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HomeMy WebLinkAboutMinutes - CC - 05/10/20211 1 1 Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 1 of 53 CALL TO ORDER Mayor Lockwood: I would like to call the Regular Meeting of the Milton City Council for Monday, May 10a', 2021 to order. The City strongly recommends that you review tonight's agenda carefully and if you wish to speak on any item on the Agenda, then please bring your comment cards to the City Clerk as soon as possible. While the Milton rules allow a speaker to turn in their comment cards up until the Clerk calls the agenda item, once the agenda item is called no more comment cards will be accepted. And if our City Clerk will call roll and make general announcements. City Clerk: Good evening Mayor and Council, I will be happy to call roll for the May 10, 2021 regular meeting. I would like to remind those in attendance to please silence all cell phones at this time. Those attending the meeting who would like to make a public comment, you are required to complete a public comment card prior to speaking on the item. Your comment card must be presented to the City Clerk prior to the agenda item being called. All speakers please identify yourself by name, address, and organization before beginning your comment. If you are representing an organization, an affidavit is required stating you have the authority to speak on behalf of that organization. Please review tonight's agenda and if you would like to make a comment please bring your comment card to me now. Demonstration of any sort within the chamber is prohibited. Please refrain from any applause, cheering, booing, outburst, or dialogue with any person speaking. Anyone in violation will be asked to leave. As I call roll this evening please confirm your attendance. Mayor Joe Lockwood. Mayor Lockwood: Here. City Clerk: Councilmember Peyton Jamison. Mr. Jamison: Here. City Clerk: Councilmember Paul Moore. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 2 of 53 Mr. Moore: Here. City Clerk: Councilmember Laura Bentley. Ms. Bentley: Here. City Clerk: Councilmember Carol Cookerly. Ms. Cookerly: Here. City Clerk: And Councilmember Rick Mohrig. Mr. Mohrig: Here. Mayor: Mayor Lockwood present. Councilmembers Present: Councilmember Peyton Jamison, Councilmember Paul Moore, Councilmember Laura Bentley, Councilmember Carol Cookerly, and Councilmember Rick Mohrig. Councilmember Absent: Councilmember Joe Longoria. PLEDGE OF ALLEGIANCE City Clerk: And for the record Councilmember Joe Longoria is absent for tonight's meeting. Would everyone please rise for the Pledge of Allegiance? All in unison: I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. APPROVAL OF MEETING AGENDA Mayor Lockwood: I want to welcome everybody here tonight. We appreciate you being here. And with that, Tammy will you please sound the next item? City Clerk: That next item is Approval of the Meeting Agenda. Agenda Item No. 21-131. Mayor Lockwood: I would like to add an Executive Session to discuss land acquisition, potential litigation, and/or personnel. Do I have a Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 3 of 53 motion? Ms. Bentley: Mayor, I'd like to make a motion to approve the Agenda with the addition of an Executive Session. Ms. Cookerly: Second. Mayor Lockwood: Okay. I have a motion from Councilmember Bentley and a second from Councilmember Cookerly. Any discussion? All in favor, please say aye. All in unison: Aye. Motion and Vote: Councilmember Bentley moved to approve the Meeting Agenda with the following amendments: Add an Executive Session to discuss land acquisition, potential litigation, and/or personnel. Councilmember Cookerly seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. CONSENT AGENDA Mayor Lockwood: City Clerk: Mayor Lockwood: City Clerk: 1 That's unanimous. Do we have any general public comment. Tammy? We do not, sir. Okay. Move onto the Consent Agenda and if you would please sound those items. The first item is Approval of the March 15, 2021 City Council Meeting Minutes, Agenda Item No. 21-132. The next item is Approval of the March 30, 2021 City Council Meeting Minutes, Agenda Item No. 21-133. Our third item, Approval of a Professional Services Agreement with Practical Design Partners, LLC for State Route 140/Arnold Mill Road at Green Road Traffic Analysis and Concept Development, Agenda Item No. 21-134. Our next item, Approval of an Agreement between the City of Milton and Judy Hall Regarding Responsibilities and Obligations Related to the Co -Hosting of Milton Farmers Market in Crabapple, Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 4 of 53 Agenda Item No. 21-135. Our fifth item, Approval of an Intergovernmental Agreement between the City of Milton and Fulton County for Charlotte Drive (Heritage Walk) Extension Project, Agenda Item No. 21-136. Our sixth item. Approval of a Construction Services Agreement between the City of Milton and American Property Restoration, Inc. for Demolition of Structure Located at 13760 Hopewell Road and Demolition of Storage Barn within Public Works Facility at 16050 Old Bullpen Road, Agenda Item No. 21-137. Our next item is Approval of Change Order #2 to the Original Professional Services Agreement between the City of Milton and Lowe Engineers, LLC that Results in a Change Order to the Task Order for Plan Review Services for FY21, Agenda Item No. 21- 138. Our eighth item, Approval of a Change Order to the Construction Services Agreement between the City of Milton and Southern Environmental Services, Inc. for Demolition of Fire Station 42, Agenda Item No. 21-139. Our ninth item, Approval of Subdivision Plats and Revisions. The first development is Milton Crossing at 15745 and 15755 Burdette Court, land lot 263, district 2, section 2. It is a Minor Plat to adjust lot lines between lots four and five for septic drain lines. Our next development, Pope and Kueber Property, 15890 and 15895 Henderson Road, land lot 389, district 2, section 2. It's a minor plat subdividing one parcel into two tracts. It's 8.885 total acres with 0.23 lots per acre in density. Our third development, Plummer Property 15245 Birmingham Highway, land lot 522, district 2, section 2. It's a minor plat combining two parcels into one, the total acres is 4.33. The fourth and final development is Sneed Property, it's southeast corner of Summit Road and Brittle Road, land lot 816 and 817, district 2, section 2. It's a minor plat subdividing one parcel into four tracts. It's total acres is 19.426 and it's 0.21 lots per acre in density. Agenda Item No. 21-140. Our tenth item is Approval of a Professional Services Agreement between the City of Milton and Tri Scapes, Inc. for the Construction of a Fishing Pier and Pavilion at Providence Park, Agenda Item No. 21-141. Our final Consent Agenda item is Approval of a Construction 1 1 Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 5 of 53 Services Agreement between the City of Milton and Tri Scapes, Inc. for the Construction of the %2 Mile ADA Accessible Trail at Providence Park, Agenda Item No. 21-142. Mayor Lockwood? Mayor Lockwood: Okay. Can I have a motion on Consent Agenda? Mr. Mohrig: Mr. Mayor, I make a motion that we approve the Consent Agenda as read. Mr. Moore: Second. Mayor Lockwood: I have a motion from Councilmember Mohrig with a second from Councilmember Moore. All in favor please say aye. All in unison: Aye. Motion and Vote: Councilmember Mohrig moved to approve the Consent Agenda as read. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. Mayor Lockwood: That's unanimous. We will move onto Reports and Presentations. Tammy if you will please call those out. REPORTS AND PRESENTATIONS City Clerk: The first Report and Presentation is a Proclamation Recognizing Dr. Gichuki Kimani from ReVue Pharmacy for Providing Vaccines to our Milton Community and Beyond. Mayor, also want to read the second Proclamation. Mayor Lockwood: Okay City Clerk: It's a Proclamation Recognizing Milton Resident and CERT Member Sundak Ganesan for Building the Electronic Vaccine Administration Management System for Milton Fire -Rescue and ReVue Pharmacy. Before you present Mayor? Mayor Lockwood: Yes, I'd like to ask Chief Benmoussa to come up and say a few words before I read these Proclamations and present them. Chief Benmoussa: Mayor and Council, I'd like to introduce Dr. Kimani and actually Dr. Ganesan Sundak is also an epidemiologist with the CDC and is one of our CERT members. The two were very instrumental in putting together our vaccine program that is very successful. Dr. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 6 of 53 Kimani provided the vaccines no questions asked and was excited about the partnership and Sundak has built us probably one of the best applications we've seen. It streamlines our vaccine administration as well as reporting and interfaces with Dr. Kimani's pharmacy so really there is no delay in paperwork, everything is seamless. Dr. Kimani gets the information the reports needed for the federal government and the state. And we've been real successful. It just streamlines when people come in they're ready to go I think it's less than a minute, we've timed it for the vaccines so it's been really successful. That application actually Dr. Sundak has utilized recently with India with the surge and he's built really a platform that's incredible. So we're working on other projects in terms of resiliency in terms of our community program he's going to build an application that can make us really work effectively in time of disasters. I'd like to introduce Dr. Kimani please would you like to come up and Dr. Ganesan please. Mayor Lockwood: Thank you both for being here tonight and what an honor it is to be able to recognize you both with a Proclamation. From all of us up here from the elected side and from our City staff, but mainly from our citizens for helping out so I'm going to go ahead and read these Proclamations and then we'll present them. And then if we can we'll have you guys come up front and we'll get a picture with Mayor and Council back here. Start with a Proclamation for Recognition of Dr. Gichuki Kimani from ReVue Pharmacy for Providing Vaccines to our Milton Community and Beyond. Whereas, Dr. Kimani recognized the need for members of our community to have ready access to a COVID-19 vaccine; and Whereas, Dr. Kimani underwent extensive training before dedicating himself to serving people in the Milton and Alpharetta area as a Pharmacist; and Whereas, he answered the Milton Fire -Rescue Department's request for assistance by readily providing them with COVID-19 vaccines needed to distribute to the public; and Whereas, Dr. Kimani, has proven to be a generous, reliable, supportive partner to the City of Milton, its Fire -Rescue Department, and its citizens; and Whereas, he has exhibited his commitment to public health by Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 7 of 53 continuing to support the Milton Fire -Rescue Department as it has sought to offer vaccines at different times and locations to reach more citizens; and Whereas, the City of Milton expresses its utmost appreciation for Dr. Kimani's partnership and commitment to our community; Now therefore, we, the Mayor and City Council of the City of Milton recognize Dr. Gichuki Kimani for his contribution and service to the citizens of Milton. Given under my hand and Seal of the City of Milton, Georgia on this tenth day of May 2021. And I also have a second Proclamation for recognition of Milton Resident and CERT Member, Sundak Ganesan, for Building the Electronic Vaccine Administration Management System for Milton Fire -Rescue and ReVue Pharmacy. Whereas, Sundak Ganesan began volunteering with the City of Milton as a member of the Fire -Rescue Department's Community Emergency Response Team (CERT); and Whereas, Ganesan stepped up to serve the City when the Fire - Rescue Department began offering a COVID-19 vaccine clinic; and Whereas, he generously and courageously volunteered on his time and expertise, some of it amassed during his years working at the Centers for Disease Control and Prevention; and Whereas, Ganesan created an easy-to-use online application to save patients and firefighters valuable time, improving its record management capabilities and expediting scheduling; and Whereas, he never asked anything for his services — wanting only to assist people in need hoping to move forward from a devastating pandemic; and Whereas, the City of Milton appreciates, respects and commends Sundak Ganesan for his exemplary service to our community; Now therefore, we, the Mayor and City Council of the City of Milton recognizes Sundak Ganesan for his contribution and service to the citizens of Milton. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 8 of 53 Given under my hand and Seal of the City of Milton, Georgia on this tenth day of May 2021. I want to personally again thank both of you for your contributions and I am going to bring down these Proclamations and present them to you. And then after that if Council will stand back here, we will do a picture. Thank you so much for doing this. Okay Tammy, will you please call the next Presentation item. City Clerk: That third item is Presentation of Construction Bids and Alternates for Former Milton Country Club Path Removal and Trial Construction, Ms. Sara Leaders. Ms. Leaders: Good evening Mayor and Council. I have a presentation tonight to present the construction bids and the alternates that were received for the Former Milton Country Club that included the path removal component and trail construction project. Looking back to the Master Plan, the property was adopted August 19, 2019 and this is an image of that Master Plan that discusses the trail system and particularly for the North Woods which is shown here. From the Master Plan, these were the segments associated with Phase I for a total of $3.82 million with the first to get the park open to the public by reusing some of the cart path, moving site challenges, filling in the gaps with new surface trail and a demonstration trail. The second was creating a loop by constructing a path along Dinsmore Road. And then third, the larger cost of those was a U trail to replace all of the cart path in the North Woods with the new surface. So in December of 2020 we presented a modified phasing plan, master plan, that looked at creating a west section of the trial and then an eastern section. So for the west section which is shown above the line here, we divided that into three phases that were presented in December of 2020. Phase IA, IB, and IC would connect the active area down to the lakes again on that west side of the property and between those three phases it would a be a completely new surface trail. Then Phase 1 D was to remove all the cart paths in both the east Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 9 of 53 and the west that were within easements on private properties. Then we proposed the future Dinsmore Loop as a future phase once the eastern side is looked at and then completing the eastern side as a future phase as the hydrology is looked at. This image shows an overlay of the proposed 1 A, 1 B, and 1 C with the Master Plan. The proposed is in the dark line and the Master Plan is the two shades of the orange. From that meeting in December of 2020 the direction was to develop design plans for all the options that were presented, Phases 1 A, 1 B, and 1 C including a Phase 1 D which was the removal of all the cart paths on individual lots. Then we would bid the phases as alternates to determine costs and present the bid results which we are here tonight to present. So we evaluated the bids based on the total price for all the options. These were the four bidders that we got and out of those four we selected the low bidder again based on all the alternative options which was Tri Scapes at $969,478. Then looking more into Tri Scapes bid on the alternates, again that $969,000 is the bid proposal which is all the proposed phases. And then this chart also shows that concept level estimate that was provided in December of 2020 and that comparison to the actual bid cost. The Alternate 1 was only Phase IA at $488,000. Alternate 2 was IA and 113. Alternate 3 was IA and IC and Alternate 4 was IA, IB, and IC. Just to highlight real quickly what those alternates encompass, Alternate 1 would be comprised about 3,200 linear feet of new surface trail that is shown as trail 1,. 