HomeMy WebLinkAboutAgenda Packet - CC - 08/02/2021 - Packet 2 - CIE Updatei
Capital Improvements
Element
2021 Annual Update
Fiscal Year 2020 (10/1/19-9/30/20)
Financial Report &
Community Work Program
City of Milton, Georgia
DRAFT: July 27, 2021
This Capital Improvements Element Annual
Update has been prepared based on the
rules and regulations pertaining to impact
fees in Georgia, as specified by the Devel-
opment Impact Fee Act (DIFA) and the De-
partment of Community Affairs (DCA) docu-
ments Development Impact Fee Compliance
Requirements and Standards and Proce-
dures for Local Comprehensive Planning.
These three documents dictate the essential
elements of an Annual Update, specifically
the inclusion of a financial report and a
schedule of improvements.
According to DCA's Compliance Require-
ments, the Annual Update:
"must Include: 1) the Annual Report on
Impact fees required under O.C.G.A. 36-
71-8; and 2) a new fifth year schedule of
Improvements, and any changes to or re-
visions of previously listed CIE projects,
Including alterations In project costs, pro-
posed changes in funding sources, con-
struction schedules, or project scope."
(Chapter 110-12-2-.03(2)(c))
This Annual Update Itself is based on the
City of Milton's Capital Improvements Ele-
ment, as adopted by the City September 21,
2015.
' Note that DCA's Compliance Requirements specify
that the work program is to meet the requirements of
Chapter 110-12-1-.04(7)(a), which is a reference to
the work program requirements in a previous version
Financial Report
The Financial Report Included in this
document is based on the require-
ments of DIFA, specifically:
"As part of its annual audit process,
a municipality or county shall pre-
pare an annual report describing the
amount of any development Impact
fees collected, encumbered, and
used during the preceding year by
category of public facility and service
area." (O.C.G.A. 36-71-8(c))
The required financial information for
each public facility category appears in
the main financial table (page 2); each
of the public facility categories has a
single, city-wide service area. The sta-
tus of all impact fee projects, by public
facility category, is shown on the ta-
bles on pages 3, 4, 5 and 6.
The City's fiscal year runs from Octo-
ber 1 to September 30.
of the Standards and Procedures for Local Com-
prehensive Planning. The correct current de-
scription is found at Chapter 110-12-1-
Introduction
Schedule of Improvements
In addition to the financial report, the City
has prepared a five-year schedule of im-
provements —a community work program
(CWP)—as specified in DCA's Compliance
Requirements (Chapter 110-12-2-
.03(2)(c)), which states that local govern-
ments that have a CIE must "update their
entire Short Term (i.e., Community] Work
Programs annually.")'.
According to DCA's requirements,z the CWP
must include:
• A brief description of the activity;
• Legal authorization, if applicable;
• Timeframe for undertaking the activity;
• Responsible party for Implementing the
activity;
• Estimated cost (if any) of Implementing
the activity; and,
• Funding source(s), if applicable.
All of this information appears in the Com-
munity Work Program portion of this docu-
ment, beginning on page 7.
.04(2)(b)1.
2 Chapter 110-12-1-.03(3).
City of Milton 2021 CIE Annual Update DRAFT 7/27/21 page 1
Financial Report
IMPACT FEES FINANCIAL REPORT - CITY OF MILTON, GA
Fiscal Year 2021
City of Milton Annual Impact Fee Financial Report- Fiscal Year 2020
Impact Fee Fund Balance
October 1, 2019
$
2,492,082.07
$
253,632.65
$
60,012.33
$
165,135.46
$
33,331.34
$ 3,004,193.85
Impact Fees Collected (October 1,
2019 through September 30, 2020)
$
658,800.60
$
60,593.16
$
10,574.32
$
76,354.25
$
24,190.03
$ 830,512.36
Subtotal: Fee Accounts
$
3,150, 682. 67
$
314, 225. 81
$
70, 586. 65
$
241, 469.71
$
57, 521.37
$ 3, 834, 706.21
Accrued Interest
$
1,467.32
$
130.83
$
22.81
$
163.90
$
53.55
$ 1,838.41
(Impact Fee Refunds)
$
-
$
-
$
-
$
-
$
-
$ -
(Expenditures)
$
(895,335.99)
$
-
$
(70,012.11)
$
(234,135.38)
$
(8,452.00)
$ (1,207,935.48)
Impact Fee Fund Balance
$
2,257,014.00
$
314,356.64
$
597.35
$
7,518.23
$
49,122.92
$ 2,628,609.14
September 30, 2020
Impact Fees Encumbered $ 2,257,014.00 $ 314,356.64 $ 597.35 $ 7,518.23 $ 49,122.92 $ 2,628,609.14
' 3% ofthe fees collected for the public facility categories represents 99.999% of the collected Adminstration fees due to a rounding error in the automated
collection system. The 360, which is an overage of only.001 %,will be accounted for in ne)Q year's report.
