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HomeMy WebLinkAboutMinutes - CC - 04/24/2023Regular Meeting of the.Miiton City Council Monday, April 24, 2023. Aage 1 of 69 CALL TO ORDER Mayor Jamison: .1 would like to call the regular meeting.of the Milton City Council for Monday, April. 24`h, 2023, to: order. The city strongly recommends: that you review tonight's agenda. carefully,. and if you wish to speak on any item on the agenda, then please bring your comment cards to the clerk as soon. as possible. While the Milton rules. allow a speaker to turn in their comment card. up until the Clerk calls: the agenda iteiri, once the agenda item is called, no more comment. cards can be accepted. Will. the City Clerk please call the roll and make general announcements. ROLL CALL City Clerk: Good evening, Mayor,, and Council. I'll be happy to call roll for the .April 24th, 2023, Regular City Council Meeting. 1 would like to remind those in attendance to please silence all cell phones at this tune. Those attending the meeting who would like to make a public comment, you are :required to complete .a. public comment card. Your card must be presented to the City Clerk prior to the agenda item being called.. Any comments received after the item has been called will not be accepted. . All speakers, please identify yourself by name, address, and organization before beginning your comment. if you are representing an organization,. an affidavit is required stating you have the authority to speak on behalf of that organization. Please review tonight's agenda, and if you would like to make a comment,. please bring your comment card to me now.. Demonstration of any sort within. the chamber is. prohibited. Please refrain from any applause; cheering; outbursts,.:dialogue, or booing of anyone speaking. Anyone in violation will be asked to. leave. As l call roll this. evening; please confirm your attendance. Mayor Peyton. Jamison. Mayor Jamison: Here. City Clerk: Councilmember Andrea Verhoff. CM Verhoff: Here. City Clerk: Councilmember Paul. Moore. Regular Meeting of the Milton City Council Monday, April. 24,.2023 Page 3 of 69. CM Verhoff: Second. Mayor Jamison: Okay. I have a motion from Council Member Moore, and a second from Council Member Verhoff to approve the 'agenda with the addition of executive :session. All in favor; please say aye... Council..Members- Aye. Motion and Vote: Councilmernber Moore moved to approve the Meeting Agenda with the following.amendment: ■ Add an Executive Session to discuss Land Acquisition, Potential Litigation, and Personnel. CoundImember Verh off seconded the. motion. The .motion passed {7-0}. PUBLIC COMMENT Mayor Jamison: Any apposed? That's unanimous. Next, is General Public Comment. Do. we have any public comment? City Clerk: We do, Mayor. We have: one. Mayor Jamison: Okay. Let's go ahead, and call the public comment. City Clerk: I'd like to invite Miss Donna. Cline to the podium, please. Ms. Cline: Hi. My name. is Donna Cline, and I live at 2325 Bethany Bend, Where the new roundabout is. And it will. be discussed tonight. I'm sure each, and everyone of you got my email about what a dangerous situation. we are with a wall that was not supposed to be. that high.. And, we have literally; it is split seconds from the driver's.blind pant,. and. our point to see them. And the speed at which they're coming around that. is crazy. We put up signs. The city put up signs. Evidently, no one is gonna look at signs. And I've done everything I know to do except actually lay in the road to get.people. to slow down. CM Moore:: Please don't do that. Ms. Cline: And; there's actually some people that they see me out in the driveway well, maybe. three tunes - where they speed up just to be jerks. So, we're asking for the city 's help. Don has lived there Regular Meeting of the Milton City Council Monday, April 24, 2023 Page 5 of 68 Item F is Approval of Subdivision Plots,. and Revisions.. The first. development is. Julie Groke; at 15380 Birmingham. Highway, Land Lot 486. District 2, Section .2. It is a minor plot to subdivide the parcels into two.tracts. Tract 1 will contain 2.080 acres, and Tract 2 will contain 1.037 acres, with a total of 3.117 acres, and a density of 0.64 lots per acre. Development No. 2 is Jake Bailey at 16455 Birmingham. Highway, Land Lot 238. District 2, Section 2. It is, a minor plot revision to. change the address for Lot 2 from 16590 to 16465 Birmingham Highway. A total of 4.12 acres with a.density of 0.48 lots per acre. It is Agenda