3, 4, a boardwalk, 5, and 6 on this plan. And then it was about 3,000 feet of path removal which is the small section up here, that's R1, R2, and R4. And that price was $488,204. Alternate 2 includes about 4,400 linear feet of new trail and removing about 4,800 linear feet. The difference between this and Alt 1 is we did not show trail, instead we're showing trail 7 which creates a loop around the north lake. $580,251. Alternate 3 includes 5,700 linear feet of new trail and removing 5,200 linear feet. The difference in this and the base I is this trail Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 10 of 53 section 2 that runs from about this point and ties in with trail 4 here. So has additional trail 2 and additional removal R3. $703,507 for Alternate 3. Alternate 4 is A, B, and C together and that is about 6,700 linear feet of new trail and 7,000 of removal. $847,224 for Alternate 4. And that the bid proposal which is all the Alternates, the difference of this one and the last one has the same number of linear footage of new trail, 6,700, and the removal is 10,600 linear feet. It includes additional removals D2, D3, and D4 for $969,478. Just a side by side comparison of all of those alternates. And so the next steps tonight, need direction on selecting which Alternate to move forward with for the construction contract or if there's another combination of phases, (inaudible). Once we decide on the direction of the cart path removal, we will send project notification letters to property owners where the cart path is to be removed. And then we would move forward with the construction contract, submitting that for approval at an upcoming meeting. Once the contract is approved, we would issue a notice to proceed to the contractor. And the contractor proposes six months to complete the project. That ends the presentation. Mayor Lockwood: Thank you, Sara. Let me start with questions or comments. Any public comment? City Clerk: Not on this one. Mayor Lockwood: Questions first off. Laura. Ms. Bentley: Can you back to the Master Plan versus what was in the bid? I didn't get a long enough look at that. Okay. Mayor Lockwood: So the Master Plan is obviously the red/orange lines. Ms. Bentley: Yes, so we're pretty close, but when we change it, is it mostly due to financial restrictions? Ms. Leaders: So there are two areas where it's most different. The first is around this area of trail section 2. What we ran into on that is the slope of the path to get the 5% slope. This was the location and it J 1 Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 11 of 53 brought it closer to Highgrove Club than was planned. The Master Plan called for two segments of trail here. One would be a much steeper one and the other one slightly less steep, but still steeper than the 5% so we were looking at ways to get the 5% slope in this area. Down in the southern area of the plan, the Master Plan called for crossing an environmentally sensitive area here, possibly needing a boardwalk or bridge to get across here so that financially put building this in the short term, put it more with the larger future project and just identified a way to create a loop in the trail and to utilize the northern lake to create that loop so that's the difference on the southern end of the project. Ms. Bentley: Tri Scapes was the low bidder, have we used them? What kinds of contracts in the City have used them or currently are using them? Ms. Leaders: They are the right-of-way maintenance contractor for the City. And then they have done, through that contract they do some Task Orders for smaller roadway type, right-of-way projects, drainage projects. They were also the low bidder on the Providence Park trail and pier project. Ms. Bentley: So they're familiar with pavement and that. Where are we with the hydrology study? Ms. Leaders: It was approved at the last meeting, the contract with Pond and Company was the selected consultant for that. We kicked them off with starting with looking at the overall hydrology first and then they have a second task component that's to start laying out where stormwater management measures could go to address runoff on the site. Ms. Bentley: Thank you. Let's see, I noticed, and it's been a while, but we had a discussion the last time this came up about access and future plans for the Dinsmore connection. And we did get some comments on this. I believe, if I recall, that we had talked about off loading people in the parking lot and then accessing Dinsmore from the parking lot. And so we didn't have that section of the trail in pink to be removed, which is I believe RI. And so I still don't feel like it's a good pathway to get to Dinsmore up through the back of the tennis courts and it goes straight into the woods behind people's houses though. I still feel like that path (inaudible) if we're going to remove these other cart paths. And just for clarification, the pathway that is not in pink right by the Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 12 of 53 tennis courts, over to Highgrove, those residents do not want it removed, is that right? How long is that cart path that runs behind the tennis courts? I'd just be interested to know if that could be included in the removal. Ms. Leaders: On the screen now is an exhibit of that area. R1 is only showing about 30 feet of removal and it was just to take the direction of the path that leading into the part that has already been quit claimed back to those residents. So extending R1 down the sidewalk and then not installing this portion, but running that removal all the way to the driveway apron. is roughly 330 additional feet and when I ran the removal cost'compared to the concrete savings cost, it was almost an equal swap. It was around $2,500 for the removal and around $2,900 for that square footage of concrete so making that change would really net, it would equal out the removal. Ms. Bentley: To me, it just doesn't make sense to have that path there if we're removing cart path everywhere else. That's not where we want people walking. I think we discussed that in our last, it was a while ago, but that's what I recall. Thank you for having that estimate. Mayor Lockwood: Just to clarify, this is removing what you're talking about, right? That's R1. Ms. Bentley: Right. To remove it and not put the apron to meet it, when it would seem people would come in and in the future when we want to have the option to connect to Dinsmore, we just (inaudible) at the front of the property if that's a safe way to do it instead of putting them behind people's houses. Mayor Lockwood: Carol. Ms. Cookerly: Thank you and thank you for the follow-up. So question about a economy of scale, is there a set price from this vendor (inaudible) or is the last 122,000 that bid proposal 969 the ultimate? That one for 122 (inaudible) price of 847 (inaudible) so is that (inaudible) removal with that last phase of 120 or is it a set price all through out? (inaudible) for economy of scale for doing that extra part. Ms. Leaders: So the bid sheet that has removal cost, it is the same linear foot cost across all of the alternates. So we didn't get a lower price for doing the extra removal, but the award was based on if all of it was removed, that makes sense. They may have priced it thinking they all of that to be included where as if we backed off, they still gave Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 13 of 53 us the same rate even for smaller removal amounts. Mr. Mohrig: Just to clarify, so you said that there would not be that much more, that whole section of concrete that sidewalk behind Dinsmore. Ms. Leaders: Yes. Mr. Mohrig: I agree with what Laura said. It makes sense if that's not an access point to the tennis courts then doing all the other ones, then let's get rid of it, have a path to actually walk on. Mayor Lockwood: Peyton and then Paul. Mr. Jamison: I guess a question to Rick and Laura's point. Is the future plan to connect to Dinsmore and to loop around to the end of the trail where D4 is? Is there a future plan? Ms. Leaders: Yes, that is still. Mr. Jamison: I guess the access point would be, if we do it in the future, that I guess my only concern with that is people have to go through the parking lot to make the loop. Is that right? If we get rid of that? Ms. Leaders: Yes. Mr. Jamison: Okay, I think I remember us talking about that. Mayor Lockwood: Paul. Mr. Moore: Sara, can you remind me what happens to the balance of the trail that shown on the map just not any highlight on it that would be between the end of removal R5 and where removal D3 and removal D4 are. I know that's part of a future plan, but what happens to that today? It just stays cart path. Ms. Leaders: Yes. Mr. Moore: But no connectivity. Ms. Leaders: Right. Mr. Moore: And so what's the purpose of removal of D3? Right now that's where the bridge is, isn't it? Ms. Leaders: The bridge sits between removal, so the bridge is that was taken Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 14 of 53 out, was at the end of R5. Removal D3, there is a lot here that the cart path is on private property so it's just cutting off enough on either side of that to get it off of the Mr. Moore: And the balance of that is not on private property? So those are not being removed at this time. Ms. Leaders: Right. Mayor Lockwood: I have a question too, just right where it says trail 2 in the blue line the new proposed trail comes up right by the road. That's not negatively impacting any residents, is it? Versus what was originally proposed. I don't think it is, but I want to make sure. Ms. Leaders: Right, the nearest, let me pull up that one, there is on the left here is the lot layout so the closest lot is going to be this corner lot here. It is the closest as its moving up to Highgrove Club Drive and we are proposing about 500 feet of fencing along the frontage of the trail. We're proposing a gate here for maintenance access and an apron point to be able to get to the trail to maintain it. Mayor Lockwood: Okay. Ms. Bentley: I think this would be a place where we would need to be sure that our signage was protecting the Highgrove neighborhood from people parking there and hopping on the trail. Mayor Lockwood: We talked about having the fence there. Mr. Moore: When we had input, there was concern about the fact that we really weren't maintaining. There's a retention pond right there too or a culvert of some kind, isn't there? Ms. Leaders: There's a culvert. Mr. Moore: Yes. So with the trail going there obviously we'll be scaling up our maintenance or ongoing look and feel of that area. It will look either more groomed or more natural, but not the sort of unkempt way that it's looking right now. And the gate will be locked except for the services access. Is there signage that will also go there that says No Park Access and No Parking? Ms. Leaders: Yes, we can definitely look into what types of signage and definitely some in this area. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 15 of 53 Mr. Moore: Without making it offensive to the community. You don't want to have it all loaded up with signs and destroy the look and feel right there of the natural part that we're after, but there was a lot of input about making sure that we didn't turn it into another parking lot over off of Highgrove. Ms. Bentley: We have three signs there, I don't know that that's going to do it. But I think we hit the nail on the head as far as you know if you wanted to just get to one part of the trail, you might go there and park and we want to be sure that we don't facilitate that for that community. Mayor Lockwood: I think what I'm hearing is we need to make sure we're doing everything within reason that is not offensive to the neighbors to block that off, to keep that from happening. But then there's probably an operations thing over time too. We'll have to make sure that's not happening. Paul. Mr. Moore: Sara, I know that one of the last slides that you showed talked about the timeline to this being six months. Is there anything contractually in the relationship that's being brought that holds them accountable to the six month timeline? Is there any penalty for performance that goes beyond or lack of performance that doesn't deliver in six months? Ms. Leaders: We didn't write this one specifically with any kind of liquidated damages that would be assessed if they didn't meet the schedule, but it will the contract will be written based on their, they submitted the bid, they had to provide the number of days to complete the project, and while weather and unforeseen circumstances can change that schedule, the six months will be written in the contract as the deliverable date. Mr. Moore: I'd like to see something that holds them accountable. That's the biggest complaint I get about this park in particular, is the fact that we owned it for so long. It's been not accessible. I heard it on social media the other day called Milton's folly. We would like to get rid of that kind of nomenclature. To the point of talking about a timeline, we really need to deliver. Absolutely deliver. Mayor Lockwood: Laura. Ms. Bentley: As far as the budget that we have available for this, is it this year? Ms. Leaders: We have $1.3 million in the Former Milton Country Club passive Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 16 of 53 account with a portion dedicated to the hydrology study has encumbered some and then the this construction project would build off that account. Ms. Bentley: And then my last comment that I did have some input from some adjacent property owners about probably their own neighbors who are using the park while it's closed, but the have a great number of off leash dogs. So I would suggest that we use some of this budget to do an education/PR campaign as we move closer to starting construction and then opening the park. These houses are close to this park so we really, in my opinion, need to make sure that we have the signage in place and the enforcement and 1 know that our Police can't be out there, but maybe we can figure out a way for our Public Safety officers to be a part of it or something. Because I think we do need to help with this transition as it goes from being kind of a closed property, it's been four years, to opening up and having a partnership with the folks that live off the golf course. Mayor Lockwood: I might suggest too, obviously we have procedures and rules with our parks. Maybe this is something obviously we're going to put some signage and whatnot, as Councilmember Bentley and others have said, but it may be something that we revisit too at a later date. Do we need to tweak those if we're having complaints or issues or whatever. We may want to tweak that at a later date too. We want to keep it fluid because the rules and regulations we put in place now, we may find out later that we're missing something or something is negatively impacting. I think we need to keep that kind of talk ongoing. Paul. Mr. Moore: Two more questions. One for Sara and then one for Steve. Sara, when they go do the construction plan, are they the doing all of the removal in one fell swoop or are they going to do removal and completion of a section and then removal and completion of another section. The reason I ask that question, is there a way for us to look at if one implantation and removal are all a part of phase one, can we look at even opening up part of the park in phases so we don't have to wait for it to complete. At least have something we can benchmark as open sooner? Ms. Leaders: We have some construction exits that are planned for that parking lot at the main entryway so just if we're able to use construction entrances elsewhere, we can see maybe looking at that. I have not seen the scheduling plan for how they plan to implement. Mr. Moore: If they were going to start at the back end and work back towards 1 L� 1 Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 17 of 53 the front, that could be more risk than we want to take on. The second question actually is for Steve. Planned patrol and appropriate patrol equipment to do that or ATVs planned or anything like that to make that we've got regular park review and coverage? Mr. Krokoff: (Inaudible) parks out there already with trails. This is a little different probably from some of our others. I don't know that we necessarily need full-time Police presence out on our trails, but maybe some type of park ranger type entity that could be out there where we bring other parks online at some point with other trails. Maybe a program, something like that, could be effective. Mr. Moore: I don't think we are the type of community that should be really worried about enforcement for problems, more so for availability of access if there were. I don't think I want to see uniforms out there, but maybe we could take it down a path of community awareness where there is a methodology for reporting issues. Food for thought. Mayor Lockwood: I think the good thing is our First Responders, the City of Milton has much better equipment and accessibility set up with the Gators and the golf carts and the trucks and the trailers, if there was an accident or something like that which is good. The other thing, I think it goes back to what I was saying earlier, we need to probably monitor and six months after it's opened, we address it and see is there a need that we need to think about patrol or part-time or something. Keep that fluid. Ms. Bentley: I agree because the reason we're not opening some of the park is really, there's some issues, safety issues. So it's important, when I was there, I saw people on those parts of the park where the sink holes are and things like that. So I was ask, Ken, you know our has to reflect our release of liability. If people don't stay in this area of the park, we're released from that liability. Do we have to have signage that states that? Okay. (Inaudible) Mayor Lockwood: Anymore questions? Then I know you need some direction and I'm going to assume that staff is recommending all the alternates, to do it all at once? Ms. Leaders: IYes, that's the recommendation. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 18 of 53 Ms. Cookerly: I'm with that. Let's go. Mr. Mohrig: What we talked about. Yes. Mayor Lockwood: Okay. No vote, but you've got some direction. Mr. Moore: Thank you, Sara. Ms. Cookerly: Thank you very much. Mayor Lockwood: Thank you, Sara. Thanks to not only you, but your whole team and everybody else, the whole staff, consultants, and contractors and everybody. And citizens. Ms. Cookerly: And thank you for the big pictures. Mr. Mohrig: This was helpful. Ms. Cookerly: That was very helpful. Mayor Lockwood: All right, Tammy. Will you call the next presentation. City Clerk: The final Reports and Presentations item is Presentation of Milton's 2040 Comprehensive Plan Update. That would be members of the Steering Committee. Ms. Wildes: Good evening, Mayor, Council. At our last meeting we provided an in-depth update to all of you on the 2040 Comprehensive Plan. But tonight's update is focused more on the second and third item listed here on the agenda. Future Land Use, Character Areas, Urban Growth Boundaries, and Recommendations to the Short Term Work Program. Now Bob and Todd will come up here to speak to these in more detail, but we're seeking tonight is your input to see if we're on the right track with these items or maybe get your suggestions on our direction moving forward. A quick recap, the Comprehensive Plan is updated every five years. This is Milton's third Comprehensive Plan and it's going to focus on the main topics that are listed. And we've actually had great community input from our virtual community education sessions, our online surveys, and our pop-up events. So we feel really comfortable with the input that we've received thus far. Your involvement after tonight will three additional Council Work Sessions. One held in June, one held in July, and then another one Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 19 of 53 in August. All of these Work Sessions are in preparation for the final plan that we're targeting in October to be voted for adoption. I'd like to invite Bob now up. He's going to talk a little bit more about our future land use. Mr. Buscemi: Mayor, Council, good evening. With the future land use, I will say that we've been having really good CPAC sessions. The board as a whole, has really been engaged. They've been offering a lot of suggestions and a lot of direction. So some of that direction we want to run by you tonight, just to make sure that you all feel that we're on the right path as well. I've been really happy with the CPAC group, very engaged. Okay, so on the right is the map of our Character Areas. We have eight Character Areas in total. Arnold Mill, Bethany, Birmingham, Central Milton, Crabapple, Deerfield, Milton Lakes, and Sweetapple. And you can see the land areas of each one of those Character Areas and where they're positioned within the City limits. These six Character Areas have been the same land areas as it was when we started, so no change to these land areas although the three different updates. So the narratives, so each one of these Character Areas has a narrative associated with it within the Comp Plan. Now the first Comp Plans, the City was relatively new and it was trying to describe the Character Area. But now, after ten years, twelve years of being a developing City, we actually really have some nice projects that have been completed. We have buildings, commercial, residential. We have parks. We have roads. So CPAC said, let's take a little bit of different turn. I'd like to give some credit to Councilmembers Laura Bentley and Paul Moore, because they both said if we have all of these great accomplishments, why are our narratives just written? Why don't we have a whole bunch of photos so when people look at these, it just visually captures the essence of Milton immediately. This is great. So we went back and said look, let's come up with some templates and staff started that. Tracie started to look at these templates and Jackie started to assemble photos and everybody was pretty energized and ran around and started to put these things together. We came up with something that we call a sizzle sheet. So it's really kind of a neat idea because I think it can be used for more than just a Comprehensive Plan. I think we can use these in Economic Development. I think when people move into Milton, they could use these as a quick visual anchor to say, well what area Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 20 of 53 of Milton would I like to be in? And then we went further and said let's do a comparison between the Character Areas. So we had these comparison charts that now offer people information on each Character Area and how they differ from one another. So you can say, well what's the density of one Character Area versus the other. Here's the commercial, and what kind of commercial. So then people can get a good idea of what type of Milton they would like to be in because Milton has a lot to offer. And I think from an economic standpoint, and a livability standpoint, I think it would be nice to tell people, look Deerfield's got some nice, really high quality areas and different accomplishments that people should look at. We bought greenspace, we have active parks, passive parks, so depends on where you want to be. Do I want to be closer to one area than the other. If I'm equestrian based, why would I want to be in Deerfield. So these sizzle sheets really capture visually what Milton is looking like. And I really feel like we've hit the threshold. We have built enough structure and open space in Milton, that we can really start calling Milton our own. I think we've got that identity. So that's a really, really strong threshold to hit. And that's why I think this Comprehensive Plan is different than all the ones that were prior to it. We really have these great accomplishments, we've done a lot of great stuff, and I think we can really start to identify Milton as our own. And that's the whole push behind branding. At this point, early on to do it from day one, what are we branding? We didn't do anything yet. But now as a City and a staff, we have really developed quite nicely. It's really developing the way the Council envisioned it. So at this point, we it would be really nice to capture all of that in a sizzle sheet. That's what we're going to call them. I think we can use them for a whole lot of reasons. I thought it was a great idea so I wanted to thank Councilmembers that are on CPAC for suggesting it, because I thought it was a great, great idea. Future land use versus zoning, just a quick update so everyone remembers. Future land use is really more about the development pattern and the particular density. So it's like the underlying land use, the underlying pattern of development that we're looking to achieve. Where zoning is more about the particular use. The secret here is that we can have multiple zoning requirements or categories for a particular land use. You usually have one land use category, but you can have multiple zoning categories. So this is very important to remember. And then the zoning compatibility charts appropriate with each Character Area. The map on the right i 1 Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 21 of 53 is the future land use map that shows what it is. So just a quick summary, CPAC basically concluded that they didn't want a whole of changes to the land use map. They like the way it is, they say it's been tested over time, it's working nicely, we're developing nicely from a land use perspective. They did however have a lot of suggestions that were then funneled down to staff as work items for zoning changes. Different zoning categories, different zoning requirements within each land use that would strengthen the concept of that land use, the vision of that land use. What did we really want to see that land use really get developed out as. I thought that was really important. Some of the big updates on that would be of course the larger lots was a huge push, they really wanted that. And they wanted to maintain that rural character. And maintaining that rural character is not just a wooded site somewhere. They're talking about the Deerfield area. Maintaining Deerfield as an urban developed area, a rural urban developed area, I'm sorry, excuse me. Rural urban developed area. I think that's a different kind of image. There's other cities that have urbanized areas. You go to Alpharetta and see Avalon, but there Avalon is more city oriented and style. Deerfield is more of a rural style Avalon. It's different, it's going to have its own unique identity, it's going to be a Milton identity. Similar concepts are going to be in play, but Miltonized. We're going to be able to capture that, that's very different. Another item that CPAC felt strongly about is making sure that we preserve the way we build out, to preserve that rural character in the amount of development. To date, that development pattern has been sort of ruled by our sewer map. But we sat back and we said okay, somebody comes in for a rezoning, we don't want to give you any extra density because it would result in extending sewer. Everybody knows that extending sewer is the way to get more density in the City of Milton, so it's been really tested and