City of Milton 2021 CIE Annual Update DRAFT 7/27/21 page 2
Start
Date I Date End I LoePMi�t of Impalct Fees (from mpaet ngfrom Max Ing Fees' I I mpad Fees
Expanded
Park Land (455 acres)
2017
2035
$
68,665,646.59
67.39%
$
46,275,786 85
S
895,33589 $
Conservation Easements (2747 ac)
2017
2035
$
37,687,219.02
41.44 %
$
15,616,326.67
$
-
Land for Trails (110 acres)
2017
2035
$
22,637,026.35
41.39 %
$
9,369,796.00
$
-
Baseball Fields (8)
2022
2035
$
2,416,978.76
63.80%
$
1,541,931.23
$
- $
Football/Soccer/Lacrosse (2)
2022
2035
$
277.625.94
89.85%
$
249.433.52
$
-
Basketball Courts (11)
2023
2035
$
898,201.57
42,18%
S
378,85288
$
Playgrounds (Structured) (34)
2020
2035
$
1,665,755.63
42,89%
$
714,408.29
$
- $
Picnic Shelters / Paulions (34)
2022
2035
$
4,997,266.90
42.89%
$
2,143,224.88
$
-
Community Centers (4)
2023
2035
$
2,605,646.33
42.53%
$
1,108,195.49
$
-
Multi -Use Trails (90.76 miles)
2020
2035
$
62,195,885.85
42.48%
$
26,419,298.43
$
-
Financial Report
Impact Fees
Totsllmpaet
Expended
Fees Expended
Impost Fees
revious Yam)
to Date
Encumbered StatudRemarks
Traihead Park, Mayfeld Farm Park,
Won Canty Club, Cox Road
856.396.45
$ 1,751,732.44
$ 1,209,192.00 Complex
S
12,760.00
$ 12,76000
BUMC basebal fell lease
$ -
$ 1,017,108.00
S -
21,445.00
$ 21,445.00
Broadwel Park
S
S
S
AN msts are Net Present Value per CIE adopled Seplenber 21, 2015. Maxkrum finding based on percent krpactfee eligible.
When impact lees are bifally calugled for proposed project% hey are based on estnetd cess, and he percentage of he asinine teat is irrpactlee eligible s calculated based
on he Level of Service standards in he Capital Irrproverrents Element which yielded he proporfon of he project hats required In meet he needs of future growh and develop.
ment Men a projects mrryleled, tie acleal oost is hen known and, based on he percentelgUe br inpactfse finding, he acbal amountof impacts a odlecions hatan be
expended on he project is revised accordingly so hat tie proporional share of he project atibutable b new growh and developments not exceeded.
NOTE: For projects fiat are not 100 % impact fee bnded, finding maybe provided tomtie General Fund, he Capital Projects Fund or otter trial taaafon sources, as
delerrrined during tie annual budgetadopfon process.
