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HomeMy WebLinkAboutMinutes - CC - 08/16/2021Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 1 of 20 CALL TO ORDER Mayor Lockwood: Good evening and welcome everybody, I'd like to call the Regular Meeting of the Milton City Council for Monday, August 16th, 2021, to order. The city strongly recommends that you review tonight's agenda carefully and if you wish to speak on any item on the agenda, then please bring your comment cards to the City Clerk as soon as possible. While the Milton rules allow a speaker to turn in their comment card up until the clerk calls that agenda item, once the agenda item is called, no more comment cards can be accepted. Would the City Clerk please call roll and make any announcements? ROLL CALL City Clerk: Good evening, Mayor and Council. I will be happy to call roll for the August 16th, 2021, Regular Meeting. I would like to remind those in attendance to please silence all cellphones at this time. Those attending the meeting who would like to make a public comment, you are required to complete a public comment card prior to speaking on the item. Your comment card must be presented to the City Clerk prior to the agenda item being called. All speakers, please identify yourself by name, address and organization before beginning your comment. If you are representing an organization, an affidavit is required stating you have the authority to speak on behalf of that organization. Please review tonight's agenda and if you would like to make a comment, please bring your comment card to me now. Demonstration of any sort within the chamber is prohibited. Please refrain from any applause, cheering, booing, outburst or dialogue when any one person's speaking. Anyone in violation will be asked to leave. As I call roll this evening, please confirm your attendance. Mayor Joe Lockwood. Mayor Lockwood: Here. City Clerk: Councilmember Peyton Jamison. Mr. Jamison: Here. City Clerk: Councilmember Paul Moore. Mr. Moore: Here. Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 2 of 20 City Clerk: Councilmember Laura Bentley. Ms. Bentley: Here. City Clerk: Councilmember Carol Cookerly. Ms. Cookerly: Here. City Clerk: And Councilmember Rick Mohrig. Mr. Mohrig: Here. City Clerk: And for the record, Councilmember Joe Longoria is absent. Mayor. Mayor Joe Lockwood present. Councilmembers Present: Councilmember Peyton Jamison, Councilmember Paul Moore, Councilmember Laura Bentley, Councilmember Carol Cookerly, and Councilmember Rick Mohrig. Councilmember(s) Absent. Councilmember Joe Longoria. APPROVAL OF MEETING AGENDA Mayor Lockwood: Again, I want to welcome everybody here tonight and I'll ask the City Clerk to please sound the next item? City Clerk: That next item, Mayor is Approval of the Meeting Agenda. Agenda Item No. 21-235, Mayor. Mayor Lockwood: I don't have any changes to the agenda. Does anybody have anything? If not, do I have a motion for approval? Ms. Cookerly: Mayor, I'd like to make a motion to approve the Agenda item #21- 235. Mr. Moore: Second. Mayor Lockwood: Okay. I have a motion approval from Councilmember Cookerly and a second from Councilmember Moore. Any discussion? All in favor, please say aye. All in unison: Aye. 1 D 1 Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 3 of 20 Mayor Lockwood: Okay. That passes unanimously. Motion and Vote: Councilmember Cookerly moved to approve the Meeting Agenda. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. Mayor Lockwood: Tammy, do we have any general public comment? Tammy: We do, Mayor. We have one. PUBLIC COMMENT Mayor Lockwood: Okay, next we have general public comment. General public comment is a time for citizens to share information with the Mayor and City Council and to provide input and opinions on any matter that is not scheduled for its own public hearing during today's meeting. Each citizen can choose to participate in public comment must complete a comment card and submit it to the City Clerk. Please remember this is not a time to engage the Mayor or members of City Council in conversation. When your name is called, please come forward and speak your name into the microphone, stating your name and address for the record. You'll have five minutes for remarks. The City encourages you to review the agenda and if you wish to speak to bring your comment card to the city clerk right now on any agenda item. So, if we can please call our public comment. City Clerk: Yes, thank you Mayor. I would like to invite Mr. Mark Amick to the podium, please Mr. Amick: Uh, Mark Amick, 3103 Bailey Forrest Drive, Milton, Georgia. Mayor Lockwood, Council and Staff I am hear this evening because I was not able to attend the past two city council meetings on a very important topic and that is with the City of Milton conducting its own elections as oppose to contracting with Fulton County, uh for future elections. I am encouraging, umm, the City of Milton to exercise our local control and to conduct the elections ourselves with the City of Milton and with our resident volunteers as opposed to moving forward in the future with Fulton County — notwithstanding the recent decision, of course. As you may know, I was very active in this past November 2020 general election and subsequent run-off election in January 2021. During this election cycle, I served as a state-wide poll watcher. Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 4 of 20 This was my third time working as a poll watcher in a presidential election, my first year in Georgia and my first year in Fulton County. I was shocked and appalled as to what I, and others, saw during the administration of this past election. The mismanagement, the errors — even attempts at fraud, which I witnessed, led others to ask me to swear under oath and to testify in both the Georgia State House and State Senate Committee hearings this past winter as to the details of my observations. In addition to my direct observations, I will also tell you that I fielded a number of phone calls from Milton residents during this past election cycle, some of which I knew and some of which I did not, umm, that have claimed to have been denied the right to vote by Fulton County. There claims being that they showed up to vote and had been told their ballot had already been casted in their name. Additionally, I am sure there are also aware of the lost votes of 660 fellow Milton residents, who's votes were not accounted for in the initial certification of the run-off election. And think about that — Fulton County certified a Senate runoff election result as being final and authentic and then they had to turn around later to include those lost votes of our Milton residents from the Milton library and re -certify the election. I am sure you are also aware of the state legislature, including some of our own local representations are calling for audits and performance review of Fulton County of officials and processes. I can appreciate, first of all I should say, excuse me — while a strong case can be made why this path forward is also fiscally responsible, it is the integrity of the vote that must be insured from Milton voters by exercising our local control of our elections. I can appreciate the rational on which the city made the decision not to conduct its own elections for this upcoming November elections and again, contract with Fulton County, umm — I realize that was a tight window for execution. But while it sounds like there is favorability in conducting our own elections, I don't believe there is actually a plan of record or commitment to do so - so I want to encourage you all to act now. Okay? While there is time and not to use up the runway into 2021 and we miss that election cycle as well. If there is a plan and it needs to be tweaked, according to changes of the state law, we can make that change. Okay, I am asking the city and council to commit to a plan. I'm asking that if not tonight, then in the next city council meeting that you vote to commit the city to have a plan of execution by the end of the year, with monthly status updates, uh to the council as it progresses. I encourage you to leverage the experience of Milton residents who have come forward in the process... 1 Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 5 of 20 City Clerk: One Minute. Mr. Amick: but most importantly, to ensure the votes of the Milton residents, And, as always thank you for your time and your commitment. And I am always available to you on this topic or anything else l can assist with, thank you. Mayor Lockwood: Thank you. Alright, Tammy, do we have any other public comment. City Clerk: No, Mayor. That concludes the public comment. Mayor Lockwood: Okay. We can move on to the Consent Agenda, if you will please call out the items. CONSENT AGENDA City Clerk: Thank you Mayor, that first item is approval of the June 2, 2021 Special Called City Council Meeting Minutes — its Agenda item # 21-236. Next is approval of the August 2, 2021 Special Called City Council Meeting Minutes Agenda item # 21-237. Third is approval of the August 2, 2021 Regular City Council Meeting Minutes, Agenda item # 21-238. Fourth, approval of the August 9, 2021 Special Called City Council Meeting Minutes, Agenda item # 21-239. Our fifth item, approval of the financial statements and investment reports for period ending June 2021 its Agenda item # 21-240. Our sixth item, approval of a Construction Services Agreement between the City of Milton and Wilson Construction Management LLC for the Repair of a Sinkhole Located in the Road at 775 Bethany Green Court Agenda item #21-241. Our next item, Approval of a Construction Services Agreement between the City of Milton and Conditioned Air Systems, Inc. for Installation of a Trane Ductless Split System in the Court Chambers' Server Room agenda item #21-242. Our eight item, approval of a Construction Services Agreement between the City of Milton and Conditioned Air Systems, Inc. for Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 6 of 20 Daikin Ductless Minisplit Installation in the City Hall Server Room, agenda item # 21-243. Our ninth item, approval of a Memorandum of Understanding between the City of Milton Police Department and the National Sherriff s Association for Participation in the NSA's `Justice Reinvestment Initiative (JRI): Reducing Violent Crime" Grant to Reduce Violent Crime and Recidivism and Produce Improvement Through Data Sharing (RAPIDS) its agenda item # 21-244. Our tenth item is approval of a Services Agreement between the City of Milton and Capital City Electrical Services, LLC for On - Call Electrical Services, agenda item # 21-245. Next is approval of a Services Agreement between the City of Milton and Meer Electrical Services, LLC for On - Call Electrical Services, agenda item # 21-246. Our twelfth item is approval of a separation agreement for Dale Hall its agenda item # 21-247. Our thirteenth item, approval of a Professional Services Agreement with Practical Design Partners for Preliminary Design of Mayfield Road for Sidewalk Extension agenda item # 21-248. Our fourteenth item is approval of subdivision plats and revisions. The name of the development is Ridgeway located on Dinsmore Road, Land Lot 476 & 533, it's district 2 section 2, it is a minor plat to enlarge the size of the lot 2 which is