HomeMy WebLinkAboutMinutes - CC - 06/06/2022Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 1 of 48
CALL TO ORDER
Mayor Jamison: Thank you, Father Reggie. I would like to call the regular meeting
of the Milton City Council for Monday, June 6, 2022, to order. The
city strongly recommends that you review tonight's agenda
carefully and if you wish to speak on any agenda on the item, then
please bring your comment cards to the clerk as soon as possible.
While the Milton rules allow a speaker to turn into their comment
card up until the clerk calls the agenda item, once the agenda item
is called no more comment cards can be accepted. Will the City
Clerk please call the roll and make general announcements?
ROLL CALL
City Clerk: Good evening, Mayor and Council, I will be happy to call roll for
the June 6, 2022, regular meeting. I would like to remind those in
attendance to please silence all cellphones at this time. Those
attending the meeting who would like to make a public comment,
you are required to complete a public comment card prior to
speaking on the item. Your comment card must be presented to
me, the City Clerk, prior to agenda item being called. All speakers,
please identify yourself with names, address, and organization
before beginning your comment.
If you are representing an organization, you are required to
complete an affidavit staying you have the authority to speak on
behalf of that organization. Please review tonight's agenda and, if
you would like to make a public comment, please bring your
public comment card to me now. Demonstration of any sort within
the chamber is prohibited. Please refrain from any applause,
cheering, booing, outbursts, or dialogue with any person speaking.
Anyone in violation will be asked to leave. As I call roll this
evening, please confirm your attendance. Mayor Peyton Jamison.
Mayor Jamison: Here.
City Clerk: Council Member, Andrea Verhoff.
CM Verhoff: Here.
City Clerk: Council Member, Paul Moore.
' CM Moore: Here.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
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City Clerk: Council Member, Juliette Johnson. I
CM Johnson: Here.
City Clerk: Council Member, Jan Jacobus.
CM Jacobus: Here.
City Clerk: And Council Member, Rick Mohrig.
CM Mohrig: Here.
Mayor: Mayor Peyton Jamison present.
Councilmembers Present: Councilmember Andrea Verhoff, Councilmember
Paul Moore, Councilmember Juliette Johnson, Councilmember Jan C. Jacobus,
and Councilmember Rick Mohrig,
Councilmember Absent: Councilmember Carol Cookerly.
PLEDGE OF ALLEGIANCE I
City Clerk: And for the record, Council Member Carol Cookerly is absent
tonight. Would everyone please rise for the Pledge of Allegiance.
All: I pledge allegiance to the flag of the United States of America and
to the republic for which it stands, one nation, under God,
indivisible, with liberty and justice for all.
APPROVAL OF MEETING AGENDA
Mayor Jamison: Will the City Clerk please sound the next item?
City Clerk: Mayor, the next item is approval of the meeting agenda. It's
Agenda Item No. 22-172. Mayor?
Mayor Jamison: Yes, council, I would like to move new business, Agenda Item No.
22-188 and Agenda Item No. 22-189, in that order, up to
immediately follow the consent agenda. I'd like to open it for a
motion.
CM Moore: Mr. Mayor, I'd like to make the motion that we adjust the agenda I
as read.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
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' Mayor Jamison: Okay, I have a motion froCouncil Member Moore and a second
from Council Moore to approve the meeting agenda as amended.
All in favor, please say aye.
Councilmembers: Aye.
Motion and Vote: Councilmember Moore moved to approve the Meeting
Agenda with the following amendment:
• Move New Business Agenda Item No. 22-188 and New Business Agenda
Item No. 22-189 to immediately follow the Consent Agenda.
Councilmember Mohrig seconded the motion. The motion passed (6-0).
Councilmember Cookerly was absent from the meeting.
PUBLIC COMMENT
Mayor Jamison: Any opposed? That's unanimous. Okay. Next is general public
comment. Is there any general public comment?
' City Clerk: Mayor, we do have one.
Mayor Jamison: Okay. The next item is general public comment. Public comment is
a time for citizens to share information with the Mayor and the
City Council and to provide input an opinions on any matter that is
not scheduled for its own public hearing during today's meeting.
Each citizen who chooses to participate in public comment must
complete a comment card and send it to the City Clerk prior to the
agenda item being called. Please remember that this is not a time to
engage the Mayor or members of the City Council in conversation.
When your name is called, please come forward and speak into the
microphone, stating your name and address for the record. You
will have five minutes for remarks. The city encourages you to
review the agenda and, if you wish to speak, to bring your
comment cards to the City Clerk right now. So, please call the —
[Crosstalk]
City Clerk: Mayor, I would like —
' Mayor Jamison: — first person.
City Clerk: Sure, thank you. I'd like to invite Ms. Mary Cronk to the podium,
Regular Meeting of the Milton City Council
Monday, June 6, 2022
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please. [No dictation] [00:04:32 - 00.05:001 '
Ms. Cronk: Good evening, Mayor, council, and staff. My name is Mary Cronk
and I live at 600 Hickory Mill Lane in Milton. My comments this
evening are about Agenda Item No. 22-184, which would be the
special event permits. Thank you, staff, for the diligent work that
you're putting into Section 34-25, those revisions, and I ask for
your patience and understanding if I mention something that you
may have already revised.
Council, you're being asked more and more often to make
decisions that impact the delicate balance between encouraging
and growing business in Milton, fostering a greater sense of
community, and really looking at residents' rights to peacefully
enjoy their homes. And the special events permit, I believe, falls
within this realm and really goes to what is an acceptable intensity
of use in a residential area.
I had the opportunity to listen to your Council Work Session back
in January, when staff solicited feedback. And I may be
mentioning some of those comments in my comments this evening. I
The first area that I think really impacts intensity of use [audio
fades out] 100:06:13] —
Mayor Jamison: Ms. Crook, really quick. I might want to ask the City Attorney. Are
we talking specifically about the use permit that we have a hearing
on tonight? Because I think this is public comments for something
that's not on the agenda. So...
Attorney Jarrard: Mr. Mayor, I believe this is a first presentation item. I believe
those comments are in order.
Mayor Jamison: Okay. There you go. Go ahead.
Ms. Cronk: Thank you. So, the first area that really impacts the intensity of use
is built around the number of attendees that would trigger the need
for a special events permit. And under this new proposed section, a
special event permit would be needed if the event is reasonably
expected to result in more than 100 people gathering at any one
time.
So, let's consider a scenario and whether it would trigger a need for
a special event permit. The applicant has an event that starts at '
9:00 a.m. and ends at 5:00 p.m. They expect they'll only have 90
Regular Meeting of the Milton City Council
Monday, June 6, 2022
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people gathered at any one time but people will be coming and
going throughout the day so that over an eight -hour period 300 or
more people will be attending. So, if I were the applicant and I'm
looking at the verbiage for this currently, I would not apply for a
special event permit because I'm not exceeding the threshold of
100 people at any one time.
And because the attendance level is a primary criteria, the next two
lines where it talks about substantial impact on public services,
substantial impact on public safety, those wouldn't even be
considered. So, there would be no need for that special event
permit. Unintentionally, we could wind up with an event that could
put a substantial burden on public safety and public services and
local residents would know nothing about it.
To prevent this, I respectfully ask council to consider adding some
verbiage that puts at limit the total number of attendees that would
trigger a special event permit and not just have the minimum of
100 at any given time. I don't think that that's a fair assessment.
' The second area that impacts that intensity of use would be the
number of special event permits that are issued per calendar year
per location, with outdoor auditoriums going from the current
number of two to the proposed number of 12. And on this one, I
would add on that IA that we need to add per location on there to
make it clear that that's not just an applicant but it's per location. I
believe that 12 special events would be too intense. And the reason
I think this is due to No. 3, that no issued permit shall be effective
for more than three consecutive days for a single event on the same
property.
So, what does that translate to in terms of usage of an outdoor
auditorium and the impact on the residents who live nearby?
City Clerk: One minute.
Ms. Cronk: If I'm interpreting this correctly — which, I apologize if I'm not — if
a location is given 12 special event permits each year, and each
event can be three days long, a single location could have 36 days
of special events in a calendar year as this verbiage is written
currently — unless I'm wrong. And I wanna know if I am.
' One of our council members at the January 10 Work Session
expressed concern that we could have seven days of special events
Regular Meeting of the Milton City Council
Monday, June 6, 2022
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— a whole week of it. If this verbiage is accepted, we could have '
the whole month of July and five days into August special events
every day. The way it's written, you could stack those special
events one on top of another.
So, I really would ask — I know I have no time left — council — I
know tonight is a first presentation. But I would ask you to really
think very carefully about the verbiage and what we can do to
make this something that works for both the community,
businesses, and respects the rights of our citizens. Thank you very
much for your time.
Mayor Jamison: Thank you. Any other public comment?
City Clerk: No, sir.
CONSENT AGENDA
Mayor Jamison: Okay. So, we'll close public comment and we will move on to the
consent agenda. Would City Clerk please sound the items? '
City Clerk: Mayor, that first Item A is approval of the May 16, 2022, regular
City Council meeting minutes. It's Agenda Item No. 22-173.
B is approval of a Joint Defense Agreement and Conflict Waiver
between Milton, Alpharetta, and Jarrard & Davis, LLP, Agenda
Item No. 22-174.
Item C is approval of a Water Vault Easement between the City of
Milton and Fulton County, allowing water vault access at Milton
Fire Station No. 42 to perform maintenance and repairs on the
water vault structure, water meter, and appurtenances on both a
routine and emergency basis. It's Agenda Item No. 22-175.
Item D, Approval of a Construction Services Agreement between
the City of Milton and Prime Contractors, Inc., for the
refurbishment of city crabapple area wayfinding signs. It's Agenda
Item No. 22-176.
Item E is Approval of a Change Order #2 with CHA Consulting,
Inc., for Design of Freemanville Road at Birmingham Road
intersection improvements. Agenda Item No. 22-177. '
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Monday, June 6, 2022
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Item F is Approval of a Professional Services Agreement between
the City of Milton and Reddish Executive Search Associates, LLC.
They're doing business as Mercer Group Associates to provide
executive search services for the position of Human
Resources Director. Agenda Item No. 22-178.
Item G is Approval of a Professional Services Agreement between
the City of Milton and Reddish Executive Search Associates, dba
Mercer Group Associates to Provide executive search services for
the position of Finance Director. Agenda Item No. 22-179.