controlled to say that we don't want to extend sewer. But that only works so far and CPAC said that's great, but what happens if the state turns around and has a state law that says you have to extend sewer? There's a state law that says you have to allow fireworks. We had a big discussion about do we limit fireworks and Steve came out and said there is a state law that says you can't limit fireworks. That's it, it's a state law. So it just reinforced our whole story here, saying what if the state comes out and says you have to extend sewer and all of the sudden our line of demarcation Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 22 of 53 of control just evaporated like that. And it could happen so quickly. So CPAC said, let's look at other areas, other places. This is Lexington, Kentucky on the right, they were the first to implement an urban growth boundary. If you apply an urban growth boundary to your City and you define where that growth is limited, then it double strengthens the fact that somebody can't come in for a rezoning and just say can we ask for an extension or more density. They would have to go back and look at the urban growth boundary.and if it doesn't allow it, it would be a whole process on how to try to change it, which wouldn't happen very often. Maybe every five years through a CPAC and an updated Comp Plan. We haven't developed all those rules yet, but the concept would be that it would be a really strong layer that says no you can't develop past this boundary. And so it would give us that extra layer of protection. So CPAC turned around and said look, we don't want to change anybody's current property rights. Current, so if you have an AG zone and you're allowed one acre zoning, we certainly not saying it has to be five acre zoning. We aren't limiting anything to where you are now. But what we are doing is strengthening, tightening that line so that somebody can't come in later and ask for a rezoning without having to change this map. We still have the sewer map, but you have the urban growth boundary map as well. Mr. Mohrig: So this goes back to when we formed Milton and we said we don't have to just use sewer which is what it was with Fulton County. This strengthens what we've been trying to do as a City as far as density anyway, but now it's not just dependent on sewer. It strengthens it along with the comprehensive land use. Mr. Buscemi: That's right. So if for some reason Fulton County or the State says you have to extend sewer, from a public health perspective, we still have the urban growth boundary that would then say, it's the same thing as our current sewer. It's just another layer of protection. They said we're looking at it from a comprehensive plan perspective, 20 or 40 years out. Who knows what's going to happen 40 years from now. The pressure that is going to be put on future Councils. Who knows what's going to happen with health standards and items like that, so they just felt this would be. We're not the first city to do this, there's entire states that do this. GCA has a whole section of urban growth boundaries, they encourage cities to adopt urban growth boundaries so it's not something GCA and the State of Georgia says we've never heard of it. They understand it, they're there, they're asking for it as well. CPAC has just embraced it. We want to make sure that everybody knows Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 23 of 53 we are not changing anybody's property rights from what they have today. This is the proposed urban growth boundary concept plan. And of course CPAC is recommending it, staff's going to go back and study it, and come back to Council with some recommendations as a work plan. The hatched areas are showing areas of the City that currently have sewer. The little box on the top is showing the little package plan, but the urban growth boundary there would be the full 27 acres of the Crossroads is the way we're envisioning it. The upper right corner shows the banner area and actually that area utilizes Forsyth County for its area needs. So it shows even the pressure that can be exerted from neighboring counties. They can turn around and say we have this, we can offer this, let's do this. So it's showing even external pressures that are being placed on the City of Milton. We'd like to get some feedback, are we on track, are we missing anything, are there any other themes or topics that you think we need to add or suggest so we can incorporate that into CPAC. Ms. Bentley: I have a comment, one of the other things that we discussed was looking at some areas in form -based code considering form -based code is a, not as a density tool, but as a standards tool for architectural design and keeping things more consistent and having more control over the way they ultimately look. That discussion was a pretty big part of our last land use CPAC which was to go ahead and further study that. Mr. Buscemi: It's very important that, I'll just add a little something to that, the form -based code has different transects. Those transects can be, we don't even have a TI which would be 20 or 50 acres zoning. It doesn't necessarily equate to higher density. We use some of that in Crabapple area to develop the downtown, but it doesn't have to. But the real essence of form -based code is really that architectural standard, to make sure that we have a unified look, we have some oversight on things that are being built. Maybe at the next meeting, I'll sure you before and afters. What comes in and what we end up with. It's almost like night and day. Without that architectural control, we would not be getting the character that we are. Mr. Mohrig: Just one comment. I heard there was some discussion about potentially studying or doing something on Bethany Bend form - based code and my input would be that's residential over there. I Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 24 of 53 think leave the zoning the way it is right now. I wouldn't see the benefit of on Bethany Bend, those parcels that still are there going to form based code because I don't see that as really a virtual extension of Deerfield. That's more residential corridor and has been, that's the way it's zoned right now. Mr. Chernik: We actually discussed this, I think Laura was teeing that up. We're not looking to change, CPAC is not looking to change the zoning on Bethany Bend. Rather, there was a checkerboard is probably the best way to describe it, of a number of parcels that created an opportunity by putting a form -based code in, to have a consistent look and feel along Bethany Bend for the undeveloped parcels. And even some that might be redeveloped. Knowing that McGinnis Ferry interchange is going to be happening, there will be more pressure. there so if Bob's team had form -based code available to them in that area, they could do more architecturally with that area. So that was out intent with the development was to consider that for Bethany Bend, east of Highway 9. Mr. Mohrig: Right, east of Highway 9 and I do know those parcels. I live just off of there. So the concern would be, add discussions with different developers trying to do things in that area of extreme high density and that's a concern that I have that what's left there, I guess right now it's a little bit lower density what we've got, the Way it's zoned right now. My suggestion and feedback from people in the area is not to reach the density, make it more. I know we're going to have potential commercial mode in Forsyth County, right on that corner. I just have a concern if we take those parcels that are on the south side of Bethany Bend, where on the north side if Forsyth. You also made those where we started going high density, that would be a concern of mine. Mr. Chernik: The Board was resounding, saying no increased density. Including that area of Bethany Bend. Mr. Mohrig: Okay. Because most of it, there's a few parcels that are a little, I mean they're not large acreage, but there are acreage in some older, some smaller homes that are tucked back in there. So eventually that's going to get redeveloped, I would guess, because they look more like cottages or smaller homes today. But that would still come before us if there's any, that they want to. Mr. Moore: Actually, what I think it does Rick is, going back to what both Bob and Todd are saying, is that it ensures all the things that you just expressed as concerns, it actually adds a layer of look and feel, Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 25 of 53 without changing density, without changing zoning rights or landowner rights today. It adds another layer of protection to ensure that things you just expressed concern about are able to be upheld. With the consideration of adding the layer of form -based code. Mr. Mohrig: I'd have to see it so I'm obviously a little concerned because form - based code we traditionally used where we want to go up higher and use it in the commercial area, not in residential nodes. That was my concern when I heard that being considered, but if you write it and change it so that it doesn't reflect what we see further down in Deerfield, but in that area we still protect what we have, I'm all for having good standards as far as look and feel. Mr. Moore: Of course, we've had the benefit of participating in the CPAC meetings, being the liaisons. I'm confident, Rick, knowing your past protection of that area, knowing the way you've embraced that, another level of assurance. Mr. Mohrig: Okay. Mr. Moore: It probably warrants another (inaudible). Mr. Mohrig: I'd be interested to see, Bob and Todd, how that is written because my concerns, those are the concerns of the people who have some of the developed subdivisions along there which saw a lot of change in density with Fulton County so we just want to preserve what we still have left. We can't control Forsyth County, but our portion we still want to make sure it actually don't degregate that. Mr. Moore: Rick, for your consideration, one of the things that CPAC is very sensitive to is the impact of the McGinnis Ferry interchange and the Forsyth development that's happening over there. The last thing anybody from CPAC has expressed any interest in is changing the look and feel of what's happening inside Milton. It's more about ensuring we provide the protections so those kinds of potential encroachments or density changes aren't forced upon us and this adding a layer of protection against that. So I participated in and witnessed too really healthy conversations that (inaudible). Mr. Mohrig: I know we, kinda separate, but tied into that, is widening of Highway 9 which when it's going to hit us, we're already behind when that's coming through, but the changes in the lay of Bethany Bend as it comes off of Highway 9, that's a concern. I'd like to see that sped up, that we'd speed it up, but I know that's GDOT. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 26 of 53 Especially as we bring on line McGinnis Ferry/400 exchange, because that's the going to be the way Bethany Bend today is configured. A lot of that traffic, like we've said in other parts of Milton, aren't just from Milton, but today for people for 400, most of them will go down Cogburn to Windward Parkway. That's just the cut through, in the morning it's crazy trying to get out of the subdivisions onto that road today but if you had an exchange that 'would become an alternate route for people instead of going down to the four lane roads. Mr. Chernik: And the CPAC was briefed very in depth regarding the GDOT plans. All of your concerns I can tell you we've discussed in great detail. I give staff full credit for making sure we make informed decisions. Now this is a recommendation, this isn't the final decision. The one other item that Bob and I were just discussing is there was a request also from some landowners along Cogburn Road to increase the density on Cogburn Road. For similar reasons, there hasn't been an appetite that we've heard from in the community and this board didn't have the appetite either to allow for a land use change in that area either. So density is certainly a sensitive item for, and we've heard in all the surveys. But this feedback is exactly what we're looking for. Mr. Mohrig: I appreciate it. I appreciate your time. Mr. Chernik: Any other questions regarding land use? Or I'm going to jump into some of the recommendations and I know you have a long meeting, so I'll be brief. But before I jump into them, this CPAC has gone through quite a bit of turnover. Yet we're on schedule and I think we have some great recommendations. You saw the sizzle sheets. That's branded after our City Manager wanted to know where the sizzle was. So we made sizzle sheets because there is the sizzle, we don't have to wait for our marketing study or branding study to take place for two years, we've got it. So go get Economic Development going. We've have had quite a bit of changeover. Sumeet Shah was brought in in January after he was elected as the chair of the Planning Commission. Of course, Bob's stepped in as the Community Development Director in an official capacity. Tracie and Jackie have stepped in and really been a breath of fresh air and brought some really fresh perspectives and ideas, including the sizzle sheets. And I guess I'm just really happy to be a part of this team who is so energized getting us to this point and we haven't missed a beat. In fact, I think we've raised the bar. As we move into short-term work programs these are drafts of just giving you the highlights, you do have the more Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 27 of 53 detailed views of this, but short-term work programs define the whats. We're not into the weeds of the how, but the what. The what is not just based on the few individuals, it's based on what we heard from the community and the broader CPAC in general as well as staff, whose advised on some really good recommendations. I'm going to run you through the highlights next. We have a work session on Thursday where we'll cycle through these short-term work programs again and the public will then have an opportunity to weigh on those starting on May 20d' and they'll have a month period to weigh in on those. As was introduced earlier, we have five categories that the broke those short-term work programs in: land use, economic development, transportation and mobility, sustainability, and the new category that didn't exist before, placemaking and branding because we've really hit the threshold now where Milton has its own identity and we can brand and market that. Though in those categories the highlights