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Home My WebLink AboutAction Minutes - CC - 07/20/2020 2006 HERITAGE WALK, MILTON, GA 30004 ǀ 678.242.2500 ǀ WWW.CITYOFMILTONGA.US Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. Telephone: US: +1 301.715.8592 Webinar ID: 934 0398 1521 Joe Lockwood, Mayor CITY COUNCIL Peyton Jamison Paul Moore Laura Bentley Carol Cookerly Joe Longoria Rick Mohrig CITY COUNCIL CHAMBERS City Hall Monday, July 20, 2020 Action Minutes 6:00 PM ZOOM Webinar Info: Go To: https://zoom.us/j/98929772427 Telephone: US: +1 301.715.8592 Webinar ID: 989 2977 2427 INVOCATION – Sarah LaDart 1) CALL TO ORDER 2) ROLL CALL Councilmembers Present: Councilmember Laura Bentley, Mayor Joe Lockwood, Councilmember Paul Moore and Councilmember Joe Longoria. Councilmembers Calling In: Councilmembers Rick Mohrig and Carol Cookerly. Councilmember Absent: Councilmember Peyton Jamison. MILTON CITY COUNCIL ACTION MINUTES JULY 20, 2020 Page 2 of 7 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 3) PLEDGE OF ALLEGIANCE (Led by Mayor Joe Lockwood) 4) APPROVAL OF MEETING AGENDA (Add or remove items from the agenda) (Agenda Item No. 20-187) Motion and Vote: Councilmember Bentley moved to approve the meeting agenda with the following changes: • Move the Agenda Item No. 20-190, the approval of a contract between the City of Milton and Croft and Associates for the architectural design for the Fire Station 42 from this consent agenda to new business and; • Add an Executive Session to discuss potential litigation. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. 5) PUBLIC COMMENT (General) 6) CONSENT AGENDA 1. Approval of the June 1, 2020 Regular City Council Meeting Minutes. (Agenda Item No. 20-188) (Sudie Gordon, City Clerk) 2. Approval of the June 8, 2020 Special Called City Council Meeting Minutes. (Agenda Item No. 20-189) (Sudie Gordon, City Clerk) The following Agenda Item was moved to New Business during Approval of Meeting Agenda, Agenda Item No. 20-187. 3. Approval of a Contract between the City of Milton and Croft and Associates, PC for Architectural Design Services for Fire Station 42. (Agenda Item No. 20-190) (Robert Edgar, Fire Chief) MILTON CITY COUNCIL ACTION MINUTES JULY 20, 2020 Page 3 of 7 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 4. Approval of a Professional Services Agreement between the City of Milton and Ross + Associates to Amend the Impact Fee Ordinance and Complete the Capital Improvements Element (CIE) 2020 Annual Update. (Agenda Item No. 20-191) (Parag Agrawal, Community Development Director) 5. Approval of a Retirement Agreement for Jim Cregge. (Agenda Item No. 20-192) (Ken Jarrard, City Attorney) 6. Approval of a Construction Services Agreement between the City of Milton and Complete Demolition Services, LLC at the Former Milton Country Club – Active Area. (Agenda Item No. 20-193) (Parag Agrawal, Community Development Director) 7. Approval of an Easement Agreement for Drainage Areas on 14875 Thompson Road. (Agenda Item No. 20-194) (Robert Drewry, Public Works Director) 8. Approval of a Task Order between the City of Milton and BM&K, PC for Cogburn Road Sidewalk Construction Inspection. (Agenda Item No. 20-195) (Robert Drewry, Public Works Director) 9. Approval of a Professional Services Agreement between the City of Milton and Leadergov to Provide Comprehensive Management and Leadership Training for all Staff. (Agenda Item No. 20-196) (Sam Trager, Human Resources Director) 10. Approval of a Professional Services Agreement between the City of Milton and Voya Retirement Insurance and Annuity Company to Provide Investment Services and Administration Related to the City’s 401 and 457 Plans. (Agenda Item No. 20-197) (Sam Trager, Human Resources Director) Motion and Vote: Councilmember Longoria moved to approve the Consent Agenda as read. Councilmember Bentley seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. MILTON CITY COUNCIL ACTION MINUTES JULY 20, 2020 Page 4 of 7 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 7) REPORTS AND PRESENTATIONS 1. Oath of Office by Mayor Lockwood to new Firefighters Timothy Brown and Mary Glasgow. (Presented by Mayor Joe Lockwood) 2. Discussion of Architectural Design for Fire Station 42. (Robert Edgar, Fire Chief) 3. Discussion of Concept for Freemanville Road at Birmingham Road Intersection Improvement. (Robert Drewry, Public Works Director) 8) FIRST PRESENTATION 1. Consideration of U20-01/VC20-01 located at 12900 Arnold Mill Road by Ebenezer United Methodist Church to request a Use Permit (Sec. 64-1804) to construct a 23,000 sq.ft. activity center on the existing church property (5,088 sq.ft.) for a total of 28,088 sq.ft. on 6.61 acres. To request a two-part concurrent variance to 1) to allow parking in front of a building (Sec. 64- 1143(g)(5)(c)); and 2) to reduce the required parking (Sec. 64-1410). (Agenda Item No. 20-198) (Parag Agrawal, Community Development Director) 2. Consideration of ZM20-03 located at 13210 Bethany Road zoned R-2 (Single Family Residential) by Big Sky Stables LLC, Chris Hively requesting to modify condition 2 of RZ72-222 to reduce the front building setback from 150 feet to 100 feet from Bethany Road to conform to existing setbacks in this particular area of Bethany Road. (Agenda Item No. 20-199) (Parag Agrawal, Community Development Director) Motion and Vote: Councilmember Bentley moved to approve the First Presentation items. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. 9) PUBLIC HEARING ALCOHOL BEVERAGE LICENSE APPLICATION MILTON CITY COUNCIL ACTION MINUTES JULY 20, 2020 Page 5 of 7 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 1. Consideration of the Issuance of an Alcohol Beverage License to Rougaroux, Inc., dba Cans Taqueria, 12635 Crabapple Road, Suite 320, Milton, Ga. 30004. (Agenda Item No. 20-200) (Bernadette Harvill, Finance Director) Motion and Vote: Councilmember Longoria moved to approve Agenda Item No. 20-200. Councilmember Moore seconded the motion. The motion passed (6- 0). Councilmember Jamison was absent from the meeting. 10) ZONING AGENDA (None) 11) UNFINISHED BUSINESS 1. Consideration of an Ordinance to Amend the Milton Tree Canopy Conservation Ordinance to Provide a Time Extension on the Ability to Use the Density-Based Tree Conservation Ordinance or the Canopy-Based Tree Conservation Ordinance in the City Code. (Agenda Item No. 20-183) (First Presentation at July 6, 2020 Regular City Council Meeting) (Parag Agrawal, Community Development Director) Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 20-183. Councilmember Longoria seconded the motion. The motion passed (6- 0). Councilmember Jamison was absent from the meeting. 2. Consideration to Adopt the Revised Milton Tree Canopy Conservation Ordinance and Tree Conservation Manual. Staff is Recommending this Item to be Deferred until August 3, 2020. (Agenda Item No. 20-157) (First Presentation at June 1, 2020 Regular City Council Meeting) (Parag Agrawal, Community Development Director) Motion and Vote: Councilmember Moore moved to approve Agenda Item No. 20-157. Councilmember Bentley seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. 3. Consideration of an Ordinance to Amend Chapter 4 – Section 85. – Farm Wineries, of the Alcoholic Beverages of the Code of the City of Milton, Georgia. MILTON CITY COUNCIL ACTION MINUTES JULY 20, 2020 Page 6 of 7 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. (Agenda Item No. 20-182) (First Presentation at July 6, 2020 Regular City Council Meeting) (Sarah LaDart, Economic Development Manager) Motion and Vote: Councilmember Bentley moved to approve Agenda Item No. 20-182. Councilmember Longoria seconded the motion. The motion passed (6- 0). Councilmember Jamison was absent from the meeting. 12) NEW BUSINESS 1. Consideration of An Amended Emergency Ordinance of the Mayor and Council of the City of Milton, Georgia under Section 3.18 of the Charter of the City of Milton, Georgia Under Section 3.18 of the Charter of the City of Milton, Georgia to Provide for the Operation of the City of Milton, Georgia During the Public Emergency Known as the Novel Coronavirus Disease 2019 Global Pandemic; to Become Effective Upon Adoption by the Council; to Supersede the Existing Emergency Ordinance; to Adopt the City’s Reopening Plan; and for Other Purposes. (Agenda Item No. 20-201) (Ken Jarrard, City Attorney) Motion and Vote: Councilmember Moore moved to approve Agenda Item No. 20-201. Councilmember Longoria seconded the motion. The motion passed (6- 0). Councilmember Jamison was absent from the meeting. The following Agenda Item was moved to New Business during Approval of Meeting Agenda, Agenda Item No. 20-187. 2. Approval of a Contract between the City of Milton and Croft and Associates, PC for Architectural Design Services for Fire Station 42. (Agenda Item No. 20-190) (Robert Edgar, Fire Chief) Motion and Vote: Councilmember Longoria moved to approve a contract between the city of Milton and Croft and Associates PC for architectural design services for Fire Station No. 42, Agenda Item No. 20-190. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. MILTON CITY COUNCIL ACTION MINUTES JULY 20, 2020 Page 7 of 7 Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500. 13) MAYOR AND COUNCIL REPORTS STAFF REPORTS Department Updates 1. Community Development 2. Finance 14) EXECUTIVE SESSION (if needed) Motion and Vote: Councilmember Longoria moved to adjourn into Executive Session. Councilmember Bentley seconded the motion. The motion passed (6- 0). Councilmember Jamison was absent from the meeting. RECONVENE Motion and Vote: Councilmember Longoria moved to reconvene the Regular City Council Meeting. Councilmember Bentley seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting. 15) ADJOURNMENT (Agenda Item No. 20-202) Motion and Vote: Councilmember Bentley moved to adjourn the meeting at 7:46 pm. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Jamison was absent from the meeting.