Item H is Approval of a Construction Services Agreement with
Buckeye Land Management, Inc., for the Birmingham Park and
Birmingham Road at Freemanville Road in greenspace equestrian
parking improvements and Public Works Yard fencing. Agenda
Item No. 22-180.
Item I is Approval of a Change Order #2 between the City of
Milton and Pencor, LLC, to amend the agreement by adding
additional services for the renovations of Milton City Park and
' Preserve. Agenda Item No. 22-181.
Item J is Approval of Subdivision Plats and Revisions. The first
development is Ashbrooke Farms, large lots on Freemanville
Road, LL 554 and 555, District 2, Section 2. It is a minor plat
revision and the plat will supersede the previously recorded plat
for Ashebrooke Farms, dated April 30, 2008. This plat revision is
to revise the lot lines for Lots 2 and 3 at the entrance from
Freemanville Road. It's a total of 12.126 acres with a density of
0.25 lots per acre.
The second development is Moongate Manor on Birmingham
Road and Henderson Road. It's LL 388 & 405, District 2, Section
2. It is a minor plat to subdivide the parcel into three tracts ranging
in size from 1.43 acres to 6.70 acres, a total of 9.77 acres and a
density of 0.31 lots per acre. Agenda Item No. 22-182.
Our final consent, Item K, is Approval of a Software Subscription
Agreement between the City of Milton and Interactive Data, LLC.
for investigative software. Agenda Item No. 22-183. Mayor
Jamison?
Mayor Jamison: Thank you. Do we have a motion to approve the consent agenda?
CM Jacobus: I'd like to make a motion that we approve the consent agenda as
Regular Meeting of the Milton City Council
Monday, June 6, 2022
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read. '
CM Moore: Second.
Mayor Jamison: Okay. I have a motion from Council Member Jacobus and a second
from Council Member Moore. All in favor, please say aye.
Councilmembers: Aye.
Motion and Vote: Councilmember Jacobus moved to approve the Consent
Agenda as read. Councilmember Moore seconded the motion. The motion
passed (6-0). Councilmember Cookerly was absent from the meeting.
NEW BUSINESS
Mayor Jamison: Any opposed? That is unanimous. We'll move on to new business
and we'll move on to new business items that are being moved up
on the agenda. Will the City Clerk please sound the first item?
City Clerk: Mayor, that item is Consideration of a resolution appointing or '
appointing a member to the city of Milton Parks and Recreation
Advisory Board by appointing a board member at -large. Agenda
Item No. 22-188. Mayor?
Mayor Jamison: Thank you. My current Parks and board member is moving to
sunny Florida and I had this opportunity to move Stephanie Butler
from the Planning Commission over to the Parks and Rec Board.
I've known Stephanie for a very, very long time. She's been a long-
time resident of the City of Milton. She has three kids who have
been very active in youth sports. She served as President of the
North Atlanta Football League and will do an amazing job. And I
ask for you all's support. I would like to open it for a motion if you
all don't have any dissent on that.
CM Moore: Mr. Mayor, I'd like to make a motion that we approve Stephanie
Butler as your new appointee.
Mayor Jamison: Okay, I have a motion from Council Member Moore and a second
from Council Member Moore to appoint Stephanie Butler to the
Parks and Recreation Advisory Board for the at -large appointment.
All in favor, please say aye.
Councilmembers: Aye. '
Regular Meeting of the Milton City Council
Monday, June 6, 2022
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1
Mayor Jamison: Any opposed? That's unanimous. So, Stephanie, I'll come swear
you in and then we'll take a picture. You've been on Board of
Zoning Appeals. You've been on Planning Commission. Now,
Parks and Rec.
Motion and Vote: Councilmember Moore moved to approve the appointment
of Steohanie Butler to the City of Milton Parks and Recreation Advisory Board,
Agenda Item No. 22-188. Councilmember Mohrig seconded the motion. The
motion passed (6-0). Councilmember Cookerly was absent from the meeting.
CM Moore: Does that make Mayor next?
Mayor Jamison: That might be. [No dictation] [00:15:49 - 00:18:021 Okay. Will
the City Clerk please sound the next item?
City Clerk: Mayor, that next moved up item under new business is the
consideration of adoption of the North Fulton Community
Improvement District to expand the boundaries of our district. It is
Agenda Item No. 22-189. Mr. Krokoff? And I believe we have Mr.
' Beach here. Please.
Senator Beach: Thank you. Mayor and Council, thank you for having me. My
name is Brandon Beach, 3100 Briarfield, Alpharetta, 30004. I am
also Executive Director of the North Fulton CID. We've had a
great relationship with you guys and we're in our 19`h year since
we founded the CID. I was one of the founders. We had made the
decision early on that we were not gonna raise'our millage rate
Most CIDs are at five mills. We're at three mills.
For those of you that are new and don't know what a CID is, it's a
community improvement district. We get boundaries. We have
members. But they're all commercial. No private citizens. All
commercial, tax -based district. We take that money and have a
board of directors. We do engineering, environmental, right of way
— anything to get a project what we call shovel ready. We've been
very fortunate. In our 19 years, we've had about $32 million worth
of -money come in and we've done about $145 million worth of
projects.
Our first project that we were founded for was the Westside
Parkway, from Mansell Road all the way to Winward, which has
' been a great addition to our community. Anyway, we made the
decision we did not wanna raise taxes. The way we were gonna
Regular Meeting of the Milton City Council
Monday, June 6, 2022
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grow our CID was twofold. One, through property values rising,
which has happened. And two, was through expansion. And so,
we've expanded both east -west, and we've expanded all the way to
the Forsyth County line, and now we're expanding southbound.
You do not have any properties in this expansion. We've got 15
new properties that are gonna join. It's been certified by Dr.
Ferdinand in Fulton County. It's also been approved by the Fulton
County Commission. But the law also states that each city has to
approve it, even if you don't have any properties that are being
expanded within this resolution. You are a member of the CID as a
municipality and you have to approve it. So, Alpharetta is
approving it tonight. You guys are approving it. And then, when
this approval's done, we've approved it as a board. So then, we can
start collecting the tax money April I'
This will bring in about $105,000.00 of new tax revenue to the
CID so we can continue to build roads, bridges, infrastructure, and
add value to the properties within the CID and really help the
whole community. And that's what we — our overall goal is. So, I
would ask for your support in this and would take any questions. ,
I will tell you that we met — just on another note, we met with
Verizon on Thursday of last week, Verizon Wireless. And that
would be about $65,000.00 increase. And that is all in the city of
Milton. And we've already got about $30,000.00 for the next one.
So, we'll be back in about six months with another expansion. Alex
Battle, I've hired him to do nothing but expansion and he's done a
great and we're going to continue to expand our boundaries to
grow the CID.
The other thing I'd just like to mention — Mayor, you were at the
meeting, and I'm sure you've probably shared this with the council.
There's gonna be infrastructure money coming down from
Washington and it's gonna bypass GDOT, which is very unusual,
and come straight to cities and counties. And our CID was very
proactive. We set aside $200,000.00 for the city of Milton. So, if
you do have a project that's ready and you do get that infrastructure
money from Washington, we're gonna help you meet the match
with that $200,000.00.
So, we did $200,000.00 for you, $200,000.00 for Alpharetta,
$200,000.00 for Roswell, and $200,000.00 Fulton County. Mayor, ,
you were at that meeting. So, we did a total of $800,000.00 to help
Regular Meeting of the Milton City Council
Monday, June 6, 2022
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these municipalities meet their match. We want to help you. We
look at you guys as a partner. We really couldn't do it without you
and we're here to help you and help you on your infrastructure and
whatever we can do to help. So, with that, I'll answer any
questions. But the CID's a very, very good thing.
Mayor Jamison: Absolutely. Thank you, Senator. Any questions for Senator Beach?
No? Thank you very much.
Senator Beach: Okay. Thank you all for what you're doing and I'd ask for your
approval of this resolution. Thank you very much.
Mayor Jamison: Thank you. Do we have any public comment on this?
City Clerk: We do not, Mayor.
Mayor Jamison: Okay. So, I'll close public comment and I will open it for a motion.
CM Moore: Mr. Mayor, I make a motion that we approve the resolution as
presented by Senator Brandon Beach this evening for the benefit of
Milton CID.
CM Johnson: Second.
CM Verhoff: Second.
Mayor Jamison: All right. I had a motion from Council Member Moore and a
second Council Member Johnson to approve Agenda Item No. 22-
189. Is there any discussion? All in favor please say aye.
Councilmembers: Aye.
Mayor Jamison: Any opposed? That's unanimous.
Motion and Vote: Councilmember Moore moved to approve Agenda Item No.
22-189. Councilmember Johnson seconded the motion. The motion passed (6-0).
Councilmember Cookerly was absent from the meeting.
Senator Beach: Thank you.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 12 of 46
'
FIRST PRESENTATION
Mayor Jamison: Thank you. So, there are no reports and presentation items. We'll
move on to move first presentations. Will the City Clerk please
sound the first item?
City Clerk: Thank you, Mayor. That item is consideration of an ordinance to
amend Chapter 34 - Parks, Recreation, and Cultural Affairs and
Appendix A of the Milton Code of Ordinances to establish Article
III Cultural Affairs, create Section 34-25 Event, Special
Indoor/Outdoor, and Approve Associated Fees. That's Agenda
Item No. 22-184.
Item B is consideration of an ordinance of the Mayor and Council
of the City of Milton, Georgia, to adopt amendments to the Fiscal
Year 2022 budget for each fund of the City of Milton, Georgia,
amending the amounts shown in each budget as expenditures,
amending the several items of revenue anticipations, prohibiting
expenditures to exceed appropriations and prohibiting expenditures
to exceed actual funding available. It is Agenda Item No. 22-185.
Mayor Jamison? '
Mayor Jamison: Okay. Thank you. Do we have a motion for the first presentation
items?
CM Mohrig: Mr. Mayor, I'll make a motion that we approve the first
presentation items as read.
Mayor Jamison: Okay. I have a motion from Council Member Mohrig and a second
from Council Member Jacobus to approve the first presentation
items as read. All in favor, please say aye.
Councilmembers: Aye.
Motion and Vote: Councilmember Mohrig moved to approve the First
Presentation items as read. Councilmember Jacobus seconded the motion. The
motion passed (6-0). Councilmember Cookerly was absent from the meeting.