are from a land use standpoint, we mentioned earlier to you that we're recommending a small area plan for Arnold Mill and that be done in a manner that can be more engaged with the community. As Bob mentioned, studying the parcels along Bethany Bend to see if their inclusion in form -based code makes sense. Larger lots, zoning categories this is obviously a big theme and what associated uses and incentives can we put in place for those larger lot zoning categories. Strong support and really memorializing due diligence on the projects and land acquisition costs in order to float another bond for in this case parks, trails, public venues and greenspace. Those are the themes that we've heard consistently. And then as we discussed performing the due diligence of an example meant urban growth boundaries. And lastly land use was studying CUP limitations such as perhaps a minimum qualifying acreage in order to qualify for even consideration for a CUP. A pause there, we'll see if there are any questions or discussion on the land use highlights. On track? Okay, good. Economic development, we think we're also hitting another gear in this area in terms for need for a marketing plan which reflects a brand, our brand, and the brand is not the horse logo. The brand is what defines Milton, the bucolic roadways and sceneries, the identity we have here in Milton. Moving towards a digital visitors information center and promotion of agribusinesses in a more structured way. Economic development taking on again another Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 28 of 53 view of tax incentives, working with the State in terms of collaboration. We're not listed currently on agritourism websites for the State. It's an easy opportunity for us to get some traffic in terms of economic development. Opportunities in the Deerfield area is specific to the tracking of Fortune 500 presence with some of the mixed use development so those developments become more viable overtime. The sizzle sheets we think will help in that venue. And then pursuing economic development in future defined urban growth boundaries. That would include Birmingham Crossroads, could include pockets within Arnold Mill, but making sure that those are viable economically with small businesses. Any questions on economic development? Transportation, I'm going to move through these relatively quickly, there's a 2022 Comprehensive Transportation Plan planned. We are informing that certainly, but I think that the details again in the how, we'll define the what, but the how will be spelled out in that plan. There's certainly was, I don't want to overlook number one which is innovations around reducing speeds. That was a consistent theme and not to be taken lightly. There's potentially some, it was also identified in the Strategic Plan, there's some potential for some smart technologies that could be useful in controlling some of the speed issues. Bicycling, the bicycling community is something we definitely want to build around. We feel that's an asset, when I say we Comprehensive Planning Committee. Creating bike routes, signage, infrastructure such as parking, safety and education, safety education not just for the bicyclists, but for us folks driving on the roads too. Another big theme around Transportation was increasing community access and use of trails. So we have, as we heard tonight with Milton Country Club, we have other assets and the community has spoken that they really want to get access to those. And last in Transportation is the McGinnis Ferry impact. As Rick, you pointed out Bethany Bend is certainly will be an area that will be impacted. I would also add that there's another item regarding the GDOT project for Highway 9 in terms of making sure that we're proactively managing with GDOT to understand the timelines, communicating with the community, and to an extent there may even be some quick wins because of the schedule with GDOT. For example, in the Bethany area of Highway 9 from Crooked Creek adding some sidewalk perhaps to mitigate some of the issues. Those may be some quick wins that we look to take action on or recommend staff take action on if the GDOT timelines Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 29 of 53 are in fact pushed out. Sustainability had a long list. I captured it in three categories. Solid waste strategy to include City-wide recycling strategy is really, there was a lot of discussion on these topics. I was surprised, there was a lot. You may not be that surprised because you may hear more from constituents, certainly the Roswell Recycling Center being closed to our use has been a big wake up call and I think our citizens are looking an alternative solution. Green infrastructure is certainly something that's been embraced in some of the City projects such as the Public Safety Facility. There was interest in expanding that into even some of our subdivision planning. And the Chadwick Landfill. Again another opportunity to be more proactive, engaging with Chadwick and understanding what their timelines are so that if and when it does reach closure, Milton has a plan of what we want to do with that asset. It may not be an immediate turnaround, but we should at least have a planned, for destroy or refusal if you will, action plan. And then the last category is this Placemaking and Branding completely new category within the Comp Plan. We'd commission a branding study that would help us with Character Area specific recommendations in terms of wayfinding, gateway signage, even district signage, park signage, all reflective of our brand. Identifying an opportunity with Alpharetta with their equestrian event facility, partnering and promoting of our soon to be Birmingham Park for equestrian trails. We recognized there wasn't necessarily a need to duplicate, but instead to partner. They have the event facility, we have trails. Public art was a big theme and again back to the branding, proper placement within in around Milton is certainly something that the community spoke about. And the last point was, this plan was probably the most reflective I can think of in terms of our heritage. And we learned a lot from the Bernhams story we shared with you last time and the Byrd House. There's certainly other things to be learned. I expect as we get into Arnold Mill, Chadwick family is an example. And so we felt we needed to embrace those, so we can learn from them and we can build those into perhaps even the names of our parks and other things that embrace our heritage. That's it for the short-term work programs. Any feedback, any questions? Ms. Bentley: I have a comment. Todd, I believe this is the most comprehensive Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 30 of 53 Comprehensive Plan we've ever done. So we really appreciate it. You guys have raised the bar right when we need it rose. No offense to our past Comp Plans, but this one is amazing. So, good job. Mr. Chernik: Thanks, I will pass that on to the team because there were a lot of folks involved as I mentioned. I feel the same way. Ms. Bentley: Amazing job. Mr. Chernik: It's something that I'm proud to be a part of. Work session, we're in the home stretch.' We are. I think the heavy lifting I think for you all is coming up. We will be finalizing our draft plans and our short-term work programs this week and then on the 20th of May, here in the Community Place, the public will have an open house where we'll share our draft plan which is currently sitting at about 160-170 pages so it's pretty detailed. That will be available for a 30 day review period for the public to provide feedback to us and then we will be working together with you on June 21St going through that plan. Prior to it then being transmitted to the State for Mayor Lockwood: review and then back to you for final adoption in October. Okay? I also want to piggyback on that, Todd thank you for your help, I mean thank you guys. ` Obviously want to thank all the rest of the committee as well as our staff. I know our staff has stepped up and done great work and also all the feedback from our citizens. So to piggyback on what Laura said, everybody agrees, we appreciate everything you're doing. You're doing a great job and cool you can be part of the vision and process that will hopefully be seen 20, 30 years from now. You made a difference, so thank you very much. Mr. Chernik: I'll pass that along. Thank you. Mayor Lockwood: Again, I didn't mention names on staff, but everybody that's been involved has done a great job. So we will move on to First Presentation. Tammy if you'll please call that out. City Clerk: That is Consideration of an Ordinance to Amend Chapter 46, Article III of the Milton Solid Waste Ordinance to Provide Additional Standards for Companies Seeking to Provide Waste Hauling Services in City Limits, Agenda Item No. 21-143. Mayor. Mayor Lockwood: Can I have a motion on First Presentation? 1 1 1 Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 31 of 53 Ms. Bentley: Mayor, I'd like to make a motion that we approve the First Presentation item as read. Mr. Mohrig: Second. Mayor Lockwood: Okay, I have a motion from Councilmember Bentley with a second, I believe, from Councilmember Mohrig. All in favor please say aye. All: Aye. Motion and Vote: Councilmember Bentley moved to approve the First Presentation item as read. Councilmember Mohrig seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. ZONING AGENDA Mayor Lockwood: Okay, we're going to move on to our Zoning Agenda. Tammy if you'll please read the rules, then sound the item. City Clerk: Thank you, Mayor. The Zoning Agenda includes items such as Rezoning Petitions, Modifications of Zoning, Use Permits, and associated concurrent variances, in addition to Ordinances, Resolutions, and Text Amendments. I would like to acquaint you with some of the rules and procedures for this meeting, which includes a Zoning Agenda. The Applicant, and all those speaking in support of an application, will be allowed a total of ten minutes to present the petition. The opposition will also be allowed a total of ten minutes to present its position. If time remains, the opposition will be allowed to rebut. The Applicant may choose to save some of the time for Rebuttal following the presentation by the opposition. Since the burden of proof is upon the applicant and the applicant will be allowed to make closing remarks, provided time remains with the allotted time. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 32 of 53 Those called to speak will be taken in the order that the speaker cards were received by the City Clerk prior to the beginning of tonight's meeting. All speakers will identify themselves by name, address and organization, if applicable, before beginning their presentation. The Planning Commission has heard the rezoning agenda items and their recommendations have been forwarded to the Mayor and City Council for consideration and disposition. The applicant shall not submit material to the Council during this meeting, unless requested to do so. All material that you wish to be reviewed by the Council in consideration of your Application should have already been submitted to the Community Development Department and is included in the normal distribution of packages to the council. When an opponent of a Rezoning action has made, within two years immediately preceding the fling of the rezoning action being opposed, campaign contributions Aggregating $250 or more to a local government official of the local government which will consider the application, it shall be the duty of the opponent to file a disclosure with the governing authority of the respective local government at least five days prior to the Planning Commission meeting. A violation of relevant state statute constitutes a misdemeanor. Therefore, if you have contributed $250 or more to a Councilmember and you have not filed a disclosure prior to the Planning Commission meeting, the City Attorney strongly suggests that you have someone else speak for your point of view. Our Zoning Item this evening is Consideration of RZ21-04NC21- 02 at 13555 Blakmaral Lane by Jim Rosenberger to rezone from CUP, which is Community Unit Plan, to AG -1 on 10.80 acres at a density of .092 unit per acre to construct a new single family residence and to allow the existing accessory structure to be in the front yard. (Sec 64-416(1)), Agenda Item No. 21-125, Ms. Robyn MacDonald. Ms. MacDonald: Good evening, Mayor and City Council. Little technical difficulties tonight, somebody put my presentation in the trash. I was trying to be prepared. Glad I came up here early. Okay this a Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 33 of 53 request, as Tammy called out, for a rezoning from CUP to AG -1. I think that's the first that we've ever had that. And then it's to build a single family residence and allow the existing structure formally used as a barn for animals to be in the front yard. It sits on 10.8 acres so it's a density of .092 unit per acre. This is the location map, it's located in the Boxwood Estates subdivision which is at the end of Providence Plantation Drive so you have to kind of meander through the other subdivision and this portion is gated. And then you can see here from the zoning map, the bright green is a CUP Community Unit Plan. The various lots. I just want to point out that it's a very large lot, it kind of goes around to the left and we'll get into some more detail about what it looks like. General information, as stated Mr. Rosenburger is the applicant and he's requesting this change in zoning to farm the land with various types of crops including a vineyard to produce and sell wine. A winery is only permitted by right with an AG -1 zoning district in order to be licensed as a winery by the State, a designation of AG -1 is needed. The subject site contains 10.8 acres, it's a pretty large property and as I said, located in Boxwood Estates subdivision. It is located within the AEE designation of the City of Milton Comprehensive Land Use Map 2035. Again this is a map of the future land use from the last Comprehensive Plan, this is AEE. Around here is low density residential which is basically the designation for platted subdivisions. So this is a site plan, it's been enlarged and in your packet you have the full site plan, but we're just looking at a portion of it, I thought I would focus on that. Currently this is the existing barn here and then this would be the proposed house so let me just show you what it looks like. This area is this area here with the paddocks, very beautiful piece of property so you