City of Milton 2021 CIE Annual Update DRAFT 7/27/21 page 3
Financial Report
Project
Project
Maximum%of
Fx 20211
Impact tees
foullmpact
Start
End
Local Cost of
Funding from
Max Funding Impact Fees
Expended
Fees Expended
ImpactFass
Project Description
Date
Date
Project'
Impact Fees
from Inpact Fees' Expended
(Previous Yeah)
to Dale
Encumbered StaluslRemarks
acilities
Emergency Warning Sirens
2014
2035
$ 216,329.00
41.44%
$
89.646,74 $ -
$ -
Recoupnentcoss fur exsfng sirens
Storage Facility
2017
2019
$ 267,096,40
100.00%
$
267.09640 $ -
40,251.00
$ 40,251.00
$ - Conps6d
Fire Station 42 Replacement
2020
2022
$ 1,389,243,43
40.DD%
$
555,697.37 $ -
$ -
$ 314,356.64
Training Facility
2017
2017
$ 430,176.66
100,00%
$
430,176,66 $ -
S 50,000.00
$ SO,000.00
Completed
Westside Fire Station
2024
2026
$ 1,501,562.50
100.00%
$
1,501,562,50 $ -
$ -
Hwy 9 Fire Station
2017
2020
$ 1,194,623.89
66.67%
$
796.455.75 $ -
$ -
Completed
General Vehicle
2015
2015
$
38,609,80
100.00%
$
38,609.80
$
- $ -
Completed
Heavy Vehicle
2016
2016
$
453,D66.46
100.00%
$
453,066.46
$
- $ -
Conplebd
General Vehicle
2022
2022
$
39,442.62
100.00%
$
39,442.62
$
- $ -
Heavy Vehicle
2018
2018
$
462,939.28
100.00%
$
462,839.28
$
- $ -
Conplabd
General Vehicle
2022
2022
$
40,725.67
100.00%
$
40,725.67
$
- $ -
Heavy Vehicle
2022
2022
$
477,895.17
100.00%
$
477,895.17
$
- $ -
Completed
General Vehicle
2024
2024
$
42,050.45
100,00%
$
42,050.45
$
- $ -
Heavy Vehicle
2024
2024
$
493.440,83
100.00%
$
493,440.83
$
- $ -
Heavy Vehicle
2027
2027
$
509,492,17
100.00%
$
509,492.17
$
- $ -
General Vehicle
2029
2029
$
43,884.11
100.00%
$
43,884.11
$
- $ -
Heavy Vehicle
2030
2030
$
526.065.66
94.36%
$
496,408.38
$
- $ -
General Vehicle
2033
2033
$
45,79772
94.36%
$
43,215.84
$
- $ -
Heavy Vehicle
2033
2033
$
543,178.27
0.00%
$
-
$
- $ -
General Vehicle
2034
2034
$
47,287.49
0.00%
$
-
$
$
S
8.762.807.S8 I
S
6.781.706.20
1 S
- S 90.251.00 1 S 90.251.00 S 314.356.64
Al costs are Net Present Value per CIE adopted September 21, 2015. Maximum funding based on percent irrpact W eligible.
Men inpactbes are inllally celucebd for proposed projects, hey are based on esirmbd costs, and he percentage of he estimate hat is impact fee eligible is calculated based
on he Level of Service standards in he Capital hrprovemens Element which yeloed tie proporion of he project that is required In meet he needs of future growh and develop-
ment Men a project is oo pbbd, he actual cost is tien known and, based on tie percent eligible for impact See funding, he actual amount of irW fee colecions hat can be
expended on he project is revised accordingly so hat he proportional share of he projard abhbutable to new growth and development s not exceeded.
NOTE: For pro" hat are not 100% mpacttee bnded, bridling may be provided from he General Fund, be Capital Pro)ects Fund or oher local taxalon sources, as
debrmned during he annual budget adoplon process.
NOTE: For pro" hathave been completed and paid br (or are notelgble br inpactfee funding), he cells in he'FY2020 Irrpact Fees Expended' cobrm are shaded out mdicaing fiat no krpactle s
or addi anal impact fees w8 be expended on those projects.
City of Milton 2021 CIE Annual Update DRAFT 7/27/21 page 4
Financial
AN costs are Net PresentVaue per CIE adopted September 21, 2015. Maximum Wding based on percent impact be eligible.
Men impact Les are nifally ralucaled tix proposed projects, hey are based on esineld costs, and he percentage ofhe esfrre& hat is urpacttee eligible is calculated based
on he Level of Service standards in he Capital Improvements Element which yielded he proportion of he project hat is required to meet he needs of cure growth and develop
ment Men a project is completed, he actual costs hen known and, based on he percent eligible for impact fee kinding, he actual amount of impact fee collections teal can be
expended on he projects revised accordingly so that tie proportional share of he project ahibutebte b new growth and developments not exceeded.