PUBLIC HEARING
Mayor Jamison: Any opposed? That's unanimous. We will move on to our public
hearing.
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Monday, June 6, 2022
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1
City Clerk: Mayor, Item A is consideration of the 2017-2022 transportation
special purpose local option sales tax, known as TSPLOST 1,
program update and modifications. Agenda Item No. 22-186. To
present as our Public Works Director, Ms. — I'm sorry, it's Rob.
Isn't she pretty? Oh, Robert Dell -Ross is here.
Mr. Dell -Ross: Thank you, Tammy. Good evening, everyone. Give me one second
while the presentation comes up. Tonight, our item is for two
reasons. This is a presentation that many of you saw back in
October. The primary reason for the public hearing tonight is to
provide you updated financial numbers on TSPLOST 1 projects as
well as discuss Winward Parkway. It's a Tier I project that I'll get
into in one second.
This is a number you haven't seen yet. Our collections for
TSPLOST 1 are completely done at this point. We have received
60 of 60 monthly distributions. Our total project revenue, as you
see on the screen, is $33.98 million. That is what we will be using
to construct the remainder of the TSPLOST 1 program. As you'll
' see later, we are in good shape. We still have estimates. We still
have projects set to construct, but our numbers are looking good.
Another reminder, $33.98 million does not include a small amount
of interest that it is growing each year.
This map you've seen before. This is what the city has
accomplished since it was incorporated in 2007. Everything you
see in pink is TSPLOST 1 program. You'll see several
intersections, several bridges. The dark blue key are federal and
state funded projects that have already been constructed from 2007
to present. The teal, the light blue, color are federal and state
projects that are currently either under design or under right of way
right now that will be starting construction in the next several
years.
Then, the green key are projects that are locally funded that have
been constructed since 2007, most notably some roundabout
projects using local money.
This slide show you the entire TSPLOST 1 program. This was our
project list that you adopted in 2017. That was your direction to
staff to implement. So, we grouped these projects in three tiers.
Tier 1, Tier 2, Tier 3. Tier I was 85% of the projected revenue at
' the time, totally $31.4 million. Tier 1 was the remaining 15%, $5.5
million. Tier 3 was if revenue came in above 100%, we wanted
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 14 of 48
two projects in the Tier 3.
So, the primary purpose for the public hearing tonight is to talk
about one -project in Tier 1, most notably the Winward Parkway
project. The intent on Winward Parkway was led by Alpharetta,
starting in 2017, with a small 25% contribution for a frontage that
lives in Milton. There as thought to do upgraded bike and ped
improvements along the entirety of Winward Parkway, from State
Route 9 all the way past 400 to North Point Parkway.
During that progress — not showing you that — as preliminary
engineering and concept design, kicked off by Alpharetta, they
discovered that their estimate for the right of way costs and the
construction costs of that entire project that you see on the screen,
the yellow segment plus the dashed lines, far exceeded the funding
budgeted by Alpharetta and by Milton. So, there was a decision
made approximately four years ago that in order to bring the
project in under budget, the yellow piece would be removed from
the project and the light blue segments you see on the screen would
move forward through design and right of way and construction.
And ultimately, if any of you have been out there recently, you've '
seen the new triple lefts coming off of 400. These projects actually
already have been constructed. We're having a public hearing
tonight basically to disclose that there is this Tier 1 project sitting
on Milton's project list that, had the yellow portion been built, we
would have contributed to it. But because the yellow portion has
been removed from the scope by Alpharetta, we will not be
contributing any money towards Winward Parkway.
Next portion of the slide, these are pictures you've seen before.
This just basically breaks our TSPLOST 1 program into buckets
for congestion relief, showing expenditures to date. Morris -Webb
has been constructed for a while now. Morris Road widening is in
right of way acquisition. And Northeast Crabapple is also
constructed. So, of our congestion relief bucket, we've spent $4.3
million and we're estimating to spend another $10 million as
Morris moves forward.
Operations and safety bucket expenditures, primarily intersection
and roundabouts. Freemanville-Birmingham, we're getting ready to
wrap up on right of way acquisition. Hopewell -Bethany is under
construction. Hopewell -Handy, Hopewell -Thompson are complete '
now. And 148 Green is still a discussion with Georgia DOT. So, in
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 15 of 48
1
that bucket, we've spent about half, $5.8 million, with based upon
estimates about $5.7 million remaining.
Bridges on TSPLOST Tier 1, there's only one project. That's
Birmingham Middle Bridge. We're still under design on that. We
should be starting right of way .acquisition this summer. And the
bicycle and pedestrian bucket, projects and expenditures —
[inaudible] [00:30:401 sidewalk and the trail master plan are
complete. $257,000.00 is our contribution towards the Big Creek
Greenway extension, as well as the Mayfield Sidewalk that we
have started design on and will be going into right of way
acquisition.
So, in that $1.8 million, we've spent approximately $900.000.00
with about $900,000.00 left. The good news is, for our financials,
that we're actually spending and starting Tier 2 projects in
TSPLOST 1, which not a lot of cities can say. We have, as you
know, started design on Bethany and Providence. We're waiting on
Freemanville Road. We intend on bringing that back to you later
this year. So, we have spent a small amount, about $3 million.
' Summary of what you've just seen is on the slides. To date, we've
spent approximately $11.6 million, based on estimates, totally
$34.4 million. Remaining, approximately $22.7 million with actual
revenues of $34 million. So, what that tells you is we're in good
shape. We still have a lot of work to do. We still have a lot of
variables out there. Estimates from widening right of way and
construction are bids on Freemanville-Birmingham, are bids on
Birmingham Bridge. Those are some big numbers that we're going
to be tracking over time.
We are likely going to hit a point where TSPLOST 1 money will
run out. Sara and I doubt that we will be able to construct all seven
of those projects on the screen using TSPLOST 1 money, but
there's nothing wrong with that. At some point, that TSPLOST I
money will complete and TSPLOST 2 money — we started
collections a couple of months ago — will kick in seamlessly and
continue moving all of these projects forward. That concludes my
presentation. I'm here for any questions you may have.
Mayor Jamison: Questions? Do we have any public comment?
' City Clerk: We do not, Mayor.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 16 of 48
Mayor Jamison: Okay. That's it. Thank you. '
Mr. Dell -Ross: Thank you.
Mayor Jamison: Appreciate it. We will move on to the next item.
City Clerk: Mayor, that next item is consideration of an ordinance of the
Mayor and Council of the City of Milton, Georgia, to adopt
amendments to the Fiscal Year 2022 Budget for each fund of the
City of Milton, Georgia, amending the amounts shown in each
budget as expenditures —
Mayor Jamison: Tammy, I think we got —
[Crosstalk]
City Clerk: Oh, sorry.
Mayor Jamison: We skipped one.
City Clerk: Let's back up. Oh, I did. I'm sorry. '
Female Speaker: I love you all, but [inaudible] [00:33:12] —
City Clerk: Me, too. But not as much as we love Mondo's. Consideration of the
issuance of an Alcohol Beverage License to Mathias Restaurant
LLC, doing business as Mondo Italian Kitchen at 14155'Highway
9 North, Suite 500, Milton, Georgia, 30004. It's Agenda Item No.
22-187. Bernadette?
[Crosstalk]
Ms. Harvill: Good evening, Mayor and Council. This evening before you, you
have a alcohol beverage license application for Mondo Italian
Kitchen. This is due to a change of ownership. They are located at
14155 Highway 9 North, at Suite 500. This would be for the
consumption on premises of beer, wine, and distilled spirits. At
this time, an application for Sunday sales was not submitted. You
can see the signage out front. That was in compliance. Mondo's
Italian Kitchen does qualify as a full -service restaurant with the
40% of the gross square footage of the restaurant facility being
dedicated to seating.
They also qualify as an eating establishment where they derive a '
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 17 of 48
minimum of 50 percent of their total annual food and beverage
sales from the sale of prepared food and meals per their affidavit
submitted with their application. And just for a reference point, this
is where they're located on Highway 9 North in reference to the
other establishments that sell alcohol a little further south down
Highway 9. If you have any questions, I'm here to answer them
and we'll do the vote later this evening for this application.
Mayor Jamison: Questions for Bernadette? Okay. Any public comment?
City Clerk: There are none.
Mayor Jamison: All right. We'll close the public hearing and see you a little later,
Bernadette. Actually, you're going to stay right there.
Ms. Harvill: [Inaudible] 100:34:481
Mayor Jamison: Would you please call the next item, Tammy?
City Clerk: Now, we're ready for consideration of an ordinance of the Mayor
and Council of the City of Milton, Georgia, to adopt amendments
to the Fiscal Year 2022 Budget for each fund of the City of Milton,
Georgia, amending the amounts shown in each budget as
expenditures, amending the several items of revenue anticipations,
prohibiting expenditures to exceed appropriations, and prohibiting
expenditures to exceed actual funding available. It is Agenda Item
No. 22-185. Assistant City Manager, Ms. Bernadette Harvill.
Ms. Harvill: Hi, Mayor and Council, I appreciate your time this evening as
we're here to discuss the proposed amendments to the Fiscal Year
2022 Budget. The budget for this fiscal year was approved on
September 20, 2021, and the amendments before you represent
adjustments resulting from current circumstances, opportunities,
and recommendations. Before you, is a general fund budget
summary. You will see the original anticipated revenues for Fiscal
Year 2022, at $34.8 million. There is an increase of $12.6 million
in projected revenues being proposed, which will result in $47.5
million in general fund revenues for Fiscal Year 2022.
I will go over the revenue adjustments in detail in just a moment,
but I would like to point out one significant adjustment here in the
interfund transfers in from other funds section in the amount of
' $10,134,298.00, a substantial portion of which is $10 million from
the ARPA fund to recognize the allowable figure dedicated to lost
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 16 of 46
'
revenue, as explained by Deputy City Manager Inglis in her
presentation last month. This $10 million may used to cover
expenses associated with traditional services provided by the
government.
Moving down to the expenditures summary, you will see the
original FY2022 budget at $35.9 million with a proposed
amendment in the amount of $13.4 million, which will result in an
overall expenditure budget of $49.3 million. Of this $13.4 million
request, $12.9 million will be transferred out to the Capital Projects
Fund to support the city's pay as you go capital improvement plan.
We will go over the details of that transfer later in this
presentation.
A projected general fund balance of $10,588,144.00 will put the
city well within its required fund balance requirements of 25% of
the subsequent year's revenues. Does anyone have any questions
before I go on to the details of the revenues?