look to the left and that's what you see and this is some of the vineyards or grape vines he's already started to grow on the property here in this area in front of the existing barn. In regards to the public participation process, we had a CZIM meeting on February 23rd and no community members were present at City Hall or via Zoom. The applicant held his public participation meeting on March 12th at the property and there was no community members present at that location or via Zoom. And at the Design Review Board meeting on March 2r'd, these were some recommendations made by that Board. They suggested providing support letters from all property owners within Boxwood Estates, recommended to rezone all the lots in Boxwood Estates to AG -1, and lastly recommended approval for rezoning and the concurrent variance. Lastly we had our Planning Commission meeting on March 24th Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 34 of 53 and after a thorough deliberation, as they do all the time which is an awesome benefit of the Board, the Planning Commission unanimously recommended approval of both the request and the concurrent variance with one change to staff's recommended conditions shown below. We'll go back to this again once we go through the recommended conditions, but this was a key point, saying a winery with customer visits and purchase of wine by appointment only with a maximum of five appointments per day with a maximum number of customers of ten persons at any time with hours of operation from 9am to 6pm. The site plan analysis, I'm not going to go through every one of these, but although it was developed under CUP,,the existing barn is not, well it's not a barn, it's being converted to a regular accessory structure, but everything meets the developments standards for the AG -1 except for the last item is the accessory structure requirements which it states accessory structures may be located in rear or side yards, but shall not be located within a minimum yard so I just want to clarify he's not in the future using as a barn to house animals, it will be just used as an accessory structure and therefore that was the reason for this request. Ll� Basically he's asking for the concurrent variance and I explained why. So this is the existing barn that is there presently on the property and then this is the proposed house that would be sitting behind the barn so kind of where the white cube ,car is, that's approximately where the barn is. I'll walk through the different considerations for the requested variance. The barn was originally constructed to house animals on the subject site. At that time, the primary house was not contemplated for the property. The existing structure currently meets the minimum standards for the AG -1 district and based on the shape of the property being narrow in the front, a new single family residence would be difficult to place in front of the existing structure. The applicant has demonstrated that the new single family residence will blend in with the existing structure and therefore does not offend the spirit or intent of this zoning ordinance. The second consideration is based on the shape of the property, the placement of the new single family residence in front of the existing structure would create an unnecessary hardship. Three, staff knows that the existing structure has been used to house animals, but the applicant has chosen not to use it any longer in that capacity and the need for this concurrent variance. The structure does have an appearance of a barn that houses animals and to allow it to be in front of the proposed single family residence or front yard would not cause a substantial detriment to the public good and surrounding properties. And Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 35 of 53 lastly, the request to allow the existing structure to be in the front when the proposed single family residence is constructed ensures that the public safety, health and welfare are secured and substantial justice is done, and therefore staff recommends approval of VC21-02. So the next step in this analysis, is the standards of review for a rezoning from in this case CUP to AG -1. And it's staff s opinion that the proposed use is suitable with adjacent and nearby developments and zonings, if approved with the staff's recommended conditions. So here we have the site, to the east is R2 with very large estate agricultural used properties as well to the south. This comes off of Dorris Road and Dorris something Way, I can't remember the name, it's a little gravel drive that comes up from the south and those are very large estates. There's are very large estate below it as well as to the southeast. Number two, a winery which is allowed by right, open to the public could have an adverse effect on the adjacent properties. Staff recommends a condition below to limit the number and frequency of customers coming onto the property to taste or purchase the wine as proposed by the Planning Commission which I reviewed with you earlier. This is because the property is located within a platted subdivision. To access the subject site, one is required to drive through Providence Plantation subdivision and enter the gated subdivision on a private road where the subject site is located. If approved with the above condition, the proposed development is consistent with nearby properties and will not adversely affect existing use or usability of the adjacent properties as described above. Number three, the subject site may have a reasonable use as currently zoned CUP or staff does not anticipate a significant impact on public services or utilities as this was accounted for with the Fulton County Board of Education back in 1996 when this was approved and the subdivision is developed and the proposed rezoning will not have a negative impact on existing streets, transportation facilities, or utilities if the recommended conditions are approved. Fifth, as stated earlier this is within the AEE designation of the Comprehensive Plan map. It is a very large parcel with .092 units per acre density and conforms to the suggested policies and intent of the Comprehensive Plan if developed with the recommended conditions to limit the activity on the property. Six, the request for the AG -1 district allows for the property owner to operate a winery where he intends to plant grapes, as well as other crops, and sell the wine per the State of Georgia farm winery regulations. In addition, adjacent and nearby properties are zoned AG -1 as well as operating agricultural used which gives grounds for approval of Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 36 of 53 this requested rezoning. And lastly, the proposed use will not be environmentally adverse to the natural resources, environment and citizens of this City if developed with the recommended conditions. And so in conclusion, staff recommends approval conditional of RZ21-04 as well as earlier discussed VC21-02. With that said, I'll just through if you so choose to approve this rezoning and this is what the conditions are proposed to be. Firstly, to rezone to AG -1 for that property at 13555 Blakmaral Lane. To the owners agreement, to restrict the subject property as follows: IA, single family detached dwelling and accessory use structures, B no more than one dwelling unit at a maximum density of .092 per acre, and continuing on with the first 1 C is a winery with a customer visits and purchase of wine by appointment only with a maximum five appointments per day with a maximum number of customers at ten persons at any time with hours of operation from 9am to 6pm. And then D,' uses pursuant to section 64-415, use regulations of the AG -1 district. So I'm just referring back to what's in our zoning ordinance, what are the uses permitted in AG -1. And then, uses allowed by administrative use permit pursuant to article 9 of chapter 64. So this is the section of possible use permits, whether they're administrative or whether they are through a full'public hearing process that one could come to ask for on this property since it's zoned AG -1. But again that would be up to you all ultimately whether you want to approve any such uses that are permitted with a use permit in AG -1. So 2A is basically a general condition, compliance with the site plan submitted on January 28a', 2021. And 3, this is the condition that would be allowing for the variance to allow the existing structure to be located in the front yard. So with that said, I'm open to any questions or comments' you might have on this request. Mayor Lockwood: I'm going to start out with questions you have for Robyn and then I'm going to open it up to public comment after that. Laura? Ms. Bentley: Robyn, was Planning Commission's recommended condition incorporated into staff's conditions? Ms. MacDonald: It was, so that was this 1 C so there was a lengthy conversation, deliberation with the applicant talking about how this property would be used beyond just propagating grapes. Obviously that's a great thing to do, but working with the applicant seeing what his vision was for the property which was appears to be fairly low intensity and that's what he agreed with the Planning Commission once they deliberated and talked through the different scenarios that might or could happen on the property. C'. 1 1 Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 37 of 53 Mayor Lockwood: Okay. Paul. Mr. Moore: Robyn, does this winery at this point ultimately presented to you as sale and consumption of wine on the premises. There's no discussion of any alcohol or beer. Ms. MacDonald: Correct, he's intending to sell his own wine that he produces per the Georgia state law for a farm winery. Mr. Moore: If I think back to the other winery that we heard some time ago, there was special consideration that we had to give to them for the use of foreign wine, wine outside of Georgia for, I'm sorry, grapes outside of Georgia for the production of the wine. Are we being asked to contemplate any of those things for this? Ms. MacDonald: No, no. I think he's going to be complying with the Georgia state law which you can ask him that question because he's more an expert than I am, but I believe that they have to use 40% of domestic produce in the wine that comes from Georgia, but you can double check with him. Mayor Lockwood: Any other questions for Robyn? I'll open up to public comment and I don't know if it matters, any that are in favor of this application. City Clerk: And I have none, sir. Mayor Lockwood: It may be that the applicant may want to, I don't know if it's necessary or not. Does anyone have questions for the applicant? Mr. Moore: I'd like to follow up. Mr. Rosenberger: And that's my wife up there and she's like if he gets a chance to talk, he's going to because that's one of my faults in life. Mayor Lockwood: Would you rather your wife came up? Mr. Rosenberger: No. I want to know how we can get the sizzle sheets for the winery because those were awesome. As a resident, those were great so good job. Mayor Lockwood: And if you don't mind just stating your name and address for the record. Mr. Rosenberger: Jim Rosenberger, 13555 Blakmaral Lane. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 38 of 53 Mayor Lockwood: Any questions? Go ahead Paul. Mr. Moore: Mr. Rosenberger, if I could just follow up on the question I asked staff a moment ago, about the actual production. Is your production going to be per the Georgia winery rules? I think it is 40% has to be. Mr. Rosenberger: That's correct, we have to get 40% of our grapes from Georgia. They don't have to be our grapes because we literally planted our grapes last year. We won't have fruit for a couple years so we still have to go through the whole licensing procedure with the State so that's going to take some time. But the idea would be yes to blend wine with the 40% minimum requirement from Georgia grapes. Mr. Moore: In doing that, know it's a by right use so at least some of these questions may be moot in terms with what you're entitled to do, but just from a standpoint of me understanding what the operation will look like eventually, how big of an operation do you intend, think it's going to turn into? Will you have deliveries? Mr. Rosenberger: I think this started off as kind of a hobby for my wife and I. We love wine, we drink wine regularly. And we thought if there was a way that we could take advantage of the Georgia Farm Winery Act, we wanted to try to do that. I think the idea of the tasting was how can we get people to know about our wine if they can't taste it. I don't, and the reason we agreed to those conditions that they put up is that we don't see this being a big commercial operation if we made wine, and people loved it, we'd find an amazing location somewhere else, not in a subdivision to go do this on a bigger scale. So as long as we're in a subdivision, one of the things that came up at the last meeting is that the City or approve or not approve anything we do, but the ultimate kind of comes from our neighbors because we have covenants within the neighborhood that dictate what we can and cannot do. So we're going to have to be very small-scale and very compliant to make sure we don't ruffle any feathers because we don't want to do that. We want to do this as more of a hobby type winery and then if it takes off and does great things, we'll look at some other options down the road, but not in this location because this location doesn't allow that. And I think that's why they put those guardrails around the approval that they conditionally gave us. Mr. Moore: Maybe transparent, that's my biggest concern is it's potentially an AG -1 approved use that turns into something that's more commercial and resides in a residential setting. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 39 of 53 Mr. Rosenberger: It wouldn't be the, we don't have the parking, we don't have, it just doesn't make sense, and the other side is that my wife and I own and IT consulting company. That's our main business. We do well. Weren't not giving that up to go grow grapes. This is going to be more of a hobby winery more than anything else. Down the road, in the next chapter of our life, if it takes off, we'll go find a suitable location maybe out somewhere, looking at that map earlier, where it is encouraged and it is supposed to be not in a subdivision. So I think the minimum requirements they gave us was something we were happy to have because you know we don't want it to be bigger than that. Not at this location. Mr. Moore: One of the suggestions from, I think it was the community zoning information meeting, was that you'd be better getting some support to be able to demonstrate to us from the (inaudible) have you sought? Mr. Rosenberger: I sent emails from all the neighbors to Robyn well over a month ago saying they all supported it, so we had pretty much unanimous. Boxwood Estates, our subdivision, is five houses. There's eight lots, we own three of them and there's five other ones. All five of the people in our subdivision said, we love it, when's the first tasting? We want to come over. So we do have unanimous support from our immediate neighbors for the concept. Mayor Lockwood: Laura. Ms. Bentley: The barn that's currently on the property, it won't be used for animals, what will you use it for? Mr. Rosenberger: A tasting room. Ms, Bentley: Okay, a tasting room. Mr. Rosenberger: It's already been converted. And that's, if you guys have a minute, I know it's been a long night, but we had horses there and then my wife and I went out of town on vacation and we asked our older kids to take care of the horses. Really? They're your horses, within a month the horses were gone and we said no more horses because we said this is an expensive habit that no ones taking advantage of. So at that point we decided to make it more of an accessory use structure where we could have get togethers, we could do art projects, but not house animals. In fact, we've actually brought in concrete and poured it in several of the stalls to get more of an even surface. We've gone past the whole Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 40 of 53 equestrian concept. If we ever wanted horses again, we already have a two staff outbuilding on the back of the property, it's been there for ten years, we could easily put horses in that structµre. Ms. Bentley: As far as parking, it's not close to the property lines or anything, it didn't look like it. Mr. Rosenberger: `It's not, it's not. And the other thing when Robyn showed that picture, the front of the barn is 300 feet off the cul-de-sac, so we're literally back there. We're close to no on else on any of the sides. Ms. Bentley: I don't know a lot about wine tasting rooms, so forgive me, so will you sell bottled wine? And wine by the glass, is that how it works? Mr. Rosenberger: The way it typically works, is you go there; you pay a small fee and you get to taste different, you get a one ounce pour of white wine or rose wine or red wine, and then if you like it you can purchase the wine and take it with you. Our hope is someday we can eventually do some type of wine club where from another location you can ship wines to people's houses. The bulk of the sales, we don't see it as a liquor store per se, people aren't going to be driving there to buy a bottle of wine, it would be in conjunction with a tasting. Ms. Bentley: Thank you. Mayor Lockwood: Anybody else? Ms. Cookerly: I'm good, thank you. Mayor Lockwood: Okay, Paul. Mr. Moore: One more question about the production process. What do you anticipate your staff to be? I imagine it's going to be beyond the two doing the crushing and the bottling. Mr. Rosenberger: You know, we'll probably do that elsewhere. At least the initial thought is that, the name of the winery is D Rose Vineyards. Last name is Rosenberger, my wife's name is Darren, so D Rose Vineyards. Vineyards is a word that means we blend things together. Our idea is we are probably going to go to commercial mixing operations to do all the bottling and mixing for us. To do it on site, we may have barrels of wine on site for more of an aesthetic type of thing, but I think a lot of the production is going Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 41 of 53 to be off site because number it's a big investment and number two it's a lot of work and number three, we really don't know what we're doing. So when you combine all those things together, we may some day move into more production facility, but for the foreseeable future, I just don't have a business plan for that. It's going to be done off site by people who do this full time. Mr. Moore: (Inaudible) Mr. Rosenberger: Because we're in a subdivision, I think we have certain limitations. If things change, we'd have to come back in front of the board and say can we do this, can we do that. And if it made sense, you'd approve it and if it didn't you say, no thank you and if it was something we'd really believed in, we'd go find some rural land off of Birmingham Highway where the City can endorse it and say that's a great location, go do it there. But not in this location, yes absolutely would abide by what you recommended because it works fine for us, what we're trying to do. Mayor Lockwood: Okay, anybody else? All right, no other public comments, I'm going to close the public hearing part and again if there's any questions for staff or if not I'll open up for a motion. Mr. Rosenberger: Thank you so much. Mr, Jamison: All right Mayor, I'd like to make a motion to approve Agenda Item No. 21-125 with staffs recommending conditions. Ms. Cookerly: Second. Mayor Lockwood: I have a motion from Councilmember Jamison for approval with a second from Councilmember Cookerly. All in favor, please say aye. All: Aye. Motion and Vote: Councilmember Jamison moved to approve Agenda Item No. 21-125 with staff's recommending conditions. Councilmember Cookerly seconded the motion. The motion passed (7-0). Mayor Lockwood: That's unanimous. We wish you well and beautiful property. I hope you guys enjoy it. Mr. Rosenberger: Thank you. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 42 of 53 Mayor Lockwood: We'll move on to Unfinished Business if you'll please call that item, Tammy. City Clerk: That item is Consideration of an Ordinance of the Mayor and City Council of the City of Milton, Georgia, to Adopt Amendments to the Fiscal Year 2021 Budget for Each Fund of the City of Milton, Georgia, Amending the Amounts Shown in Each Budget as '*Expenditures, Amending the Several Items of Revenue Anticipations, Prohibiting Expenditures to Exceed Appropriations, and Prohibiting Expenditures to Exceed Actual Funding Available, Agenda Item No. 21-126, Ms. Bernadette Harvill. Ms. Harvill: Good evening Mayor and Council. At the April 20h meeting, we went over the proposed budget amendments in detail at the public hearing held that evening. Tonight I will just summarize the amendments for the general fund and answer any questions that you may have about those amendments or any, of the other amendments pertaining to the other City funds. Before you is the general fund budget summary. You will see the original anticipated revenues for fiscal year 2021 at $29.5 million. There is a proposed increase of $5.2 million which includes current year revenue anticipation adjustments as well as $1.65 million related to the CARES Act Grant for revenues recognized in FY2021 that will reimburse expenditures incurred in FY2020. Should you approve the amendments before you, the total projected general fund revenue budget will be $34.7 million. For the expenditures, the original FY2021 budget consisted of $31.1 million. The proposed amendments will increase this to $39 million with 7.7 million of that going out to the City's pay-as-you- go funding program in the capital projects fund. Those funds will go towards payment management, Fire department and Community Development's vehicle reserve accounts, funding for future active park land acquisition, passive park improvements, and traffic calming efforts identified by the Local Road Safety Plan Project that is underway. Other expenditure amendments in the general fund include the proposed staffing changes that were outlines on page 11 of the amendment packet, the allocation of funds set aside to address year one initiatives for the new five year Strategic Plan, requested equipment for the emergency operations center, and the recognition of donations and insurance proceeds received this fiscal year. After taking all of the proposed amendments into consideration, the projected fund balance will be $8,839,167 which keeps the City compliant with the required fund balance reserve policy of 25% of the subsequent year's revenues. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 43 of 53 With that, I'll be happy to answer any questions you may have. Mayor Lockwood: Any questions for Bernadette? All right, do we have any public comment on this? City Clerk: We do not, Mayor, Mayor Lockwood: Okay, I'll close the hearing on this. If there are no other questions, I'll open up for a motion on this. Ms. Bentley: Mayor, I'd like to make a motion to approve Agenda Item No. 21- 126. Mr. Moore: Second. Mayor Lockwood: Okay, I have a motion from Councilmember Bentley with a second from Councilmember Moore. All in favor, please say aye. All: Aye. Motion and Vote: Councilmember Bentley moved to approved Agenda Item No. 21-126. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. NEW BUSINESS Mayor Lockwood: That passes, unanimous. Thank you, Bernadette and all your staff. We'll move on to New Business. Tammy, if you'll please call the item. City Clerk: The New Business item is Consideration of the Issuance of an Alcohol Beverage License to L'Amour Nails & Spa, LLC, at 850 Mayfield Road, Suite 101 B, Milton, Georgia, Agenda Item No. 21- 144, Ms. Bernadette Harvill. Ms. Harvill: L'Amour Nails is right here in downtown Crabapple. This is a change of ownership for an incidental service license and having a change of ownership and they're in compliance, so staff recommends approval. Mayor Lockwood: Okay, do we have any questions? Any public comment on this? City Clerk: No. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 44 of 53 Mayor Lockwood: Okay, I'll close the hearing on that and open up for a motion. Ms. Cookerly: I make a motion that we approve Agenda Item No. 21-144 as read. Mr. Moore: Second. Mayor Lockwood:I have a motion from Councilmember Cookerly and a second from : Councilmember Moore. All in favor, please say aye. All: Ave. Motion and Vote: Councilmember Cookerly moved to approve Agenda Item No. 21-144. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. Mayor Lockwood: That passes, unanimous. Ms. Harvill: Thank you. Mayor Lockwood: Tammy, if you'll please call the next item. City Clerk: That next item is Consideration of a Conflict Waiver that will Authorize Jarrard & Davis, LLP to Prepare an Intergovernmental Agreement (IGA) between Forsyth County and the City of Milton for a Coordinated Roadway Maintenance Project on Bethany Bend, Agenda Item No. 21-145, Mr. Ken Jarrard. Mr. Jarrard: Mr. Mayor, members of Council, thank you very much. This actually is directly linked to your next agenda item, which is the actual intergovernmental agreement. Well we do share Forsyth County and the City of Milton a boundary on this particular area of roadway, the project to do some paving and patching (inaudible). Mayor Lockwood: Would you agree to if it gets down to a splitting a penny, that it would Mr. Jarrard: The penny is yours, the whole penny. Mr. Lockwood: Just kidding. Any questions for Ken on this? Okay, I'll open up for a motion. Ms. Bentley: Mayor, I'd like to make a motion to approve Agenda Item No. 21- 145. Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 45 of 53 Mr. Moore: Second. Mayor Lockwood: Okay, I have a motion from Councilmember Bentley and a second from Councilmember Moore. All in favor, please say aye. All: Aye. Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 21-145. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. Mayor Lockwood: That's unanimous. Tammy, if you will please call the last item. City Clerk: It's the consideration of an Intergovernmental Agreement between the City of Milton and Forsyth County for a Coordinated Roadway Maintenance Project on Bethany Bend, Agenda Item No. 21-146, Ms. Sara Leaders. Ms. Leaders: Roundabout and the county line is a portion, the center line of Bethany Bend is the county line for a portion of that roadway project so this provides for Forsyth County to fund that portion of work outside our City limits. Mayor Lockwood: Thank you. Any questions? Mr. Mohrig: Just a comment, I think they actually started today because they started today because they started to tear up some of the tar on the Forsyth side. They had people out there working so, I'm glad this is actually a coordinated effort. Mayor Lockwood: Would you like to make a motion? Ms. Cookerly: Yes, Mayor and Council, I'd like to make a motion to approve Agenda Item No. 21-146. Mr. Mohrig: Second. Mayor Lockwood: Okay, I have a motion for approval from Councilmember Cookerly with a second from Councilmember Mohrig. All in favor, please say aye. All: Aye. Motion and Vote: Councilmember Cookerly moved to approve Agenda Item Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 46 of 53 No. 21-146. Councilmember Mohrig seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Public Works Mayor Lockwood: That's unanimous. Thank you. Okay, we'll move on to Reports. Does anybody have anything Council would like to report on? We'll move on to Staff Reports. Sara. Ms. Leaders: ? -Just a few updates on different divisions in Public Works. In the planning side, we have the TSPLOST 11, we're having a public forum tomorrow night starting at 6:00. We'll have a version here, it will be in person and we will also do through Zoom. We've got some interactive questions and just some feedback on types of projects and then specific projects as well. And then we'll be bringing the results of that to the Work Session on the 17th so upcoming work on that. For design work, we are beginning one of the last TSPLOST projects to get started from TSPLOST I is State Route 140 at Green Road so tonight on the agenda was the contract for a consultant to help us with traffic counts and analysis and working with GDOT on permitting improvements for that location. For some projects in bid, we talked about the Former Milton Country Club tonight, so we'll be moving forward with getting that under contract for construction. On the agenda tonight was also the Hopewell at Bethany house demolition, so that will come ahead of the construction at that location for the roundabout, so we'll be moving forward with that demolition of the house that was purchased through the right of way acquisition project. And then at the next Council meeting, we're anticipating to have a construction contract for the Hopewell at Bethany project for approval. Paving has started. Been working on residential roads and I believe the work on Bethany Bend was Forsyth coming ahead of us and going ahead and doing some patching work so that must be the work that started there. We're really trying to