HomeMy WebLinkAboutMinutes - MGG - 06-14-2011M--- OREINAL
MILTON GROWS GREEN COMMITTEE
JUNE 14, 2011 MINUTES [APPROVED]
Date: June 14, 2011, 12:00 — 2:10 pm
Place: Milton City Hall Executive Meeting Room, Milton, GA
Agenda: It was posted on the City's web site.
Attendees: Jack Lindon, Jon McPhail, Francia Lindon, Cindy Eade, Julie Pinckney, and
Amy Peters. Steve Ward from BetterWorld Books came in midway.
I. Old Business and Updates:
• Minutes: Comments made on inadvertent changes that occur in Word format styles
between computers. The consensus was to focus on content changes and that the final
version would be done by Francia to keep the format consistent. Minutes from March 8,
2011 were approved with one word added. May 10, 2011 minutes were approved with a few
minor changes and with the addition of gross budget figures from Earth Day Festival
including in -kind contributions. (Estimated a $200/food vendor contribution.) April 12,
2011 minutes were also approved with minor changes.
• Summer Camp Program: Cindy — City is happy to have any volunteers come in to break up
the long day (7:30 am — 5:30 pm) with demonstrations or crafts or story programs for a
couple of hours. Age group is 6 to 12.
Adopt -A -Road: Julie — Seven participants attended the May 21' recognition/ training
meeting at City Hall. Included a MGG presentation, talk on safety procedures and A-A-R
process. The suggestion was made to publicize this event to the community to give more
exposure to program. Jon offered to send a picture to Cindy of some of the participants to
pass on to Jason for an article. Cindy's daughter put "Property of Milton" on the safety
vests. All together 28 road segments have been adopted — 21 had been in the program by
January 1, 2011. Certificates of appreciation were given out. Carter will try to get out
mowing schedule to enable participants to do cleanup before mowing. Question asked
about comparable statistics from Roswell, Johns Creek and Alpharetta. Suggestion was
made to have Andrew Butler, our summer intern, get the figures.
BetterWorld Books: Steve Ward — Headquarters located in Alpharetta, business started in
2003 by college students. 600,000 books a week are now being processed. Over 5M books
have been donated (recycled) that couldn't be sold. Gathers books in 3 ways, from libraries,
colleges and green bin collection sites. Would like to find a way to work with MGG and give
back to local libraries or to environmental education programs in schools. Business has both
a social and environmental component, is designated as a "B" corp.
— Social component — BetterWorld Books gives back 8-10% of net profits to participating
communities. Expects to generate around $100,000/yr. for Cobb's 35 libraries with this
program. Each bin generates between $50 4200/month for the sponsoring organization.
Well -publicized Gwinnett library bins fill in a week and generate between $400 —
$500/week. All kinds of books are donated. Generally kids books are given back to
under -privileged neighborhoods.
Milton Grows Green Committee Meeting Minutes, June 14, 2011 [APPROVED]
ALL MILTON GROWS GREEN DOCUMENTS ARE PRINTED ON RECYCLED PAPER WITH AT LEAST 35% POST - CONSUMER
CONTENT.
— Environmental component — currently 2 billion pounds of books a year go into landfills.
Green bins identify whom the funds are going back to. 1 green book bin in 1 year, on
average, saves 11,000 lbs. from landfills, 126 trees, 58,000 gals of water and 28 Kilowatts
of electricity. Of the books collected 60 to 707o are recycled. Totally transparent — each
bin identified on web site showing income. Five percent of income must go to a literacy
program of some sort. MGG can earmark the remaining 107o for whatever programs it
wants. Steve asked if we were on the road to becoming a 501(c) 3 but also said it didn't
make any difference to him. Cindy asked if donating to a school's media center qualified
as a literacy initiative. Steve is going to check on this. Leave the distribution of our funds
open for now.
— MGG needs to identify locations. Best locations are where there is a lot of repeat traffic
such as City Parks, Fire Station on Providence, etc. We would need to get permission
from property owner or landlord. Frequency of book bin pick up based on historical
data. We should come up with a list of maybe 10 to 12 locations, could include schools
and we also need to agree on an acceptable literacy partner. Jack suggested coming up
with a basic list of locations and send it out to all MGG members to kick around. They
like to identify whom the money is specifically going to — place MGG logo on collection
bins. We can provide the artwork and labor. MGG would be responsible for the
marketing campaign to the community with BetterWorld Books' help.
— We all thought it was a great idea, meets MGG mission to recycle. Just need to get the
City behind the idea.
MGG Organizational Structure: Jack — he and Jon had discussed co-chair responsibilities
and elections. They envisioned having two chairmen, one for day-to-day operations and a
second in an advisory role with staggered one-year elections for both. Cindy thought it was
almost a 3-person job, a past chairman as advisor, current chairman for day-to-day
operations and a chairman elect in a learning position. Elections would be held at the end of
the year for the chairman -elect. Jack would continue as the day-to-day operational chairman
thru this and next year, and then following year, he would assume the advisory role when
the chairman -elect took over day-to-day operations. Jon would remain as advisory chairman
thru Jack's tenure.
Meeting adjourned at 2:10 pm
ATTEST:c`c
Jon McPhail, Co -chaff an e: ` Francia Lindon, Secretary
Milton Grows Green Committee Meeting Minutes, June 14, 2011 [APPROVED]