HomeMy WebLinkAboutORDINANCE No. 20-05-420 - 05/18/2020 - Emergency Ordinance COVID-19DocuSign Envelope ID : 79C41 F0B -0AB7-41 CA-B8E8-F3B5F1 B43B91
STATE OF GEORGIA
COUNTY OF FULTON
ORDINANCE NO. 20-05-420
AN AMENDED EMERGENCY ORDINANCE OF THE MAYOR AND
COUNCIL OF THE CITY OF MILTON, GEORGIA UNDER SECTION 3.18
OF THE CHARTER OF THE CITY OF MILTON, GEORGIA TO PROVIDE
FOR THE OPERATION OF THE CITY OF MILTON, GEORGIA DURING
THE PUBLIC EMERGENCY KNOWN AS THE NOVEL CORONA VIRUS
DISEASE 2019 GLOBAL PANDEMIC; TO BECOME EFFECTIVE UPON
ADOPTION BY THE COUNCIL; TO SUPERSEDE THE EXISTING
EMERGENCY ORDINANCE; TO ADOPT THE CITY'S REOPENDING
PLAN; AND FOR OTHER PURPOSES.
WHEREAS, the Mayor and Council of the City of Milton , Georgia are
charged with the protection of the public health , safety , and welfare of the citizens
of the City of Milton , Georgia; and
WHEREAS , Section 3 .18 of the Charter of the City of Milton , Georgia
empowers the Mayor and City Council to adopt an emergency ordinance to meet a
public emergency affecting life , health , property, or public peace ; and
WHEREAS , the novel coronavirus disease 2019 ("COVID-19") global
pandemic is a public emergency affecting and threatening life , health , property, and
public peace; and
WHEREAS , on March 13 , 2020 , the President Donald Trump declared a
national emergency due to COVID-19 ; and
WHEREAS , on March 14 , 2020 , Governor Brian Kemp declared a statewide
emergency in Georgia, describing COVID-19 , and the corresponding pandemic , as
a public health emergency ; and
WHEREAS , the Governor 's declaration of statewide emergency is currently
set to expire on June 12 , 2020 ; and
WHEREAS , on March 16 , 2020 , the Mayor and City Council for the City of
Milton declared via Emergency Ordinance that an emergency ex ists in the City of
Milton based on COVID-19; and
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WHEREAS , the City of Milton 's Emergency Ordinance has been renewed
on several occasions , with the current version of the Ordinance having been adopted
on April 23 , 2020 and set to expire on May 19 , 2020 ;
WHEREAS , the Mayor and City Council continue to find that a state of local
emergency exists in Milton , due to COVID19 ;
WHEREAS , pursuant to the powers conferred by the City of Milton 's
various Emergency Ordinances , as well as those powers conferred by Section 18-25
of the Milton Code, the Mayor has issued various emergency declarations for the
purpose of mitigating the impact of COVID 19 on the citizens and businesses of
Milton; and
WHEREAS , the City Council has an interest in narrowing but extending the
declared state of local emergency , adopting a phased reopening plan for the City of
Milton, and further extending those Mayoral declarations to run coterminous with
the period of declared local emergency.
