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HomeMy WebLinkAboutMinutes - CC - 02/17/2021Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page I of 46 CALL TO ORDER Mayor Lockwood: Okay, I'd like to call the regular meeting of the Milton City Council for Wednesday February 17, 2021 to order. The City strongly recommends that you review tonight's agenda carefully. And if you wish to talk or speak on any item on the agenda, then please bring your comment card to the City Clerk as soon as possible. While the Milton rules allow a speaker, to turn in their comment card up until the Clerk calls the Agenda Item; once the Agenda Item is called no more comment cards can be accepted. Will the City Clerk please call roll and make general announcements? City Clerk: Good evening Milton Council, I'll be happy to call roll for the February 17, 2021 regular meeting. I would like to remind those in attendance to please silence all cell phones at this time. Those attending the meeting who would like to make a public comment, you are required to complete a public comment card prior to speaking on the item. Your comment card must be presented to the City Clerk prior to the agenda item being called. All speakers please identify yourself by name, address, and organization before beginning your comment. If you are representing an organization, an affidavit is required stating you have the authority to speak on behalf of that organization. Please review tonight's agenda, and if you would like to make comment, please bring your comment card to me now. Demonstration of any sort within the chamber is prohibited, please refrain from any applause, cheering, booing, outburst or dialogue with any person speaking. Anyone in violation will be asked to leave. As I call roll this evening, please confirm your attendance. Councilmember Laura Bentley? Ms. Bentley: Here. City Clerk: Councilmember Paul Moore? Mr. Moore: Here. City Clerk: Councilmember Rick Mohrig? Mr. Mohrig: Here. Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 2 of 46 City Clerk: Mayor Joe Lockwood? Mayor Lockwood: Here. City Clerk: Councilmember Carol Cookerly. Ms. Cookerly: Here. City Clerk: Joe Longoria. Mr. Longoria: Here. City Clerk: And for the record, Councilmember Peyton Jamison is absent for tonight's meeting. Would everyone please rise for the Pledge of Allegiance? Councilmembers Present: Councilmember Laura Bentley, Councilmember Paul Moore, Councilmember Rick Mohrig, Mayor Joe Lockwood, Councilmember Carol Cookerly, and Councilmember Rick Mohrig. Councilmember Absent: Councilmember Peyton Jamison. PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) Several: I pledge allegiance to the flag of the United States of America. And to the republic for which we stand, one nation under God, indivisible, with liberty and justice for all. Mayor Lockwood: Okay, I want to welcome everybody here tonight. We appreciate you being here. And I'm gonna ask the Clerk to call the next item. APPROVAL OF MEETING AGENDA City Clerk: That item is approval of a meeting agenda. Agenda Item 21-029. Mayor Lockwood: Okay, on the agenda. I want to recommend that we remove, on the Consent Agenda, Item No. 21 — 043, for the Uniquely Fitt program. And also move the New Business Agenda Item No. 21 — 050, the appointment of the Parks and Recreation Board member, to after the reading, and vote on the Consent Agenda. Is there any other changes on the agenda? Okay, I'll open up for motion. Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 3 of 46 Mr. Longoria: Mayor, I move that we approve the agenda as provided with the additional edits that you just mentioned. Mr. Mohrig: Second. Mayor Lockwood: Okay I have a motion from Councilmember Longoria and a second from Councilmember Mohrig. All in favor please say, `Aye.' Councilmembers: Aye. Motion and Vote: Councilmember Longoria moved to approve Agenda Item 21-029 as amended. Councilmember Mohrig seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. PUBLIC COMMENT Mayor Lockwood: Any opposed? Vote unanimous. Okay, we will move on to public comments. Do we have any Public Comment? City Clerk: We do not have any, Mayor. CONSENT AGENDA Mayor Lockwood: Okay, then I'm not gonna read the general public comment rules. We'll move onto the Consent Agenda, if this City Clerk will please sound those items. City Clerk: The first item is approval of the January 20, 2021 City Council meeting minutes, Agenda Item No. 21-030. Our next item is approval of the February 1, 2021 City Council meeting minutes, Agenda Item No. 21-031. Our third item is approval of the Financial Statements and Investment Report, for the period ending December 2020, Agenda Item No. 21-032. Our fourth item is Approval of the Construction Services Agreement with Pavement Technology, Inc. for Asphalt Rejuvenation Applications on Milton Streets, Agenda Item No. 21- 033. Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 4 of 46 Our fifth item, Approval of a Vehicle Maintenance and Repairs Agreement between the City of Milton and North Fulton Express Oil, LLC during doing business as Express Oil Change and Tire Engineers, Agenda Item No. 21-034. Our next item, approval of the Vehicle Maintenance and Repairs Agreement between the City of Milton and the Extra Mile Auto Tire and Services, LLC, Agenda Item No. 21-035. Our seventh item Approval of the Vehicle Maintenance and Repairs Agreement between the City of Milton and Speed Auto Repair, LLC, Agenda Item No. 21-036. Our next item is Approval of the Construction Services Agreement, with King's Ridge Christian School for Cogburn Road Sidewalk, Agenda Item No. 21-037. Our ninth item, Approval of Subdivision Plats and Revision the name of the development is Aldi, the Shops of Windword Village at 12990 Alpharetta Highway, Land Lots 1041, 1042, 1047 and 1048. District 2, Section 2. It is a recombination plat to revise expanded footprint of the Aldi grocery store. Total acres is 3.657, Agenda Item No. 21-038. Our tenth item is Approval of Agreement for Outside Providers and Facility Use Agreement between the City of Milton and Halftime Sports, LLC to Provide Youth Basketball Programing and Camps, Agenda Item No. 21-039. Our 11 cn item is Approval of an Agreement for Outside Providers and Facility Use Agreement between the City of Milton and Milton Tennis Center to Provide Youth and Adult Tennis Programming and Camps, Agenda Item No. 21-040. Our 12th item, Approval of an Agreement for Outside Providers and Facility Use Agreement between the City of Milton, and North Georgia Recreation Inc. to Provide Youth Boys Lacrosse, Agenda Item No. 21-041. The next item is Approval of an Agreement for Outside Providers and Facility Use Agreement between the City of Milton and Rush Union Inc. to Provide Adult Soccer Programming, Agenda Item No. 21-042. 1 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 5 of 46 Our next item is Approval of an Agreement for Outside Providers and Facility Use Agreement between the City of Milton and Starr Petronella Photography, LLC doing business as Capture Your Light to Provide Recreation Photography Classes. I will also note this is going to be a new d/b/a, they've just changed to let us know. It will be Your Photo Creative. It is Agenda Item No. 21-044. Mayor Lockwood: Okay, do I have a motion on the items? Ms. Bentley: Mayor, I'd like to make a motion to approve the Consent Agenda as read. Mr. Moore: Second. Mayor Lockwood: Okay I have a motion from Councilmember Bentley with the second from Councilmember Moore. All in favor please say, `Aye'. Councilmembers: Aye. Mayor Lockwood: Vote's unanimous. Okay, if the City Clerk will please call the next item, and i be]ieve we moved an item to that. Motion and Vote: Councilmember Bentley moved to approve the Consent Agenda as read. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. NEW BUSINESS City Clerk: We did, Mayor. This is our New Business item that we moved, it is Consideration of a Resolution Appointing or Reappointing Members to the City of Milton's Parks and Recreation Advisory Board by Appointing a Board Member at Large, Agenda Item No. 21-050, Mayor Joe Lockwood. Mayor Lockwood: Okay, let's see. Give me just one second here. Didn't change my paperwork. If you guys will bear with me for second. [No dictation] [00:08:05 — 00:08:31] Okay, sorry. Moved it on the agenda here. This appointment for the Parks and Recreation Board member, it would be for my appointee and I would like to appoint Ms. Jami Tucker. I don't believe — is she in the room? Okay, good - to the Parks and 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 6 of 46 Recreation Board. I know Jami has moved here to Milton, has children and has expressed interest to be involved and we've had some nice discussions and whatnot. So, I am proud to nominate to appoint Jami for my representative on Parks and Recreation Board. So, if I could get a motion. Ms. Bentley: Mayor, I move that we approve your appointee to Parks and Recreation Board. Ms. Cookerly: Second. Mayor Lockwood: All right. So have a motion to appoint Jami Tucker to Parks and Recreation Board for my appointee from Councilmember Laura, with a second from Councilmember Cookerly. All in favor please say `Aye'. Councilmembers: Aye. Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 21-050. Councilmember Cookerly seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. Mayor Lockwood: Any opposed? That's unanimous. So, I think at this point I would ask Jami to come forward and I will swear her in really quick. Raise your right hand and repeat after me. I solemnly swear and affirm. Ms. Tucker: I do solemnly swear and affirm. Mayor Lockwood: That I will faithfully perform the duties of. Ms. Tucker: That I will faithfully perform the duties of. Mayor Lockwood: Parks and Recreation Advisory Board. Ms. Tucker: Parks and Recreation Advisory Board. Mayor Lockwood: [Inaudible] [00:10:28] Ms. Tucker: Member of the city Mayor Lockwood: [Inaudible] 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 7 of 46 Ms. Tucker: And I will support and defend the charter thereof. Mayor Lockwood: As well as the Constitution. Ms. Tucker: As well as the Constitution. Mayor Lockwood: And the laws of the state of Georgia. Ms. Tucker: And the laws of the state of Georgia. Mayor Lockwood: And of the United States of America. Ms. Tucker: And of the United States of America. Mayor Lockwood: I'll give you an air shake. Ms. Tucker: Air shake. Mayor Lockwood: For obvious reasons, but I just want to thank you. Not only Jami, but everybody that volunteers and a lot of the times people talk about the City, and the reason our city is so great is because of all of our volunteers. People that really care and wanna make a difference. So, thank you for doing that. Ms. Tucker: Do I sit back here? Mayor Lockwood: Back here, so if you wanna sign your name — Ms. Tucker: Sure. Mayor Lockwood: And then I'll sign this. There are two things that bring up more people and more — let's call it discussion in the City of Milton. And that is zoning issues and youth sports. City Clerk: And this one too. Mayor Lockwood: We appreciate — Everyone here comes up. Thank you, Jami. Ms. Tucker: Thank you very much. Mayor Lockwood: Do we wanna take a picture with Council? —00:11:56_ Do you wanna? Council wanna come down here, or we could stay up here. Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 8 of 46 Mr. Botelho: You could stay up there, that's fine. Mayor Lockwood: I'll stand here — Mr. Botelho: Yeah, that's perfect. Hold it. And everyone is in the frame, this is great. Perfect, thank you. REPORTS AND PRESENTATIONS Mayor Lockwood: Thank you. All right, if I could ask the City Clerk to please call the next item. City Clerk: The next item is Proclamation Recognizing Arbor Day 2021, Agenda Item No. 21-045 Mayor Lockwood: Okay. It's always an honor to present this Proclamation. I think trees as we all know are very important to our City and to all of our citizens. So, I have a Proclamation for Arbor Day 2021. Whereas in 1872, where J. Sterling Morton proposed to the Nebraska Board of Agriculture, that a special day be set aside for the planting of trees. And whereas, this holiday called Arbor Day was first observed with the planting of more than a million trees in Nebraska. And whereas Arbor Day is now observed throughout the nation in the world. And whereas trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife. And whereas, trees in our City increase property values, enhance the economic vitality of business areas, beautify our community, and are a source of joy and spiritual renewal. And whereas, the city of Milton has been recognized as a Tree City USA community each year since 2009. And whereas the City of Milton and her citizens committed to the stewardship of our natural resources. And therefore, we the Mayor and City Council of the City of Milton, hereby recognize and proclaim for the year 2021, February 19 as Arbor Day and urge all citizens to celebrate Arbor Day, and to support efforts to protect our trees and woodlands, to make Milton an even greater place to live, work, and raise a family. And furthermore, we urge all citizens to plant trees to promote the Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 9 of 46 well-being of future generations. This is given under my hand, and the seal of city of Milton, Georgia on the — what's today, the 17d' day of February 2021. So, and yes — 17a. I know Sandra's here, is there anybody else here with Arbor Day? Teresa's here, yet if you guys want to come forward. Do I have the Proclamation? Tammy's got it. [No dictation) [00:15:18 — 00:15:551 Female Speaker 1: Now we're all smiling. Mayor Lockwood: We're all smiling, I promise. Thank you, guys, for everything you did. Ms. Dewitt & Ms. Stickels: Thank you. Mayor Lockwood: Appreciate it. Okay, if I can ask the Clerk to please call the next item. City Clerk: The next item is discussion of breweries and distilleries in Crabapple and Deerfield, Agenda Item No. 21-046, Economic Development Manager, Ms. Sarah LaDart. Ms. LaDart: Good evening Mayor and Council. Tonight, we are seeking direction on our recommendation to add breweries, microbreweries, distilleries, and micro distilleries as uses in certain zones of the Crabapple and Deerfield form -based codes. We currently permit light manufacturing, which includes these uses by warrant and T5 in Crabapple. As Milton has grown and developed. We have been presented with the opportunity to expand these uses beyond T5 in Crabapple, and have two microbreweries actively looking. I have worked with the Community Development department on how to allow these uses in Milton, while ensuring proper oversight, and not creating undue hardship on these new businesses. Tonight, we are looking for feedback on these options. A.) I'm sorry — does Council want to maintain and only allowed these uses in T5 by warrant in Crabapple? Or B.) Does Council want to expand on this opportunity? And if the answer is to expand, there are two follow-up questions. What zones do we want to include? And do we want to include the entire zone into how do we want to permit these uses - by right, by warrant, or by use permit? Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 10 of 46 As I stated, in Crabapple. We currently permit light manufacturing by warrant in T5, which is kind of the orange -y color on this map, which includes all four of these uses and we recommend adding the specific language that permits these as uses — Mayor Lockwood: Do we have the map? Is it on-screen? Female 2: It's coming up. Ms. LaDart: It was on there. Female Speaker 2: It's coming up. Mayor Lockwood: I was feeling like the Emperor who has no clothes, looking around as anybody else not see this? Ms. LaDart: When I pointed out it y'all didn't and see where I pointed? Sorry. So, where light manufacturing is currently allowed is in that yellow-orange T5 section. And we are recommending adding specific language that permits all of these uses by warrant in the T4 open and T5 sections of Crabapple. So, at this point what is the feedback on adding those and, if yes, by what use? Mayor Lockwood: Paul? Mr. Moore: A couple questions — with the theoretical applications you have before you, are either of those outside the current T5 area? Ms. LaDart: Yes, sir. Mr. Moore: They are? So, would it require — because of that particular application that we explore the expansion? Ms. LaDart: So, one of them, they are looking to compromise and put the microbrewery in the T5 with the T4 being more of the tap room type situation. The other one is looking and it would be completely in T4 open. Mr. Moore: Okay. I'll have more questions, but that's sufficient for now. Thank you. Ms. LaDart: Okay. Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 11 of 46 Mayor Lockwood: Joe? Mr. Longoria: Sarah, well, you might not know the answer to this question; but why did we eliminate or why did we not include T4. When we originally set this up? Why just T5? Ms. LaDart: So, that was an oversight on my part. I thought we included this were qualified, all uses licensed or permitted. I didn't realize a part of the qualifications would be the allowance of manufacturing. Mr. Longoria: Right. Ms. LaDart: So, then when we came back the original form base code of Crabapple, only permitted light industrial by warrant in T5. Mr. Longoria: Okay. Because I would agree it doesn't make sense to me why we would exclude T4 from that use as well. I do have some questions, oh it's my phone — sorry. Intensity abuse. When we talk about a microbrewery and micro distillery, a brewery and a distillery, and I don't even know if the term brew -pub is in our dictionary. And it's just not included in here because it's covered under some other component. Ms. LaDart: It's covered, yes sir. Mr. Longoria: Okay. So, what is the big difference between those two, and is intensity of use, is there one that really is better suited for one area or the other? Or do they all really need to be included in both T zones 4 and 5? Ms. LaDart: So, that is why I sectioned them out so you could choose, but if you look at this picture from the first slide. The top one is Old Fourth Distillery down an Old Fourth Ward in Atlanta. It produces about 20,000 barrels, and they started about 1,200 square feet. They've now grown to about 20,000 square feet. Our code identifies a microbrewery at 15,000 barrels or less. Mr. Longoria: Per year? Ms. LaDart: Per year, yes. Mr. Longoria: Okay. Ms. LaDart: But on the same token, a brewery like Sweetwater brewery, at 1 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 12 of 46 500,000 barrels a year; they're on eight acres. So, when we think about the development and redevelopment of Deerfield, that would be — and I hate to say the word cool but that would be really cool thing for us to have in Deerfield. And we have the land for it, so it would be disappointing to have that excluded as a possibility for a full-blown brewery. Mr. Longoria: I think it's a good idea to open that up. Mayor Lockwood: Would it be safe to say of the realities of development. Like you said, Deerfield — for example, a microbrewery and for lack of better terms, really there almost like an accessory type restaurant. It's part of the experience or whatever, but a brewery itself could grow into something, but the reality is that areas that are the T4 open and the T5 in Crabapple. There's really no way a large distillery or brewery — there's not the land. Ms. LaDart: Correct. Mayor Lockwood: But again, if there were an open area and whatnot in the T5 or the T4, which is commercial anyways, mostly commercial, high density. Ms. LaDart: Correct. Mayor Lockwood: So, I certainly missed it too, I don't think this infringing on, and when we get out to more residential areas and whatnot, having an issue with that. Mr. Longoria: The reason we went with the warrant access as opposed to the by right? Ms. LaDart: So, the reason we recommended that is because it's currently a very similar intention is allowed by right in Crabapple, I'm sorry by warrant in Crabapple. Mr. Longoria: Ms. LaDart: Okay. But we're open — Mr. Longoria: But when we put this together. There was a reason we decided by warrant made the most sense because by right, they would never need any kind of permit. They would've just needed to occupy the space. Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 13 of 46 Ms. LaDart: Correct. Mr. Longoria: And so, by warrant, you're saying, `Well, hold it there something about the intensity of use that we deserve to be notified that it's gonna take place.' Ms. LaDart: Correct. As a warrant is processed the same way as an administrative variance. Mr. Longoria: Right. Ms. LaDart: And must satisfy the 10 considerations stated in section 641552. `The warrant process ensures the professional oversight of the community development director. And gives he or she the responsibility to determine if the use and land is appropriate.' Mr. Longoria: Right, so it doesn't have to come before the Council for approval, it's something that — like you said — it's administrative. But it's recognizing that it's maybe a little outside the ordinary. Ms. LaDart: Correct. Mr. Longoria: Okay. Mayor Lockwood: Paul? Mr. Moore: I want to follow-up with what Joe was talking about intensity of use. That was one of the things that was a concern for me, too. And that is when we're trying to create a live, work, play environment in Crabapple is the best example of that right now? What I would want — if it's going to be by warrant, and its administrative variance, which is done by the Director of Community Development, that individual. In this case Bob, would have to have the oversight to say, `what is the intensity of that use when it comes to hours of operation? Kinds of deliveries? If it's going to be at a certain level of production, is it one truck a week right now because it's new, versus seven to ten trucks a week, and they come at 2:00 in the morning.' Well, all of a sudden, were infringing on the live, work, play environment, where you've got a residential component to our hopefully successful total experience in Crabapple. So, just ask Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 14 of 46 you to comment on that first. Ms. LaDart: So, I have a slide. I thought that might come up. So, these are the conditions that have to be presented to the Community Development Director for consideration, and they include traffic flow, parking, the location, the hours and manners of operations, the outdoor lighting, and the ingress and egress of the property. So, all of these things have to be presented to the Community Development Director. Mr. Moore: I think about, there was a constituent that used to call me on a regular basis prior to her leaving her Crabapple homestead, and had to do with the delivery of beer to a restaurant. The truck used to come at the crack of dawn and idle on the street just outside her home. It was immensely interruptive to her lifestyle. It was way early, and the gentleman had the right to be there, but it was an infringement on the quality of