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Home My WebLink AboutAgenda - CC - 04/12/2021 2006 HERITAGE WALK, MILTON, GA 30004 ǀ 678.242.2500 ǀ WWW.CITYOFMILTONGA.US Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. UPDATED 4/12/2021 Joe Lockwood, Mayor CITY COUNCIL Peyton Jamison Paul Moore Laura Bentley Carol Cookerly Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall Monday, April 12, 2021 Regular Council Meeting Agenda 6:00 PM INVOCATION – Rev. Dr. Jennifer Wyant, Birmingham United Methodist Church 1) CALL TO ORDER 2) ROLL CALL 3) PLEDGE OF ALLEGIANCE (Led by the Sons of the American Revolution) 4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 21-089) 5) PUBLIC COMMENT (General) MILTON CITY COUNCIL REGULAR COUNCIL MEETING APRIL 12, 2021 Page 2 of 6 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 6) CONSENT AGENDA 1. Approval of the January 20, 2021 City Council Meeting Minutes. (Agenda Item No. 21-090) (Tammy Lowit, City Clerk) 2. Approval of the February 1, 2021 City Council Meeting Minutes. (Agenda Item No. 21-091) (Tammy Lowit, City Clerk) 3. Approval of a Software Subscription Agreement between the City of Milton and Rarestep Inc., for Fleet Management Software. (Agenda Item No. 21-092) (Rich Austin, Police Chief) 4. Approval of Subdivision Plats and Revisions. Name of Development / Location Action Comments / # lots Total Acres Density 1. R.L. Glosson Property 310, 320, 330 & 390 Hickory Flat Rd LL 304, 345 Dist. 2 Sect. 2 Minor Plat Revise division line between Lots 1 & 3, Add recoding of Declaration of Covenants, Revise ingress-egress utility easement, Add waterline easement and updated FEMA Flood Map N/A N/A (Agenda Item No. 21-093) (Tracie Wildes, Land Development Manager) 5. Approval of an Outside Providers & Facility Use Agreement between the City of Milton and Davis Educational Services, LLC to Provide Education Camps and Classes. (Agenda Item No. 21-094) (Tom McKlveen, Parks & Recreation Manager) 6. Approval of an Outside Providers & Facility Use Agreement between the City of Milton and Wavelength Learning Group to Provide Music Camps, Classes and Lessons. (Agenda Item No. 21-095) (Tom McKlveen, Parks & Recreation Manager) MILTON CITY COUNCIL REGULAR COUNCIL MEETING APRIL 12, 2021 Page 3 of 6 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 7. Approval of a Change Order #1 to Professional Services Agreement with Pond & Company to Provide Engineering Design Services for Morris Road Widening and Big Creek Greenway Trail Connection. (Agenda Item No. 21-096) (Sara Leaders, PE, Acting Public Works Director) 8. Approval of a Change Order to Task Order #3 with Pond & Company to Provide Engineering Design Services for Morris Road Widening. (Agenda Item No. 21-097) (Sara Leaders, PE, Acting Public Works Director) 9. Approval of a Task Order Agreement with BM&K, P.C. for the Construction Inspections of the FY21 Citywide Asphalt Resurfacing Project. (Agenda Item No. 21-098) (Sara Leaders, PE, Acting Public Works Director) 10. Approval of a Task Order Agreement with BM&K, P.C. for the Right of Way Acquisitions and Preconstruction Services for the Hopewell Road and Bethany Bend/Bethany Way Intersection Improvement Project. (Agenda Item No. 21-099) (Sara Leaders, PE, Acting Public Works Director) 11. Approval of Change Order #4 to the Facilities Landscaping, Sport Field Maintenance and Park and Field Maintenance Agreement between the City of Milton and Tri Scapes, Inc. to add the New Lakeside Park Facility. (Agenda Item No. 21-100) (David Bergmaier, Facilities Manager) 12. Approval of a Goods and Services Contract with Municipal Equipment Company, LLC for the Purchase of Fire-Rescue Structural Personal Protective Equipment. (Agenda Item No. 21-101) (Gabe Benmoussa, Fire Chief) 13. Approval of Professional Services Agreement between the City of Milton, Georgia and Digital Insurance, LLC dba OneDigital to Provide Actuarial Services to Review the City’s Current Retirement Plan and Develop an Early Retiree Health Benefit Plan. (Agenda Item No. 21-102) (Stacey Inglis, Asst. City Manager) MILTON CITY COUNCIL REGULAR COUNCIL MEETING APRIL 12, 2021 Page 4 of 6 