NOW THEREFORE, THE MAYOR AND COUNCIL FOR THE CITY OF
MILTON HEREBY ORDAIN AS FOLLOWS:
SECTION 1. That the WHEREAS and Preamble sections , above , are hereby
incorporated verbatim herein and the factual statements and findings are hereby
ratified and affirmed;
SECTION 2. That the Declaration of Emergency set forth in the March 20 ,
2020 Emergency Ordinance and the associated Proclamation of the Mayor declaring
a local emergency due to COVID19 , as those have been renewed and extended, are
hereby further renewed and extended from May 20, 2020 until 11 :59 p.m. on June
12, 2 020 ;
SECTION 3. That Sections 2 , 3 , 4 , and 7 of the March 20 , 20 2 0 Emergency
Ordinance are renewed and extended ;
SECTION 4. That Section 6 of the March 20 , 2020 Emergency Ordinance ,
and any amendments thereto , are hereby stricken in their entirety ;
SECTION 5. That the following Mayoral Declarations are hereby extended
to run coterminous with the term of this Emergency Ordinance:
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• March 20, 2020 Declaration -allowing "to go" malt beverage and wine alcohol
sales for restaurants having a consumption on the premise license ;
• March 23, 2020 Declaration -allowing restaurants and retail to place certain
additional temporary signage ;
• March 23, 2020 Declaration -deferring payment of alcohol excise taxes that
became due for March 2020 , to be deferred to April 30, 2020 ;
• April 24, 2020 Declaration -allowing Occupational Tax Certificate Renewals
to be extended from March 31 , 2020 to May 19, 2020;
• April 24, 2020 Declaration -allowing event facilities and caterers to host
private catered events and sell prepared meals for pick-up and delivery under
certain conditions.
SECTION 6. That, due to COVID 19 and the related inability of normal park
and recreation programming and events to occur, the City Council for the City of
Milton does hereby waive those park and recreation vendor program fees for
canceled Spring sessions. City staff are directed not to issue vendor invoices for
canceled Spring park and recreation session.
SECTION 7. That the City of Milton 's Reopening Plan, attached hereto as
Exhibit A , is hereby adopted and approved , with Phase 1 formally beginning May
18 , 2020. Phase 2 shall tentatively commence on June 13 , 2020, subject to actual
conditions in Milton ; federal , state and county public health orders ; Centers for
Disease Control guidelines ; or state regulations appropriate to supporting the health
and safety of Milton employees, volunteers , and citizens.
SECTION 8. That during the term of this Emergency Ordinance City staff
are empowered to unilaterally modify those internal City Council rules with respect
to how the public may interact with the Council , to ensure that during the term of
this Emergency Ordinance, citizens are provided enhanced flexibility on engaging
with the Council. By way of example, only, this may mean that citizens may email
questions or comments to the Council and those be read into the record -even if the
citizen is not in physical attendance at the Council meeting.
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SECTION 9. This New Emergency Ordinance shall become effective and
operational on May 20, 2020 and shall expire on June 12 , 2020 , and may be
reenacted , extended , terminated , or amended upon affirmative action taken at a
meeting of the City Council called by the Mayor or two (2) councilmembers of the
City Council.
SO ORDAINED this 18th day of May 2020 by the Mayor and Council of the
City of Milton, Georgia.
THE CITY OF MILTON, GEORGIA
Joe Lockwood, Mayor
Attest:
~OocuSlgned by:
~a~
011El4053Cl84C8 ...
Sudie AM Gordon , City Clerk
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EXHIBIT A
City of Milton
PANDEMIC RECOVERY AND
REOPENING PLAN
May 18, 2020
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I. Introduction
On April 16 , 2020 the US Coronavirus Task Force announced three-phased
guidance on reopening. The threshold for beginning a three phased reopening of
a state include a downward trajectory of influenza-like illnesses (ILi), COVID-like
cases, and confirmed COVID-19 cases reported within a 14-day period ; a robust
testing program; and sufficiently available hospital resources to manage an
upswing in cases .
How to implement this guidance was left to the individual governors based on
conditions in their states.
On April 20 , 2020 the State of Georgia announced a limited reopening of certain
business functions. Further details of the State response have and will continue to
come out periodically during the transition and recovery period.
On April 30, Georgia's general shelter-in-place requirement expired, but the State
retained the shelter in place requirements for those "a t high-risk for severe illness"
and extended the Public Health State of Emergency until June 12 , 2020.
While Milton has begun to implement some portions of this plan concurrent with the
Governor 's order, approval by Milton City Council on May 18 , 2020 will represent
the formal adoption of this plan.