life that she had been accustomed to prior to that particular delivery being scheduled. I just want to make sure that we give that consideration. And the only other thing that I would propose as a consideration is as the fact that this is an alcohol production, I don't want to lose the oversight that the Council has when it comes to alcohol placement, and its role in creating an environment in our city. Can you talk to me a little bit about that? Ms. LaDart: So, when they apply for the manufacturing license. All the alcohol permits all of those, types of licenses, those do still come before Council. Mr. Moore: They do? Without it just being granted by one? Ms. LaDart: Correct. Right. Mr. Moore: Great, thank you. Ms. LaDart: And I would say if there were delivery hours, that would be something that we could communicate to the Community Development Director to take into consideration when talking about issuing one of these warrants. Mr. Moore: In the issuing of those alcohol licenses, they would have to be compliant with our current? D Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pra Page 15 of 46 Ms. LaDart: Yes. Mr. Moore: List of requirements today anyway, right? Ms. LaDart: Well, one of the things that came up was what happens if a distillery decides to go into market district? The state doesn't allow retail sales that close to a school. So that wouldn't be allowed per state guidelines. That would not be an issue, a brewery or a microbrewery. Yes. Because that's beer and wine, or beer. Distillery wouldn't be allowed to because of state law. Mr. Moore: Okay. Thank you. Mayor Lockwood: Anybody else? Ms. LaDart: Is that the direction to move forward? And are there any specific zones that Council does or does not want to see it in, or would like to see limitations on the map? So, this is the Deerfield map and were proposing allowing it by warrant in the purple, orange, and blue zones. Mayor Lockwood: Is it safe to say, and I know were talking about Deerfield in Crabapple, that everywhere goes into add to the T4 open areas that that would be inappropriate and approved restaurant? Ms. LaDart: Yes, sir. Mr. Moore: You could go in one of those areas right now, is currently zoned? Ms. LaDart: I have another slide for that. So, right now in all of the zones that were proposing in both Crabapple and Deerfield, hotels, restaurants, dry cleaners, and gymnasiums are allowed by right. And warrants are the liquor, retail establishments, conference centers and gas stations. Mr. Moore: Sarah, just to confirm. This is your last, T4 open T5 and T6. Ms. LaDart: Yes, in Deerfield. And Crabapple. The T4 open and T5. Mr. Moore: Great, okay. Mr. Longoria: Let's go back to those the previous slide that showed Deerfield. Ms. LaDart: Yes. There it is. 1 1 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 16 of 46 Mr. Moore: When you get to the north end of the T5, near Cambridge high school. Obviously, there would probably be restrictions there too, correct? Ms. LaDart: For a distillery, yes. Mr. Moore: Yeah. Ms. LaDart: That's liquor retail. Mr. Longoria: Which is state. Ms. LaDart: Yes. Mr. Moore: Who wouldn't want beer production right across the street from the high school? Right? I'm kidding. Mayor Lockwood: Paul, kids are different nowadays than when you were in high school. Mr. Moore: That's right. Mr. Longoria: You're right, it was legal when I was in high school. Mayor Lockwood: Right. Mr. Moore: Go ahead. Mr. Longoria: I think it makes sense to do that, I think that it was probably our intention to do it originally. It was an oversight that it wasn't, I think by warrant makes sense. The controlled alcohol licensing itself, still comes under our jurisdiction in terms of the Council. So, I think those all make perfect sense. Ms. LaDart: Okay, thank you. Mayor Lockwood: I think what I'm hearing, based on the comments I've heard that the Council would want to go forward with that, unless is there anybody else that may be feels differently? Okay. Ms. LaDart: Okay. Thank you, moving forward. This will hopefully be back in front of Council for approval in June. 1 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 17 of 46 FIRST PRESENTATION Mayor Lockwood: Thanks Sarah. All right will move on to our First Presentation, and Tammy, if you will please sound the first item. City Clerk: That item is consideration of RZ21-O UVC21-O 1 - 13085 Morris Road to rezone from T5 Limited (Deerfield Form -Based Code) to AL (Apartments Limited) by WRPV XIV, Deerfield Village Milton, LLC to Correct a Legal Nonconformity with Regard to Density of a Multifamily Project that was Built in 2001. No Changes to the Existing Development are Proposed. Total of 554 Units at a Density of 18.43 Units Per Acre on 30.05 Acres and a Two -Part Concurrent Variance to Allow Existing Tennis Courts, Fencing, and Existing Swimming Pool and Fencing as Shown on Site Plan. (Section 64-1602(v)(2) and Section 64-1609(b)(3), Agenda Item No. 21-047. The next item is of Consideration Text Amendment RZ21-02 Section 64-2 Definitions as it Relates to Driveways and Large Lot Incentives, Agenda Item No. 21-048. Our next item is Consideration of text amendment to Chapter 50 of the City Code — Subdivisions, as it relates to modify driveways and large lot incentives, Agenda Item No. 21-049. Mayor Lockwood: Do have a motion on the first presentation? Mr. Mohrig: Motion we approve the first presentation as read. Mr. Moore: Second. Mayor Lockwood: Okay, I have a motion from Councilmember Mohrig and a second from Councilmember Moore. All in favor please say, 'Aye'. Councilmembers: Aye. Motion and Vote: Councilmember Mohrig moved to approve the First Presentation Items. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 18 of 46 UNFINISHED BUSINESS Mayor Lockwood: That's unanimous. Okay, we don't have any items under public hearing, or zoning agenda. So, I asked the City Clerk to sound the first Unfinished Business item. City Clerk: That item is Consideration of the Resolution and Ordinance Amending Section 3.22 (b) (10) Powers and Duties of the Mayor and Section 7.18 Charter Commission of the Charter for the City of Milton, Georgia, Agenda Item No. 21-026. Female speaker: Number one, right? City Clerk: I'm sorry, hold on. I'm sorry thought that was item that we moved. So, I went down, my apologies. Bear with me. That first item under Unfinished Business is Consideration of an Ordinance of the Mayor and Council of the City of Milton, Georgia to amend Chapter 2, Article VI, Division 11, and Article VIII Division 4 of the Code of Ordinances of the City of Milton, Georgia to Align the Sections with Regards to Conducting Business with City Employees and Officials, Agenda Item No. 21- 024. Mr. Ken Jarrard. Mr. Jarrard: Mayor, thank you very much for this evening. I'll go over this, this was a product of the first presentation after last meeting. It was actually a modification of two ordinances, think of them as your purchasing policies and then your ethics code. Obviously, with respect to the ethical propriety, I know for a fact that the City of Milton wants to do everything on the conservative side, and lately with respect to a couple recent events we were reviewing this language in the purchasing section that is the guidelines about how the city purchases services and goods and then comparing that to the ethical code and found that there were some inconsistencies or at least scenarios where they needed to be harmonized better. And so, the task was given to me to look at the legal aspects of this, I work on the staff. We made a judgment call, and the judgement call was if we were going to tighten it up, let's tighten it up in a way that is more conservative than it is now on the right side of ethical propriety. So, that's what we're doing this evening. Simply trying to harmonize two code provisions and in the meantime, move them Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 19 of 46 even a little farther on the better side of being appropriate and transparent. So, that's what we're doing. So, the first section pertains to — if you'll look the ordinance attached to the packet, you'll see section one and it down you'll see two subparagraphs one and two. This pertains to the ability of the City of Milton to actually acquire and make purchases with members of its staff or officials. And so, there's language there that will actually allow that to occur with the approval of the Council. That's great, that's transparent, I recommend it be taken away. I would recommend that even with the approval of Council, you're not going to engaging or transacting business with City officials or City staff. So, that's why you see a line through that, and that's my recommendation before you, I think that's the most conservative approach. Now, so that's the only change with respect to purchasing. Now, I'll go to ethics, again that's in section two, that's pertaining to your ethics code. And if you'll turn the page with me, because if your book's like mine, it's on the second page where you get to the changes. This too, provide some language with respect to engaging in business transactions with officials or city employees. We'll read from B, `The city of Milton shall not enter into any contract involving [inaudible] [00:34:39] or property with a city official or employee, or with a business entity in which the city official or the employee has an interest.' Very nice, succinct, consistent with state law, I like it. Provided that there's slow sure in [inaudible] [00:34:52] obtention provisions set for here are followed, that paragraph, that prohibition, doesn't apply to the following; and then it goes through a series of different, tremendously unlikely exceptions that will invariably never occur in the history of Milton. And I'm okay with those staying in, talking about doing business with banks and trading institutions, and these large organizations. But then it says in four, `Contracts for services entered into the business which is the only available source for such goods or services.' So, basically, it's sole source. If there is a City employee that is the only source of the good or service, this provision under ethics code, would allow that to occur. I don't like that either, so I'm recommending we take that out, at least with respect to goods. I don't want there to be any situation Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 20 of 46 where the City of Milton is acquiring either something that is in the nature of personal property or real property from a City official or City employee. Services? I can get there, because that would be consistent with state law, there might be a situation where a service would be okay, if it's a sole source, but not a good. So, that's why I've taken that out as well, and then I've stricken No. 5. So, my recommendation is to strike 5 in its entirety, which is basically, we can throw all these rules out if it's an emergency. I don't like that item, I think that needs to be [inaudible] that is my recommendation, that's what this does; harmonizes the purchasing and ethical rules so that they fit nicely together. And moves them a step, even further, towards ethical propriety. Mayor? Mayor Lockwood: Any questions? I just had a question, and I think it's covered in the exceptions of the list of things. For example, if and I know this is way out there, but let's say an employee or a Councilmember had a family member that was the manager or worked for — let's say Walmart or Home Depot — and Home Depot was the best place for the City to buy