Item No. 23-091.. Mayor? Mayor Jamison: Thank you. Do I have a motion on the Consent Agenda? CM Jacobus: Mr. Mayor, I make a motion that we approve the Consent Agenda as read.. C.M Moore: Second.. --- Mayor Jamison: Okay: I have a motion from Councilmerriber.Jacobus,. and a second from Councilmember Moore. to approve the. Consent Agenda. as read. All in favor, please say. aye, Cour►eilmembers; Aye. Motion and Vote: Counciimember Jacobus moved to approve Consent Agenda as.read. Covncilmernber Moore seconded the motion. The motion passed (7-0). REPORTS AND PRESENTATIONS Mayor Jamison: Aye, Any opposed? Thai's unanimous, I will move onto Reports, and.. Presentations.. Will City Clerk please. say on the first item.? City Clerk: That first item is a Proclamation Recognizing Georgia.Cities Week. for 2023. Mayor? Mayor Jamison: Thank you. So, every year, GMA recognizes all the cities in Georgia. GMA does. a lot of good stuff for us, and this is just one of many of the things that they do for us. It's. my honor to read this proclamation, which recognizes Georgia Cities Week in Milton: Whereas municipal governments more directly impact people. in ways big, and small, and have more regular meaningful Regular Meeting of the Milton.'City Council Monday, April 24, 2..023 Page 7 of 69 effective communication, dis-assessments; and servant leadership. That was provided through a partnership with LeaderGov. A second component involved 'informational sessions lead by our. department .heads that kind. of focused on development operations — or, departmental operations, and their own leadership journey, Third was:mneeting with their assigned mentors, which was also our department heads; on a monthly basis. And. the final component of the program. was a group project: The development of formal comprehension employee wellness. program. So, why have a leadership development program? I wanted to talk a little bit. about that. By investing.:in our. most. important asset;. our team members, we are embracing. the core values of the city. Together, we thrive. We are building connections and creating a culture of working together. Participation and collaboration are enhanced when our team members learn how to work more _w efficiently with each other to build an. understanding that seeking. out diversity of opinions will create outstanding results. It's all about our rural heritage. By providing each team member with the. history, and why behind the city's creation,. we engage in. the importance of protecting our rural heritage.. We 'ensure: they remain committed to embracing our purposely chosen community design. Service is our obsession. By giving our team members the tools they need, that is exposing them to the. operations of other departments, and creating connections with tearer members across the organization, they can confidently go the extra mile when helping our citizens, and each other. Own it. Deliver it. By investing in our team members; we are developing a more engaged workforce that takes pride in a job well-done. They hold themselves accountable, and they care about their work product. Lead from the. front. We are creating leaders in all levels of our city. By providing them with the right tools, we are empowering our team members in boosting motivation about. projects, and responsibilities. Regular Meeting of the Milton City Council Monday, April 24, 2023. Page-9 of 59 who .I really can't turn around, and. thank, I want. to thank them on their j ourney, and wish them the best. You know,. leadership is a journey. It's not a six-month course. And our hope is to continue to. pour into them and .give them resources so they can be the best leaders. And I truly believe that Milton is in:great shape, and has an outstanding future getting to know these individuals, so thank you. Mayor Jamison: Thank you, Tim. I know last year was a huge success; and this. second year. was even better. And, it really says a lot when .our staff members step up day in; and day out.: and this is just 'a little icing .on the cake far .everybody. So, we appreciate it. So, it is my honor to. read this proclanmation celebrating the.graduating class of the City of Milton's Emerging Leaders Program: Whereas our city's government is home to scores of outstanding employees. who. take pride in professionally, and passionately serving our community, and whereas providing effective, engaging, and productive opportunities for these staff members so they .can.develop better versions of themselves;. and better