II. Purpose of this Plan
Specific to Milton , the goa ls of this plan include the need to:
• Protect the health and safety of workers in critical industries .
• Protect the health and safety of those living and working in high-risk facilities
(e.g., senior care facilities).
• Continue to advise citizens regarding protocols for socia l distancing and face
coverings.
• Monitor conditions and , depending on the situation's severity, immediately take
steps to limit and mitigate any rebounds or outbreaks by restarting a phase or
returning to an earlier phase.
This plan is intended to address the reopening from Milton's perspective, including:
• City services
• Community events
• Public outreach and com munication
• City policy
Changes in CDC guidelines, gubernatorial orders, or county regulations may result
in revisions to this plan , as might external factors such as spikes in COVID-19 cases .
Milton employees should be mindful of possible changes during this recovery
process.
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The City Manager and Emergency Manager, in consultation with the Mayor and/or
Council and appropriate department heads may amend and/or supplement this
plan as required by CDC and County or State Public Health Guidelines or State
regulations .
Ill. Overall Guidelines During the Recovery
The Federal and State plans provided guidance that should be in place throughout
the recovery process . Additional guidelines for each phase will be outlined in
Section V, below.
A. Guidance for Individuals
Throughout the recovery period , internal communication should continue to
emphasize social distancing and good hygiene practices .
The core messages include:
• Washing your hands with soap and water (for at least 20 seconds) or use
hand sanitizer, especially after touching frequently used items or surfaces.
• Not touching your face .
• Sneezing or coughing into a tissue , or the inside of your elbow.
• Disinfecting frequently used items and surfaces as much as possible .
• Strongly considering using face coverings while in public , a n d particularly
when using mass transit .
• Not going to work or school if you are sick. If you 're suddenly not feeling
well, you should go home and/or seek consult a medical professional.
B. Guidelines for Employers
Employers and local governments should develop and implement policies
that are in accordance with Federal and State regulations and guidance,
and are informed by their industry 's best practices . These will include:
• Maintaining appropriate social distancing, depending on the phase of
the recovery and current CDC , Federal, and State recommendations.
• Using protective equipment, includ ing masks , in public situations in which
people might be in close contact.
• Continuing to conduct employee temperature checks and supporting
self-monitoring for COVID 19-like symptoms .
• Increasing sanitary procedures in public places or areas where multiple
people gather, including disinfection of common and high-traffic areas ,
conference rooms , break rooms , and commonly touched surfaces.
• Limiting bus iness travel for non-essential services.
• Monitoring the workforce for symptoms indicative of COVID -19. Do not
allow symptomatic people to physically return to work u n til they 're
cleared by a medical provider.
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• Developing and implementing policies and procedures for workforce
contact tracing if an employee tests positive for COVID-19. (This will be
managed by the Department of Public Health .)
C. Additional State Guidelines
As of April 20, 2020 , State of Georgia guidelines also include:
• Prohibiting gatherings of workers during work hours.
• Permitting [in fact, encouraging] workers to take breaks or meals outside,
in offices , or in other socially distanced ways.
• Implementing [or continuing) teleworking if possib le.
• Staggering shifts to minimize the number of people in any given area.
• Discouraging the sharing of phones, desk areas , computers, and other
tools/equipment if possible.
• Increasing the physical space between workers and visitors.
State guidelines will likely change as the response evolves.
D. Use of Masks
As of May ·1, 2020. the CDC, Georgia Department of Public Health , and the
Governor have recommended the use of masks both in business and
personal-public settings, specifically where social distancing is not possible.
Mask/PPE usage will be divided into three categories: High Risk , Medium
Risk, and Low Risk .
• High Risk-Medical calls by public safety personnel. Suspected
COVID-19 cases or calls where there is a confirmed COVID-19 case
will require additional PPE as outlined in Fire and Police Department
policies .
• Medium Risk -Non-medical calls for public safety personnel or for
daily City business activities for employees designated as higher risk
for severe disease as defined by the CDC or the Governor's orders.
