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HomeMy WebLinkAboutPacket - PRAB - 09/18/2014HOME OF' ' MILTON At ESTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, September 18, 201411:3o a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:33 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Shannon Scott Stachowski Ron Hill Sue Rekuc (arrived 11:5oam) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge made a request to the Board to approve the Meeting Agenda with the addition of item (e) Playground Grant in the New & Unfinished Business section. Motion to approve Meeting Agenda, as amended, was made by Scott Stachowski and seconded by Ron Hill. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the August 21, 2014 meeting was made by Ron Hill and seconded by Scott Stachowski. The vote was unanimous and motion carried. PUBLIC COMMENT No Public Comment. 1110 YOU y,. PHONE: 678.242.25001 FAX: 678.242.2499 0 f 'GreenW *C,,dficd* �Nwo info@cityofmiitonga.us I www.cityofmilfonga.us U ii 01-Ii i. Community 1 E�h;, 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 ''B`� September 2014 PRAB Minutes NEW AND UNFINISHED BUSINESS I. New & Unfinished Business a. Introduction of Mr. Joey Costanzo: Jim Cregge introduced Joey Costanzo who is Councilman Rick Mohrig's District 3/Post2 appointee to the PRAB. Mr. Constanzo gave the Board a brief description of his background. He is scheduled to be sworn in at the next City Council meeting on September 22"a. b. Citizen Request to Honor Cindy Hollingsworth: Jim Cregge recommended that this item be tabled until May/June 2015 at which point the options for recognition at Bell Memorial will be clearer as the park nears completion. Scott Stachowski suggested April might be better time to allow for planning as Bell Memorial is being finished. Discussion on the role of Parks & Recreation regarding programming: Jim Cregge opened the discussion on ways that Milton Parks & Recreation can expand its non- athletic programming. Mr. Cregge mentioned various activities such as chess which have seen good demand in other jurisdictions. Mr. Cregge asked the Board to think about what role the City of Milton Parks and Recreation should play in offering these non -athletic activities. Tom Gilliam had conducted research into other area city programs to get an idea of the variety for this type of non -athletic recreation. Scott Stachowski asked Mr. Cregge to have Tom Gilliam list our current non -athletic programming with detail on season offered, staffing, and the number of classes/sessions offered. Mr. Cregge will have this information for the next meeting. Ron Hill asked if there were any special request coming into the City for this programming. Mr. Cregge mentioned Chess, Rugby and Ultimate Frisbee. d. Crabapple Fest: Jim Cregge noted that the Crabapple Fest was scheduled form 1 Oam — 5pm on October 4. Mr. Cregge would be working the city information table for Parks & Recreation. Any help that the Board could provide in relief would be appreciated. e. Playground: Jim Cregge presented to the Board that a $10,000 grant is available from Resurgens Foundation for recreational capital expenditure targeted to children of all abilities. Mr. Cregge reviewed with Board various playground alternatives for Bell Memorial that would provide play alternatives for kids of all needs. These facilities qualify for grant money. Jim Cregge was seeking approval from the Board in order to take this recommendation to the Council for their consideration. Dave Shannon made a motion that the Board recommend to City Council that they City should apply for a grant to obtain playground equipment to serve children of all abilities. Ron Hill seconded motion. The vote was unanimous and motion carried. September 2014 PRAB Minutes II. Committee Reports a. HYA Update: No Update b. Veteran's Memorialization: Mr. Hill mentioned he will meet with Ms. Daviadoff as a follow up to start program to register living veterans in the city. Mr. Hill will be researching Home Depot's program/philanthropy for vets and will report to PRAB in October. c. Football Partnership: Scott Stachowski said the subcommittee met with one of the providers and has more meetings to schedule before reporting back to the Board in October. III. City Staff Reports & Communications a. Providence Park Update: City has sent in formal request to purchase Providence Park form Fulton County for $4200 