At this time, I'd like to go over the more significant changes to
anticipated revenues for Fiscal Year 2022. But again, I'll answer
any questions you may have about some of the other line items.
'
There is a request to increase the title ad valorem tax category.
Title ad valorem tax is the amount you pay when you purchase a
new vehicle and it continues to come in higher than we anticipated
as a result. We are forecasting an additional $600,000.00 in
revenues for this category.
Another revenue source that has grown faster than expected is
local option sales tax. You will see your request for an increase
through this line item in the amount of $1 million. Land of service
permits and planning review fees have also come in higher than we
anticipated and corresponding increases in the amount of
$250,106.93 have been forecasted for the remainder of this fiscal
year. I'll give you time to review that.
Finally, I would like to mention once again the $10 million of
ARPA funds that the city received being transferred into the
general fund to recognize the revenue loss calculation allowable by
the program guidance. The transfer in from the operating grant
fund in the amount of $103,479.00 is to recognize the grant
revenue received for the State of Georgia Public Safety Officials
and First Responders Supplement Grant program which was paid '
to eligible employees earlier this year. Again, the total amendment
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 19 of 48
request for revenues adds up to $12,628,840.00. And before we
move on to the expenditures section, I'll pause here if you have any
questions.
Okay. Within this amendment document, the proposed amendment
changes are outlined in detail on pages 9-12. The initial request
® pertains to a reorganization within the finance department. This
request involves reclassifications, including changing the vacant
financial services administrative position to that of finance director
and requesting a part-time accounts payable coordinator. For Fiscal
Year 2022, the amendment ask is $15,000.00 and the annual
impact moving forward would be $82,393.00 to make these
changes within the finance department.
As you will recall, we had a rate structure change to our legal
agreement back in January. As a result, we are requesting
$50,000.00 to cover the corresponding increases we are seeing in
the professional fees account for legal.
' Next, you will see a request to transfer $104,353.00 from
community outreach and engagement to parks and recreation. This
is due to an internal reorganization, moving the community
outreach manager, part-time special events coordinator, and two
summer intems to the parks and recreation department.
Municipal court is in the process of implement eCourt as part of
their local contract for system due process all ticketing. This has
come in higher than anticipated and the department is requesting
$21,030.00 to cover those expense. Additionally, the current IGA
with the city of Alpharetta now includes a shared, full-time
solicitor. The request of $25,160.00 will go to cover the expenses
associated with that change through the end of September.
The police department has a request of $39,574.00 to cover salary
expenses covered by that Public Safety Officials and First
Responders Supplement Grant we spoke about earlier. We're also
recognizing revenues related to the Milton First Responders Grant
they received in the amount of $3,239.00 as well as insurance
proceeds in the amount of $1,145.00.
Additionally, we are moving $20,253.00 from the Capital Projects
Fund to address camera systems that were originally budgeted
' within new vehicle requests in the Capital Projects Fund. So, you'll
see that again later as well as through the transfer. Here is a request
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 20 of 48
for $12,400.00 for office desks for the new traffic officers. And '
that closes out the requests for the police department.
Within fire, there is a $63,905.00 request, again for salaries to
cover the portion of fire's Public Safety Officials and Fire
Responders Grant. There is also a request for two new paramedics.
One for a shift firefighter and one paramedic to oversee the
CARES program. Details of that request are included in the packet.
I won't go into that this evening unless you'd like to have further
information on that. The request for FY22 would be $81,374.00
with an annual impact of $163,489.00 for a full year of those two
firefighters.
Fire also incurred unanticipated expenses in the amount of
$170,040.00 related to the professional fees to remediate the mold
detected at Fire Station 41. And they're also recognizing
$I0,000.00 for a wellness grant the city received that will be used
to provide training equipment for the department.
On the next page, we have public works. You will see an increase
across salaries, purchase services, supplies, and other costs '
associated with an internal reorganization, bringing the
sustainability position from community development over to
public works. The new position will be the environmental projects
manager and this request totals $100,094.00.
There's also a request to reallocate $24,700.00 from Fiscal Year
2021 as the local safety plan expenses were not incurred until this
fiscal year. They were approved last year and this is just a
reallocation of them into this year's budget.
There's also a request for $18,415.00 in the Capital Projects Fund
to address road striping, the [inaudible] 100:43:00] program was
applied to the traffic common account in that fund and we're just
moving over the recognition of those extra revenues to cover some
striping costs this year. Lastly, there's a recognition of insurance
proceeds in the amount of $12,632.00 for repairs of damaged
property covered by insurance.
From parks and recreation, there's a request to accept the budget
for the positions being transferred from community outreach and
engagement as well as a request for contingency funds in the
amount of $132,850.00 to cover contracted prices that came in ,
higher than anticipated for the mowing contract that was in
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 21 of 48
1
progress when the budget was set last year. The last item on this
page is the removal of the budget for the sustainability position
from community development in order to transfer it over to public
works.
On the next page, we have the detailed explanation of the $12.9
million transfer out from the general fund to the capital projects
fund, which includes the following: $282,550.00 that will go
towards addressing Tier 1 trail mater plan projects at Birmingham
Park, $53,552.00 for the purchase of three new HVAC units at Fire
Station 41, also associated with the mold remediation process,
$214,611.00 for construction related expenses that exceeded the
bond proceeds for reconstruction of Fire Station 42, due to some
inflationary costs that we are seeing.
$170,000.00 for the furniture, fixtures, and equipment that will go
to outfit that building once its completed, $21,300.00 for perimeter
fencing at the public safety complex, $231,700.00 for the
replacement for fire's cardiac monitors, $12 million for the
buildout of the new athletic complex once a site is secured. Again,
' that includes the ability to use that money now that we have the
$10 million from the ARPA funds to cover other costs we were
incurring in the general fund.
This is all offset by that reduction of $18,415.00 for the road
striping and the $20,253.00 for the camera system that we're gonna
see coming in from the capital projects fund. There's also a request
to reduce the operating transfer out to the special events fund as
hotel/motel tax revenues are coming in higher than we have
anticipated, which is great news for our hotel rebounding.
And finally, we have the request from contingency in the amount
of $182,850.00 to offset those legal and mowing expenses that we
incurred higher than we anticipated.
That brings us to a close. Again, a net change of a reduction of
$796,770.00 to the general fund. And I'll be happy to answer any
questions as we move on to the special revenue funds in a moment.
Is everyone still with —
[Crosstalk]
I
Mayor Jamison: Thanks, Bernadette.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 22 of 46
Ms. Harvill: Oh, no, no. Hold on.
Mayor Jamison: Oh, you're not done? Okay.
Ms. Harvill: We're on Page 12 of 33, Mayor.
Mayor Jamison: Oh, okay.
Ms. Harvill: pm done with the general fund.
Mayor Jamison: You asked for questions. I was ready to go.
Ms. Harvill: I just wanted to make sure that I give you a good break before we
move on to the next set of funds.
Mayor Jamison: Got it.
Ms. Harvill: All right. So, we'll move on now. So, here we have the special
revenue funds. And the first one we have is the special events fund.
And we have here — staff has implemented a fee associated with
applications and the provision of tents and booths for the
Crabapple Fest. And you'll see a recognition of those revenues as
well as distribution of those towards the expenses associated with
the rental of those tents and other professional fees for the event.
You will also see the reduction from the transfer in from the
general fund to offset those additional hotel/motel tax revenues
that we're seeing. Again, in the hotel/motel tax fund, you see the
exact same change, recognizing the revenues and moving them out
to the special events fund.
The confiscated assets fund, we were allocated a budget from the
fund balance to purchase restricted items that are allowable in this
account. That is how we do that. We don't presuppose anything in
this account. Once PD has identified eligible items, we then take
the revenues that are within that fund and allocate them towards
the budget.
The E911 funds are coming in higher than anticipated and we are
recognizing that increase as well as an adjusted increase to the
associated expense account. Please recall that under the current
IGA, 100% of these fees that we collect are transferred to the city
of Alpharetta to support Milton's share of the E911 center and its
dispatchers.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 23 of 46
We've already discussed the State of Georgia Public Safety
Officials and First Responders supplement grant earlier on the
general fund segment. This is the budget adjustment to recognize
the actual revenues coming in from the state and the transfer out of
those over to the general fund as well as recognizing the CJCC
grant the police were awarded. This covers 100% of their expenses
associated with equipment and training for their de-escalation
program that they're implementing. Again, some of those were
originally expected to occur in 2021 and were just allocated in the
2022 when the expense was actually incurred.
The ARPA fund, again, we're recognizing the $10 million at this
time. And the revenue shortfall calculation that we are authorized,
we're moving those over to the general fund. We have also
earmarked the $638,800.00 that were approved by council for the
premium pay. And once we have the actual cost per department
those will be moved over and allocated as well. So, that is all in
motion. Does anyone have any questions as that is the end of the
special revenue funds? We still have capital funds, but I'll stop
there for a moment. All right.
So, moving on to the capital funds. The first one we have is our
Capital Projects Fund. Before you are the revenue amendments for
the Capital Projects Fund, including the $12.9 million operating
transfer in from the general fund. Here, we have the allocation of
those funds as well as some of the revenues from the capital funds
across the expenditure accounts. We have a budget request for
$21,300.00 for perimeter fencing of the public safety complex that
we talked about, a net reduction of $7,543.00 from the vehicle
replacement reserve for police related to recognizing insurance
proceeds, which are offset by the request to move that money for
the camera systems back over to the general fund.
A request of $384,611.00 to cover both the FF&E, which is the
furniture, fixtures, and equipment, and the additional construction
costs for Fire Station 42 that we spoke about earlier. The budget
for the HVAC systems, the $231,700.00 for the cardiac monitors
for fire as well as $290,550.00 towards pavement management to
recognize infrastructure maintenance taxes and landfill use fees
that were received in excess of what was expected last year as well
as this year, and also some funding to address some inflationary
costs associated with asphalt prices.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 24 of 48
Hang with me. We're almost done. We also discussed that transfer '
out of $18,415.00 to cover the striping out of the traffic common
account as we put the grant money back into the traffic common
account for that to be able to be moved over for the striping. We've
got the $12 million to go towards the buildout of the new athletic
complex. And again, this is possible due to the ability of Milton
collecting those ARPA funds. So, we'll be able to fund this sooner
than we would with our traditional pay as you go program.