existing to comply with zoning requirements to meet the minimum lot for square footage. It does have a total acre of 2.99 and its 0.91 lots per acre in density. It's agenda item # 21-249. Mayor? Mayor Lockwood: Okay, do I have a motion and a second on the Consent Agenda? Mr. Longoria: Mayor, I'd like to make a motion to approve the consent agenda. Mr. Mohrig: Second. Mayor Lockwood: Okay, I have a motion from Councilmember Bentley with a second from Councilmember Mohrig. All in favor, please say aye. Councilmembers: Aye. 1 Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 7 of 20 Motion and Vote: Councilmember Bentley moved to approve the Consent Agenda as read. Councilmember Mohrig seconded the motion. The motion passed (6-0). Councilmember Longoria was absent from the meeting. Mayor Lockwood: That's unanimous. Okay, tonight we have no reports and presentations, first presentations, public hearing, zoning agenda or unfinished business items. So we will move on to new business, if you will please call the next item. NEW BUSINESS City Clerk: Thank you, Mayor. That item is consideration of a Resolution Authorizing the Transmittal of a Draft Capital Improvements Element (CIE) 2021 Annual Update Relating to the City's Impact Fee Program to the Atlanta Regional Commission (ARC) for Regional and State Review its agenda item # 21-250. Mr. Bob Buscemi. Mr. Buscemi: Good Evening, Mayor and Council. Tonight, I would like to introduce our consultant, Ms. Paige Hadley with Bill Ross & Associates (inaudible)12:57-12:58, she is going to present the draft CIE and the update 2021 report for consideration to transmit to ARC (Atlanta Regional Commission) for regional and state review, as well as she will go over the next steps of the review and the adoption process. Ms. Hadley has worked with our staff in completing the annual report and tonight we are ready to present that to council for approval. Ms. Hadley: Hello, I am sorry that Mr. Ross can't be here this evening, uh, but if you may recall two weeks ago, when he was here, he did mention that the CIE annual update is a state mandated reporting and maintenance requirement that applies to all communities in the State of Georgia. As part of this process, there are two specific actions items that are required tonight. The first is a public hearing that is a mandated requirement where we have to convene a public hearing to consider any public comments, on the draft annual update report and that can then be followed by the consideration of the transmittal resolution — uh that will get the draft annual update report into the pipeline. Uh the first part of that is it goes to the Atlanta Regional Commission and then it is there responsibility to make sure that the document gets to DCA — Georgia Department Community Affairs. Uh, looking ahead, we will be back before you, Uh — should be later Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pra Page 8 of 20 this fall — late October with the final approved document, uh once DCA has given the green light, we can come back and as required — uh, bring the document before you to be formally adopted, um and I think as Bill also mentioned before, the draft document that you have in your packet is inclusive of two primary pieces. It's just a very brief 10 -page document — the first part is a brief financial report for the last fiscal year and that's followed by a community work program table that identifies impact fee eligible projects that are anticipated to be implemented over the next five years. Uh, with that brief overview, I don't have anything else before the public hearing is open unless there are any questions. Mayor Lockwood: Any questions, council? Mayor Lockwood: Okay, do we have any public comment? City Clerk: No, we do not have any public comment. Mayor Lockwood: Okay, I will close the public hearing part and umm, any other questions or comments and thank you very much. And with the public hearing close, I will open up for a motion? Mr. Jamison: Mayor, I would like to make a motion to approve agenda item # 21- 250. Mr. Moore: second. Mayor Lockwood: Okay, I have a motion for approval from Councilmember Jamison with a second from Councilmember Moore. All in favor, please say aye. Councilmembers: Aye. Mayor Lockwood: That's unanimous. Thank you. Motion and Vote: Councilmember Jamison moved to approve the Agenda Item No. 21-250. Councilmember Moore seconded the motion. The motion passed (6- 0). Councilmember Longoria was absent from the meeting. Mayor Lockwood: Okay, Tammy, if you will please sound the next new business item. City Clerk: It's approval of subdivision plats and revisions. It's a final plat — the name of the development is Lyndon Creek located on Cogburn Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 9 of 20 Road, Land Lot 690 & 751, District 2, Section 2. It is a final plat with 11 single-family lots. It's a total of 14.33 acres with a density of 0.77 lots/acre — it's agenda item # 21-251. Ms. Tracie Wildes. Ms. Wildes: Good Evening Mayor and Council. I am presenting to you tonight for your consideration approval of a final plat for Lyndon Creek. This is development is located on Cogburn Road and its just south of the Hopewell/Francis (inaudible) . It was actually approved by an LDP in 2019 and prior to that from a preliminary plat that was approved by the planning commission. But, like most final plats, the street is in, the lots have been developed, site work is done. There are 11 lots slated to be a private drive, the detention pond is in. It is a total 14.33 acres, and the developer is Georgia Tennessee Development Partners, LLC — it calls for 11 Single -Family lots and at this time