assets to citizens in their high priority for city leadership. And, whereas. an Emerging. Leaders. Program was launched last year for municipal employees who excel on the job, take initiative, and routinely interact. positively with coworkers, contractors, .and the people of Milton, and demonstrate potential to grow as members of Team Milton. And, whereas the second Emerging Leaders class spent six months exploring the totality of Milton's government, while diving deep: into 'topics such as emotional intelligence, communication,: empowerment; and. understanding different personality types with help from the city's partners .at Leader Gov. And,. whereas these participants also went above, and beyond to collaborate on planning, creating, and running a new high -quality sustainable health, and wellness program that. will enrich the total wellbeing of their fellow city employees.. And, whereas the class. devised a name; and tagline: Milton Total Wellness; "Getting Better Together which.they presented to city leadership before they -kicked off the first of several. in -person events, and whereas the City of Milton greatly appreciates these efforts, as well as. everything that these emerging leaders do for our government, : and. community. Regular Meeting.of the Milton City Council Monday, .April 24,.2023 Page 11.of fig campaign that we had put out, and we're looking at other ways . to continue that about promoting` Milton's. equestrian lifestyle M best we. can. That's it. I'm gonna walk you through. just ;a sampling of some of our active projects just to give you a taste of some of the things we. do. Again; these are. also very much collaborative; for example,. the community -involved effort to name. our parks, and green spaces: So, we have three named to date. This. has been successful in the sense that we've really been able to get some energy behind these naming. things -- the good, and the bad things. We. have a lot more to go. The.next one right now is the Lackey Road Green Space.. We're hoping, in the next few weeks,. to launch that, and every quarter; to have that. And, as you know, there is very much citizen involvement on the front end, and the Council .is involved every step of the way. Somewhat related to that,. we're also working with our Parks and Rec friends on interactive trails maps, and ways. to kind of bring our. rural heritage; and our parks, and green spaces. into more focus for our community. w Another thing, too; I want to talk about: There are. several components of our different plans to talk about bike -friendly community, and collaboration. One is the local road. safety plan, which the communications were kind of like the`third prong. in that — with police, and public works. So, we're involved in that. We're discovering things on roundabouts, and. things Iike that. That. involves the bike community. We have a lot of We've made good friends with the cycling community Olde Blind Cycling Club, is one example. Saint Paddy O'Pedal this weekend raised over $85,000.00, and over 400 Bikes, We helped promote that. It was the biggest, and best yet. So, that's kind of the thing. about just having that communication. And; again, we're just a. small part of that communication - our department -but it's an important part of our community, and our fabric, too. The last is - This may be the last - but; the digital tourism,. and branding. Again, .as you know, this is kind of a way that we mix, and match with things. So, ComDev is the lead on the branding study, but Communications is certainly involved, and once that is done; we'll kind of do the day-to-day marketing, I suppose, if you want to call it that. There is talk about digital visitors' tourism, which is. kind of a fancy way of saying; "Ways we can explain what Milton all is about." Regular Meeting of the Milton. City Council Monday, April 24, 2023 Page 13, of 69 Mayor Jamison: Questions for Greg? Thanks, Greg. Mr. Botelho: Thank you, Mayor Jamison: Will the City Clerk please say on the next item? City Clerk: Mayor, that next Item D is the: Police Strategic Plan of Date. Our Police Chief,. Chief Rich Austin. Chief Austin: Greetings, Mayor, and Milton Council. Tonight, I would like to update you on the police department progress on. the 2021-2025 Strategic Plan. So, the police portion of the strategic plan mostly falls under Strategic Priority No. 1: Ensure Milton's .Sustainability, and Resiliency. Under Strategic Priority No. 1, the Milton Police. Department has significant roles in the following: Goal No. 4: To maintain a secure community in which to live,. work, and. play. Arid, Goal No. 5: To implement a transportation infrastructure that meets current needs, accounts for future growth, and allows residents to traverse Milton in a calrni safe, and efficient manner. So, our Police Outcomes, first of all is to improve response times. to emergency calls by 1 t?