• Low Risk-Everyday office or field activities that don 't involve
suspected sick people or known COVID-19 patients.
There are four types of masks generally available:
• N95-FDA/CDC cleared for use in medical situations (i.e . HIGH RISK).
These are rounded, fitted masks with straps that go around behind the
head. The N95 will primarily be used by fire and police personnel
when they are interacting with a sick patient or on medical calls.
There is a limited supply so great care should be taken by public
safety personnel in the use of these masks (refer to departmental
policies for further information). N95s are meant to protect the wearer
from breathing in particulates and heavy respiratory droplets and are
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fitted to the wearer. These should be maintained and reused-unless
they are used in a known or suspected COVID situation or other similar
highly infectious airborne disease (such as tuberculosis). If the N95 is
contaminated , personnel should follow their biohazardous materials
disposal policy or contact the on -duty Battalion Chief for more
information . Non -contaminated masks can be stored in a paper bag
to keep them clean in between use .
• KN95 or similar (Medium Risk) -These are foreign equivalents of N95
masks , but usually have ear loops rather than the around-the-head
straps on the N95. They are meant to protect the wearer from
breathing in particulates . However, they may not be as efficient as
N95s so KN 95s should on ly be used by firefighters and police officers
on High Risk EMS ca ll s if N95s are not ava il able. They may also be
used in non-medical situations by C ity staff who are of higher risk of
severe illness based on the Governor's order or current CDC
guidelines. Unless the KN95 is used in a known or suspected COVID
situation, it shou ld be saved and reused by the employee (They can
be stored in a paper bag to keep them clean in between use.)
• Surgical Masks/dust masks (Low Risk) -These are the general use
masks that have been recommended for the public and employees .
They are primarily intended to prevent the wearer from spreading any
virus through coughing , sneezing, or breathing/talking. The surgical
mask also offers some level of protection against inhaling large
respiratory droplets . These are recommended for City employees in
general settings where social d istancing is not possible , and by police
and fire on non-medical calls .
• Cloth Masks (Low Risk) -These are an acceptable alternative to the
surgical/dust masks , fill the same function , and can be cleaned and
reused . City employees may wear these instead of surgical masks in
general work settings if they wish .
E. Milton Public Safety
Milton Police and Fire department guidelines may be more str ingent than the
policies outlined above and will be based on current CDC recommend best
practices.
IV. The Federal Task Force Reopening Plan
The reopening will begin once the thresholds of a downward trajectory of influenza-
like illnesses (ILi), COVID -like cases , and confirmed COVID-19 cases reported within
a 14-day period, a robust testing program and sufficiently available hospital
resources to manage an upswing in cases have been met. On April 20 , 2020 , the
Governor decided that the State had met the necessary thresholds and was going
to start working through the phases of Opening .
Subsections A, B, and C (below) lay out the Federal reopening plan .
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A . Phase One
• ALL VULNERABLE INDIVIDUALS should continue to shelter in p lace.
Members of househo lds with vulnerable residen ts should be aware
t hat by return ing to work or other environments where distancing is
not practica l, they cou ld carry the v irus back home. Precautions
should be taken t o iso late from vulnerable re si dents.
• All ind iv iduals, WHEN IN PUBLIC (e .g ., parks , outdoor recreation areas,
shopping areas), should maximize physical distance from others.
Social settings o f more t han 10 peop le , where appropriate dis ta ncing
may not be practical, should be avoided unless precautionary
measures are observed.
• Avoid SOCIALIZ ING in groups of more t han 10 people in
circumstances that do not readily al low for appropriate physical
distancing (e.g., receptions , trade shows)
• MINIMIZE NON -ESSENTIAL TRAVEL and ad here t o CDC guideli nes
regarding isolation fo ll owing travel.
• Continue to ENCOURAGE TELEWORK , whenever possible and feasible
w ith business operations.
• If possible, RETURN TO WORK IN PHASES.