certain materials, I think that's so far removed that I think — Mr. Jarrard: Right. That's a fair question, and that question does come up but the good news is, is that government's have the ability to engage in those large corporations even if there happens to be a family member that works there. What the ethic rules are concerned about is if there is some sort of direct, financial reimbursement to the individual, the city employee, or their spouse, or their relative. At Walmart or Home Depot, their paycheck is the same, with respect with the fact that there has to be procurement by the City of Milton. So, it doesn't affect them financially, so the ethic rules aren't really concerned about that. Mayor Lockwood: Okay. Joe? Mr. Longoria: I'm a little bit interested in why we leave services in there? I can certainly understand a part-time employee for the City might have time that they can devote to providing services that fall outside of their employment agreement with the City. Mr. Jarrard: Sure. Mr. Longoria: And so, there is a potential that they could be both a City employee and have the ability to offer services that we could purchase. I'm a Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 21 of 46 little bit concerned with why we just don't block that out because that seems to be an extreme exception. And what I would say is a matter of example, if I were a part-time City employee and had a cybersecurity business as well, and the City was somehow impacted and in need of cybersecurity services, why would I even be considered for that? Because there's some real challenges.. Mr. Jarrard: The only reason that I did not strike it altogether was because it was for situations where it was the only source of procurement, but I will tell you Councilmember Longoria, I was taking a scalpel, not a Bush Hog to it, but if the Council wants to strike services as well, effectively striking that entire subfloor, you're not going to hear any pushback from me. I was simply trying to do everything I could to take what needed to be taken off to make sure that we were completely consistent with state law. Mr. Longoria: And we've been doing such a good job of protecting ourselves at even the appearance of conflict, that I would hate to think that as we are being surgical, we just miss out. Mr. Jarrard: And again, you're not can hear any concern from me. I don't want to speak for the City Manager, but it's not causes me any legal concern if you strike that altogether. Mr. Longoria: I would be in favor of taking that piece out. Mr. Jarrard: It's one word and I can fully agree with it. Mayor Lockwood: Any other thoughts or comments? I'll open it up for motion. Mr. Longoria: Mayor, I move that we approve agenda item 21-024 with the edit to strike out services from I4, I think that was section 8. Mr. Jarrard: That's right, and that's a perfectly in order motion. I will tell you the practical effect of that if it is seconded, will be that entire subparagraph will be removed. Mr. Longoria: Yeah. So, what's on the paper is being bullet number four? Mr. Jarrard: Yes. Mr. Longoria: Okay. Mayor Lockwood: So, I have a motion for approval but removing item number four? Mr. Longoria: Removing item number four. Mayor Lockwood: Per the discussion with Ken. And a second from Councilmember Cookerly. So, motion from Councilmember Longoria, as amended with a second from Councilmember Cookerly. Any discussion? All in favor please say, 'Aye'. Councilmembers: Aye. Motion and Vote: Councilmember Longoria moved to approve Agenda Item 21-024 as amended. Councilmember Cookerly seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. Mayor Lockwood: The opposed? That's unanimous. Thank you. Okay, if our City Clerk could please call the next item? City Clerk: That next item is Consideration of a Resolution and Ordinance Amending Section 3.22(b)(10) Powers and Duties of the Mayor and Section 7.18, Charter Commission of the Charter for the City of Milton, Georgia, Agenda Item No. 21-026, Mr. Ken Jarrard. Mr. Jarrard: Mr. Mayor and members of the Council, thank you very much. This is an item you have seen before, because we did in fact look at it, and voted on it at the last regular meeting. This is a home rule modification to the City's charter. The purposes of this home rule modification are fairly modest cities, municipalities, just like counties' in Georgia have the statutory authority to modify their own enabling legislation and for municipalities that's called your charter. And once again the changes here are fairly minor in content. You're basically changing by way of home rule two provisions of your charter. Section 3.22 and Section 7.18, and what the statutes allowing home rule charter modifications anticipates is that you will have to approve the ordinance doing so at two consecutive meetings. In other words, these amendments what we are proposing does not become effective unless it's approved this evening. That's just the way the statute works and if in fact you do Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 22 of 46 Ms. Cookerly: Seconded. Mayor Lockwood: So, I have a motion for approval but removing item number four? Mr. Longoria: Removing item number four. Mayor Lockwood: Per the discussion with Ken. And a second from Councilmember Cookerly. So, motion from Councilmember Longoria, as amended with a second from Councilmember Cookerly. Any discussion? All in favor please say, 'Aye'. Councilmembers: Aye. Motion and Vote: Councilmember Longoria moved to approve Agenda Item 21-024 as amended. Councilmember Cookerly seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. Mayor Lockwood: The opposed? That's unanimous. Thank you. Okay, if our City Clerk could please call the next item? City Clerk: That next item is Consideration of a Resolution and Ordinance Amending Section 3.22(b)(10) Powers and Duties of the Mayor and Section 7.18, Charter Commission of the Charter for the City of Milton, Georgia, Agenda Item No. 21-026, Mr. Ken Jarrard. Mr. Jarrard: Mr. Mayor and members of the Council, thank you very much. This is an item you have seen before, because we did in fact look at it, and voted on it at the last regular meeting. This is a home rule modification to the City's charter. The purposes of this home rule modification are fairly modest cities, municipalities, just like counties' in Georgia have the statutory authority to modify their own enabling legislation and for municipalities that's called your charter. And once again the changes here are fairly minor in content. You're basically changing by way of home rule two provisions of your charter. Section 3.22 and Section 7.18, and what the statutes allowing home rule charter modifications anticipates is that you will have to approve the ordinance doing so at two consecutive meetings. In other words, these amendments what we are proposing does not become effective unless it's approved this evening. That's just the way the statute works and if in fact you do 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 23 of 46 approve it this evening, then we will send copies of this to the Georgia Secretary of State, and this truly becomes part of your law. The General Assembly also has the right to do this because again, your charter was actually drafted and approved by the General assembly. But the home rule provisions do allow us to modify it locally. So, with respect to section 3.22, this pertains to some language about how you prepare your agendas. That is very granular to be in your charter. Really, it's too much detail. So, my recommendation working with your City staff was that what we really need to have, is just have that done by local ordinance and all your charter needs to say is that the agenda will be prepared pursuant to internal rules, that you adopt and prepare at the local level. Your charter doesn't need to dictate how you set up your agenda, we want maximum flexibility for that. If you were to approve this, we have now basically said that the agenda for each meeting shall include the business items submitted pursuant to those internal rules of City County procedures, duly adopted by the mayor and council. In fact, I believe Miss Inglis at the next meeting or the next one after that we have those changes coming to you, should you be comfortable with this. The next section we are modifying is section 7.18 which is the mandatory charter commission. This was something that I think you found — or at least I saw — in most of the small, the new cities that occurred in 2006 John's Creek, Milton, Sandy Springs, etcetera. Requiring that for every five years, they would have to assembly charter commission, the charter commission met, walked through the charter, made recommendations, and then those recommendations either went to the Council for modification by way of home rule, or more likely, went to the General Assembly so the charter could be modified itself. So, for a new city, my respectful evaluation, having a mandatory five year let's review the charter from stem to stern, makes some good sense. Like anything that is put down on paper, once you actually give it a road test, sometimes there needs to be some modifications to it to make it work better. And we have done that. We did that — thinking off the top of my Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 24 of 46 head here, but around 2011 and 2016, those were done, and action taken accordingly, and I believe I was part of both of those. So, I know what those look like. However, you're what I would call a mature municipality now, you all have been around a long time, you have a good culture, you've got a good way of conducting your official business, I don't see you — and again I'm not the final arbiter — but I don't see anything systemically wrong, or challenging with your charter, except these issues that we are modifying here on your agenda. So, what we have done is draft some language, that rather than have a mandatory `Every five years, thou shalt.' We simply have language that says, `the Mayor and City Council may, when deemed necessary, call for a charter commission to review the City's experience, and recommend to the General Assembly, or City Council as appropriate any changes to the City charter. The Mayor and City Council, when calling for a charter commission may provide limitations as to those portions of the charter that are to be reviewed.' So, you always have the right to amend your charter as we are doing now. You have the right to summon together a charter commission, and have them take a stem to stern look. All this would really do, would be to shut down the mandatory, `this shall happen every five years.' That's what this does. That's my presentation, Mr. Mayor, the Council I think has heard this before. If you adopt this evening, it does become effective, operative and they send it to the State. Mayor Lockwood: Okay, I'll open up any questions for Ken. Ms. Bentley: I have a question, for the other cities that have had charter commissions that are young, is that about the same? Have they also taken this move to not mandate every five years? I don't expect you to know what all the other cities. But have you worked with any city where this is been done and in what timeframe? Mr. Jarrard: Right, good question, Councilmember Bentley. And I don't know so I don't want to act like I do and say something wrong. Ms. Bentley: Okay. Mr. Jarrard: I'm not sure. And I can probably find that out by looking at their charter quickly, and seeing if they've taken this out, but I could not Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 25 of 46 on -the -fly tell you. Ms. Bentley: As I recall, in our last one, it was a lot of housekeeping items and I don't expect anyone to remember that from 2016. But I'm just trying to remember if it was anything of significance. We usually hear about those things way sooner than five years. Mr. Krokoff: I recall it well, it was — Ms. Bentley: The same? Mr. Krokoff: It was housekeeping items. Ms. Bentley: Okay. Thank you. Mayor Lockwood: Yes, Joe? Mr. Longoria: Ken, and I agree with everything you said. We could probably have a great debate over whether not the City of Milton at `M' plus years is a mature city. And what makes a mature city? Mr. Jarrard: Fair. Mr. Longoria: But I would agree that we've been operating long enough, that any serious flaws would've been identified, and we would've been able to react to those by now. Okay? The thing that I think we lose by dismissing the requirement for a charter commission is that it doesn't give us any compulsion to take a look when things are going okay. It's not that it's only when things go okay that you have the time to take a look at what would you change if you could change. But a lot of times, in gosh, the last 18 months may be a good example of this. There is a dramatic change in how people think about what government is, and what government needs to do that could benefit from some citizen input to this whole process. When we take out the charter commission, what we're really doing is we're saying that the Council then, is in charge of making sure that any reviews that need to take place, take place, and any modifications that need to be made are gonna be made, right? If they're required, but it doesn't give us an opportunity to have engaged citizens take a look and say, `You know what? This was great in 2015, but it's really not appropriate today.' Or `We could 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 26 of 46 do better than this.' And we ought to think about tweaking it this way or that. It's not so much that we need to have it, it's that we lose this opportunity to — it's sort of like hitting the snooze bar, right? On your alarm clock. Yeah, I know it went off at 7:00, but I really don't need to be anywhere until 7:15, so I'm just gonna hit the snooze bar one more time. We want to have something that is a call to action for us to review something when things are okay. We have great examples of when the wheels came off, we needed to make a change, we made the change. I'm cool with that. I'm just trying to figure out is there way for us to change the language that would say, rather than requiring the commission to actually meet, that the council has the opportunity to say, `Is this one of the years where we say, we need the charter commission to meet.' Or can we say, `You know what? We don't have any real outstanding issues, nothing's been brought up in the last few years, we're good to go.' You know what I mean? Mr. Jarrard: I do. We didn't draft it that way, we drafted it using a lot of language you see in other statutes, basically saying, `When necessary.' A lot of statutes say that when the government believes it's necessary, the Council believes it's necessary. So, we could do that. We could for instance, I mean just in your realm of opportunities, you could just elongate the time period. Maybe it's not five, maybe it's 10. Or you could have an internal rule that on the first meeting in January of every year, the council will have as a mandatory agenda item; `Do we need a charter commission this year?' You could do it that way. This would give you — what is in the charter right now, the proposed language gives you maximum flexibility but if you wanted, as a council, to still have an internal rule that says, `Thank you in the Charter, that's great.' Because the charter, it's our skeleton. It controls us, it's huge. But if you wanted to have, sort of a lesser order like an ordinance that said, `We hereby, shall have an agenda item on the necessity for the appointment of a charter commission at least once annually.' Or once biannually, you could still do that, and that would be consistent with this language. In other words, Councilmember Longoria, if you're saying, `This may make some sense, but I still want us to have the discipline because I think you're almost taking Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pra Page 27 of 46 the position out of sight, out of mind.' If we never have to think about it again, we'll never think about it again. Mr. Longoria: Right. That's exactly what I mean. And the thinking about it won't come from an engaged citizenry, it'll come from the people that are essentially being managed by the very document that they would consider changing. Mr. Jarrard: So, with respect to the agenda, my recommendation was to take how you put your agenda together, out of the charter, and merely make the charter reference something you do locally by way of an ordinance. Why couldn't you do it the same here? Take the mandatory five years out of here, but then if you all wanna adopt a `We shall consider a charter commission every year, at least have it on an agenda.' You could do that, if that is a concern that you're having. Throw that our there. Mayor Lockwood: I may add to that, which to your point, Joe, that makes sense. And I think that's technically what we can do at any point, from what I understand, we can bring that back up. But maybe that's a win-win scenario where say once a year, once every two years, right now it's every five years. But where we just have a tickler that basically, it's on the agenda. I think we're gonna have a short discussion, everything good, everything's fine. Don't take any action, don't have a charter revision. That way, from the citizen's side if it's on our agenda, and there's citizens that are really concerned about something, they have an opportunity to bring that up then, and then the council can discuss that. Okay, we've gotten all this feedback, we feel at this point, we probably should have a charter commission review, this year. If that makes sense. Is that kinda what you're — Mr. Longoria: Yeah, actually I think that's a good back up because it would allow us to, it would compel us to put that on our agenda every year, or every two years, instead of every five years. And it probably would have a better outcome for us. Mayor Lockwood: I mean, I'd be willing to support maybe every two years, or whatever have that come up, that way if everything's going fine, and the public's happy and whatnot, it's not a big deal. And if there are some things that come out, it kinda publicizes that there's an opportunity to speak on it. If there are some issues, we'd wanna change it, I say we — future councils would wanna address them Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 28 of 46 anyways. Paul do you have? Mr. Moore: I do have a question for Ken, then I have a comment. Ken, is the path to the decision to assemble a charter commission that is then, the way that we're constructing it now, a majority vote of council, that would initiate that action, then? After it's prompted on our agenda? Mr. Jarrard: Yes, sir. Mr. Moore: Okay. So, that being the case. So, we're still sort of self-governing to get to the point of the choice to create a charter commission. Not quite sure I buy into the argument that it needs to be more frequent than it is today. Five years has served us well and that's typical of a charter commission formulation. Why would we need to shorten that timeline? Is there any comment, Ken, as to why we would choose to go more frequent? If five years is a typical format and has served us well? I can see the understanding of importance of putting it on as a prompter for us, but I don't understand why we would be interested in shortening the timeline. Mr. Jarrard: The only distinction I see is that the five year has been a benchmark for mandatory. So, five years we must put one together, whereas since it's discretionary, it's just an exercise in being purposeful. That's the best I've got. I mean, I understand Councilmember Longoria's policy position, I do understand it. The temporal debate is purely for the Council. Just how often do you think it needs to bubble to the top, for you to sort of — have the citizen engagement that Councilmember Longoria and the Mayor are talking about. My concern was, and I'll just tell you — these charter commissions, having been a part of two of them, they're a lot of work. And that's not — I'm not saying that's not a good thing, but I'm simply saying, I don't think the City should do something simply because the charter says do it, when it's that much effort, when you have the right to do it anyway. And can do it when the Council believes based upon citizen feedback or community support, you need to do it. I agree with your Councilmember Longoria, we can, of course, debate mature municipalities, but I do think that you are a sober, upright, good Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 29 of 46 faith jurisdiction, is my point. Mr. Longoria: I get that, I agree. Mayor Lockwood: I like that point too, because let's face it, I know there's some discussions well, are we a board governing ourselves, with our charter, but I think we've proven over the years that citizen input, we take seriously. So, if there is an issue, I think part of the problem and I know our legislators have recommended for the last several years that we take it out, and actually we were planning on doing that, but certainly as we talked in our meetings and whatnot, we wanted to do a local so it's more transparent. I do think that part of the problem, if you just have it arbitrarily every five years, sometimes people try to fix something that's not broken. Obviously if you set up a charter commission and whatnot, and are tasked with something, you're going to make some changes it's kinda like lawyers. One of them will look at something, one of them has to change something else just because they can bill. I'm kidding. But, so my point. I like this discussion where we're at and maybe it is somewhere, five years is what we had. Maybe it's somewhere between 1 to 5 years or whatever, but on the flipside as Ken says, we have the ability at any point to engage a charter commission and I think with our citizenry and their involvement, if there are some issues, they're going to bring them to us and we are certainly going to take heed to that and request one. So, I'm open anywhere in between there. Mr. Moore: I think Joe, I think that one to two years is overkill for certain in my mind. I would be fine with anything north of two years, whether it's three, four, five, becomes immaterial. It shouldn't exceed five, but I think three, four, five would accommodate my take on it. Mr. Longoria: Yeah, I see it a little differently. Because what we would be moving to is the option for, not the requirement of. And so, the option, having the option on the agenda as a decision that we need to make every year, that's no big deal. In a year where we don't need to wont' about it, it takes what, five minutes on the agenda to vote for it. 