There's a request for $331,250.00 from public works again to begin
those Tier 1 master plan projects over at Birmingham Park. Some
of that funding will also come from the completion of the
comprehensive plan, moving the $48,700.00 that remain in that
account back up over to Birmingham Park to address some of
those Tier 1 projects. We're recognizing $1,755.00 for true
recompense money collected and then again offsetting some of the
expenses we've seen through contingency.
On to the TSPLOST fund, as Rob Dell -Ross explained earlier,
TSPLOST 1— the actual revenues received have come to a close so
we're recognizing that by creating a new account for TSPLOST 2 '
so we can clearly identify and transparently show what we're
collecting for that round as opposed to the first round. And then,
the expenditures section, we're just showing an allocation of that
money across the first three projects that public works has
identified — the Bethany Bend Pedestrian Crossing, pavement
management, as well as intersection improvements at Cox Road.
And we were able to have a savings in the Northeast Crabapple
connector project due to donated right of way, which was a
wonderful thing for the city, just releasing those funds back out to
some other projects. A lot of the information you've heard this
evening will be making some internal budget amendments as
they're within the same fund and the same department. We can do
that internally and just reallocate the funds across the TSPLOST 1
remaining projects.
Here, we have the Capital Grant Fund. In the Capital Grant Fund,
we are recognizing a decrease in the [inaudible] [00:51:31] funds
received for FY22 as well as minor cleanup of the Smart
Communities Challenge Program and the Providence Park Grant
accounts. Once council weighs in on the bathrooms at Providence
Park, we will finish the amendments necessary for that project. '
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 25 of 48
We have the Impact Fees Fund. Again, impact fees are coming in
fortunately higher than we anticipated, both in'21 and'22. This is a
recognition of the higher expectation for 2022. And here we have
the allocation of those funds as well as the 2021 funds across the
different eligible projects. And at the very bottom, you can see
we've moved out the funding from the law enforcement account
back over to the general fund early on in the project for the public
safety complex. The general fund provided funding and this is
going to reimburse that for that. So, part of that can go towards
freeing up money to do that perimeter fencing we talked about
earlier.
And finally, last but not least, the Revenue Bond Fund. We are
recognizing interest revenues received to date and putting them
towards the cost increase at Fire Station 42 in the amount of
$109,508.00. I'll be happy to answer any questions you have.
Again, this is our public hearing and we will vote on this on the
201. So, this is just — we'll go over it in a little shorter detail on the
201'. Thanks for listening.
Mayor Jamison: Thanks, Bernadette. Any questions for Bernadette? Okay. Thank
you. Appreciate it. So, we will move on to the — well, first, do we
have any public comment?
City Clerk:
ZONING AGENDA
We do not, Mayor.
Mayor Jamison: Okay. So, I'll close the public comment and we'll move on to the
zoning agenda. Will the City Clerk please read the zoning rules
and then sound the first item?
City Clerk: Thank you, Mayor. When the Mayor and City Council considers
zoning agenda, these items include rezoning petitions,
modifications, and zoning, use permits, and associated concurrent
variances, in addition to ordinances, resolutions, and text
amendments. I would like to acquaint you with the rules and
procedures for this meeting, which includes a zoning agenda. The
applicant and all those speaking in support of an application will
be allowed a total of 10 minutes to present the petition. The
opposition will also be allowed a total of 10 minutes to present its
position.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 26 of 48
If time remains, the opposition will be allowed to rebut. The '
applicant may choose to save some of the time for rebuttal
following the presentation by the opposition. Since the burden of
proof is upon the applicant, the applicant will be allowed to make
closing remarks provided time remains with the allotted time.
Those called to speak will be taken in order that speaker cards
were received by the City Clerk prior to beginning tonight's
meeting.
All speakers identify themselves by name, address, and
organization before beginning their affidavit, if applicable before
beginning their presentation. The Planning Commission has heard
the rezoning agenda items and their recommendations have been
forwarded to the Mayor and City Council for consideration and
disposition. The applicant shall not submit material to the council
during this meeting unless requested to do so. All material that you
wish to be reviewed by the council in consideration of your
application should have already been submitted to the Community
Development Department and is included in the normal
distribution packages to the council.
When an opponent of a rezoning action has made within two years '
immediately preceding the filing of the rezoning action being
opposed, campaign contributions aggregating $250.00 or more to a
local government official of the local government which will
consider the application, it shall be the duty of the opponent to file
a disclosure with the governing authority of the respective local
government at least five days prior to the Planning Commission
meeting.
A violation of the relevant statue constitutes a misdemeanor.
Therefore, if you have contributed $250.00 or more to a council
member and you have not filed a disclosure prior to the Planning
Commission meeting,.the City Attorney strongly suggests that you
have someone else speak for your point of view.
Our first zoning item this evening is consideration of U22-02 to
request a use permit for an indoor auditorium. It's Section 64-1846
— at 12630 Crabapple Road, Suite 340. It's by Itaska Walk LLC. It
is Agenda Item No. 22-161. And we have Robyn MacDonald here
to present.
Ms. MacDonald: So, good evening, Mayor and City Council. Tonight, we are here '
to present a request by Itaska Walk LLC, represented by Josh
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 27 of 46
Barnes. The subject site is on 0.493 acres. It's an existing use,
three-story, mixed use building as you can see here on the picture
to the right. Specifically, the third story and this outdoor patio. And
it's a request for a use permit for an indoor auditorium within a
2,895 square foot interior space and 900 square foot outdoor patio
space.
In general, this is the location along Crabapple Road and it is this
building right here. And then, here's the new roundabout on the
western end of Heritage Walk. It is located within the 2.5 transect
zone and so this serves both as the zoning district as well as the
future land use map of T5.
I just warm clarify that when I speak about a Crabapple Market
mixed use development, everything in this amber color is what is
considered the Crabapple Market area, mixed use. Again, here
would be the subject site — this building right here at Itaska Walk
and Crabapple. And then, this is just the site plan of the building
where it's located.
' So, the applicant plans to lease the rooftop to individuals or small
groups that need meeting space for various types of organizations,
business networking, or offsite team meetings. Original maximum
requested occupancy was 190 people. But at the Planning
Commission meeting held on April 27d', the applicant agreed to
reduce the total number of persons, including any type of staff, to
120 per event. The applicant plans to operate it with existing organ
employees within normal business hours as events are needed.
At the Community Zoning Information meeting on March 22"d, the
applicant was present. There was no one in attendance regarding
this item. At the Design Review Board on April 12', four of the
DRB members expressed support for the use and recommended
approval of the use permit. And one member was not in support
because of concerns of insufficient parking for the maximum
allowed occupancy.
The Public Participation Report, which is required by our zoning
ordinance, was held at the site on Thursday, April 70i, at 6:00 p.m.
There were between eight and 12 attendees and they toured the
space and provided input. Everyone was supportive of the use.
' Continuing on to the Planning Commission Meeting that occurred
on April 276, the Planning Commission recommended approval of
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 28 of 48
the indoor auditorium as submitted by the applicant except to limit
the number of attendees to 120 instead of the requested 190 for
each event in a vote of three to two. There was discussion
regarding the amount of parking available for the proposed venue.
It was the opinion of some of the members that there was not
enough parking available for this use.
In regards to city staff comments, the arborist, public works
department, and land development engineer had no comments
based upon the fact that it's a building that already exists. The city
fire marshal oversees the interior of the building where the
proposed auditorium is located, has received its certificate of
occupancy and there are no additional comments.
The Environmental Site Analysis was submitted by the applicant
and there are no wetlands, flood plains, steep slopes, historical
sites, or sensitive plant and animal species. So now, we're gonna
go on to look at the site plan considerations and existing building
meets all the development standards as required in a T5 transect
zone.
In regards to the actual use permit, let me just read you what the '
definition of it is since it's a fairly new concept. It's a building or a
portion of a building for public rental for the purpose of private
events, whether family, group, or corporate in nature, where access
by the general public is restricted and with or without the sale,
serving, or consumption of food and/or alcoholic beverages. An
assembly hall or indoor auditorium shall not include a restaurant.
So, earlier this year, you all approved the use permit for this use.
It's Section 64-1846. On the left side is all the requirements and on
the right -side column is — I go through whether they comply with
those requirements. So, all of them are yes, including — I just
wanna point out the days and hours or operation shall be limited to
the following: Sunday through Thursday, 7:00 a.m. to 10:00 p.m.,
Friday and Saturday, 7:00 a.m. to 11:00 p.m. So, the applicant has
agreed to these days and times of operation.
So, let me skip down to the maximum number of attendees,
number four. So, the way that this use permit was created was that
we look at each situation on a case -by -case basis. So, in this case
the applicant originally requested 190 attendees. And as I
mentioned earlier in the presentation, at the Planning Commission, '
they offered to reduce it to 120. And at the Planning Commission,
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 29 of 46
1
that's what the recommendation was by that body, was for 120
total, including any kind of staff.
So, basically it complies with all the development standards for the
use permit. So, when we look at a use permit, there are a set of 10
considerations we need to look at from a staff viewpoint. So, I'm
gonna just step through those right now. First one is the purpose
development is in the T5 land use category of the city of Milton
2040 Comprehensive Plan Map within the Crabapple Based code.
The proposed use permit for an indoor auditorium is permitted
within the T5 transect zone.
In addition, the adopted 2040 Comprehensive Plan states that T5
urban center consists of higher density mixed use building and
accommodates retail, offices, rowhouses, and apartments, wide
sidewalks, street plantings, and buildings, close to sidewalks.
Therefore, this proposed use is consistent with the land use plans
adopted by the mayor and city council.
' Secondly, the subject site is compatible with the adjacent and
nearby lands uses and zoning, which include a mix of retail offices,
including both general and medical related, services that include
hair and nail salons, physical therapy, and a variety of restaurants.
These uses are located within a T5 transect zone to the east and
west of the subject site as well as on the south side of Crabapple
Road, also within the T5 transect zone.
To the north is a T4 open, our single-family residences, as well as
City Hall. Further to the south, on the south side of Crabapple are
residential uses with both townhomes and single-family residences.
The proposed use does not appear to violate any ordinances or
regulations governing land development.
Since the streets and sidewalks already exist and were designed to
accommodate the number and size of mixed -use buildings, there
will be a minimal effect on the traffic flow, vehicular and
pedestrian, along adjoining streets.