they are not planning to gate it. I have a few pictures on the bottom here of the entrance to the left and to the right off of Cogburn. I also include a view of the cul-de-sac as you approach the cul-de-sac and then a view looking back to the front from the cul-de-sac. Also, the detention pond has been installed, you will see the detention fencing, uh the vegetation is installed and all of the drawings that have been submitted, uh have been review by staff and they do meet all the city codes as they pertain therein and I will be happy to answer any questions you may have. Mayor Lockwood: Okay, we will open up for any questions you may have. Paul? Mr. Moore: I don't know if this is for staff or for the applicant, umm, I remember this going back to my planning commission days and I remember this to be pretty challenging as a case before us and one of the challenges was the yield on the total property and (inaudible) 18:41 if it was going to be public or private and the placement of the retention pond and the pumping of the water and the effect on the creek in the back and it appears that all those things have been resolved. But something that has come to my, actually as I'm urging from a member of one of our boards and commissions, was for us to take a serious look at this as a city and propose to the applicant for his consideration the declaration on some of the lots that, at this point, are probably going to be too narrow or too close to some of the setbacks to accommodate accessory structures or pools. Often times those come before the city, umm, the board of zoning appeals for consideration and it puts the city in a very difficult spot when we know going in that these lots were designed in their condition and under these circumstances by the developer. It puts a tremendous amount of Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 10 of 20 responsibility on the city to say, yes or no, when we do our very best to sure we protect those ordinances that we have in place for good reason. Especially as it affects setbacks from neighbors — so those citizen volunteers, who are members of those committees are put in a very difficult situation. So before we offer consideration to actually as a city - to condition something like this, I would just encourage that the applicant consider, in a disclosure, when he is advertising those lots, there is a part of the sale that it is considered to be put forward that those lots would not be eligible, uh, do not meet the immediate, if there were being sold today and asking for a pool then they would not accommodate a pool — those lots be identified as such. So there is no dispute — it has to come before the city for consideration. Now certainly, it's the landowners right to come before us, if they so choose but we'would just acknowledge that there is a uh, a uh, a burden on that lot for consideration. Mr. Buscemi: I just want to add, a little bit, staff has been looking at these as new plats that have been coming in, umm, having sat through many BZA hearings, owners keep saying that they are purchasing lots and they were never, never been aware or been told of the restrictions on the lots. And, they come in and you know they are looking for these accessory structures and most recently, when we did the English Property, a lot of those lots were very narrow, and we worked with the, uh Ken's office and what we ended up doing was putting a restriction right on the plat. It said, listen these particular lots numbers, you know, are not going to be able to get a variance for — you just can't apply for it because it's just, uh, we just know ahead of time that they are really tight lots and there are going be issues. What I would like to do is potentially ask the, uh, applicant tonight to put the similar phrase on his final plat, for lots 9 and 10, which are the two lots that staff has identified as being, umm, potential (inaudible) 21:59 non -accessory structure type lots because they are so narrow and the buffers are so tight. And if you can get a pool and accessory structure outside of the buffer, I don't think anybody, you know — it's as of right and they are going to do it but to come in knowing that you are going to ask for a variance on that - could potentially be an issue that has been raised. So that's one way of resolving that, so we can certainly ask the applicant to do that tonight before the council approves the final plat. Mr. Moore: Great Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 11 of 20 Mayor Lockwood: You know, and certainly welcome the applicant any comments from the applicant on that too and maybe to your point, you know, if, and I hate to take someone's property right away or if there is potential buyer or whatever, if to your point, if they can get it within the buffers, you know, basically it may be a, somebody might want a little small pool or a dipping pool but if nothing else maybe some kind of notification that, you know, for a large pool or standard size pool, this lot would be difficult to and probably would not be approved or whatever without a or, you know with a variance ... I'd certainly, you know if the applicant wants to comment on that. Mr. Buscemi: The nice part about putting it on the plat — it runs with the land so as it exchanges — uh people will see the plat upon purchase and they will be able to know it's there — so that would be a suggestion to resolve an issue. The applicant is here tonight, by the way. Bob turns to applicant and applicant speaks to Bob saying (I'm good with that). Okay, the applicant is acceptable for lots 9 and 10 and we will add that phrase on the plat and, uh, you know, it will be resolved. Mayor Lockwood: Okay, keep that I mind when the motion is made. Is there any other questions? Mr. Moore: Just to clarify — that was lots 9 & 10? Mr. Buscemi: Yes, that was lots 9 & 10 Mayor Lockwood: Do we have any public comment, Tammy? City Clerk: We do not, Mayor. Mayor Lockwood: Okay, I will close the public hearing part. Is there any other questions from council? Mayor Lockwood: Okay, I will open up a motion on this item. Mr. Moore: Mr. Mayor, I would like to make a motion that we approve agenda item # 21-251, with the additional condition that the plats, for lots 9 & 10, in Lyndon Creek Subdivision be noted as requiring or that it is not eligible for accessory structures or pools, as ... uh is there a better way to phrase that? Let me ask legal, I guess. City Attorney: Is, Bob, can you provide clarification, what... Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 12 of 20 Mr. Buscemi: I think you just say there is no variances allowed. City Attorney: If it's for any structures or accessories, then I would say that lots 9 and 10 are not eligible for variance request to the City of Milton for accessory structures besides setbacks. City Manager: no, actually in the stream setbacks Mayor Lockwood: And another thing, as long as you clarify that, cause again to the point earlier, if they want to come in with something that fits, that actually does meet the requirements then they should be able to do that. Mr. Moore: Right, so if I clarify' my motion by saying, that it is a motion for approval of agenda item # 21-251, with the stipulation that conditions be put on 'lots 9 & 10 that variances will not be granted for relief from the buffer or the setbacks, is that sufficient? City Attorney: Mr. Mohrig That's sufficient. Second. Mayor Lockwood: Okay, I have a motion as read by Councilmember Moore with a second from Councilmember Mohrig. Any discussion, hearing none. All in favor, please say aye. Councilmembers: Aye. Mayor Lockwood: That's unanimous, thank you. Mayor/Council Reports: Mayor Lockwood: Okay. Moving on to reports and presentations, does council have anything to report on? Mayor Lockwood: Okay, then we will move to staff. . Come on up, Tom. Mr.McKlveen: Good Evening Mayor and Council. Happy to update you on what's going on with Parks and Recreation. Umm, we will start with the summer activities we had. Umm, Camp Joyful Soles ... can't not start there. We had seven weeks of Camp Joyful Soles at Mill Springs Academy. It was a great location to host camp, they gave 1 1 1 1 1 Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 13 of 20 us an entire building, umm, we were basically alone in there — there was an assistance principal that was in her office, other then that we had access to the entire building. We filled 98% of the slots this summer and two of those slots I can attribute to, asking a camper to, uh, they were not able to come back, it was not a good fit for camp. So basically, we filled camp this summer. We also had a lot of other summer camps and programs that happened this summer. Baseball had camps, Lacrosse, and Basketball. We had dance camps, tennis camps, uh swim team happened and our new hip program, photo creative. We had a couple of phot camps that were really successful and had a really good turnout. Um, moving to fall, upcoming Bell Memorial Park is almost ready for this fall season. We've got infield dirt going in and the morning tracks are getting cleaned up and the new sod is being put in, so the fields will be ready to go there. And, most of our sports are gearing up to start next week. Football has been doing conditioning and practice, but all the other sports will be kicking up next week. Um, we also have a healthy number of Parks project that are either occurring or about to be finishing up here and getting through the bid process. At Providence Parks, we've got the trails, the ADA trail is really taking shape all the clearing is done and it's looking real good. Also, at Providence Park, the bids for the rest rooms are going to be coming in - in the next couple of weeks, hopefully those will come in. The former Milton Country Club, the trail work is ongoing — um, there are making good progress there and uh, Parks and Rec is very thrilled to have the clubhouse for programming up here, coming soon. Bob will definitely be giving you more of an update on to the progress of the actual construction. Uh, finally the Cox Road Athletic Complex, Uh, I came before you a few months ago, uh to talk about the turfing of the fields — that bid is out and we should have the bids back uh, by middle of next month and I am sure I will have more for you after that. Any questions? Mayor Lockwood: Thank you, Any questions for Tom Ms. Cookerly: Mayor Lockwood Thank you, Tom Okay, Dave. Mr. Frizzell: Good Evening Mayor and Council, uh, I appreciate Tom setting up the room for me, uh, he's always got exciting stuff to talk about and in IT, we always like it boring ... so if you've got caffeine then you'd better start drinking it. I don't' have too much for you, it's uh, pretty much the same thing as it was about six months ago in my Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 14 of 20 last report. We're still meeting our slash and response and resolution time so that's looking really good. Un, we've opened or folks in the city have opened 932 help desk tickets and we've closed 961, so currently we have 33 open tickets and another 12 with GIS. Um, no outages to report — nothing significant, so again we like it boring and most of our activities are related to request that come in, uh, you know, people locked out of there account or something's broken, we need to fix