% by the end of the. plan relative to 2021. This is an ongoing initiative for us. It's been affected by road construction, and staffing. Currently the department just rolled out a very robust recruiting plan, and we've seen some early success in that. So, we're hoping. to get more slots filled in the: very near future: And, some construction is concluding in areas ofour city's — in our city -- that is right now impeding, a bit, cross-towri "travel. We realize that this is going to be an ongoing challenge. We do see some progress in this area. And; even with these challenges last: year, the response tinges. were reduced in comparison to the previous year by 4%. The next one is: To improve, and deploy annual scenario -based de escalation, and crisis intervention training for all Milton police officers by : December 3.1, 2022: This .outcome measure has been Completed by the department. It was fueled by a grant from the Georgia Criminal Justice Coordinating Council. This grant was utilized to purchase a firearm simulator that not only placed officers in realistic shoot/don't shoot scenarios,. but the technology allowed for the instructors to control the scenarios .so that the de- escalation techniques that they've been trained on could. be utilized. in a controlled, but very realistic environment. Regular Meetingof the Milton City Council Monday, April 24, 2023 Page 15 of fig training will be refreshed as the officers conduct their annual training. Now, we move to Goal. No. 5: Achieve a 5% year over year decrease in vehicuiar-related. property damage crashes using 2021 as a baseline. Our department. continues to work on several crash - reduction strategies, including targeted enforcement. We target both geographies, our high crash zones, .as well as offenses such as hands -free violations. We've added additional members to our traffic team. We continue to do social media,. and classroom educational. opportunities, as well. as enforcement. activity. This continues to be a challenge as construction has increased an our city, as well as the volume of traffic. Comparison from 2021 to 2022, our crash data shows increases in both.personal injury, and proputy damage crashes. However, there were no fatalities in 2022. And; finally: Complete the local road safety plan with executable strategies. by December 31,. 202L As you: all are aware, we did complete that in conjunction with Public Works, and Communications, and other appropriate city departments, and as I said this has been. completed. We are onto implementation, and of course progres"s reports for the. local road safety plan will be provided intermittently. With. that,..I will entertain any questions you may have. Mayor Jamison: Questions for Chief? Rick? CM Mohrig: One question. Chief, where do you see — Fs there like one intersection that is. our worst intersection, or consistently seen, or is it kind of spread out,around.the city? Chief Austin: Nine and Bethany. Civil Mohrig: Nine and Bethany. Chief Austin: It comes .out of that. All the: other puzzle pieces move. around, but that one is very consistent. As a matter of fact, I had some conversations with Sara. Leaders, our Public Works Director, just. this week about that intersection, and some possibilities there. We're meeting as a group to try to attack some of these from an .engineering standpoint. And her team has. a lot of really good ideas. Regular Meeting of the Milton City Council Monday, April 24, 2023 Page 17 of 69 present our findings. First, let's circle back to flag lot basics; Lot frontage is the front at the street, which requires 35 feet, and the flag stern is allowed to thin down to 15 feet. All setback requirements in. the buildable area begins. after the flag stem. Here is a list of flag lot concerns: Development. pattern concerns in the appearance of higher density. When you have multiple flag lots stacked against. other flag lots, it gives the appearance of higher density. And, also, the flag: stem is allowed to count. toward` the minimum 1-acre AG1 lot size requirement. And, this essentially shrinks the overall. available footprint after the flag stem. The flag lot discussion meeting. was Yield at Community Place on February 28"'. Eight total people attended the :meeting. The consensus from the group. was to eliminate flag lots in major subdivisions. There was not a consensus on .flag lots outside of major subdivisions, but staff worked with all interested parties to develop a solution. to address CPAC's concerns. Staff recommended options: Prohibit flag lots in major subdivisions citywide. 