Continuing on, speaking to you about street parking — or off-street
parking — the location of parking spaces is located within the entire
mixed -use development but the closest ones are just to the north
within the Grove parking. So, this is the subject site right here and
' this is what the applicant calls out as being Grove parking, just to
the north of the building. And that contains 48 parking spaces. In
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 30 of 48
addition, the two-story parking deck has 130 parking spaces '
available for use by the indoor auditorium. So, this is the area of
the two -level parking deck.
Staff notes that larger events may occur in the evening or
weekends. Below is the breakdown of the overall mixed use and
required parking and provided parking. So, here is the total amount
of commercial space of approximately 150,000 square feet. And
that would require 3.5 spaces per 1,000 square feet. We don't
differentiate between office, or retail, or restaurant. It's all basically
averaged out to and required of 3.5 spaces per 1,000. So, that
calculation would come out to 524 required parking spaces and the
number of spaces provided is 532.
So, there are residential units that are amongst the mixed -use
development. But because those are satisfied in garage spaces, it's
not really applicable in this situation. So, for a grant total, again,
they provide 532 parking spaces out of the 524 required per the
code.
So, there is not a specific required off-street parking ratio required ,
for the indoor auditorium. But based on the chart below, it appears
that there will be more than sufficient parking spaces available
when the indoor auditorium may have the most attendees, which
would not exceed 190 at the worst -case scenario, if the City
Council decided to go for the higher number.
This chart indicates that during the evening hours there would be a
surplus of 223 parking spaces. Therefore, there is adequate parking
provided for the proposed use, especially if approved at the 120
max. So, here we are, 5:00-10:00 p.m. The commercial space of
active density — so, basically, it would be restaurants and maybe
some of the retailers that would be open. And they would require
309 parking spaces, but the development provides 532 so that's
where the surplus of 223 come out to.
Continuing on, the proposed uses within an existing building that
is part of an overall mixed -use development that contains 8.88
acres. That is provided the minimum open space of 5% with a just
under acre within the green located to the north of the building.
The proposed use is an existing building that is part of an overall
mixed -use development and the form -based code does not require
screening between uses and/or parcels in this area. As stated earlier ,
when I reviewed the use permit development standards, the hours
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 31 of 48
and manner of operation are Sunday through Thursday, 7:00 a.m.
to 10:00 p.m. and Friday and Saturday, 7:00 a.m. to 11:00 p.m.
Outdoor lighting — the proposed use is an existing building that is
part of an overall mixed -use development which has been
approved by the city through the land disturbance permit process,
including required lighting on the site as the adjacent properties.
Any additional lighting that may be used on the outdoor patio will
need to meet the lighting requirements of Article 4.2 of the
Crabapple Form Based code. The exiting building is at the
northwest corner of Crabapple Road and Itaska Walk. There is an
existing full access onto Crabapple Road that provides sufficient
access to the property.
So, in conclusion, the proposed indoor auditorium use permit is
consistent with the city of Milton 2040 Comprehensive Plan and
Map and also consistent with the use permit considerations.
Therefore, staff recommends approval conditional of U22-02.
So, the recommended conditions are pretty straightforward. 1A is
' restrict the use of subject site to an indoor auditorium. Restrict a
total square footage of the indoor auditorium at 12630 Crabapple
Road, Suite 320, to 2,895 square feet including the 900 square -foot
outdoor patio. And then, lastly, the original request of 190
attendees — and then, I have in red what the Planning Commission
recommended of 120, which includes staff for each event.
And then, this is the general site plan condition that I won't bore
you with. And then that is it because it's pretty straightforward. So,
I'm open to any questions that you may have.
Mayor Jamison: Thank you. Any questions for Robyn before we bring the applicant
up? Paul?
CM Moore: Robyn, in the recording of the parking numbers, the 532 is
inclusive of the entire amber area that you highlighted, correct?
Ms. MacDonald: Yes. Correct. Yes.
CM Moore: All right. That's all the questions I have for right now.
Mayor Jamison: Okay. We'll hear from those speaking in support. Tammy, do we
I
have any public comment?
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 32 of 46
City Clerk: I have none submitted.
Mayor Jamison: None? Okay.
City Clerk: Hm-mmm.
Mayor Jamison: Is the applicant going to submit a public comment? Can you
submit a card? Ken is that okay?
Attorney Jarrard: It is. I mean, this is the applicant in the actual zoning case.
Technically, I'd like a comment card and you can address that, but
I think they need to be heard.
Mayor Jamison: Great.
CM Jacobus: Robyn, the 532. Is that based on 190 or 120.
Ms. MacDonald: That's based on the square footage of the overall [inaudible -
crosstalk] 101:11:25] —
[Crosstalk]
CM Jacobus: So, it's based on the square —
Ms. MacDonald: [Inaudible — crosstalk]
CM Jacobus: Okay. Nothing to do with it.
Mayor Jamison: Mr. Orkin?
Mr. Orkin: Good evening, Mayor, City Council. I'm Adam Orkin of Crabapple
Market, 12650 Crabapple Road, Milton, Georgia, 30004. I'm open
for any questions, anything you warm ask.
Mayor Jamison: Okay. Any questions for the applicant and I'll close the public
hearing.
CM Johnson: I have a quick question.
[Crosstalk]
Mayor Jamison: Okay.
CM Johnson: For the outdoor space, did we have anything in there that talked
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 33 of 45
about music or noise on the outdoor patio? I'm just thinking of the
residence that are in the area that may have — live music on the
patio to —
[Crosstalk]
Mr. Orkin: Yeah, we would abide by whatever your codes are, which I think is
no amplified music.
CM Johnson: Perfect.
Mayor Jamison: Paul?
CM Moore: Adam, just to build on that no amplified music outside — but have
you considered whether or not you would have amplified music
that would come from inside to be piped outside? Or is your
intention not to have any music outside at this point?
Mr. Orkin: No, I could see a guitar player outside but we don't have any
speakers outside.
CM Moore: But not amplified. Okay. Early — this is just a clarification. Early in
Robyn's presentation she said it was your intention to abide by
normal business hours. I'm assuming those normal business hours
are the numbers that she actually quoted later in the presentation,
which was 7:00 a.m. — 10:00 p.m. Sunday through Thursday and
7:00 a.m. — 11:00 p.m. on Friday and Saturday. Is that a correct
interpretation?
Mr. Orkin: We're fine with that.
CM Moore: I'd like to go back to a conversation you and I had on Friday.
Thank you for the invitation to come to the venue and have a
chance to experience it firsthand.
[Crosstalk]
Mr. Orkin: You're welcome.
CM Moore: I would share with the council if you haven't had a chance to go,
it's first-rate, as demonstrated to us repeatedly throughout his
development, that he builds a first-class product. I think his
intentions are nothing but the best with this. Now, in contrast to the
conversation that we had, there was some concern expressed by the
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 34 of 46
Planning Commission about the production of weddings in '
particular. And you and I talked about two different aspects of that.
First, was whether or not there should be weddings at all. You
initially said you might be willing to support that. Then, you
corrected yourself and said maybe two. Then, our conversation
went on further to way maybe the two but let's consider being able
to jury other events that may include weddings. Is that a reasonable
representation of our conversation?
Mr. Orkin: Sure.
CM Moore: So, in looking back at that, can you share your thoughts about
weddings in general with the council to address some of the
concerns that were expressed by the Planning Commission?
Mr. Orkin: Well, first of all, I support weddings. And I'm not sure why the
Planning Commission wants to limit them, but we're abiding by all
the rules. If I do something I'm not supposed to do, I'll — we've
been here 10-12 years and I don't think you guys have ever had to
call us — code enforcement has ever called us. With that said, I '
don't think we're gonna have a lot of weddings. We had a lady that
came to us and wanted to lease the whole space as an event facility
to have weddings. We said no, that it's a little bit too heavy of a
use.
She'll probably be back in front of you all in the not -too -distant
future. So, I would like to not be held not to have weddings
because I have a dear friend of mine sitting in the back who would
like to have a small wedding and he actually lives two doors down
or three doors down here. But our intention really isn't weddings.
CM Moore: So, part of the conversation at one point was that you would be
willing to consider the possibility of a restricted number of
weddings. Is that something that you would entertain in our
discussion this evening?
Mr. Orkin: Yeah.
CM Moore: Do you have an idea of what's an appropriate restriction on that?
Mr. Orkin: I have no idea. I think the event facility is going to be used more in
the morning time and the evening time. I've got restaurants all '
around. We do not wanna cannibalize restaurants although my
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 36 of 46
1
parking count at night goes from four in the evening to over seven
per 1,000. So, I'm almost double — or I am double my parking. But
at the same time, this area is for families, the community. We've
got the green, we've got the stage, we've got restaurants, and every
once in a while there'll be evening events. I would see that to be a
wedding, but it's not going to be an everyday occurrence.
But, what would be fair? Peyton, you're right next door. You're the
one that would probably have the brunt of the noise.
Mayor Jamison: I don't think you're gonna have any weddings in the day, though.
But I think the echo — I personally don't have any issue with this. I
think having a vibrant downtown is something that's good and to
have a mix of uses is good. I think it's always been about the
intensity of use, not so much actually whether you're having a
graduation party, a 16' birthday party — it's the amount of people
you're gonna have in there. I'm perfectly fine with the 120. So,
whether or not it's weddings or parties, I'm fine with that.
' CM Johnson: Another quick question. For parking for the larger events, have any
of the businesses there expressed concern about having or
requiring the larger events to fully use the parking garage to leave
the spaces by the businesses open for patrons that are coming in
and out?
Mr. Orkin: Can you say that again?
CM Johnson: Yes. So, where Peace Love and Pizza and Knuckies and all of that
area — the parking that's there. Have they expressed any concern
about having larger events at the venue or maybe requiring those
events to just solely use the parking garage to leave the spaces in
that area open for patrons?
Mr. Orkin: No — well, we typically do. I can't always govern, but we typically
leave that open because our first concern is to our restaurant
tenants, our office tenants, all our existing tenants. So, we're very
cognizant on that. If we had a large event, we would probably push
everybody over to the eastern parking lot just like we do for
concerts and different things like that.
CM Johnson: Okay.
Mayor Jamison: Jan:
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 36 of 46
CM Jacobus: What is your perspective on the 190 versus the 120? '
Mr. Orkin: Well, it's technically — I think it's 240. So, my plan to build it I
think says 240, which is a high number. I don't know where the
190 came from but we're perfectly happy at 120.