• C lose COMMON AREAS where personnel are like ly to congregate
and interact or enforce strict social dista ncing protocols.
• Minim ize NON -ESSEN TI AL TRAVEL and adhere to CDC guidelines
regard ing isolation following travel.
• St rongly consider SPEC IAL ACCOMMODATIONS for personne l who are
members of a VULNERABLE POPULAT ION .
• SCHOOLS AND ORGANIZED YOUTH ACTIVITIES (e.g ., daycare, camp)
that are current ly closed should remain closed.
• VISITS TO SENIOR LIV ING FACILITIES AND HOS PI TALS should be
prohibited. Those who do interact with residents and pa t ients must
adhere to str ict protoco ls regarding hygiene .
• LARGE VENUES (e .g ., si t-down dining, movie t heaters, sporting venues,
places of worship) can operate under strict physical d istancing
protocols.
• ELECTIVE SURGER IES ca n resume , as clinica ll y appropriate, on an
outpatient basis at faci lities that adhere to CMS guidelines.
• GYMS can open if they adhere to strict physical distancing and
sanitation protoco ls.
• BARS should remain closed .
B. Phase Two
• ALL VULNERABLE INDIVIDUALS should continue to shelter in p lace .
Members of househo lds with vulnerab le residents should be aware
t hat by returning to work or other environments where distancing is
not practical, they cou ld carry the virus back home. Precautions
should be taken to isolate from vulnerable residents.
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• All individuals, WHEN IN PUBLIC (e.g ., parks, outdoor recreation areas ,
shopping areas), should maximize physical distance from others .
Social settings o f more t han 50 peop le, where appropriate distancing
may not be practica l, sh ould be avoided un less precautionary
measures are observed.
• NON-ESSENT IAL TRAVEL can resume.
• Continue to ENCOURAGE TELEWORK, whenever possible and feasible
with business operations.
• C lose COMMON AREAS where personnel are like ly to congregate
and interact or enforce moderate socia l distancing protoco ls.
• Strongly cons ider SPECIAL ACCOMMODAT IONS for personnel who are
members of a V UL NERABLE POPULAT ION.
• SCHOOLS AND ORGAN IZED YOUTH ACT IV ITIES (e.g., daycare, camp)
can reopen.
• V ISITS TO SENIOR CARE FACILITIES AND HOSPI TA LS should be
prohibited. Those who do interact wi t h residents and patients must
adhere to str ict protoco ls regarding hygiene.
• LARGE VENUES (e .g ., sit-down dining, movie theaters, sporting venues ,
p laces of worship) can operate under moderate physical distancing
protocols.
• ELECTIVE SURGER IES can resume , as clinical ly appropriate, on an
outpatient and in-pa ti ent basis at fac ili ti es tha t adhere to CMS
guidelines.
• GYMS can remain open if they adhere to strict physical distancing
and sanitation protocols .
• BARS may operate with diminished standing-room occupancy, where
applicable and appropriate.
C. Phase Three
• VULNERABLE IND IV IDUA LS can resume pub li c in t eractions, bu t should
practice physical d ista n cing , minimiz in g exposure to social se tt ings
where distancing may not be practical, un less precautionary
measures are observed.
• LOW-RISK POPULATIONS should consider minimizing time spent in
crowded environments.
• Resume UNRESTRICTED STAFFING of worksites .
• VISITS TO SEN IOR CARE FACILITIES AND HOSP ITALS can resume . Those
who interact with residents and patients must be diligent regarding
hygiene.
• LARGE VENUES (e.g., sit-down dining, movie t heaters, sporting venues,
p laces of worship) can operate under lim it ed p hysical distancing
protocols.
• GYMS can remain open if they adhere to standard sanitation
protocols .
• BARS may operate with increased standing room occupancy, where
applicable .