hold off on 1 1 Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 47 of 53 Bethany and Cogburn which are two main roads in this year's paving, until school lets out. So that was just some prep work, prepping for the overlay that will start in the summer. And just an update on one program that was a pilot program, an initiative for this year, was the street sweeping. So we did the first round of street sweeping in January and through that collected about 25 cubic yards of debris. In a 14 by 7-1/2 foot dumpster, that's about six feet deep of debris. And then we did another round, so that was our first round of street sweeping, we did another round in April and got about half of that so we expect more after the fall leaves, but that's been a good initiative so far. I'll answer any other questions you have for Public Works. Mr. Mohrig: Not another question, but a comment. Avensong has had major sink holes on Serenade that we've been trying to do something. Appreciate Matt working with us and trying to actually get a communication with the a HOA. They are excited that you are actually going to be doing that paving and repaving, fixing those within Avensong, so appreciate the effort to actually do communication with the individual subdivisions and coordinate that. Kudos to you guys for that. Mayor Lockwood: Anybody else? Thank you, Sara. All right, back to Chief. STAFF REPORTS Department Updates 2. Fire Chief Benmoussa: I'm here to provide some exciting updates for us in the Fire department. The first one is 23% increase year to date in the call volume compared to last year, that's a significant jump. But obviously last year because of covid, we had reduced responses, but now that things are getting back to normal it is just a trend. That was nationwide actually. Two months ago we were at 7%, but then as we moved forward to date 23% increase. Some of the things we're doing, we are revamping our community paramedicine program into more of a comprehensive Milton Fire CARES program which is Community Advocates for Referral and Education Services. We want to expand our, be very proactive Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 48 of 53 with our community paramedicine and try to help our residents sort of navigate the health system, reduce unnecessary trips to the ER. That should help with our 911 response, but also helps our citizens in a sense not incur unnecessary costs and trips that can be very costly to the ER, so we're working through this program and the vaccine was the first project of the Milton Fire CARES program. Some great news here, I'd really like to thank Steve for his support and also your support, we now have paramedic advanced life support system wide through out the City. Before the ladder truck was a basic life support so it relied on other units to respond with it so we could provide advanced life support. Now we don't have to worry about that anymore, we are completely ALS, advanced life support, through out the City. We're one of the very first cities in North Fulton that is actually fully staffed with a paramedic and fully equipped with advanced life support. No matter what the call is, as long as it's inour scope of practice, we'll take care of it. This is a great enhancement and optimization of services for our residents. Vaccine activities, we vaccinated over 200 people. We hosted a couple of community vaccine clinic partnerships with the Turkish Community Center. ' We have an event this Sunday at the Crabapple Market Car Show. We'll be adding Johnson and Johnson in addition to Moderna. I just found'out that the FDA just approved the Pfizer for 12-15 year olds, so we'll probably be looking at hopefully providing that service. We've had some questions from a lot of parents asking when can we give our kids the vaccine. So we'll have to, Pfizer is a little more complicated, because of the freezing and everything else, so we'll have to work through that. Some other the activities, Milton was selected as a rotation site for the Harvard/Beth Israel Deaconess Medical Center Disaster Medicine Fellowship. We'll be hosting two doctors the week of May 24th. They'll be here doing their emergency services rotation. It's a great partnership for us, it puts Milton on the map. It's a prestigious partnership. Some of the rotation sites include the White House medical response team, some of the prestigious universities, so Milton one of only two fire departments that have the honor to participate in this fellowship. We launched our Milton Fire -Rescue Leadership and Professional Development Academy. It's been 12 months and this is to prepare our members for opportunities for sustainment of their professional Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 49 of 53 development. We have about 16 members in all right now. It's a great program. Hopefully we'll be able to open it regionally to other departments. Like what Steve said to us, we'd like others to catch up to Milton, not Milton to catch up to others, so that's what we're doing. Community Risk Reduction Education, we had several members attended community risk reduction. This is approached fire prevention from a holistic approach which is a community risk reduction. Identifying certain risks within the City and addressing those specific risks. So that's what we're doing right now, we're analyzing the data and then we're engaging with our community based on the studies that we're doing, the data that we're gathering. Next month we'll be hosting an Advanced Cardiac Resuscitation Symposium. It's going to be a regional thing hosted by Milton Fire and our goal is to increase our cardiac arrest survivability rates here in Milton. We want to go above the national average and hopefully we can do some results. The Advanced Cardiac Resuscitation has been used in certain parts of the country. It's a very different way of looking at the traditional, how we respond, and how we treat cardiac arrest. And some of those communities that have adopted this model, have seen some really great results within their community as far as survivability. With that, if you have any questions. Mayor Lockwood: Questions for Chief? Comments, go ahead Paul. Mr. Moore: Chief, big shoes to fill coming into our City. We had a wonderful Chief who served us from our get go. Not to diminish his contribution to our City, in any way whatsoever, he left great fingerprints on our City. I will tell you every single interaction I've had with you, you've been nothing less than spectacular. You're setting a new standard for this City that I just think is remarkable and I think we are the better City for your leadership. And can't wait to see what's coming, because it's all been great. Chief Benmoussa: Thank you, sir, I appreciate it. 1 Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 50 of 53 STAFF REPORTS Department Updates 3. Communications Mayor Lockwood: Okay, thank you, sir. And last, but not least. Well, Fire took up your time slot. Mr. Botelho: Part of the problem is as in our leadership meetings, cause I'm involved in everything so I keep talking and talking and talking, so this only going to take like 30-40 minutes. Mayor Lockwood: Can you please state your name and address? Mr. Botelho: There is something to be said that everything that everyone said, like TSPLOST II, Comp Plan, I'm knee deep in that, TSPLOST II, I'm knee deep in that. A lot of these Fire vaccine clinics, I'm knee deep in that trying to get the word out in different way. Public Works and they're paving all these roads, I'm getting the word out so all these things, I could just go on and on. Just follow us on Facebook, among other things, but that's one of the things we really try to do. But I want to just a little bit of a diversion, a good source, actually the chair of the equestrian committee, was listening to WSB radio last week and was talking about the models of transparency and he mentioned that the City of Milton is the model. These are nationally syndicated, I mean that's for a few things and I think that part of it is when you hire a guy who hasn't worked in government before, I had my own idea of this, because I thought it would be a great idea I thought we should do recaps of all the meetings, I think we should do previews of every single meeting. I think we should do summaries of every single item, people don't do that. Why don't they do that because it's a lot of work, because they are not as crazy as I am, I don't know why. But I think that's something, our citizens really know that Providence Park is going on, that a Farmers Market is going to be coming here, otherwise they may not know, not that they're not going to watch this every single night, but the idea that it's accessible, don't hide it somewhere deep on the website, put it on Facebook so they can see it, but in a different ways, Twitter, so that's something that I think is important. It's different than, I haven't seen it elsewhere. I think it's worth that to see how government's working, it also shows we're not hiding anything. We want to show people what we're doing. It's a philosophical thing for me, I think it does set Milton apart. It's hard to realize it when it's just kind of being Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 51 of 53 done, but other places aren't doing that. And also builds up other things like the Clear Gov platform that Bernadette had mentioned before, is really cool, builds off that. It involved a lot of work from Sara Leaders and Jen Hartwig from my team, who manages our website. Someday we'll have Laserfiche working too. Little things, like what Tammy does that, well we basically have to post an agenda and minutes, but we do more than that. All the documentation, things like that, it's a lot of work too, but I think it shows again our commitment to transparent which showing our work which I always believe. And then there's little things too, like if people can look up street paving. We have to have high standards in Milton, I believe in that, even if I'll be up late finishing this recap, I think it's worth it. I think it shows government at work. Beyond that, just a few things to touch on. Besides all the other stuff, we have activities looming in Special Events are working their way back after covid. So we had everything from goat yoga, I'm sad I missed it because there were goats on people's backs, which sounds like fun. There was an animal rescue event. Crabapple Fest planning has begun in earnest, knock on wood, October 2"d. We think things are turning and we can have a safe and finally bring the community back together steadily, the time has come until the next pandemic hits. Another thing too, we've worked on equestrian branding. This is all of our themes in terms of the Comp Plan, Strategic Plan, things like that. This has come up to set Milton apart and build community. I had some time with the Equestrian Committee, we've actually just started a local thing in terms of everything from profiles of local equestrians to how- to's or horse jokes, apparently Brian Maloney has a lot of horse jokes. That will feed into a national, we've done some preliminary work on a national campaign to figure out how we can reach people so we can have more small to medium size horse farms in the City to preserve that. Beyond that, there's a lot again. I'm not going to delve into these things, but I will have one last thing if you can and for people in Milton who are watching right now. Police officer Rebecca Tidwell is serving in Afghanistan. She's a Milton Police officer. Her deployment was extended. So asked if we could do something special. And they don't want to do it, not just for Rebecca, she wants to do it for her whole unit. So we have four elementary schools, have already started sending messages in, notes to her. There are also some treats we're planning, towards the end of the Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 52 of 53 week the Police department is getting the word out on that. We're trying to send a special gift package from the City of Milton from all the people, not just the City government. So hopefully more people will join that. Thank you very much. Any questions? Ms. Bentley: Greg, I just want to make a comment. Your description of our agenda, I saw, I think that was new of what each item is. The detail of it. Mr. Botelho: Yes. Ms. Bentley: That was very helpful. I learned something from reading it too. So thank you very much for all of your hard work. I know it takes a lot of time. And I did forget to mention that Police are having a shredding event on Wednesday, this is like my favorite thing of the whole year. You can take all your stuff. This is so exciting, it's free. Mr. Botelho: Until the big thing fills up. Ms. Bentley: Yeah, it's great. Wednesday afternoon. And then we had a nice day in Birmingham. Mr. Botelho: Yes, that was also, sad I missed it, but it looked fantastic. Ms. Bentley: Thank you. Mr. Botelho: Great, thank you very much. Mayor Lockwood: We do appreciate all the hard work, we do see it, so thank you. Mr. Botelho: Thanks. EXECUTIVE SESSION Mayor Lockwood: All right. Anything else, then we'll move into Executive Session as added by motion and vote on our agenda to discuss potential litigation. Mr. Jarrard: Potential litigation, that's correct. We do need a motion. Mayor Lockwood: Okay, I'll open for a motion. 1 1 1 Regular Meeting of the Milton City Council Monday, May 10, 2021 Page 53 of 53 Ms. Cookerly: I'll make a motion to adjourn to Executive Session. Mayor Lockwood: For potential litigation. Mr. Mohrig: And acquisition. Ms. Bentley: Second. Mayor Lockwood: I have a motion from Councilmember Mohrig and a second from Councilmember Cookerly. All in favor, please say aye. All: Aye. Mayor Lockwood: That's unanimous. Motion and Vote: Councilmember Mohrig moved to adjourn into Executive Session at 8:24 p.m. to discuss Potential Litigation and Land Acquisition. Councilmember Cookerly seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. RECONVENE Councilmember Bentley moved to reconvene the Regular Meeting at 9:57 p.m. Councilmember Jamison seconded the motion. The motion passed (5-0). Councilmember Longoria was absent from the meeting. Councilmember Cookerly was absent from the vote. ADJOURNMENT Mr. Jamison: Second Mayor Lockwood: 1 have a motion and a second to adjourn. Motion and Vote: Councilmember Bentley moved to adjourn the Regular Meeting at 9:57 p.m. Councilmember Jamison seconded the motion. The motion passed (5-0). Councilmember Longoria was absent from the meeting. Councilmember Cookerly was absent from the vote. Date Approved: July 7, 2021 Joe Lockwood, Mayor