per House Bill 90. The Fulton County Commission seem to want the land designated as surplus land, thus allowing it to be sold on the open market to the highest bidder. City of Milton will be contesting this move. b. Bell Memorial Park Status Update: Construction is underway; path for trail has been cleared. A citizen in Champions Overlook has been notified that he is encroaching on park land; he has agreed to remove his landscaping. c. Hopewell Middle School Field Improvements: Approvals secured for score boards and batting cages. City still actively looking for concrete contractor. d. Crabapple Community Center Project Update: Demolition is scheduled for next month; facility will not be ready for holiday celebration in Crabapple e. Freedom Park Update: Irrigation problems were fixed and grass was recovering until pump at Lake Deerfield was vandalized. Grass has since died, and City is evaluating over seeding the dead grass as a recovery measure once the pump has been fixed. f. Ordinance Change Update: Parks Hours recommendation is on agenda for Council meeting on October 61h. These recommendations are: Parks with lighted activity fields are closed form 10:30pm to 6am and unlighted parks are closed form dusk to dawn. g. Soccer Provider Update: Jim Cregge noted that Wall-2-Wall sports, the city soccer provider, wants exemption from out -of -city fees. Wall-2-Wall is not interested in providing soccer under our terms. There are ongoing discussions of other sports they could provide such as dodge ball, and ultimate Frisbee. September 2014 PRAB Minutes h. Boy's Lacrosse: Demand for the program will grow from 160+ participants to 400+. To meet this demand, Mr. Cregge is looking into leasing portable lighting for the IGA fields. Fulton County approval will need to be secured. IV. Adjournment a. Motion to adjourn made by Mark Reed, Sue Rekuc seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:05pm. V. Next Meeting Date: October 16, 2014, 11:30 a.m. HOME OF - -- - M - I LTON' ESTABLISHED 2006 Parks and Recreation Advisory Board Agenda 11:30 a.m., Thursday, September 18, 2014 Council Chambers, Milton City Hall I. Call to Order and Roll Call H. Pledge of Allegiance III. Approval of Meeting Agenda IV. Approval of Minutes from the August 21, 2014 meeting V. Public Comment - Public comment is limited to 2 minutes per person per Board Action unless waived. All members of public are invited to address the Board at this time. VI. New and Unfinished Business a. Introduction of Mr. Joey Costanzo b. Citizen Request to Honor Cindy Hollingsworth c. Discussion on the role of Parks and Recreation regarding programming d. Crabapple Fest VII. Committee Reports a. HYA Update - Stachowski b. Veteran's Memorialization - Hill c. Football Partnership - Duley VIII. City Staff Reports and Communications a. Providence Park Update b. Bell Memorial Park Status Update c. Hopewell Middle School Field Improvements d. Crabapple Community Center Project Update e. Freedom Park Update f. Ordinance Change Update g. Soccer Provider Update IX. Other Business X. Adjournment -Next Meeting Date: October 16, 2014, 11:30 a.m. PHONE: 678.242.25001 FAX: 678.242.2499 H�eEn= Certified infocityofmiltonga.us I www.cityofmiltonga.us Mmae bchics Cs , 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004,' CtAT F Eo BKO,zt - u'��g<<`` HOME OF ' MILTON ESTABLISHED 2006 MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 21, 201411:30 a.m. Council Chambers, Milton City Hall CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:35 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed David Duley Scott Stachowski Ron Hill Sue Rekuc (arrived 11:47am) David Shannon (arrived 11:51 am) OTHERS PRESENT Jim Cregge, Parks and Recreation Director Tom Gilliam, Parks and Recreation, Program Coordinator Debbie Daviadoff, Milton Veterans Project Quorum was announced by Mark Reed. APPROVAL OF MEETING AGENDA Jim Cregge requested the Board to amend the Meeting Agenda with the addition of item (e) — Soccer Provider Discussion in the New & Unfinished Business section, and with the addition of items (i) Summer Camp Report and 0) Birmingham Parks Maps in the City Staff Reports & Communications section. Motion to approve Meeting Agenda as amended by staff was made by Scott Stachowski and seconded by Dave Duley. The vote was unanimous and motion carried. APPROVAL OF PAST MINUTES Motion to approve minutes of the May 15, 2014 meeting was made by Dave Duley and seconded by Scott Stachowski. The vote was unanimous and motion carried. 