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V. Milton's Recovery Plan
A. Basic Overview
The Milton Reopening Plan will be based on the Federal Plan . The Milton
plan will be updated as required by changes in CDC, Georg ia Department
of Public Hea lth , or Fulton County guidelines.
This plan is a guide to reopening , but due to the fluidity of circumstances
and overlapp ing city, county, state, and federal regulations , it may be
amended at any time. As such , the contents of this plan , the transition
between reopening phases , and what happens in each phase will be
determined by:
• Conditions at the time in the City of Milton
• Public health orders and guidance from Georgia DPH , Fu lton County
DPH , or the CDC
• Execut ive Orders from Georgia 's Governor
• Orders from the Georgia Judicia l Branch
• Federal regulations or orders.
B. Starting Point for Reopening
During this pandemic response , the City has transitioned to a hybrid remote
on-site operating system. Most core City operations continue, with many
working remotely or staggering staff presence in City Faci lities . Meetings
have transitioned to a mostly online format.
Notable closures/suspension of City activities include:
• Parks and Recreation formal sports programs
• Large community events
• General community meetings (e .g. Economic Development small
business events, Citizens Government Academy)
• Staff-customer City Hall meetings (e.g. Community Development)
• General court trial days and arraignments
• Parks active facilities (e .g. playgrounds and fields)
• In -person board and committee meetings
• In-person City Council meetings .
The reopening plan will coincide with federal and state standards , and
general work back through the pandemic response levels as the disease
prevalence lessens .
C. External Communications Plan
The current guidelines (presented in Sect ion Ill of this document) apply not
only to Milton C ity operations but also to the general commun ity. The
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governor has put much of the onus on loca l businesses and individuals to
take personal responsib il ity f or fo llowing the socia l dis tancing and cleaning
guide lines while trying to restart the economy.
During t he reopening and recovery period, sustained support for enhanced
safe ty measures for individua ls and businesses in Mi lt on will be conducted
primarily through media campaigns and direct outreach. Departments
taking the lead in this will be:
• Communications and Engagement
• Economic Deve lopmen t
• Community Developmen t , which will serve as a support department and
shou ld be included in th e fi nal messaging products to share wit h those
invo lved in construction locally and new businesses prior to opening.
It is this communication-and the Milton community's willing embrace of
these measures-that wi ll a ll ow economic act ivi ty t o resume while st ill
mitigating against a new spike in COVID-19 hospitalizations and deaths.
Messaging will revo lve around the items outlined in Section Ill as we ll as any
new guidelines developed by t he CDC, the Federa l Task Force , or the State's
government.
While as of April 20, 2020 the Governor's order supersedes any local
ordinances, some Milton businesses may choose to remain closed for a
longer period.
D. Interna l Communications Plan
The C it y will continue t o provide consistent sa fety messages to City staff t hat
it offers local businesses.
Additionally, changes in City operations, recommended safety and health
practices, and enhanced cleaning measures shou ld be routinely
communicated to staff as Georgia and Mi lton moves through the phases of
recovery.
E. Phased Reopening
City services will generally follow the Federal p lan for reopening . Each phase
wi ll depend on multiple factors, including:
• Actual conditions in Mi lton
• Availability of necessary PPE and cleaning supp lies to institute the state
and federally reco m mended enhanced sa fe ty measures
• Consultation with surrounding governments and appropriate county and
state agencies
• The various legal or government requirements discussed in Section V .A.
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Movement through each phase will be a deliberative process, and the full
implementation of each phase may not happen immediately upon
transition. The phased approach is meant to provide a continuum for
planning purposes , not a distinct process in three blocked-out steps .
F. Milton Phase One_
The State of Georgia entered Phase One on Monday, April 27 . While Milton
had already begun to plan for and implement some of these guidelines
based on the Governor 's order, Milton will formally enter Phase One upon
adoption of this Plan .
• Continue to telework and stagger in -office times for City Hall staff
whenever possible. Departments wi ll manage this based on what is
required to complete work tasks .