NOTE: For projects that are not 100% impact fee kindled, tending may be provided tom he General Fund, he Capital Projects Fund or other local taxation sources, as
detemned during he annual budget adoption process.
City of Milton 2021 CIE Annual Update DRAFT 7/27/21 page 5
Financial
Public Facility:
Responsible Party:
Roads
Public
Works
Project
Project
Maximum %of
act Fees
Total Impact
Start
End
LOCI Cost of
Funding From
Max Funding
pended
Feces Ezpendsd
Impact Faaa
Project Description
Date
Date
f+roJxt'
Impact Faces
from Impact Faae'oua
Vann)
to DHa
Enambaed
StatoslNanrks
harsecmi.fiopeweMForciVCogWn
2014
2014
S M103.DO40.1%$
397.918.39S
-
�
Complete
S 85,2118.DD
40.156
Compels
Plwy @ Moms Rd 2014 2D14
Jee.
S 34,174.91S
-
-
@Corwn,
2014
2114
S 446,92300
40.1%
$ 179,254.45S
Completerkrsecbom-Amdd
S lu 3DO.Do
40.1%
S 125,650.17@Providehca
Mil@New Providence 2014 2016
2014
2D14
S 852,581.00
40.1%
S 341,958.10@Birmirghan^
2015
2015
8 1,700234
40.1%
$ 8al.=696000.00
S %,000.00
Cbrrpteb
$ _-_
InbrsecoonCiapyple@Sinnott. 2014 2018
$ 1,353,263.94 40.1%
E 542,774.90
_ Complete
Tm Mtlbmdam Pbmupdwe
2015
1 2016
IS 231,D44.84.
40.1%
$ 926813.BD
S -
Co"T"
-
-...
ForeyMDOT b tmd Interchange,
McGbrs Ferry Iraahape
2D15
2D75
$ 51,343.30
40.1%
$ 20,5%.D7
$ -
CY bin In with Morro Rd
Crmappe NE Connector Rd
2017
2020
S 2.581.434.50
40.1%
$ 1,035,375.511
$ -
Conpteb
$ _-_7,518.23
Sidge Redwna4Pnpan
2D14
2035
S 2445,358.07
40.1%
S 9W 798.32
S -
$ -
Ongoing Program _
IrterexWhFreenwwtes® ProvMacali 201S 2022 $ 2,409,376.80 40.1% S 966,386.34 $ 234,135,38 S 205,96108
S 440.098.46
Phase l Complete
Phase 2b 2022
hareadwasm a Bathe Bad
2014
2026
S 173,168A5
40.11E
$ 69,455.24
S
GDOT to tend shortbrm and long
arm Improvement
-
SS
rw Inecbw RdTMnlaee 2015 2015 E 189,970.20 40.1% S 76,194.34
Couplets
@ Providence
207fi
2023
S 7
_ 401
$ 719560.72
EIraaxbrv8drry -_
-
$
IranecbnHopewel@ glory BerW Way
20152022
$ 3,346,503.60
40.1%
S 1,342.234,95
S -
S _
Phase 1 Complete
Phase 21n 2024
InbnacbnNopweo @ Redd Road
2D15
2024
r S 123,223.91
40.1%
E 49,423.36
$ -
IrbaxbnHapwel@Harty
.
2020
_.._
2022
$ 1,412,239.23
40.1%
$ 566,429.05
$
S -
IrareaarrHope.M@Thorns.
2021
2022
1.439.668.46
40.1%
$ 577430.53
$ -
E -
Concept study to detemine More
cost
CriapceSEBancbr
2025
2025
_$
S 180,587.44
40.1%
$ 72,43105
$ -
_
S -
_ _
HapeeeMllamby, Reed Will" 2030 2030 $ 7,991,049.35 40.1% $ 3,205,095.16 S - _
Maya RerlWHawp -
2024
2024
S 9,125,056 7
40.1%
$ 3,659,930.39
$ -
S -
-
13538 f 301,%1.OB
f 536,0%A6
$ 7,5823,7
AI costs are Net Present Value per CIE adopted Sepbnber 21, 2015, exmptas noad voh -,which are aural cost. Maximum bndig based on percenturpzcbe ekble.
