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Home My WebLink AboutAction Minutes - CC - 04/15/2020 2006 HERITAGE WALK, MILTON, GA 30004 ǀ 678.242.2500 ǀ WWW.CITYOFMILTONGA.US Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. Joe Lockwood, Mayor CITY COUNCIL Peyton Jamison Paul Moore Laura Bentley Carol Cookerly Joe Longoria Rick Mohrig Wednesday, April 15, 2020 Action Minutes 6:00 PM On March 20, 2020, the Mayor and City Council approved an Emergency Ordinance which declared and proclaimed a state of local emergency and, per Section 7 of said Ordinance, provided that such declaration shall constitute the finding and declaration of an emergency as contemplated by the Open Meetings Act, O.C.G.A. 50-14-1(g), such that a teleconference meeting may be held. Based upon that Ordinance finding, pertinent State law, and upon the Governor’s declaration of a statewide emergency, this meeting of the City Council will be conducted virtually using Zoom Webinar. This platform will allow for the public and media to observe the online, streaming meeting in real time via a computer or telephone. To Attend the Virtual City Council Meeting: • Using Your Computer, Tablet, or Smartphone: Go to https://zoom.us/j/831084439 NOTE: It is beneficial to download the free Zoom app • From A Mobile Phone: +19292056099,,831084439# • From A Telephone: +1-929-205-6099 Webinar ID: 831 084 439 1) CALL TO ORDER 2) ROLL CALL Councilmembers Present: Councilmember Jamison, Councilmember Paul Moore, Councilmember Bentley, Mayor Joe Lockwood, Councilmember Cookerly, Councilmember Joe Longoria and Councilmember Mohrig. 3) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) MILTON CITY COUNCIL REGULAR CITY COUNCIL MEETING APRIL 15, 2020 4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 20-091) Motion and Vote: Councilmember Moore moved to approve the Meeting Agenda. Councilmember Mohrig seconded the motion. The motion passed (7-0). 5) PUBLIC COMMENT (General) 6) CONSENT AGENDA 1. Approval of the March 2, 2020 Regular City Council Meeting Minutes. (Agenda Item No. 20-092) (Sudie Gordon, City Clerk) 2. Approval of the Financial Statements and Investment Report for the Period Ending January 2020. (Agenda Item No. 20-093) (Bernadette Harvill, Finance Director) 3. Approval of a Professional Services Agreement between the City of Milton and Dynamo Pool Management, Inc. for Pool Deck Resurfacing. (Agenda Item No. 20-094) (Jim Cregge, Parks & Recreation Director) 4. Approval of Change Order #1 to the Professional Services Agreement between the City of Milton and Wolverton & Associates, Inc. for the Freemanville Road at Birmingham Road Intersection Improvements to Revise the Proposed Geometric Alignment of the Roundabout. (Agenda Item No. 20-095) (Robert Drewry, Public Works Director) 5. Approval of a Professional Services Agreement between the City of Milton and Pond & Company for On-Call Planning Services. (Agenda Item No. 20-096) (Parag Agrawal, Community Development Director) 6. Approval of the Public Safety Project for the following Service Agreements and Easements: 1) Electrical Service Agreements between Sawnee EMC and the City of Milton for Permanent Electric Power; and 2) Right of Way Easement between Sawnee EMC and the City of Milton and Sawnee EMC for Electric Service. (Agenda Item No. 20-097) (Parag Agrawal, Community Development Director) MILTON CITY COUNCIL REGULAR CITY COUNCIL MEETING APRIL 15, 2020 7. Approval of the Public Safety Project for the following Service Agreements and Easements: A Non-residential Gas Extension Contract between AGL Atlanta Gas Light Company and the City of Milton to Provide Gas Service Infrastructure. (Agenda Item No. 20-098) (Parag Agrawal, Community Development Director) 8. Approval of a Professional Services Agreement between the City of Milton and Tunnell, Spangler, Walsh and Associates, Inc. (TSW) for On-call Planning Services. (Agenda Item No. 20-099) (Parag Agrawal, Community