Loading...
HomeMy WebLinkAboutMinutes - MGAC - 06-13-2017 MEETING MINUTES MILTON GREENSPACE ADVISORY COMMITTEE June 13, 2017 6:30 pm NEW CITY HALL—MILTON ROOM 1. Call to Order at 6:39 p.m. 2. Introduction of Committee Members  Members present: Curtis Mills, Robert Brannon, Steve Wheeler, Colt Whittall, Robin Fricton, Marc Walley, Robin Gray  Members Absent: None 3. Adoption/Amendment of Agenda  Motion to amend agenda to include an update on the MGAC consultant: Steve Wheeler  2nd: Robin Gray  Vote: 7-0, motion passed 4. Adoption of Agenda  Motion to approve amended agenda: Robin Gray  2nd: Marc Walley  Vote: 7-0, motion passed 5. Adoption of Minutes  Motion to approve minutes of the June 1, 2017 MGAC committee meeting: Robert Brannon  2nd: Robin Fricton  Vote: 7-0, motion passed 6. Review and Discussion of proposed sample bylaws for MGAC Committee  Changes to bylaws suggested by Robin Gray to modify language as follows:  Modification of Article 1 of bylaws: “The public purpose of the Committee is to make recommendations to the City Council, appropriate City agencies and staff participate in the greenspace land selection and acquisition process in conjunction with City Council and staff, to facilitate the objectives of the Greenspace Bond goals, to establish policies and procedures to govern the Committee, and to assist City Council and staff, on an as needed basis, with the financial oversight of the Greenspace Bond funds in relation to the land acquisition program.” (additional language added in red)  Move the entire Section 8, Article 5 of bylaws to the second paragraph in Article 1 of bylaws.  Addition of Section 2 to Article 2 of bylaws: “Section 2. The initial term for Committee members shall be randomly assigned by the City staff, with one-half of the members serving four (4) year terms, and the remaining members having three (3) year terms. Following the initial terms, upon reappointment or selection of a new member to fill an expired term, each member shall thereafter have a four (4) year term. Upon expiration of a member’s term, the member may continue to serve until a replacement is chosen. A member may be appointed to serve an unlimited number of terms.”  Addition of Section 3 to Article 2 of bylaws: “Section 3. Vacancies shall be filled by the City Council as set forth in City Ordinance No. 17-04-307.”  Addition of Section 4 to Article 2 of bylaws: “Section 4. A member may resign from the Committee by submitting a written notice to the City Council and said resignation shall take effect on the date of receipt by the City Clerk.”  Modification of Article 5, Section 1 of bylaws: Section 1. “The Committee shall meet at regular intervals as necessary to perform the tasks and duties associated with the Committee’s mission, including recommending actions to of the city staff or Mayor and City Council .” 7. Submission of amended bylaws to City attorney for legal review:  Motion to submit amended bylaws, as described above, to City attorney for review: Marc Walley  2nd: Robert Brannon  Vote: 7-0, motion passed 8. Discussion and vote on Committee Positions  Motion to appoint Colt Whittall as Chairman, Robert Brannon as Vice Chairman and Robin Fricton as Secretary of the MGAC Committee: by Steve Wheeler  2nd: Marc Walley  Vote: 7-0, motion passed 9. Staff update to Committee regarding status of Consultant for MGAC Committee  The RFP (Request For Proposal) for a consultant netted one consultant, the Georgia Conservancy. City is currently in negotiations with them and the contract will most likely go before Council for a vote at the June 19, 2017 meeting. 10. Committee requested a revision of the Vacant Land Map to include 5-10 acre vacant parcels. 11. Committee requested a copy of the RFP regarding the Consultant contract to be sent to them. 12. Public Comment Period – No Public Comments were made 13. Next meeting tentatively set for Monday, June 26, 2017 at 6:30 p.m. depending on consultants’ availability. 14. Adjournment at 8:27 p.m.