• Continue to use masks, enhanced cleaning, social distancing, and other
protective measures.
• A "clean desk policy " sha ll be implemented for everyone working in a
shared workspace to improve clean ing and disinfecting . Do not leave
items like coffee mugs or food related items on desks and keep as
sensitive items inside desk drawers case decontamination becomes
necessary.
• Any critica l work-related gatherings that have to be in-person shall occur
in a socially distanced format (6 feet separation between people). If
social distancing cannot be maintained, City staff or volunteers should
wear appropria te masks . Enhanced cleaning shou ld be conducted , and
no more than 10 peop le should be in the same meeting . Employee
breaks should be taken separately or in a socially distanced format.
• Critical board , committee, and council meetings can occur, in
compliance with al l social distancing requirements . Any staff member or
appointed/elected officia l who comes on-site sha ll adhere to the
cleaning , social distancing/limited occupancy, and
temperature/wellness check policies already in place. While these
meetings are open to the public, it is highly recommended that the
public participa t e virtually rather than coming on-s ite at City Hall. For
members of the public who cannot part icipate remotely, the fo llowing
guidelines shall be in place:
o The use of masks by v isitors should be strongly encouraged .
o Each unrelated party shall be seated at least 6 feet apart
and no party of more than 6 people shal l be admitted . The
occupancy load in Counci l Chambers will be significantly
reduced to encourage social distancing.
o Seating areas, tables, doorknobs , and other common touch
surfaces in meeting areas and in the public restrooms should
be sanitized before and after meet ings.
o Tape shou ld be applied to the floor at the magnetometer to
encourage social d istancing if a line should form .
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o The police officer at a meeting shal l monitor comp liance
with these guidelines .
• Other meetings should continue to be held in an online format .
• Staff meetings should continue to be conducted v ia Teams or hybrid in -
person and Teams meetings (socially distanced or with masks) where
possible to ensure teleworking employees and on-site employees are
both in the meetings. Groups of more than 10 people should be
avoided.
• Non-organized use of active park facilities (playgrounds and voluntary
use of outdoor facili t ies) can resume . Enhanced cleaning/disinfection of
play structures and restroom , based on the use of the facilit ies , must
occur with any reopening AND signs outlining social distancing, hygiene,
hea lth self -monitoring , and use of masks should be placed at al l open
facilities. Drinking fountains and ins ide spaces other than restrooms will
remain closed.
• If the City pool opens , the City will institute appropriate social distancing
and cleaning guidelines according to CDC, Public Health , and State
recommendations and regulations .
• With the e xception of the main lobby at City Hall and park bathrooms,
City facilities remain closed to the public .
• Milton will continue to support high-risk individuals in accordance with HR
policy and operational necessity .
• There will be no non-essentia l travel on City business during this phase .
G . Milton Phase Two
Milton 's moving to Phase Two is e xpected to coincide with the state-
declared Public Health Emergency (current ly set to expire on June 12, 2020).
This time line may be revised as public health conditions develop but a t a
minimum , there should be no evidence of a CIVID-19 rebound in Georgia
and the State continues to show a downward trajectory of documented
cases (even after the State's opening of businesses and facilities according
to the Governor's April 20 , 2020 , e xecutive order).
The expected duration of this phase is contingent on the severity of the
epidemic w ithin the metropolitan Atlanta area as we ll as the
recommendations provided by the federal, state, and county public health
agencies .
• Increased in -person activity at City facilities by staff members can take
place, though teleworking still may be used to stagger staff hours (if
amenable to successful service delivery) or to support at-risk City staff
members. Department heads should manage their staff to ensure
service is provided within this framework. If possib le , department heads
should schedule their staff 's presence in the office to minimize
unnecessary face-to-face interaction .
• Gathering of staff should be limited and kept within social d istancing
requirements whenever possible . Break rooms , conference rooms , and
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other gathering areas should have their physica l set up changed to
encourage social distancing (e .g . removing chairs and/or tables from the
courtroom, conference rooms , and Council Chambers).