Development Director) 9. Approval of a Change Order to Construction Management at Risk Agreement between the City of Milton and New South Construction Company, LLC for the New Public Safety Complex Project. (Agenda Item No. 20-100) (Parag Agrawal, Community Development Director) 10. Approval of a Construction Services Agreement between the City of Milton and Prime Contractors, Inc. for Selective Demolition and Mold Remediation Services at the Former Milton Country Club. (Agenda Item No. 20-101) (Parag Agrawal, Community Development Director) 11. Approval of an Athletic Association Organizational Manual Agreement & Facility Use Agreement between the City of Milton and Hopewell Youth Association to Provide Youth Baseball Programming. (Agenda Item No. 20-102) (Jim Cregge, Parks & Recreation Director) 12. Approval of an Athletic Association Organizational Manual Agreement & Facility Use Agreement between the City of Milton and Eagle Stix Lacrosse. (Agenda Item No. 20-103) (Jim Cregge, Parks & Recreation Director) 13. Approval of a Change Order to a Task Order with BM&K, P.C. to Provide Pre- Construction and Right of Way Acquisition Services for Hopewell Road Corridor Intersection Improvements. (Agenda Item No. 20-104) (Robert Drewry, Public Works Director) MILTON CITY COUNCIL REGULAR CITY COUNCIL MEETING APRIL 15, 2020 14. Approval of a Goods and Services Agreement between the City of Milton and Purvis Systems, Inc. for a Fire Station Alerting System. (Agenda Item No. 20-105) (Robert Edgar, Fire Chief) 15. Approval of a Construction Services Agreement with Ashford Gardeners, Inc. for the Recovery and Clean Up of the Trails Located at Birmingham Park, 16050 Old Bullpen Rd. (Agenda Item No. 20-106) (Robert Drewry, Public Works Director) 16. Approval of a Construction Services Agreement with Blackjack Paving, Sealcoating & Striping LLC for Updated Striping and the Addition of Raised Pavement Markings. (Agenda Item No. 20-107) (Robert Drewry, Public Works Director) Motion and Vote: Councilmember Longoria moved to approve the Consent Agenda as read. Councilmember Moore seconded the motion. The motion passed (7-0). 7) REPORTS AND PRESENTATIONS 1. Recognition of Milton Citizens Government Academy Graduates, 4th Cohort. (Mayor Joe Lockwood) 2. Discussion of Impact to City Operations Related to Covid-19 Pandemic. (Mayor Joe Lockwood) 8) NEW BUSINESS 1. Council Consideration of a New Emergency Ordinance Associated with the COVID-19 Pandemic, to Become Effective April 20, 2020, Upon Expiration of the Existing Emergency Ordinance, and to Run for an Additional 30 Days. (Agenda Item No. 20-108) (Ken Jarrard, City Attorney) Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 20-108 Councilmember Longoria seconded the motion. The motion passed (7-0). MILTON CITY COUNCIL REGULAR CITY COUNCIL MEETING APRIL 15, 2020 2. Council consideration and ratification of 2020 Mayoral Emergency Orders authorizing (1) event facilities and caterers that hold a valid use permit to sell prepared meals for pick-up and delivery; (2) restaurants with on-premise consumption licenses to allow “to go” alcohol sales for wine and malt beverages; (3) retail and restaurant establishments to utilize unpermitted temporary signage to provide operational guidance to the public in light of COVID-19; (4) deferral of Occupational Tax Certificate Renewal to April 30, 2020; and (5) restaurants to defer payment of alcohol excise taxes to April 30, 2020. (Agenda Item No. 20-109) (Ken Jarrard, City Attorney) Motion and Vote: Councilmember Cookerly moved to approve Agenda Item No. 20- 109 as presented in Council’s agenda file. Councilmember Longoria seconded the motion. The motion passed (7-0). 9) MAYOR AND COUNCIL REPORTS 10) EXECUTIVE SESSION (if needed) 11) ADJOURNMENT (Agenda Item No. 20-110) Motion and Vote: Councilmember Longoria moved to adjourn the meeting at 7:01 pm. Councilmember Bentley seconded the motion. The motion passed (7- 0).