doing that for a couple more weeks. Moving on to New Providence, that would be the next section in line of the project, and they're also doing some resurfacing in Hopewell Place and Sunnybrook Farms. Currently out to bid for the repair of the Saddle Springs Bridge Culvert. Open bids up this week, and we are currently out to bid Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 13 of 19 13 for a street-sweeping program. This will be the first one that I think Milton’s had, so it’s going to be a small program, but we're kinda looking forward to seeing the results come from it. We plan to sweep state routes as well, and collector roads, medians, and raise triangle islands. So, we're looking forward to that coming along. The gravel road regrading is nearing the end of this fourth cycle of the year. We've issued 18 right-of-way encroachment permits for the month of September, and we had 74 work orders. Most of those were tree issues. We had 12 potholes, and 11 storm water, and 10 dead animals, but I can assure you that number is rising. Any questions? Mayor Lockwood: Any questions for Robert? Okay. Robert: Okay. Thank you very much. STAFF REPORTS Department Updates 2. Community Outreach Mayor Lockwood: Okay. Community Outreach. Courtney, thanks. Courtney: Good evening, Mayor and Council. Ordinarily, I would be giving you a Crabapple Fest update right now, but that did not happen last weekend as you know. We are still tentatively planning it for April. We'll see how that goes. But since we last spoke in May, the Community Outreach Team as part of communications and with support from all departments and Milton citizens, has worked on several projects. In June, in turns, Cassandra Lund from Georgia Tech, and Marybeth Dix from UGA, started work as the first interns to complete our comprehensive internship program. But we had to adjust that experience for COVID. They got to meet virtually with most departments, and in-person with the firearm police. They worked on several projects, most notably a survey to determine the technology needs of every Milton employee. The survey informed management, with decision-making during the 2021 budget process. Cassandra and Marybeth worked throughout the summer and went back to school at the beginning of August. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 14 of 19 14 In July, we had the true delight of meeting Theresa Respie and her team at the LRJ Foundation. She was a joy to work with, and we met with her to brainstorm about an event for suicide prevention day. With Theresa and Council Member Bentley’s help, we landed on hosting the Milton Wellness Webinar. Throughout July and August, we collaborated with Theresa’s team, and her contacts, to ensure that a meaningful event was planned. Also, in July, the Milton Equestrian Committee began work on a survey for Milton residents about their equestrian and farm usage and activities. Over 350 people responded to the survey. The committee reviewed the results at their last meeting, and they're currently discussing different ways to use the results. In August, we began working with fire, police, and courts, on planning the grand opening of the long-awaited Public Safety Complex. Though our initial date got rained out, the weather and company, thank you very much, couldn't have been better for our event on October 1st. It was great to see everyone in person and celebrate the new Homes Away from Homes for our Public Safety Personnel. In September, we welcomed a new volunteer intern, whose name you might recognize. Kendall Salmon spoke to City Council a few years ago about how citizens like her who have Down Syndrome are an asset to any community, and especially to ours. She’s helping us with several projects, including working with the Milton Disability Awareness Committee on a resource list for people who visit the city’s website. In September, we hosted the Milton Wellness Webinar. Hope you all were able to attend; thank you, Mayor, for speaking at it. At the September 10th virtual event, knowledgeable panelists from around the community shared valuable insights into how best to deal with uncertainty and anxiety, which is on the increase, as people have been isolated; how to cope with loneliness; and find connections and tools to enhance your mental well-being. The webinar also touched on effective engagement between parents and children. If you haven't watched the webinar, it’s available on the city’s website, or on YouTube, but the student panelists were incredibly impressive. They were from around the community; some of them already had their own podcast, and they Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 15 of 19 15 were 15 years old. So, it was amazing. Our hope was that participants left with some coping skills, and tools to help manage what can sometimes be frightening emotions. Again, you can watch the reported webinar on the city’s website, or our YouTube channel. And our team has also been working with community development, on engaging, educating, and encouraging people to fill out their census. I feel a little bit guilty that I don’t have on my census pin, because I've been preaching about it for two months now. With shortened deadlines, we began reaching out to areas in Milton with the lowest response rates, which were the Deerfield Corridor, but I heard from Michele Mcintosh-Ross, our principle planner today, shared with us that others in Milton also had lower response rates than they had in 2010, including Arnold Mill. So, we have boosted those through personal engagement, going to the community, talking to people; and about one in four people that we talked to at an in-person event on a Saturday afternoon had not filled out their census, and did so because we talked to them. So, that was a good return. Our team is also involved in the comprehensive plan, which the importance of that can’t be overstated, and our team is happy to be involved in helping do the same sort of thing: educate and engage citizens for that plan. There are countless other ways that Anita, Trish, and I have worked to engage with citizens, business owners, other departments, non-profits, and other community partners. Through phone calls, emails, social media, and of course Zoom, our staff has worked to ensure continued engagement and connection with all and especially our most vulnerable populations. We continue to have weekly Zoom calls with our village volunteers. I think that’s the highlight of my team’s week. We continue to have weekly check-ins or bi-weekly check-ins with Santino Moore, who is one of our part-time employees who has special needs. He has left admin, and is going to work for the fire station, because they had a cooler job for him. So, maybe we'll be allowed to visit him over there. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 16 of 19 16 And any events, they are continued to be determined by unfolding events. Whatever the situation holds with COVID, with social distancing, requirements from the governor and best practices for municipalities will determine what events we will have in the future. I don’t even have a great answer for our fall events yet, I'm sorry to say. We are trying to work on some sort of event for Christmas, but again, that has been the hardest part of COVID, for my department. So, I saved it for last. So, I hope we'll get back to those very soon. We continue to work together with the community of course, and all city departments, with our continued efforts toward an inclusive, connected community, and thank you for your time, trust, and attention. Mayor Any questions or comments? Female Speaker: I just have a comment on the public safety opening. That went well, and I really enjoyed it. That was fun. Courtney: Thank you. Courtney: Thanks. Male Speaker: Thank you, Courtney. Courtney: Thank you. STAFF REPORTS Department Updates 3. Information Services Mayor Lockwood: Okay. Dave? Dave: All right. Good evening, Mayor and Council. I'm gonna try and do two things at once without fogging up my glasses too much. So, I just want to give you an idea of what this last – well, the quarter, but really this whole last year has looked like. In an average week, our help desk has closed about 50 tickets. Incident requests put in by users for fixing one thing or another. When the COVID outbreak first started, we jumped up to 80 plus a week, which is significant. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 17 of 19 17 Went down for a while, and spiked again, at the beginning of the summer. But then we got it back down again to where it was supposed to be, and as things were settling down, we then had the opportunity to complete the largest IT project in the history of the city, and that was the Public Safety Complex. So, it wasn’t just a matter of getting the new buildings ready. It was, of course, but we also had to decommission the old building, move circuits around, reprogram the network, and integrate all these things together so people could do their jobs. Our Help Desk ticket queue spiked up to over 100 a week at one point. So, very challenging time, but we pulled through well, and fortunately we had a staff from InterDev on the ground also, the staff in the back office, to help bring that down. So, it’s back down to normal, now. In fact, this week we're at under 30 tickets. So, that’s a good thing. You don’t want to open that many tickets. You want to keep things running smoothly so people don’t have to open tickets. So, I think everybody’s been doing a really good job as far as that goes. So, coming up where we are now, FY21’s gonna be a year to reinforce the changes we put into effect. We're improving our security posture with the security stack, which has already been started. We'll be rolling out laptops as part of our Comp plan, to give us more flexibility from everything, from pandemics to snow days. Also, we'll be supporting other departments and their projects. Per this is one, it’s ongoing, and that’s almost completed. Hyper Web, Walking School Bus, and so on. Whatever other departments need; we'll be supporting those as well. And one thing you may notice is that one the displays now, we're back to using the cameras that we had before the pandemic started. We were able to get the tech booth, technology upgraded and integrated with the Granicus, and Zoom meetings are now going through the same video streams and audio streams, so that we're not having so many of the audio problems that we've had over the last few months. So, that’s a big improvement. I'm really excited about that one, so. That’s all I have, if you have any questions? Mayor Lockwood: Any questions for Dave? Thank you very much. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 18 of 19 18 Dave: Thank you. Mayor Lockwood: From everybody. Okay, as added on by motion vote on our agenda, we have added an executive session for land acquisition, potential litigation, and personnel. Do I have a motion to adjourn into executive session? Rick: So, moved. Peyton: Second. Mayor Lockwood: Okay, I have a motion from Council Member Mohrig, and a second from Council Member Jamison. All in favor, please say aye. All: Aye. Mayor Lockwood: Okay, that’s unanimous. EXECUTIVE SESSION Motion and Vote: Councilmember Mohrig moved to adjourn into Executive Session to discuss potential litigation, personnel and land acquisition. Councilmember Jamison seconded the motion. The motion passed (6-0). Councilmember Moore was absent from the meeting. RECONVENE Mayor Lockwood: Do I have a motion to reconvene? Rick Speaker: So, moved. Laura Speaker: So, moved. Mayor Lockwood: I have a motion. Do I have a second? Mayor Lockwood: I have a motion and a second to reconvene our meeting. All in favor, please say aye. Regular Meeting of the Milton City Council Monday, October 5, 2020 at 6:00 pm Page 19 of 19 19 All: Aye. Motion and Vote: Councilmember Mohrig moved to reconvene back into the regular council meeting. Councilmember Bentley seconded the motion. The motion passed (6-0). Councilmember Moore was absent from the meeting. ADJOURNMENT Mayor Lockwood: That’s unanimous. Now, do I have a motion? Joe: Adjourn. Mayor Lockwood: Okay, do I have a second? Carol: Second. Mayor Lockwood: I have a motion and a second to adjourn. Motion and Vote: Councilmember Longoria moved to adjourn the city council meeting at 6:55 pm. Councilmember Cookerly seconded the motion. The motion passed (6-0). Councilmember Moore was absent from the meeting. Date Approved: November 16, 2020 __________________________________ _____________________________ Sudie AM Gordon, City Clerk Joe Lockwood, Mayor