Mayor Jamison: We good? All right. Thank you. Appreciate it.
Mr. Orkin:
Okay. Thank you.
Attorney Jarrard:
Mayor, real quick. I think you probably hit this when you asked for
just — ask for any opposition.
Mayor Jamison:
Absolutely. Any opposition?
City Clerk:
We do not have any, Mayor.
Mayor Jamison:
Okay. So, we'll close the public hearing and open it for discussion.
Is there any other questions for staff?
Ms. MacDonald:
So, I wanna just clarify about the noise issue. So, the development
'
standard requirement is no amplified sound permitted unless it is
within a fully enclosed structure. I guess, I get your point that it
can be piped out, but I think the intent is obviously not to have that
noise out on the patio.
CM Moore: So, to clarify, though, the example that Mr. Orkin just gave. So,
would a nonamplified guitar on the patio be permitted by that or
not permitted by that?
Ms. MacDonald: I mean, technically, yes. Something that's not amplified would be
allowed on the patio.
CM Moore: Yeah. Not amplified acoustic guitar, I can appreciate, would not be
an offensive introduction of sound.
Ms. MacDonald: No. And I just
[Crosstalk]
Male Speaker: [Inaudible —crosstalk] [01:19:491
Ms. MacDonald: And then, also, I just wanna comment on the numbers. I looked at '
the certificate of occupancy and the maximum occupancy is at 193.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 37 of 48
1
So —just FYI.
CM Moore: Yeah. Well, I think the applicant has already suggested he's willing
to self -regulate at 120, if our motion or something tonight were to
include something like that. It doesn't sound like it would be in
opposition to what the applicant has suggested he can endure. I
think he's offered self -regulation and demonstrated in the past that
he can abide by those things. As he said to me on the day we
walked the site together, we all have his phone number. So, if
there's an issue, we can reach him.
I was intending to go down a path about some sort of regulation
about the number of weddings but I've been struggling since I had
that conversation, to be very frank, Adam, because I don't know
that it's appropriate for us to say, "Gee, you can't have a wedding
but you can have a graduation party." Is a graduation party too big,
too little, too loud, too quiet? I think it's just best that we hold you
accountable as a responsible businessperson to regulate those
things and just be a good citizen as you've demonstrated to us.
' Mayor Jamison: Thank you. Anything else? Okay, I'll open it up for a motion.
CM Jacobus: I have a motion. I'd like to make a motion we approve Agenda
Item No. 22-161.
CM Verhoff: Second.
Mayor Jamison: Is that with staffs recommended conditions?
CM Jacobus: Yes.
Mayor Jamison: Ken, can you repeat that?
Attorney Jarrard: [Inaudible] 101:21:23]
CM Verhoff: Do you want me to add the staff conditions?
[Crosstalk]
Attorney Jarrard: Just say you agree.
CM Verhoff: I agree.
' Mayor Jamison: Okay. So, we have a motion from Council Member Jacobus and a
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 38 of 48
second from Council Member Verhoff to approve Agenda Item
No. 22-161 with staff recommended conditions. Any discussion?
All in favor?
[Crosstalk]
Ms. MacDonald: Can I — I'm song. Can I clarify on this in front of — I have 190. So,
I was just stating what the Planning Commission was. So, I would
[inaudible - crosstalk] [01:21:541 —
[Crosstalk]
CM Moore: So, staff recommended conditions were 190?
Ms. MacDonald: — more comfortable if you'd call out 120.
CM Moore: Okay.
Ms. MacDonald: If that's — or whatever one. I don't know which one you want.
CM Moore: I believe it's 120.
Ms. MacDonald: Okay.
CM Jacobus: It's 120 based on the applicant [inaudible - crosstalk] —
[Crosstalk]
Ms. MacDonald: Right. So, I just need a number.
CM Jacobus: 120.
Ms. MacDonald: Okay.
Attorney Jarrard: Okay, that's fair. I can take that as an amendment to the motion but
the second needs to agree as well, that that's acceptable.
CM Verhoff: The second agrees.
Mayor Jamison: Okay. Any discussion? All in favor, please say aye.
Councilmembers: Aye.
Mayor Jamison: Any opposed? That's unanimous.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 39 of 48
Motion and Vote: Councilmember Jacobus moved to approve Agenda Item
No. 22-161 with the following amendments:
• to reduce the maximum number of attendees to 120;
• no amplified music on its adjacent outdoor patio.
Councilmember Verhoff seconded the motion. The motion passed (6-0).
Councilmember Cookerly was absent from the meeting.
CM Verhoff: Clear as a bell.
Mayor Jamison: Thank you, Robyn. Okay, we will move on to our next agenda
item. Will the City Clerk please sound it?
City Clerk: It's consideration of RZ22-04 — a text amendment to prohibit
outdoor storage in the Crabapple Form Based Code, Article XIX
Crabapple Form Based Code. It's Agenda Item No. 22-162.
Robyn?
' Ms. MacDonald: Okay. Always goes out on me here. 'Okay. This is — two text
amendments that are exactly alike, both for Crabapple and
Deerfield Form Based Code. So, the purpose and objective is to
insure the beautification of the Crabapple and Deerfield Form
Based Code commercial and retail areas. The objective of these
text amendments is to codify the prohibition of the storage or sale
of goods in parking lots or other areas outside of the interior or
permanently sheltered portions of a building.
A little bit of background, at the March 22"d meeting, the
Community Zoning Information Meeting, there were no comments
on the subject. At the Planning Commission, the unanimously
recommended approval of the two text amendments at their April
27d' meeting, as presented by staff. So, I don't know why it didn't
come up, but you all, as a Mayor and City Council, heard this
presented by myself at the last meeting. And it appeared that you
were all in support of it. Somehow, I wrote it in my computer but it
didn't come out.
So, historically, there have been some issues with placement of
drop off boxes for clothing or other items for charities in parking
lots within the Deerfield Form Based Code retail shopping area.
' There are prohibitions with traditional zoning districts, such as Cl,
ONI, MIX, the Birmingham Crossroads. There currently are no
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 40 of 48
prohibitions to this type of outdoor storage within the form -based '
codes.
There are occasions when an administrative permit is issued for
seasonal sales such as Christmas trees or fireworks, which would
be permitted. So, this is the actual text for both the Deerfield and
Crabapple Form Based Code 3.2.9. It happens to be the same exact
section. "The storage of goods or sales of goods in parking lots and
other areas outside of the interior or permanently sheltered portions
of a building is prohibited except as expressing permitted in
Chapter 64 zoning."
So, as I mentioned the slide before, such as Christmas tree sales or
fireworks stands. And then, A says, "The sale of good displayed
under sheltered portions of a building shall be brought inside the
building prior to closing of the business." And this is an example
of Twisted Thread where they're very good at having their
merchandise outside and they bring it in at closing time. So, that's
really the intent of trying to keep the area the way we want it to be.
So, with that said, I'm open to any questions you all may have on '
the item and these should be voted on two separate agenda items.
Mayor Jamison: Thank you, Robyn. Any public comment?
City Clerk: We do not, Mayor.
Mayor Jamison: Okay. I'll close public comment. Paul?
CM Moore: Robyn, in the example that you showed the picture of, which was
the —
[Crosstalk]
Ms. MacDonald: The beginning?
CM Moore: Yeah, the — shoot, what's the name?
CM Jacobus: Goodwill box?
CM Moore: Yes, a Goodwill box. So, that's intended to show a violation of
what we would like to move towards.
Ms. MacDonald: Yes. Correct. '
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 41 of 40
CM Moore: So, what is the answer to that? Is Goodwill required then to
monitor this?
Ms. MacDonald: Well, they would not be allowed to do it at all.
CM Moore: Okay. So, a Goodwill collection spot where you can drop off today
after hours, that goes away?
Ms. MacDonald: I mean, if it's unmanned and it's in a parking lot, no. You could not
do that. So, I know Goodwill has a location by the Publix at
Bethany Bend. And so, people drop it off and they pick it up. So,
that's totally fine. But as far as a box just sitting out would not be
permitted.
CM Moore: I know we've had problems in the past, not so much around here,
but over by Highway 9, where we had the unmanned. And it never
was Goodwill. It was other organizations. And people started to
dump and leave mattresses and all sorts of stuff. We ended up
cleaning that up. Actually, the city did it at one point for us
because it was ridiculous. People decided that was where they
' could dump all their garbage. But I don't think we've had that
problem. I think we've cleaned up most of that and most of those
boxes. I don't know if we have one in the Walmart parking lot at
this point?.
Mr. Orkin: [Audio cuts out] 101:27:411 companies and we end up having a
hard time tracking them down and forcing them to clean up what's
left behind.
CM Jacobus: And unfortunately, I think a lot of citizens think that's their area to
clean out their garage.
CM Moore: Right. That's kind of where I'm going. In the instance where we
now are suggesting this is not an appropriate — that activity
historically is no longer appropriate, who is responsible when
something like that does happen? The business owner where the
items are placed out in front, either in violation or not to their
knowledge? What happens in that scenario?
Mr. Orkin: We usually notify the owner of the property and have them clean it
up, but we have in the past, when it's gotten out of hand, done it
ourselves.
I
CM Moore: Okay.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 42 of 48
Ms. MacDonald: It was interesting when I was — this isn't a picture of our property
in the city. That's another jurisdiction somewhere, but it was
amazing. Probably in the last year, I saw about eight to 10
jurisdictions doing this exact same thing. So, it's very common.
Mayor Jamison: All right. Thanks, Robyn. I will open it for a motion. Anybody?
CM Jacobus: I make a motion we approve Agenda Item No. 22-162.
CM Moore: Second.
CM Mohrig: Second.
Mayor Jamison: Okay. I have a motion from Council Member Jacobus and a second
from Council Member Moore to approve Agenda Item No. 22-162.
Any discussion? All in favor, please say aye.
Councilmembers: Aye.
Motion and Vote: Councilmember Jacobus moved to approve Agenda Item
No. 22-162. Councilmember Moore seconded the motion. The motion passed (6-
0). Councilmember Cookerly was absent from the meeting.
Mayor Jamison: Any opposed? That's unanimous. Okay. The City Clerk will please
sound the next item.