it, all that, we also do so that's most of what we do. We also do service request where there's new users or they have new software to install applications, yeah I know, drink the caffeine. Um, then we have some projects going on as well. We have, we are continuing to increase our redundancy and internet connectivity between public safety and city hall to make sure that the trains keep running on time and uh also just a little bit of good news, excitement, um, GIS has been doing a really good job and they've been working on some different projects — Birmingham Park, they're working on updating the GPS information to, you know, identify the trails on maps and such that people can get around better and they're also working with the Milton Historical Society to create a story map for Milton cemetery so that's actually a little exciting. I was like, well that's something I want to share. So, beyond that, things are doing very well, um, we do have one challenge this year. We've seen based on, uh you know, backlogs from last year, is that computer chip manufacturers are seeing a backlog in manufacturing, so that's affected us a little bit here, this year. Where some of the, uh, things that we've ordered some of the hardware, even simple items we've ordered have been weeks or even months behind schedule so that's affected us a little bit up to this point and we plan to, uh, kind of give some more lead time when we do orders for things like refreshes, buying new computers going into next year we'll start the process a couple months early so we can keep on track That's all I've got. Mayor Lockwood: Any questions? Again, they're, uh, kind of like a professional airline pilot, we hope you never have to use all your training. Mr. Frizzell: Yeah, exactly, yeah that's it, thank you! Mayor Lockwood: Thanks. Mr. Frizzell: Now the exciting Comm Dev show. Ms. Wildes: We just like to be extra. i C 1 Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 15 of 20 Mr. Buscemi: David is very meek. I call him up, 10 o'clock at night, my computer is crashing, I don't know what to do. I dial his number, he answers, he goes hold on, I'll log into your computer remotely. I see the problem, I'll fix it and then we go on ... I'm like, David — I don't get it, it's 10 o'clock at night, why did you answer. Mayor Lockwood: He said, it's ten o'clock at night, why'd you call? Ms. Cookerly: Bob, he saw your name on the phone, that's why. Mr. Buscemi: He deserves a kudos, he deserves a kudos, he's pretty awesome. I don't know what I'd do without David around. Um, alright, so we promise to keep this short but, u„ it's been a month or two since I've been here, um, some of the updates, uh, the one big one now is the building department. We've been running a building department, with very limited staff up until this point, um we've been working real hard with HR to interview and we did, we've been pretty picky about who we've been hiring. Uh, at least trying to be as picky as we can and to get the best person/people we can get. We did manage to, uh um, get a plan examiner selected and he's starting officially on the 231. He called up and said he might be able to start Thursday, of this week so that really helps. And, then with field inspections, we were doing real good. We caught up and then, uh, I had two staff members go out on medical for a little while and then I went out for last week for a little bit and so we slowed down and now this morning, uh the end of today, they came in and said, Bob ... back up to 100%, so our efficiency on field inspections is there and my expectations is within a week or two, we `11 be 100% on plan review, as well. So, um that would be really a nice, uh nice thing to report next month to say, yeah, we're actually up there, uh we have a lot of plans in and we have a lot of backlog, but we are really trying to be as efficient as we can and keep things moving. Um, the chief building official, we're still interviewing for so, yeah, we haven't uh we haven't gotten a chief building official yet, but we're gonna continue looking. The next one is City View, we're right now in what we call a validation stage and basically the validation stage is, you know, where you go through and check, I have an additional slide on city view to show you some stuff but um so I'll go over that buy basically we're looking to go live early fall, maybe as soon as October. So it's, I think, that's working out pretty good and IT helped us get a scanner, one of our old scanners that we used that we were just kind of mothballing, and then we've taken that scanner and put it in the huddle room so when people come in Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 16 of 20 they can actually, if they don't have a scanner at home, they can scan their documents in right here at City Hall and then we can have staff assist them into getting everything electronic , like I said, I have some additional slides on this as well. So the website update, so this is a big initiative that we wanted to do, um, honestly, when I took over as Community Development Director, I wasn't too happy with our website. It wasn't really complete and user friendly, we worked real hard and I have additional slides I'm going to show you on that too but, we worked with the intern, uh, Aiden, I believe, who really helped out a lot. I'd like to give a shout — I know they were here, I was here when they talked to you all and I want the council to know there's a great program and they really um, Jen gave them the ability to do some back of the house access into the webpage and it's active right now, it's up. I'll show you some slides, but it's online already and it's