1.5-acre minimum . flag lot size: requirement; and finally allow a maximum. of 10%o of the total lot size can count toward. a flag stem. Here is a brief overview of minor versus major subdivisions. A minor subdivision is no more than three lots, or any number of lots that are 3-acres or more in size. And, . a major subdivision has four or more lots, curb, and gutter, road dedication, and at least one dedicated lot. for storm water. And, these lots are all 3-acres .or. less in size. Prohibit flag, lots in major subdivisions citywide, which again was universally accepted at the flag lot discussion meeting. February 28.'. We believe flag lots in major subdivisions would not meet C.PAC's vision and would be used as .a tool by developers to maximize their lot yield. 1.57acre minimum flag lot size requirement: You. can see how the footprint. of the house is. not. built setback to setback, like 1-acre flag lot example. You can truly visualize the extra space in the lower appearance: of density. And, finally, a maximum of 10%n of the total .lot size can count toward the flag stem. As you can see in this 1.5-acre example, the maximum stem length. is 400 feet, where it can count toward the 1.0% total lot area. If you want a: longer .stem than 40..0 feet,. then you need to make the buildable area after the flag stern larger to make up for.that longer stem. Regular Meeting of the Milton:City Council Monday, April 24, 2023 Page 19 of 69 prohibiting flag lots in major subdivisions, but we're. still allowing them in a minor subdivision, or open road? Mr. Cardamon: Correct. As long as they meet the l .5 minimum requirement. CM. Moore; Prn not seeing compromise in .that. I'm seeing that development community; who is trying — and, I'rrt not - This is not stating an. opinion one way :or the other about development community, but it. looks like the hardship. is being put. on them to carry the burden of no more flag lots. And, we've kind of opened the door to the rest. of the community. So, it's the. developer who may have been looking to — this may be a naive perspective but looking to sacrifice the requirement that.— not sacrifice. To avoid the need for additional. infrastructure to have a achieved the access to those flag lots. is now being said, "You're done. No more flag. lots. You either put the. infrastructure. in; or you can't develop that lot. I'm seeing a hardship on the developer, but not on the — Not that I'm looking for a hardship on anybody, but it looks like. the. development community is taking the bigger bullet here. Mr. Cardamon; I think that's a great observation. I think we.. need to take into account that if you have 20 aches or more, it's a blank canvas. You can do whatever you want. But, if you have 4-5-acre parcel, and I want to carve in a flag lot for my future family member, I'm hamstrung from existing perspective of where the house is, versus a brand-new subdivision that can do whatever they want. CM Moore: Yeah. I'm not convinced that we've quite gotten there yet. I think that if my takeaway is assessed as a reasonable takeaway, that the development. community is taking the. bigger burden here. I'm not sure that the compromise — .I don't grant it to be a'painful outcome for anybody. But I-alsodon't think it's fair to put the bigger burden on the development community. CM.Cookerly: I don't understand why you think it is. CM Moore: Because everybody is going to say, "We can't do: it anymore., period. CM Coolcerly: In the major. subdivision -- CM Moore: In the major subdivision... Regular Meeting of the Milton City Council Monday, April 24, 2023 Page.21 of 69 .Everybody wants to come here for 3-acre: size lots. So, we're really seeing no demand at all. from the development community.. Nobody has come out, and said, "Oh, wait. You know, this is really gonna hit us hard:" In fact, we've gotten a lot of industry support to eliminate. Just the opposite. The. industry is saying, "Yes, please eliminate it. There is. no need for it. We can make it work without it." And now the ones that are on the street, what we're doing is increasing them. from