City Clerk: Mayor, that next item is consideration of RZ22-05 — a text
amendment to prohibit outdoor storage in the Deerfield Form
Based Code, Article XX Deerfield Form Based Code. It's Agenda
Item No. 22-163. And Robyn presented but we need to vote
separately.
Mayor Jamison: Any public comment?
City Clerk: We do not, Mayor.
Mayor Jamison: All right. We'll close it and open it for a motion.
CM Mohrig. I'd like to motion, Mr. Mayor, that we approve Agenda Item No.
22-163.
CM Moore: Second.
11
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 43 of 48
CM Jacobus: Second.
Mayor Jamison: Okay. I have a motion from Council Member Mohrig and a second
from Council Member Moore to approve Agenda Item No. 22-163.
Any discussion? All in favor, please say aye.
Councilmembers: Aye.
Motion and Vote: Councilmember Mohrig moved to approve Agenda Item No.
22-163. Councilmember Moore seconded the motion. The motion passed (6-0).
Councilmember Cookerly was absent from the meeting.
NEW BUSINESS
Mayor Jamison: Any opposed? That's unanimous. Okay. There are no items under
unfinished business and we'll move on to new business. Will the
City Clerk please sound the first item?
City Clerk: That item is consideration of the issuance of an Alcohol Beverage
License to Mathias Restaurant LLC, doing business as Mondo
Italian Kitchen, located at 14155 Highway 9 North, Suite 500,
Milton, Georgia, 30004. It's Agenda Item No. 22-187. Bernadette?
Ms. Harvill: Good evening, again. This is due again to the change in ownership
for consumption on the premises is beer, wine, and distilled spirits
at Mondo Italian Kitchen on Highway 9.
Mayor Jamison: Thank you. Any public comment?
City Clerk: We have none, Mayor.
Mayor Jamison: Okay. And questions for Bernadette? All right. We'll open it up for
a motion.
CM Moore. Mr. Mayor, I make a motion that we approve Agenda Item No. 22-
187.
CM Johnson: Isecond.
CM Verhoff. Second.
Mayor Jamison: Okay. I have a motion from Council Member Moore and a second
from Council Member Verhoff to approve Agenda Item No. 22-
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 44 of 48
187. Any discussion? All in favor, please say aye. I
Councilmembers: Aye.
Motion and Vote: Councilmember Moore moved to approve Agenda Item No.
22-187. Councilmember Verhoff seconded the motion. The motion passed (6-0).
Councilmember Cookerly was absent from the meeting.
MAYOR AND COUNCIL REPORTS
Mayor Jamison:
Any opposed? That's unanimous.
Ms. Harvill:
Thank you.
Mayor Jamison:
Thank you. Any council reports? Any reports from anybody?
Nope? Okay. We'll move on to Ms. Sara Leaders.
STAFF REPORTS
Public Works
'
Ms. Leaders:
All right. Good evening, Mayor and Council. Let's start with the
maintenance work measure numbers for the month of May. We
had nine service requests and that's what comes in on the app,
emails, or phone calls for service related to requests within the
right of way. From those, and then addition we generated 105 work
orders in the month of May and 94 of those were completed. We
had four emergency work orders in the month, and then actually
three of those occurred on the same day. We had a storm come
through that knocked some tree limbs down in the roadway. So,
three of those were in early May associated with a storm even and
one was a traffic signal we had to go out and repair.
Our seasonal roadside mowing is underway. That's one time of
month on our right of ways of our major roadways. So, that is an
underway program and the trash is picked up on the side of the
roads in preparation for that mowing. The Kingsley Estates, we're
on the final step of the right of way abandonment for that
neighborhood. I believe at the last meeting; the plat revisions were
approved and those revised plat have been recorded. Our final step
is to record our deed of abandonment and that will be to complete
the privatization for that neighborhood. '
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 45 of U
And then, another department update, excited to share that the
Public Works Department is growing and we've recently had these
two new positions that were filled by two current employees. First
of all, Josh Rogers, who was previously in Community
Development as the Land Development Inspector. He has now
come over to Public Works to be the Infrastructure Inspector. He
brings a critical skillset to this new initiative position. This was a
position that was in last year's budget to help with some of the
capital projects and the TSPLOST project inspection.
And secondly, is our Environmental Program Manager. So, Emily
Groth joined the city Parks and Recreation Department in 2021.
And with her passion for environment and the outdoors she was
really a great fit for this position of Environmental Program
Manager. This has been a — it was a position that was previously
held Teresa Stickels and we recently revised the position and
moved it over to public works to encompass everything
environmental program wise in the city.
' And Emily is actually here tonight, so I wanted her to come up and
introduce herself. And I had the slide set up that talked about a few
of these environmental programs. And she just wanted to share a
little bit about a couple of these and about herself a little bit.
Ms. Groth: Good evening, Mayor and members of council. I am excited to join
the public works team after over a year in the parks and rec. I've
been filling my time in the parks and working with the community
programs and I hope to leverage that citywide. Some of the
programs that I'll be overseeing are here on the screen. A few that I
wanted to highlight are Green Communities, which is a program
that encourages local government to lessen their environmental
impact through various projects and ordinances.
We recently increased or bronze certification to silver and I hope
to go for gold. A few other important programs are recycling
events, like paint, hazardous waste, and electronics. We've had a
lot of good turnout with our evidence with these events. I know
we're here for one in the upcoming months so I'm excited to take
the lead on that as well. And lastly, and most importantly, is the
solid waste and recycling strategy. Both the call plan and our
residents call for a change in some better guidance on how we can
handle our solid waste. So, I'm excited to take the lead on that as
well.
Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 46 of 46
In doing all of this, I hope to just drive Milton towards a more
sustainable future. To me, sustainability is not park specific or
departmental. It's in our back yard, it's in Milton, and it's
regionwide. We can do environmental education for kids, like
Earth Day events and activities, all the way up to water
conservation and septic tank workshops for adults and
homeowners. So, I'm excited to wear many hats and drive Milton
towards a more sustainable and environmentally friendly future.
Mayor Jamison: Thanks, Emily. I think Tom's gonna miss you. Congratulations.
Ms. Groth: Thank you, guys.
Ms. Leaders: We're very excited to have Emily on board and to get started on
some of these initiatives and programs, and I really felt like taking
it at an environmental level rather than just sustainability or
conservation and just look at it from a holistic approach has been
good. So, we're excited to get some things going with Emily.
I just wanted to highlight the three contracts that were on the
agenda tonight under consent, public works related. The first is
Crabapple Area wayfmding signage refresh. David Bergmaier, our
Facilities Manager, worked on a couple different quotes on how to
get this completed. And we landed at the best cost savings and
value under the state contract. So, that is to enhance the look and
the expand the lifespan of the decorative wooden signs in the
Crabapple area. So, it's 15 of the large vehicular wooden signs.
There's four pedestrian signs and three informational signs. So,
that's what that agenda item was about.
Next, the Freemanville — the Birmingham Equestrian
improvement. So, that included the two locations for equestrian
parking. The bottom right shows the two locations for that, first
being at Birmingham Park and the second at Freemanville-
Birmingham Greenspace.
And then, the third item was related to the Freemanville at
Birmingham roundabout project. As Rob mentioned in the
TSPLOST highlight, that one is TSPLOST funded and we are in
right of away acquisition and hopefully to bid this summer. And
we recently got an update from Georgia DOT about the
Birmingham crossroads mini roundabout, which is the picture in
the bottom middle. And that is pretty close to how the design has
come out on that location. It is completely mountable center island
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Regular Meeting of the Milton City Council
Monday, June 6, 2022
Page 47 of 48
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to accommodate trucks. It does have the raised islands on the
approaches as well, but there is no landscaping in the middle.
It's able to accommodate larger vehicles without having that center
landscaped. So, that is on schedule to bid this August. So, that one
is moving forward fairly quickly as well. So, the timing of those
two projects, as we'd hoped, will work well together.
And lastly, I wanted to end with some before and after pictures of a
project I showed you at my last update, which is New Providence
Road. It's between the two sections of the Woodwinds
development. The top two pictures were just as construction was
getting started and we were able to put in an asphalt path that
matches what was done along the Woodwinds development. And
that came in at just under $100,000.00 for that eight -foot -wide
asphalt path connecting — about 650 feet to those two
neighborhoods.
We were able to do in-house design on that. There was no right of
way acquisition. And then, we bid and managed the construction
' and inspection of the project. So, another successful public works
projects. We've already heard some good comments from the
residents who enjoy walking along that section of roadway. That is
my updates for tonight. And I'm happy to answer any questions.
Mayor Jamison: Any questions for Sara? Paul?
CM Moore: Sara, I wrote you today. I don't know if you had a chance to see it
as you were contemplating the improvements at the two equestrian
sites, both Birmingham Park and the Freemanville in Birmingham.
The [inaudible] [01:40:301 included a reference to the lighting
aspect of that. I just act that we take a serious look at
contemplating not including lighting. I really believe that most of
the equestrian community would plan to conduct their activities
within the confines of the day where there's natural light.
I think introducing lighting there would be inconsistent with the
look and, feel that we were trying to keep with that being a
pastureland in Freemanville and similarly, the same thing in
Birmingham. I think adding lighting actually then potentially
encourages earlier or later use of the park than might be naturally
appropriate any horses onloaded, offloaded, and then back to their
' stable in the confines of a normal sunrise to sunset. So, just food
for thought on that.
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Regular Meeting of the Milton City Council
Monday. June 6, 2022
Page 48 of 48
Ms. Leaders: Thank you.
CM Moore: Thank you.
Mayor Jamison: Maybe equestrian can take a look at that.
CM Moore: I actually spoke to one of our illustrious members of council today
who is an equestrian. And she had similar feelings about that. I'll
let her express them herself.
Mayor Jamison: All right. Anything else for Sara? Thank you, Sara. Appreciate it.
All right. With that, we will adjourn. Do I have a motion for
adjournment?
CM Mohrig: Motion to adjourn.
CM Verhoff: I second.
Mayor Jamison: All right. I have a motion from Council Member Mohrig and a
second from Council Member Verhoff to adjourn. All in favor,
please say aye.
Councilmembers: Aye.
Mayor Jamison: Any opposed? That's unanimous. Thank you.
Motion and Vote: Councilmember Mohrig moved to adjourn the Regular
Meeting at 7:41 pm. Councilmember Verhoff seconded the motion. The motion
passed (6-0). Councilmember Cookerly was absent from the meeting.
Date Approved: June 20, 2022
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