there and we're getting great reviews from it so, I think that's really helping out a lot. On to what's happening side, believe it or not, we did the 11 months walkthrough for the public safety complex. It's been a year, so we got that uh, that done there. There weren't a whole lot of issues that have come up in the last year, we had some HVAC issues at police that we were kind of battling through and honestly, they just ended up being programming issues. The equipment was good, it was just the way it was programmed, and to try to really drill down and to get those things programmed just right because they put them in one time a year and then you go into a different season so what we did was, we got the contract that actually extend the warranty on that equipment for another year so that they city would be safe and we wouldn't have to expend any funds if that did go. I would also like to say, that I was notified that we won the construction managers association of Georgia's, uh, top award for the facility and they are going to send me a plaque. They said it was an awesome building and it's a pretty nice award to get from that organization — so I'll bring in the plaque and show it to ya'll. Um, former Milton Country Club, Tom mentioned it quickly, where we did start construction, so the early phases when you start a project, um the money will tell you is a lot of submittals, a lot of shop drawings coming in and that's really the phase that we're in now. We're getting tons of shop drawings so what you do is you design the building and then everything comes back to you with the actual selection and the subs do the actual drawings. So that's where we are now, they are on site and they're doing some preliminary framing and things but its going well, contract is good and we're really moving along - we're meeting weekly on oac meeting, you know when we have our construction update meetings, so we'll be Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 17 of 20 meeting weekly and keep that project moving along so I'm projecting that to actually come out pretty nice. Providence Park, the pier, we did the same thing we had all the submittals come in on the pier so I approved those and uh, NRCS, we were waiting on them for a while and then they said, okay we'll give you approval as well, with some conditional IGA back up later, but they told us we can proceed so that project portion of the projects moving along nicely too — that should be another nice one, Fire Station 42 — that's another big one and uh, the bid opening is this week, it's August 19th, so hopefully those bids come in good, uh, I'm really kind of hoping those bids come in real strong and nice and tight and then we could start that project as well. So then you will see that project slot kick off the ground, um, some of the other projects is, we're working with Waterford Townhouses. Those are the ones behind the Orkin property, the old Korean church property in the back, uh, snuggled back there, that he's been working on so those townhouses are coming in. We're going to be working with that developer trying to get that through the system and see if we can get that going. The preliminary plat we worked with him, came up some good solutions to get all that work, uh and you know, you all worked and approved that, so I think we're moving along nicely on that project too, so that should be kind of conclude, at least, that portion of the Orkin property and then we still have the other side over here that we are working on, the east side. So, he's done the parking lot there, um another one I didn't put in that's down here is the Beecham. If you drive by Starbucks, you'll see a big hole in the ground, that's actually an underground parking garage that we put in. So initially nobody wanted to do parking garages, they wanted to the City to do it. The city did studies and we determined it was a whole lot of money to buy the land, build them and then maintain them, so we got all the developers to do them - finishing off that roadway. Which will be nice and then we'll continue all the way down, uh, there's a park at the end, as well. Like another mini on the end of that so you'll see that coming in and then Long Street, uh, development, um, I'll show you, I have a better slide on this later. I'll show you what that looks like. Okay so just jump into the City View quick, uh, the validation process is where we are — staff review workflow, we're checking all that out, um there are basically three modules that go along with it. It's a Milton portal which is the public interface that's what the public will see. There is Milton mobile, which is the inspection so our field people will be able to utilize that during inspections and then the Milton workspace, which is the internal software system that will be staffs part and access. We have a scanner, self-help scanning available. I told you Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 18 of 20 its up in the huddle room already. Bluebeam, you will hear that term used a lot — that's really the underlying software that reads the plans and allows us to visually see them and mark them up and turn them around so, um, that's there and then the go live will be the beginning of October. On the right side of the page, I just showed a quick simple illustration here of what the City web portal will look dike. It's nice, easy to ready, easy to navigate, people want to look at things. They'll be able to come through and see where it is and special thanks to Stacey who's been monitoring city view very closely. And I do really want to put a shout out. She's really been great helping us along, working with staff, really