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pra Page 30 of 46 So, it's not like it's got a real cost, but yet it makes us think about it, and it gives our citizens an opportunity to say, `You know what? This is been bugging me for a while, I know that meetings coming up in January, I'm to be there to let them hear why I think we should do this, this year.' I think having it on somewhere in in agenda, every year make some sense. But we don't have to vote on that tonight because that's not on the agenda. What would need to vote on is whether or not we're going to take it out of the charter. Mr. Jarrard: That's correct. Mayor Lockwood: Anybody else have any? Ms. Bentley: Yeah, I just have a comment. I'm sorry, I didn't mean to — I having been so involved in the CPAC this year, I feel like we have so many different mechanisms for our citizens to engage. I don't hear that many comments about wanting to change the structure of our city. So, I'm comfortable with this, especially with the police chief's advisory council, all these different mechanisms for our citizens to plug in. I, like everyone on Council, is all about making sure that our citizens have every opportunity to be engaged, but I'm comfortable. I don't get a lot of feedback about wanting to change the skeleton of our City, so. That's my comment. Mayor Lockwood: Okay. Anybody else? I'll open up for a motion of some sort. Mr. Longoria: So, prior to making a motion, would it be possible for us to get that on a future agenda where we can discuss how do we give ourselves this option of talking about do we need to review the charter, at least once a year? Okay. Mayor Lockwood: Okay, I'll open up for a motion. Ms. Bentley: Mayor had like to make a motion, to approve agenda item No. 21- 026 with the direction to also have a future agenda to discuss the review of the charter. Mayor Lockwood: How would you word this? Mr. Jarrard: Absolutely, may I respectfully interject. Here's what I would request. I would request, I'm perfectly comfortable with this being done this evening, that second portion. But we've gotta send these 1 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 31 of 46 minutes down to the Secretary of State, so I would request respectfully, just a one vote on the ordinance. And then if we need to do another motion on putting the charter review on a future agenda, I'm perfectly comfortable with that. But I would ask for two. Ms. Bentley: Okay. All right. Mayor like to make a motion to approve Agenda Item No. 21-026. Mr. Moore: Second Mayor Lockwood: Okay. I have a motion for approval from Councilmember Bentley, with the second from Councilmember Moore. Any discussion? Hearing none, all in favor please say, 'Aye'. COLInCIlnlernbers: Aye. Motion and Vote: Councilmember Bentley moved to approve Agenda Item 21-026. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. Mayor Lockwood: That's unanimous. Other than give staff direction to bring it back, do we need to formalize this, Ken, as you said — Mr. Longoria: I don't think we need to formalize it; I mean I do want to take option. Laura if you intend on doing that. If it was directed at me? I'm cool with having staff come back to it, set a future date so that we can talk about it, and at least it'll be published as an agenda item, and people can comment on it. Ms. Bentley: Do we need to make a motion though, to do that? That's just an action item, that we will see it on a future agenda? [Cross talk] Ms. Bentley: Okay, that's great. Thank you. NEW BUSINESS Mayor Lockwood: Good, good discussion. All right, we'll move on to New Business. Tammy, if you'll please? Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 32 of 46 City Clerk: Yes, that item is Consideration of the Issuance of an Alcohol Beverage License to Persis Biryani Indian Grill. Located at 631, N. Main St. in Milton 30009, Agenda Item No. 21-051, Ms. Stacey Inglis. Ms. Inglis: Thank you, Tammy. Good evening Mayor and Council, so what you have before you tonight are a license for new owner. This has been an existing establishment; they just have a new owner and they have to get a new license because of the new ownership. This is for wine and malt beverage and Sunday sales. The applicant has met all of the legal requirements to get this license, and the staff recommendation is for approval. I'd be happy to answer any questions. Mayor Lockwood: Are there any questions on this item? Do I have a public comment on this? City Clerk: We do not. Mayor Lockwood: Okay. Alright I will open it up for motion. Mr. Longoria: Mayor, I move that we approve Agenda Item No. 21-051. Mr.Mohrig: Second. Mayor Lockwood: Okay, I have a motion from Councilmember Longoria, and I believe a second from Councilmember Mohrig. All in favor please say, 'Aye'. Councilmembers: Aye. Motion and Vote: Councilmember Longoria moved to approve Agenda Item 21-051. Councilmember Mohrig seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. Mayor Lockwood: Excuse me. That's unanimous. Ms. Inglis: Thank you. MAYOR AND COUNCIL REPORTS Mayor Lockwood: Okay, we'll move on to reports. Is there anything Council wants to report on? Paul? Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 33 of 46 Mr. Moore: Mr. Mayor, I just like to report about an experience that I had this week. That was a very positive one. Via the Milton website and social media, it was advertised that we have a couple staff members that are offering assistance to the senior community, to which I now unfortunately qualify. And with regard to Covid assistance in managing the perils of all the things that are before us, as we are, in particular right now seeking vaccines. So, in the fact that I had personally experienced a lot of toil and trouble trying to find a vaccine for myself, I thought, `well, I'll call the helpline.' and see what the experience is both for me personally and what our citizens might experience. And I can't tell you how pleased I am to be able to report a positive experience it was. I interacted with Milton Fireman Christopher Say, I think, is how you pronounce his last name. And he was nothing less than spectacular in offering of guidance he was able to provide to me. The City doesn't provide vaccines, but he happens to be a resource to somewhere that did have vaccines available, I ended up driving to Rome, Georgia to get my vaccine. But it would not have happened without the guidance provided by him. So, it was a spectacular experience for me personally. They were very helpful, and I applaud the effort we are making as a city and Christopher's efforts, in particular to serve my needs. Mayor Lockwood: Sounds good. Anybody else? Okay, we'll move onto staff and start with Community Development. Mr. Moore: Hey, Joe. One more quick thought? Mayor Lockwood: Absolutely, Paul. Mr. Moore: I would just like to point out, Christopher did not know that I was a City Councilman, so the experience that I had [audio cuts out] [01:06:19] calling in, but he was just providing terrific service to another citizen of Milton. Mayor Lockwood: That says a lot for you. Paul. Mr. Moore: That's good. I subject myself to all the ridicule that comes with that. Mayor Lockwood: Gotta work on your PR. Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 34 of 46 STAFF REPORTS Department Updates 1. Community Development Mr. Buscerni: Good evening Mayor and Council, quick update of the section. We just got a couple little things, so what we're gonna do is it's a quick section update, number trying to do something I call `around the town' so we're just gonna take some slides of different projects that are occurring so that you can kinda see the progress of all of these little areas. So, we're just go around the city, just to keep you up-to-date on progress. Our planter one is starting March 1, just wanted you to know that that is going to be extremely helpful in our section. CPAC we did have a meeting recently on that, we gave you the updates. We're going to be doing additional informational videos we're sending out this week on form -based code, which the CPAC committee requested. We're trying to send out informational material to the CPAC board ahead of time, so that when we do the next meetings, they'll be more, I'm gonna call it 80/20. They talk 80% and staff only needs to do 20%, because we've given it to them ahead of time. I think that will be a good addition to those meetings, get more feedback. We have the February 25th, CPAC meeting, it's next week. We have a community educational session, tomorrow. Just so that everybody knows. Plots and permits items are really high, we're still getting quite a bit, there's still a lot of applications coming in and I just want you to know we're up to date on all of them. Meeting all of our thresholds and metrics. So, what's happening, we have Arbor Day, which you just did. Basically, that they're planting a Chinese Friends tree, they have the Phase Three which is occurring at the Arboretum, any additional signage trees along the natural trail, and they are updating the interactive map. It's nice to do there. Glass recycling, wanna come up Teresa? Teresa's been really working hard on glass recycling, so we're just gonna give you a little update on what we're doing with glass recycling. Go ahead. Ms. Stickels: Just a quick update, Mayor and Council. Several years ago, the materials recovery facilities nationwide banned glass from the single -string recycling. I'm sorry. Because of this, it meant that Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 35 of 46 glass could no longer be put in the bin with the other recyclables at the curbside. Making it very inconvenient, and I'm sure I don't need to tell you that glass can be recycled over and over. So, it was a real loss to have a lot of people not be able to recycle at the curbside. At this point, some residents would discard their glass in their household trash, and others began taking their glass to the Roswell Recycling Center. Fast -forward to March 2020, when Covid forced the closing of many businesses, and municipal facilities including the Roswell Recycling Center, after some months, I'm sure you're all aware, because of sure you've heard from residents, the center did reopen but participation has been restricted to Roswell residents only. For now, Milton residents who wish to recycle their glass can take it to the keep North Fulton Beautiful Recycling Center in Sandy Springs, and while I am immensely grateful that we at least have that option at this time, you can well imagine that driving glass down to Sandy Springs has become a dealbreaker for many of our residents. We've been seeking out a more convenient option for our residents ever since. So, in the summer of 2020, a couple of local high school students came to the city via Councilmember Jamison, with the proposal to partner with a glass recycler to offer a drop-off location for glass in Milton. The glass recycler was offering us a dumpster along with associated hauling for not charge. All we needed to do was find a location that could work, but that's actually turned out to be harder than it sounds. City staff have looked at city assets as well as private options. The original plan that was brought to us by the students, would actually have the dumpster located at the high school. But that option has been put on hold indefinitely because the schools have quite frankly a lot bigger fish to fry right now. So, we have a variety of options, we believe we are considering. We think we have some good ones, right now. Staff are working with legal regarding an agreement between the city and the recycler. So, this update is just to tell you that we feel like we're really close to having a local option for glass drop-off in the city of Milton. And as I said I know you've heard from your constituents and we have heard from them, and it's something that we take very Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 36 of 46 seriously, and