`Mien impact fees are initially caluabd br proposed projects, they are based on esbread cost, and be percentage of he esoe a thesis mpactbe eligible s pkubbtl based
on be Level of Service standards in be Capital brprovenenb Summit whirr yielded tie proportion of he projectthats required b meettie rieeds of bore growth and develop
rent Men a projecis competed, he acbal cost is hen law and, based on fie percentegba br inpactlae brtlmg, he actual amountolinapa flee colactions thatan be
expanded on he projecla revised accordingly so that he proportional share of he projeca8ibuteble In new growth and developments nolexceeded.
Acbal mstigures relabel a inpacfm bndirg shown br his project
NOTE: For project hat are not 100% inW fee tended, bndbg may be provided tom to General Fund, he Capital Projects Fund or oher local taxation sources, as
determiied during he annual budget adoption process.
NOTE: For project hat have been conpated and paid for (or we notetgide or InW fee tending), he als in ta'FY2020 Impact Fees Expended' column are shaded out indicating hat no irpacttees
or addlbnal Impact lees will be expanded on those project.
City of Milton 2021 CIE Annual Update DRAFT 7/27/21 page 6
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Community Work Program
2 Footba I I /Soccer/La cross e
X
Parks and
$277,626
89.85% impact fees;
Recreation
General Fund
2 Basketball Courts
_
X
Parks and
I X
$163,309
42.18% impact fees;
Recreation
General Fund
1 Playground (Structured)
X
Parks and
$21,012
42.89%impactfees;
I Recreation
General Fund
1Picnic Shelter/ Pavilion
X
Parks and
$63,036
42.89% impact fees;
Recreation
General Fund
Design and constructa
Parks and
$651,412
42.53%Impact Fees;
Preparation of concept plans
community center
X
X X
Recreation
General Fund
could begin in 2023
Replace Fire Station 42
X
Fi re/
T
$1,389,243
40% impact fees;
Completion in2022
Administration
General Fund
Construct WestsideFir e
Fire/
X X X
$1,501,562
66.67%impact fees;
Completion anticipated in 2026
Station
Administration
General Fund
Purchase heavy vehicle
X
Fire/
$477,895
100%impactfees
Administration
Purchase general vehicle (2)
X
Fire/
$80,168
100% impact fees
Administration
Purchaseheavyvehicle
X Fire/
$493,441
100% impact fees
Administration
Purchase general vehicle
X Fire/
$42,050
100% impact fees
Administration
Design and construct law
Police/
$4,499,285
41.44% impact fees;
Enforcement Center
X
Administration
General Fund
City of Milton 2021 CIE Annual Update DRAFT 7/27/21 page 8
Project Description
N
o
N N
0
N N Responsible Cost
0
-.
9-4
km
Party ,Agstimate
Bridge Replacement Program
X
X X
X X Public Works $2,445,358
Intersection-Freemanville@
X
Public Works
$2,409,376
Providence & B'ham
Intersection -Bethany @
I X
X
Providence
Intersection -Hopewell @
Hamby
X
Intersection -Hopewell @
Thompson
X
Intersection -Hopewell @
Bethany Bend/Bethany Way_
X
_
Intersection -Hopewell @
Redd Road _
X X X
Crabapple SE Connector X
Morris Road Widening - X
Community Work Program
Funding Sources Notes/ Explanation
40.1%impact fees; Annual improvements
TSPLOST
To be completed in phases;
40.1%impact fees; Phase 1 completed in 2019
TSPLOST (Freema nvi I I e@ Provi dence),
Phase 2 to be completed in 2022
Public Works
$1,794,032
40.1% impactfees;
TSPLOST
Public Works
$1,412,239
40.1%impact fees;
TSPLOST
Public Works $1,439,668 40.1% 1 mpa ct fees;
TSPLOST _
Public Works $3,346,504 40.1%impact fees;
TSPLOST
40.1%impactfees;
Phase I complete, Phase 2 to be
PublIcWorks
$123,224
TSPLOST -
completed in 2024
Public Works
$180,587
40.1%impactfees;
Concept Study to determine
General Fund
future costs
Public Works 59,125,057 40.1%impactfees;
TSPLOST
City of Milton 2021 CIE Annual Update DRAFT 7/27/21 page 9