making sure that city view holds up their end of the bargain on dates and contracts and so just want to say thanks. She's been awesome. I think it's really making city view, um, real at this point we're really moving along so thank you, you're awesome. Okay, so the web page updates just quick, uh these were the objectives that we gave, um, to staff. We sat down, pow-wow'd, got the objectives, sat with the interns, we had five objectives. It was - improve the organization, improve friendliness, reduce redundancies, remove/update outdated forms, resources, and contact info., create new resources to explain the process and prepare for future implementation of city view and there's just, uh, example this page is live already it's on our web page right now, as we speak and what we really did was we put a lot of um, like buttons or tabs and um, Teresa really came out with that, Teresa Stickels came out and said, we just need buttons, you know, just something simple. You should be able to look at the web page, look at the button, hit the button and know where you're going. Not a lot of text, not a lot of reading, people don't want to read through all this text so when you hit the button, then you can go into an area and it will tell you frequently asked questions, it will navigate you through forms and schedules so most of the questions that we receive on a daily basis repetitively when people call so we really looked at this and we studied it for a while and said all right what's coming in, what are people asking for clarification on - what are they, you know, so we just didn't put it together, we really did, we spent several months analyzing what we needed to do to make this really work and now we're putting it out there so we've been getting some really good responses. Okay and the last one is this Long Street. I just wanted to let the council know that we've been working with this developer, which is Alpha Fine homes and this is the Manor estates. It's actually, um, we worked with them and got them to do the large lot minimum — three acres on this development and the developer was really nice 1 Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 19 of 20 and said geez, you know at first he was a little apprehensive, uh, put it out there on the street, realized it was absolutely rewarding him very much for creating these lots and then when he came back in, um, the city was preparing to repave Long Street Road but the developer said geez, you know, I really want to make sure that we repave it and it's all consistent and um, I said well, if you really want to ensure a 200K savings, uh, which is why public works estimated for the um, for the project, so they're looking they will repave and we've written his in already from Hopewell road, all the way up the red and blue lines. That's all the way up to the Forsyth County line, the red part is identified because Public Works said that they'll do some subsurface modifications to the, uh, road bed before the contractor repaves it but I did want to let the council know that it's about a two hundred thousand dollar savings to the city. So it's - that's out there. Mayor Lockwood: How big is that property? Mr. Buscemi: Umm, how many acres? 21 acres Because I told them you know the landscape along that road isn't ideal either, she said well ... Then I said, well you know, if you repave it and potentially, if you re -landscape it, it would look kind of nice. So I think he's agreeing to that — I'm just going to sit with public works and make sure that we can go over that and do it correctly, but we'll probably get some landscaping out of that, as well, so it will really enhance the look along. I don't know if you've ever driven down that road, awesome yeah? Actually, came out quite nice, they do about the manor so you do see some golf fairway views and whatnot um, but he said that the housing would be going for about eight million dollars, so we're looking at some nice um, nice value there. Nice to know what things are doing um, okay and then I did want to feature the green. The outdoor stage that's going up right behind you. Um, it's kind of getting constructed the conceptual designs on the bottom and then the construction of the stage is moving along so we also work with Orkin to on either side of the stage, to potentially have an area for artists display, some landscaping and things like that so, I think that will be nice. It'll introduce some public art into downtown and the idea is to rotate that are, uh, over, you know, time with different artist and things to kind of keep it current — make it look nice there. Okay, so that's all I have for you tonight. Mayor Lockwood: Any questions for Bob, comments? It all looks good, thank you! Regular Meeting of the Milton City Council Monday, August 16, 2021 at 6:00 pm Page 20 of 20 ADJOURNMENT Mayor Lockwood: Thank you very much, wasn't quite as exciting as David's but alright, anything else? If not, I'll conclude this meeting. Do I have a motion to adjourn? Mr. Mohrig: So moved Ms. Bentley: Second Mayor Lockwood: I have a motion form Councilmember Mohrig to adjourn, with a second from Councilmember Bentley. All in favor, please say Aye? Councilmembers: Aye. Mayor Lockwood: That's unanimous, without Councilmember Cookerly (left 5 minutes before the ending of the meeting), thank you. Motion and Vote: Councilmember Mohrig moved to adjourn the City Council meeting at 6:49 pm. Councilmember Bentley seconded the motion. The motion passed (5-0). Councilmember Cookerly left the meeting five minutes before the meeting ended, and Councilmember Longoria was absent from the vote. a-` Date Approved: , 2021 d, Mayor 1 1 1