1110Youin *** PHONE: 678.242.25001 FAX: 678.242.2499 G i e C, r, " Certified �,i ommunt City of r Info@cityofmiltonga.us I www.c1tyofm1lton9a.us Ciy �l� o 13000 Deerfield Parkway, Suite 107 1 Milton GA 30004 - 'B`` PRAB August Minutes PUBLIC COMMENT No Public Comment. NEW AND UNFINISHED BUSINESS New & Unfinished Business a. Community Involvement — A presentation by Debbie Daviadoff, The Milton Veterans Project. Mrs. Daviadoff made a presentation to PRAB detailing her organization's desire to contribute time and resources to improving Freedom Park with things such as pine straw, shrubs, and other landscaping improvements such as gazebos and/or benches in an effort to further memorialize/recognize veterans. The organization currently provides assistance to the Memorial Day Crosses that volunteers in the City put out each year. Dave Duley suggested putting a sub- committee together to further investigate. Ron Hill volunteered. Scott Stachowski made a motion that a Veterans Memorialization Sub -Committee be formed. Ron Hill seconded the motion. The vote was unanimous and the motion carried. b. Birmingham Park — City Ordinance Change: City Ordinance for Milton Parks (as posted in parks) states that the parks are closed from 12 Midnight until 6AM. This has proved to be problematic for law enforcement as there have been many citations for drinking and other prohibited activities in the parks. Because of the current ordinance, potential troublemakers are legally allowed to be in parks after dark. PRAB discussed the merits of changing ordinance for non -active recreation parks to be closed from dusk to dawn. Dave Duley made a motion that PRAB recommend the policy be amended that non -active recreational parks (those without sports/recreational programming) be closed from dusk to dawn. Ron Hill seconded the motion. The vote was unanimous and the motion carried. David Shannon also suggested that the board members visit Birmingham Park firsthand to see how accessible it is to those who would be troublemakers after dark. Discussion of Football Partner Selection Process: Cregge covered three youth football partner options under consideration by the City: 1) AYFA partnership, 2) Tim Lester Football partnership, 3) creation of a City of Milton youth football program. PRAB discussed the various options and Cregge pointed out that PRAB needs to come to a recommendation by the November PRAB meeting to recommend to the Council. All agreed that a sub -committee to investigate these options needed to be formed. Dave Duley volunteered to lead this sub -committee. Ron Hill and Scott Stachowski also volunteered. A motion to form the Football Partner Selection Sub -committee was made by Scott Stachowski and seconded by David. The vote was unanimous and motion carried. The sub -committee will report initial findings at the September meeting. d. Citizen Request to honor Cindy Hollingsworth: Cregge detailed the account of Cindy Hollingsworth to the PRAB. She recently passed away form a brain PRAB August Minutes aneurysm. She was on the committee to form the City of Milton many years ago and was very involved in the Milton community. Chuck, her husband, has asked the City to consider honoring his wife for her contributions in her memory. He had mentioned she had a love for dogs. Cregge asked PRAB to consider various options to accomplish this request. e. Soccer Provider Discussion: Cregge detailed how W2W wants to be the youth soccer provider for the City, however, W2W wants different financial terms than is customarily set with the other recreational sports providers — namely W2W wants to keep the 50% upcharge for the out -of -city resident fees paid because they claim they have cash flow issues. This was discussed by the PRAB and general sentiment as that all providers must operate under the same terms. Dave Duley made a motion that PRAB make a recommendation to city staff to not accept the W2W proposed terms as written which excludes the non-resident fees as part of the fees due to the City. Sue Rekuc seconded the motion. The vote was unanimous and the motion was approved. II. Committee Reports - HYA Update: Scott Stachowski told PRAB that concession stand had been broken into recently. III. City Staff Reports & Communications a. Providence Park Update: Cregge reminded PRAB that GA House Bill 990 (2012) states that park will be 'sold to City for $100/acre. b. FCBoE IGA —New Field Project Update: Cregge explained that bid to build turf field (diamond/rectangle combo) at Northwestern Middle School came in and was too expensive. Efforts to get more bids underway. c. Bell Memorial Park Status Update: Cregge said tree removal has begun in preparation for grading. d. Hopewell Middle School Field Improvements: Cregge said a contract is out to bid for building batting cages, scoreboard, bleachers and dugout in addition to the field improvements. e. Crabapple Community Center Project Update: Cregge said the demolition of the building is scheduled, contractor is selected and completion of the project could be in time for the City's Christmas in Crabapple festivities. f. Wall of Fame Meeting: Cregge reported that it is not clear on providers for football and that we are not able to move forward at the time. The recommendation of the PRAB was to table this subject for six months. g. New PRAB Member: Cregge reported that City Councilman Rick Mohrig has PRAB August Minutes someone who has accepted the position on PRAB. Next month, this individual may be sworn in. h. Freedom Park Issue: Cregge reported the water pump was vandalized. i. Summer Camp Report: Tom Gilliam reported that this summer was first time Milton ran a summer camp at Cambridge High School. The basketball camp had very good participation (a few hundred participants). Camp Joyful Souls had nearly same participation as last year and that we had a very strong staff. j. Birmingham Park Maps: Lizzy Daniel is working on posting trail maps at the park as part of her Girl Scout project. Reed asked about the map including land that the City of Milton does not own. Cregge pointed out that the 60 acres owned by Fulton County is under an operating lease with the City until 2019 when the revenue bond expires. IV. Adjournment a. Motion to adjourn made by Dave Duley, Ron Hill seconded motion; vote to adjourn was unanimous. Mark Reed adjourned meeting at 1:15pm. V. Next Meeting Date: September 18, 2014, 11:30 a.m. 4 LrL `1 4 rq AGENCIES with NON -ATHLETIC PROGRAMMING Acworth Bricks 4 Kidz Floral Design Class Alpharetta Art Camp Art Classes Babysitter Boot Camp Babysitter Certification Classes Birthday Parties City Band Dance Classes Gardening Classes Tree Climbing Classes Augusta Academy Camps (Educational) such as Algebra Prep, Study Skills etc Chess Camp Creative Arts Camp such as Ceramic Arts, Drawing etc Dance Camp Exploratory Camps such as Creative Writing, Forensic Science etc Video Game Creation Cherokee County Babysitting Classes Fishing Camp Cobb County Art Camps Art Classes Chess Clubs Fishing Rodeo Nature Camp Outdoor Romping & Creek Stomping Science Camp Commerce Game On Lego Club The Crafty Reader DeKalb County After School Programs Bridge Club Computer Classes Drama Classes Environmental Classes Music Classes Forest Park Car & Bike Show Chess Club CPRJlst Aid Dog Training Classes Gospel Choir Horseshoes Ping Pong Forsyth County Archery Camp Art Camps Art Classes Baton Twirling Camp Brass Camp Creative Dramatics Camp Junior Chefs Camp Knots Tying Class Magic Camp Music Classes Nature Writing Tree Climbing Class Gwinnett County American Sign Language Art Camp Art Classes Art to Wear Bridge Canvas Painting Card Making Chess (Beginner & Intermediate) Chess Camp Creative Camp Fashion Modeling Firearm Safety Improv Classes Makeup Trends Nutrition for Healthy Living Quilting Scrapbooking Skincare Smartphones/Tablets Spanish Storybook Writing Touch of Clay Video Gamemaker Johns Creek Lego Camp Kennesaw Camp Chef Engineering Camp with Lego's Engineering for Kids Let's Make Toys Marine Engineering — Making Waves! Video Game Design Roswell Bricks 4 Kidz Lego Classes Career Camp Chefs Camp Cooking Camp Cooking Classes Creative Writing Camps & Classes Driver Ed Classes English Classes Goal Planning Camp Little Green Thumb Classes Modeling Camp Media Smart Camp Music Classes Performing Arts Camps Tree Climbing Classes Visual Arts Camps Sandy Springs Art Classes Astronomy Classes Bird Watching Classes Guitar Camp KidzArt Camp Music Classes Musical Theatre Camp Science Camp Spotlight Theatre Camp Theatre Production Camp CHESS CLUBS Atlanta Augusta Chattahoochee County Cobb County Columbus Decatur Dekalb County Douglas County Forest Park Forsyth County Gwinnett County Rockdale County Roswell Statesboro-Bulloch County Tucker No Text