• Continue the "clean desk policy " for everyone working in a shared
workspace to improve cleaning and disinfecting (if it becomes
necessary).
• To limit staff interactions, continued lobby drop-off of plans , documents,
and other materials will still be allowed/encouraged where practical. A
kiosk for remote access to City services in the lobby area will be
provided .
• Limited staff-pub lic interaction at main windows at Police , Court, and City
Hall can resume. The City will implement enhanced separation of staff
from the public, including glass/plexiglass barriers at front desk windows
and temporary plexiglass barriers for more limited interactions (e .g . at
Court or between low-topped cubicles).
• Use of masks by staff while close to each other or having meetings,
enhanced cleaning procedures, social distancing, and other protective
measures for City Staff shou ld continue.
• Limited staff-customer meetings of fewer than 10 people can take place
in the lobby or conference rooms BY APPOINTMENT ONLY , and shall
include enhanced cleaning , moderate social distancing and/or mask
usage, and enhanced hygiene. Teleconferences should st ill be used
where an in-person meeting is not required .
• Milton will continue to support high-risk individuals in accordance with HR
policy and operational necessity.
• Parks activities (e.g. sports activities) can reopen for gatherings of fewer
than 50 people. Enhanced cleaning and "moderate" social distancing
stipulations shall remain in place.
• The City pool can open with enhanced cleaning , social distancing, and
limited occupancy requirements (These will be posted at the gate and
on the City website).
• Camps and community outreach activities should take into consideration
stipulations about vulnerable populations who still need to shelter in
place. Activities that may put these populations at risk should be
postponed until pub li c health guidance changes.
• Council, board , committee , and general City-led community meetings
can resume. Enhanced cleaning , moderate social distancing , and
hygiene recommendations should remain in place. Teleconference or
web-based options should remain options for at-risk populations to the
extent that such options are compliant with the law .
• Core areas of City faci lities (i.e . fire stations, police department offices)
should remain closed.
• If court resumes , the sha ll be enhanced cleaning, use of masks by staff,
and physical separation should be maintained during court days. The
Courtroom should be limited to 50 people .
• Necessary t ravel for City business can resume .
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H. Phase Three
The date of Phase Three is pending .
Milton will enter Phase Three when there is no evidence of a rebound in
Georgia and the state continues to show a sustained downward trajectory
of documented cases. Guidance/regulations from the Governor, public
health authorities , state court system, or CDC may require revision of this
timeline.
• City events can resume with enhanced cleaning, public signage
encouraging hygiene, and limited socia l distancing measures. City staff
shou ld be carefu l to plan these events with health and safety in mind, as
the federa l Phase Three still recommends that low-risk individuals should
consider minimizing their time spent in crowded environments.
• General public education events can resume with enhanced cleaning ,
personal hygiene recommendations, and limited social distancing.
• Enhanced cleaning and health precautions at City facilities should
continue.
• Accommodations of at-risk employees should continue as appropriate
for continued provision of services.
• City Hall can resume normal operations. Enhanced hygiene and
cleaning should remain in place.
• All City meetings can be routinely conducted with enhanced cleaning
and personal hygiene procedures.
• Similarly, all staff-cus tomer meetings can be conducted with enhanced
cleaning and personal hygiene procedures.
• Core facilities can open back to the public with controlled access and
enhanced cleaning, personal hyenine , and limited social distancing.
I. Phase Four
Return to unrestricted routine operations.
This phase will begin when the threat of contracting COVID -19 is considered
by federal, state, and/or county public health agencies to be nearly/entirely
eliminated or until the risk of employee-to-employee infection is deemed
minimal.
The timing of this phase and the guidelines associated with it will depend on
testing, treatment, and other factors. This phase will be assessed as the
federal, state, and county public health apparatus to develop sufficient
data to advance these guidelines.
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