we've been working very hard on it. It just turns out it's not been super easy to self. But we're really close. So, thank you. Ms. Bentley: Teresa, could we consider a fire station? I guess you're thinking about that. Mr. Buscemi: We've got some good locations. Where trying to get them geographically dispersed across the city. We think we have some locations that will do. Ms. Bentley: Great, that's very exciting. And I know you're thinking of everything. I'm sorry that I haven't got back to you, I forget that y'all are down here now. I'm sorry. Mayor Lockwood: Thank you for doing that. I know we all have heard the need. But I also know that there's more to it involved with getting a location and whatnot. I remember we had a remote location for aluminum cans, which at a fire station sounds great. But what was happening, people were dumping stuff there, dumping to the side that was going into the neighbor's yard, so you have to be - it's one thing you have a recycling center, and you're monitoring up but if you have a dumpster somewhere and it's self - policed, there could be a lot of other trash thrown in there too, I'm sure. Ms. Stickels: And that's a really important point that if the recyclables are contaminated, then they're useless. So, that makes it a bigger problem. Mr. Buscemi: And our website pages are being updated and we're creating new links and we're trying to make it more user friendly for the for the community to visit the website and navigate through Com Dev; there's quite a bit of stuff, all the different activities that are going on, so we're really working with the rest of the city staff. We have Courtney, Jen, everybody's been helping us out to try to really pull this website together and make it nice, consistent, user friendly between departments and what not. So, that really worked out nice. And when we're doing with that, I'll give you an update on that. All right, so just a quick around Milton. So, just around Milton, I have Tracey, put this together. So, you wanna give them a quick around Milton? 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 37 of 46 Ms. Wildes: Absolutely. So, Lakeside at Crabapple, the final plat for this project was approved late last year. But to date, they have submitted 23 active building permits, seven of which we have issued, and there are seven that are under construction right now. They're fast tracking this project; they're moving and there is a lot of activity out there. We visit the site; Josh Rogers are inspector goes out. So, they're really — you're beginning to see that project really come to life. So that's Lakeside at Crabapple. Our next plat, this plat for Deer Haven Preserve, which is on Freeman Hill Highway, between the two entrances of White Columns, it was approved late last year as well. It was our larger lot plat and they have actually sold three lots. Building three, or lot three is under construction right now. And would encourage all of you to just stop and ride through there. They've done a nice job on some elements; their gas lanterns are really — It's just a great look. So, it's been neat to watch this development come to life. The next plat, again, that was approved late last fall was Cross Roads at Birmingham. There's been some change in their project updates. They have secured a new architect, they've also secured a new landscape constrictor, and of course we talked in the last council meeting about the proposed medical building on the corner. I visited the site yesterday, and they had actually begun form structure on two of the lots. We should see a lot of activity really over the next couple weeks at Cross Roads. Mr. Buscemi: Robyn, wanna give an update on the winery? Ms. MacDonald: Good evening, so I just want to give you an update. I know many of you were interested in the status of the Painted Horse and Winery. It's a situation where our City Attorney met with the property owner's attorney and basically came to a conclusion of wanting them to submit, come to an agreement to submit some use permit applications by I think it was January 30th. With that said, that did not happen, but I've been in weekly, almost daily contact with Pam's attorney, and they have — there's a lot of moving pieces to it. And they are working very hard to get it in for this next cycle. So, what they're gonna be looking to submit is a rural event facility that would allow weddings, corporate events, Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 38 of 46 etcetera. The second use permit would be agriculturally related activities, which I don't think we've ever done that in the pigsty of the city. But that includes the summer camps, the birthday parties, the horse painting, kinda the kids stuff. I kinda put it all together there. And lastly, the festivals or events, outdoor/indoor, which would encompass the concerts that occur on the property. So, that's similar to what Matilda's had been granted a couple years ago. So, again they've hired Kimley Horn to do their land planning, I'm familiar with them, they're great. It's gonna come in, it's gonna be exactly what we need them to do and if they get it in, I'm very hopeful that they will by next week. The deadline, the series of meetings would be the CZIM, March 23rd and then I don't know why I'm looking up here, it's right here. Sorry. The design review board is April 13th, the planning commission is April 28th, and then it would come to you for a final decision. If there are no deferrals at planning commission on June 7th. So, I just wanted to let you know that they're working hard with staff, and I feel really confident that they will submit a quality application that we would like to see. Anyway. Also, I've been involved with is Bloom, which I know everybody's been anticipating opening over across from Bell Memorial Park. The building itself is pretty much done as far as the interior finishes, they are just finishing up their parking lot and they had — hopef illy once the parking lot is done, we can wrap it up and they can be open for business very soon. Just wanted to let you know about that. It's Bob's building. Ms. Wildes: So, good even Mayor and Council. We had the Public Safety complex was finished in August, and it was blazing hot. So, I convinced Bob to hold off on planting the trees, and we actually waited until January/February, when it was better time to plant the trees. So, the trees are in, and they look great. The pictures don't do it justice yet because the leaves are not on yet, but when it blooms in the spring it will look even better. And just to give you an idea of the trees that were planted out there, there's some American Holly, Crate Myrtle, Willow Oak, Red Maple, Trinity Maple, London Plain Tree, Princeton Elm, which is a variety of the American Elm, Red Bud and Foster Holly. Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 39 of 46 These trees are gonna give us some great fall color too, a variety of golden yellows and reds. So, it'll look really nice in the spring and in the fall. Mr. Buscemi: It's quite an array of trees. I think it's gonna really give the final touch to the complex. Okay, Station 42 just a quick update. The demolition contract was on the street, so it's out there. We're waiting for some asbestos removal to be done in the existing building and once that's done and all the utilities have been disconnected the building will come down. We did order a sign to put out there to notify the general public, on the 3/1 council meeting you'll see a change order to universal for this project. Universal engineering, it's a no cost change order. We're just trying to get them to reanalyze the soil sheer. And if we can get that in our favor, I think it will save the city a whole lot of money on reducing some of those code requirements that we have to do. So, we're going through that excursive. That's looking pretty good. We're also working with the adjoining neighbor, who's purchased the property recently, it's a nice track. It wraps all around this lot, and we're trying to work with him to utilize some of his land for septic leeching field, which would help us. The original thought was to bring it all the way down, that's what we always anticipated, but if he steps up and we're working with him, if he's willing to give it to us, again that would save us a whole lot of money. And he'd be willing to do it. We'll maintain it but at least it would save us the money of bringing it down. The other project Milton Country Club, I've finalized all my review of the contract documents, did all my redlining, so as soon as the designers incorporate all my comments on this final literation, then we'll go to pricing and then we're going to construction. So, I guess in short — by late spring we'll see this building under construction. I'm really hoping to get it done as soon as I can because I'd like to get the bathrooms open, so we don't have to stand — gotta get the bathrooms done. I promised Steve I would concentrate on doing that. We're pushing on this one. But it'd be nice by summer. We should have this open. Of course, I don't have a name for this facility. I think we're working on that. But it's the same thing with the late park names. All right, this one I just wanted you to know Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 40 of 46 this one's Shrubby Fields right here on the roundabout. You can see those two buildings, building one and two are actually constructed. I just want everybody to know that March 1St, which is rapidly approaching the Starbucks on the lower level of the left building will be open. And we're gonna have a grand opening on that. And the other floors are sold and they're just trying to get into a closing mode on those, so we'll have those done and get occupied. Those will be businesses, so we'll be bringing more employment into the area, which I'm really looking forward to. And then the other building of course, the second floor has got a restaurant so that's already been taken up too. So, we're really working hard to maximize these and get them open. And then the last slide is, I did an inspection on the Orkin downtown here, and I'd say within about 45 days, he should be complete. All his work will be done. And then just the tenant build outs will start, which he told me they're gonna come right in after he's done. There's a lot of really neat stuff' going on here, we have a lot of outdoor firepits, and fireplaces. We have second story dining; we have a lot of nice plazas. Of course, we've got the parking garage, so there's a whole bunch of plazas between those mixed-use buildings. All those buildings on the left of the curve, the top left, these buildings here are mixed use buildings. So, they have retail on the ground floor and two stories residential above. These are buildings where we're looking to maybe potentially do a brewery with an outdoor firepit and some lights, second story dining. This here's a whole big plaza in here with another fireplace coming across here. These are just one-story buildings, they look like they're just — they look two, but they're really one. They're just really high. And then of course the parking deck is in the back. So, you can access it directly from here. So, Orkin also, the city put in three crosswalks along Heritage, and Orkin voluntarily agreed to put in the fourth crosswalk right in this area here. And he's constructed that crosswalk. He's also, expressed a lot of interest in taking care of this roundabout, from a landscape perspective and all of this median along Heritage, on both sides of the street. Because he wants to keep it consistent. So, we're working with him now to do that, and he's looking to enhance and put more landscaping and really kinda dress that up. Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 41 of 46 Heritage would look very nice and I wanted to make sure in front of City Hall it always looks like it's the best it could look. That's I believe, my last slide and I just wanna give you quick updates each month when I do it, I'll give you different areas and show you what's going on. Mayor Lockwood: Thanks, Bob. Mr. Buscemi: Any questions? STAFF REPORTS Decartment Updates 2. Parks and Recreation Mayor Lockwood: Nope, thank you, Tracey, and Robyn, too for your presentation. Tom, Parks and Rec. Mr. McKlveen: Good evening Mayor and Council, I'm gonna start with some new additions to the department. We have hired a Parks and Recreation specialist; her name is Emily Growth. She lives locally, but recently worked in Aiken, South Carolina as an Athletic Coordinator over there. Brings a lot of passion and knowledge for outdoor recreation, too. So, she has a lot of skill that's going to really boost the department. And also thank you, Mayor, I'm excited to work with Ms. Tucker on the Parks and Recreation advisory board. Out of the parks, we've got a new lightning detection system out at Bell Memorial Park, and Cox Road. Cox Road did not have one previously, and we upgraded the one at the Memorial Park for the safety of our participants out there. And we are also working with community outreach, and GIS. We're looking to remark and map the trails out at Birmingham Park. Going on to programming, Kim Joyful Souls preparations are underway and in full swing already for the special needs summer camp. Registration is already open and we have 20 kids registered, those 20 kids equal 87 registrations already. Registration is going very well there, as far as winter basketball goes; we had roughly 600 games scheduled, and only 26 were not played due to Covid related reasons. So, overall, we got the vast majority of our winter basketball season in. Our best ball program worked extremely hard to make sure the gyms and the participants were safe. They were n Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 42 of 46 sanitizing the entire gymnasium before each game. The gym was empty, their staff went through, wiped everything down before they let anyone else back in. So, I was very proud that our winter basketball went so well. As far as Springs sports go all of our Spring athletics started January, end of January early February. Baseball has over 800 kids, back in baseball again, that's where they were last spring. And we're still in a pandemic so, very happy there. And next time you look at Bell Memorial Park, you might notice on one of the turf fields, we've actually got a fence to be able to play baseball on a portion of one of the rectangular fields to help accommodate baseball. Not only for their growth, but also to give them access to turf that the other sports get. Boys and Girls Lacrosse, they're a tick over 500 players, which is also pre-Covid numbers again, so that's great. As far as adult programming goes, winter soccer they're trying to wrap up. We allowed them to go to Bell Memorial Park, for the turf fields when youth sports weren't happening. So, we've moved them back over Cox and all this weather has caused a lot of cancellations but they've got a couple games left, we'll get them in. And then spring, the spring adult soccer's gonna be kicking up in the next six weeks or so. Any questions? Mayor Lockwood: No? Thanks, Tom. Mr. McKlveen: Appreciate it. Mayor Lockwood: All right. Next, David IT. Or IS. STAFF REPORTS Department Updates 3. Information Services Mr. Frizzell: I'll tell you what, I think I need to be like Bob and bring visuals with me. I'm always impressed, I just gotta think of something to put in a visual. All right, good evening Mayor and Council. I'll start off with the ever -loved stats. Our average number of tickets has been about 44 tickets being opened every week and about 45 tickets being closed every week, that's a little over 100% closure Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 43 of 46 and that's bringing the queue down. Right now, we're about 29 tickets, so that's all that Information Services, that's IT and GIS. So, it's looking really good in the queue right now. Also, the average response time and resolution times on all the tickets were under the service all agreement, so very happy with the team there. On project levels, we were just doing continuing improvement, just like we've always done. We're working on network redundancy, we're expanding our VM wear licensing to enterprise. Actually, we did that just last month, so we're building up our network management capabilities so we can monitor better, we can manage better, and fix better. We're going to a new backup system as well. We're going to a product called VEEM, which is gonna be replacing our Barracuda backup system, which we've had for quite a long time. But we're happy with the way that VEEM works, it's got some improvements over Barracuda, so we're looking forward to seeing how that works as well. And also, employing some new security measures. Networks will be coming online pretty soon for network auditing, security and so on. So, always improving on that as well. One thing I've been working on recently, too. As records management circling around to the laser fish system. Which I'm sure you've all heard my talk about before. We're bringing more historical records from when the city was first incorporated and adding new records as well, and adding more GIS functionality, too. So, that's one thing we're moving forward on and making more available to the public as well. We'll have more update on that as time goes on. And finally, I just want to let you know about our team. You know we lost Robert back in December. We actually got two new members on the team, Nico Smith, who joined us I think in November. And he's like the energizer bunny, he just works his tail off. And gets tickets done. He gets in there, he's making progress. And just this last month, we brought on Kalev Karo, who comes to us from an IT background working for the Department of Defense. He's been with a couple contractors both on the federal and the state level. And also, been in the national guard at Fort Benning, so — he's got quite a lot of talent there. The whole team has talent. John Rider, who's been with us for almost a year now, he's also got a military Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 44 of 46 background. He comes to us form the Marines, with an IT focus back then. So, very happy with the team we have right now, looking forward to kinda building up, give them the resources they need and definitely got the talent, and looking forward to what we can do with them this year. So, any questions? Mayor Lockwood: Any questions for David? All right, thanks sir. Mr. Frizzell: Thank you. STAFF REPORTS Department Updates 4. Community Outreach Mayor Lockwood: Courtney? Ms. Spriggs: Good evening Mayor and Council. Despite the effects of the pandemic I'm (inaudible) 101:33:291 the Community Outreach team as part of the Communications department, and was deployed from all other departments under Milton citizens has continued to work on a number of projects. You heard about some of them tonight, Community Development, Parks and Rec; but I'm gonna take just an opportunity to thank our team for being so flexible, creative, and excellent to work with. Their commitment, is in all the projects that we've worked on. In November, since we last met, in November, instead of our regular Veteran's Day Breakfast, which we normally have here in Council Chambers, we pivoted and has a social media campaign including posts of Milton employees who are veterans. That was well received, one is actively serving abroad now. So, it was great to introduce those employees to the residents they serve and celebrate their service to our country. In December, we had a lot of pivoting to do. Trisha Wolfe, one of our Special Events Coordinators worked with Sarah in Economic Development to support the holiday shop mill event to boost support of those businesses. Thanks to Santa Claus and Mayor Lockwood we were able to film our annual tree lighting and present that on social media. We also added a Santa reading the night before Christmas. Instead Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 45 of 46 of pancakes with Santa we had a `Get Fired Up, Santa's Coming to Milton' where Santa visited various neighbor hoods in a firetruck escorted by police, it was great to work with Police and Fire on that project. And create a new event which probably will stick, Covid or not. It was well received. We also helped _01:34:54 of North Fulton hold their Menorah lighting at Broadwell Pavilion. They had a limited event with a small number of people, so we helped continue that tradition. Also, with a virtual engagement portion. I continue working with our Village Volunteers, our special needs group that meets weekly. We host it, but Diane Stewart, a volunteer Milton resident runs it, and as part of their Christmas celebration, Anita Jupin our other Special Events Coordinator, coordinated the creation of a recipe book with all the recipes that they had made when they could meet in person. Created that book, presented it, printed it, and presented it to them to be distributed. Which they appreciated. We continue to work on the comprehensive plan and improve and increase engagement on that. Encouraging all Milton residents to engage virtually and provide input at our community education sessions. Then our team is also working on making Milton special events permit process more streamlined and collaborating with all departments to improve the process. The Milton Equestrian Committee which is meeting right now, across the way, elected a new chair the beginning of the year, Tony Rich. And they are reviewing tonight, their 2021 goals and priorities. And there are countless other ways we are behind the scenes and helping with the event and engagement portion of every project with every department. As much as we can. So, through phone calls, emails, social media, and of course Zoom and Teams, we have worked to ensure continued engagement with our community in as many aspects as possible. Our upcoming events are still to be determined, but we are in the early planning stages for Crabapple Fest in October. Real Crabapple Fest, in person on the street, with some changes if need be, but I hope not too many. And again, continuing to work with all of our departments. Thank you, as always for your time, trust, and attention. Mayor Lockwood: Thank you, Courtney. 1 Regular Meeting of the Milton City Council Wednesday, February 17, 2021 at 6:00 pm Page 46 of 46 Ms. Spriggs ADJOURNMENT Thanks. See y' all. Mayor Lockwood: Appreciate all the updates. And if anybody has anything else, or any comments? If not, that will conclude our regular meeting. So, do I have a motion to adjourn? Mr. Longoria: Motion to adjourn. Mayor Lockwood: Okay, I have a motion to second to adjourn. All in favor please say, 'Aye'. Councilmembers: Aye. Mayor Lockwood: That's unanimous. Thanks, you guys. Motion and Vote: Councilmember Longoria moved to adjourn the City Council meeting at 7:38 pm. Councilmember Mohrig seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. Date Approved: April 26, 2021 Tammy L. L wit, tity Clerk — ( 3= - Joe Lockwoo , Mayor