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HomeMy WebLinkAboutAction Minutes - DRB - 09/12/2023 (2)/  DESIGN REVIEW BOARD  City Council Chambers, City Hall  Tuesday, September 12, 2023 at 6:00 PM  ACTION REPORT  1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. INTRODUCTION OF BOARD MEMBERS Member Present: Ken Warlick, Doug Hene, Reid Casey, Mary Cronk, and Rachel Greathouse Member Absent: Casey Robinson 3. APPROVAL / AMENDMENT OF AGENDA Motion to Approve the September 12, 2023 Agenda as published: Mary Cronk Second: Reid Casey Vote: 5-0 (Approved) 4. APPROVAL OF MEETING MINUTES Motion to Approve the August 1, 2023 Meeting Minutes: Mary Cronk Second: Doug Hene Vote: 5-0 (Approved) 5. DEMOLITION OF STRUCTURES A. 12990 Cogburn Road Applicant: Scott D. Reece / Brumbelow-Reese & Associates, Inc.  Request(s):  • Demolition of existing house, concrete driveway, asphalt driveway, and shed. Motion to Approve the demolition plan as presented including staff comments: Doug Hene Second: Reid Casey Vote: 5-0 (Approved) B. 14300 Hopewell Road Applicant: Rodney Wilson  Request(s):  • Demolition of existing house, sheds, and barn. Motion to Approve the demolition plan as presented including staff comments: Reid Casey Second: Ken Warlick Vote: 5-0 (Approved) C. 13325 Arnold Mill Road (deferred from 8/1/2023 DRB Meeting) Applicant: Balu M. Balasubramanian  Request(s):  • Demolition of existing house. Motion to Approve the demolition plan as presented including staff comments and conditions from the Design Review Board: Ken Warlick Conditions from DRB: Code Enforcement staff will investigate the structures to remain on the property to ensure structural integrity. These structures are a shed (26’ width x 35’ length) and a portion of the barn (40’ width x 53’ length). At that time, code enforcement staff will evaluate the structural integrity of the remaining structures and if they are safe for use, then those portions of the structures can remain and do not need to be demolished. The main house and the barn must be demolished within 30 days of the approval of the demolition permit. Applicant must come back to DRB prior to or by the March 2024 Meeting to present the application for a Certificate of Endorsement for the building and architecture aspects and enhancements of the remaining structures. Code Enforcement staff will investigate the remaining structures to ensure that the intended agricultural use (Sec. 64-415 (a)(2)) is pursued. Second: Doug Hene Vote: 5-0 (Approved) 6. COURTESY REVIEWS A. V23-13, 13240 New Providence Road Applicant: April Warren Request(s):  • To allow an existing accessory structure horse run shed to remain in front of the primary single-family home (Sec. 64-416(i)). Comments: DRB recommended approval of the variance request. Staff explained the difference between a barn housing animals versus an accessory structure, and clarified that a variance would still be required if the horse run shed was converted into a barn with stalls, because the latter structure is still located less than 100 feet from the side property line. Further, one board member recommended that the applicant obtain a support letter from adjacent property located in close proximity to the horse run shed. B. V23-14, 13790 Birmingham Highway Applicant: Peyton & Megan Jamison Request(s):  • To allow a proposed home addition to encroach the 25-foot side setback requirement by 6-feet on the eastern side of the property (Sec. 64-416(c)(1)). Comments: DRB recommended approval of the variance request. The Board acknowledged the proposed one-car garage orientation (turned inward) reduced the total encroachment area amount. The board acknowledged the applicant had support from the neighbor who will be most impacted by the proposed home addition, which is the same side of the property where a large amount of tree screening already exists. C. V23-15, 14745 Wood Road Applicant: Joe Cua Request(s):  • Part 1: To allow an existing barn to encroach into the 100-foot building setback for housing animals by 98.9 feet toward the northern side property line, and 77.6 feet toward the rear property line. (Sec. 64-415, (a)(4)(a)). • Part 2: To allow an existing accessory structure shed to encroach the 25-foot side setback on the northern side of the property by 20.8 feet (Sec. 64-416(c)(1)), and encroach the 50-foot rear setback by 45.9 feet. (Sec. 64-416(d)). • Part 3: To allow an existing accessory structure shed to encroach the 25-foot side setback requirement by 19.3 feet on northern side of the property. (Sec. 64-416(c)(1)). Comments: DRB recommended approval of this variance request. One board member inquired if the applicant considered moving the shed to meet setback requirements, however, the original foundation of the structure currently remains from the original shed built in the 1980s. Further, the board acknowledged that moving the structure to meet setback requirements and not locate the shed in front of the primary single-family home, which would require a separate variance, would be challenging. It was also acknowledged that the northern side property line tree screening and the location of the shed in the rear of the property, made the shed difficult to see from the street. The Board recommended a condition that building materials of the shed accessory structure shall be built with similar materials to the other structures on the property. Also, the Board recommended the applicant get more support letters prior to going to BZA, particularly the close neighbors in the White Columns Subdivision. 7. FINAL REVIEWS A. California Hand Wash, 12905 GA-9 (Site/Landscape Review) Applicant: Jack Craig Request(s):  • Clean up existing landscape by removing the existing cactus and adding Italian Cypress trees, Dwarf Fountain Grass, and annual flower bed. Motion to recommend approval of the site and landscape plan review to the Community Development Director as presented by staff: Doug Hene Second: Mary Cronk Vote: 5-0 (Approved) B. California Hand Wash, 12905 GA-9 (Building Review) Applicant: Jack Craig Request(s):  • Remodel existing car wash exterior, extend patio, and add wooden pergola. Motion to recommend approval of the building plan review to the Community Development Director as presented by staff: Mary Cronk Second: Rachel Greathouse Vote: 5-0 (Approved) 8. NEW BUSINESS A. None 9. OLD BUSINESS A. Consideration of Proposed Design Review Board By-Laws Staff presented the latest version of the By-Laws which incorporated the Board’s feedback from the August 1, 2023 DRB Meeting. Attorney Paul Frickey from the City Attorney’s Office outlined additional changes to the By-Laws and explained the Zoning Procedural Law requirements with respect to the Certificate of Endorsement and Certificate of Appropriateness. Motion to Approve the DRB By-Laws as presented by legal counsel with additional minor corrections from the Board: Reid Casey Second: Doug Hene Vote: 5-0 (Approved) 10. ADJOURNMENT Motion to Adjourn the Meeting: Mary Cronk Second: Reid Casey Vote: 5-0 (Approved) Persons needing special accommodations in order to participate in any City meeting should call 678.242.2500.