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 14. Approval of Revised Contract to Reflect Atlanta Retirement Partners’ Change of Broker/Dealer and Registered Investment Advisor Relationship From LPL to OneDigital. (Agenda Item No. 21-103) (Sam Trager, Human Resource Director) 15. Approval of Change Order #1 between the City of Milton and CPS HR Consulting extending Professional Services Agreement for the Completion of the Employee Engagement Survey until 9/30/2021. (Agenda Item No. 21-104) (Sam Trager, Human Resource Director) 16. Approval of an Application to the Georgia Department of Transportation for Funding through the FY 21 Local Maintenance and Improvement Grant Safety Action Plan. (Agenda Item No. 21-105) (Sara Leaders, PE, Acting Public Works Director) 7) REPORTS AND PRESENTATIONS 1. Swearing-in of Part-Time/Full-Time or Stand-by Judges for the Municipal Court for the City of Milton. (Agenda Item No. 21-106) (Mayor Joe Lockwood) 2. Presentation of the City of Milton FY 2020 Annual Audit. (Agenda Item No. 21-107) (Bernadette Harvill, Finance Director) 3. Proclamation Recognizing the 100th Anniversary of the Sons of the American Revolution (SAR). (Agenda Item No. 21-108) (Mayor Joe Lockwood) 4. Presentation of Cox Road Athletic Park/Field Enhancements. (Agenda Item No. 21-109) (Tom McKlveen, Parks & Recreation Manager) 5. Presentation of the City’s New Financial Transparency and Active Projects Portal. (Agenda Item No. 21-110) (Bernadette Harvill, Finance Director) MILTON CITY COUNCIL REGULAR COUNCIL MEETING APRIL 12, 2021 Page 5 of 6 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 8) FIRST PRESENTATION 1. Consideration of an Ordinance to Revise and Update Regulations Related to Door-to-Door Sales. (Agenda Item No. 21-111) (Rich Austin, Police Chief) 9) PUBLIC HEARING (None) 10) ZONING AGENDA 1. Consideration of Zoning Text Amendment –RZ21-03 -Sec. 64-1609 – Swimming pool, private (As it relates to location of swimming pools on flag lots.) (Agenda Item No. 21-079) (First Presentation at March 15, 2021 City Council Meeting) (Robyn MacDonald, Zoning Manager) 11) UNFINISHED BUSINESS 1. Consideration of an Ordinance of the City of Milton, Georgia to Amend Chapter 2, Section 2-54 of the Code of the City of Milton, Georgia to Clarify the Council Meeting Agenda Setting Process. (Agenda Item No. 21-078) (First Presentation at March 15, 2021 City Council Meeting) (Stacey Inglis, Asst. City Manager) 12) NEW BUSINESS 1. Consideration of a Resolution Appointing a Member to the City of Milton Board of Zoning Appeals by Appointing a Board Member At-Large. (Agenda Item No. 21-112) (Mayor Joe Lockwood) MILTON CITY COUNCIL REGULAR COUNCIL MEETING APRIL 12, 2021 Page 6 of 6 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 2. Consideration of a Resolution to Condemn Property Rights Needed for Hopewell Road at Bethany Bend/Way Project Parcel 8 (0.177 acres of fee simple right of way; 0.165 acres of temporary construction easement; and one temporary driveway easement; Owner: Alireza D. Lavassani; Mortgage Electronic Registration Systems, Inc. as nominee for SunTrust Mortgage, Inc., and SunTrust Bank n/k/a Truist) (Agenda Item No. 21-113) (Sara Leaders, PE, Acting Public Works Director) 3. Consideration of a Resolution to Condemn Property Rights Needed for Hopewell Road at Bethany Bend/Way Project, Parcels 3 and 6 (0.065 acres of fee simple right of way; 0.062 acres of temporary construction easement, and two temporary driveway easements; Owner: Pamela Ford Jackson, as Trustee of the PFAJ Revocable Trust Dated February 7, 2019). (Agenda Item No. 21-114) (Sara Leaders, PE, Acting Public Works Director) 4. Consideration of a Resolution to Condemn Property Rights Needed for Hopewell Road at Bethany Bend/Way Project Parcel 4 (0.063 acres of fee simple right of way; 0.031 acres of temporary construction easement; and two temporary driveway easements; Owner: Donald G. Stepanek; JPMorgan Chase Bank, N.A.). (Agenda Item No. 21-115) (Sara Leaders, PE, Acting Public Works Director) 13) MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Community Outreach 14) EXECUTIVE SESSION (if needed) 15) ADJOURNMENT (Agenda Item No. 21-116)