I. -acre minimums to 1.5, and only making the stem count for 10% o max of that. 1.5. CM Cookerly; So, that's a better look than the stem, and smaller. lots, to your point. I mean, I think that's --- CM Moore: You haven't eliminated the potential row of stems, in my mind; which is one of the things I don't like about the flag lot solution today. CM Cookerly; I think it's gonna depend on the property, and it's gonna depend on — I mean; it's not an automatic that if somebody wants to do this. CM Moore:. Right.. CM Cookerly: I mean, every piece of property is different: Everybody has to get through these gentlemen. And look how tough they are:. [Crosstalk] Mayor Jamison: — use of stems. Because, if you go from 1-acre minimum to 1.5- acre, that's a pretty big. - CM Cookerly: Yeah;. that's good. Mayor Jamison That's:a pretty big percent jump. Mr. Buscemi; Yeah. And that would be the minimum. So, when somebody -- Like, somebody came in the other day, and said, `Bob, I have 22 acres. I would like. to do some flag lot subdivision for it." I said, "Look, with 22 acres, you're never gonna see it, That's gonna be the 3-acre minimum. zone. You're. not. really gonna need flag lots because you have 22 acres. You only need three lots. You might as well just do the 3=acre.'° So, when people — Because of the 3-acre, I think it's really — without the 3-acre in place, I could see some hesitation,. but this is really for the ones that are really small. Somebody has three acres on jhe road,. and he or she is trying to squeeze in as. much as she possibly can, and. that's. where. that Regular Meeting of the Milton City Council Monday., April 24, 2023 Page 23 of 69 CM Molu ig: Yeah, I think that when — if I recall,. when we had. our session. before we talked about that, our concern was really the smaller property owner; and if we. eliminated it, we:'re kind of saying, "Well, you have to develop as one lot if you don't have the flag lot." I rnean; it's a narrower thing. So; I think this is = I like that you are trying to still not penalize the people who have smaller lots that could get developed. We'd love to have, you know, instead of having two flag lots, or. a flag lot, and a lot in front, if they can do it as one, that would be great. But, .I like at least leaving the option for them still to actually do that on a smaller parcel. CM Cookerly: Thank you. Mayor Jamison: Anyone else? No? Thanks. Thanks,... Michael. Mr. Cardamon: Absolutely. Mayor Jamison: Good: presentation. CM Moore; Appreciate it. Mayor Jamison: Will the City Clerk please say on the next item? City Clerk: Mayors Item F is: The discussion of a traffic calming measure at the Hopewell Bethany Roundabout. Our Public Works Director,. Miss Sara Leaders. Ms, Leaders: Good evening, Mayor, and Council. This item..is an. opportunity to share a proposed traffic calming measure that we're looking at for The . Hopewell Bethany Roundabout. I would like to present the details of that for discussion,. and then we're gonna ask for your feedback. Like I said, we're. gonna. share. some details on looking at a proposal to limit some of the exit speeds leaving the Hopewell Bethany Roundabout, and at: the end we'll be asking. for direction on moving ahead with this.proposed measure. So, the roundabout actually went. operational on Match 91', and was substantially completed by the end of March as. we were working toward... Since it's been open, staff has received some concerns related to both the — some of the driveway visibilities, as well as the exiting. speeds leaving. the roundabout. So, we put up some: signage to alert drivers. Most recently, we brought out the message board that you see in the picture. here with a custom message that just says to exit at 25 mph, and slow down. That's Regular Meeting of the Milton City Council Monday, April 24, 2D23. Page 25 of fib more right sized for the location that we're talking about here on. the oundabout exit. Thisoneshows some dimensions from one. of the manufacturers. we reached out to. Across the board, they are all a 3-inch height. The: width is all 6-feet. But the length is what is different. And the length. is what we measure along the same axis. as like the yellow line: And; that length varies from 7-, to. 10.5- to. 14-feet. And there. is a cost increase with each of those. We did get some preliminary costs for each one. The. 7-foot. ones are around $1,00.0:00 each. The 10.5 is $1,500.00,. and the 14 is $2,000.00. This shows a little more detail on the proposed location: There:: are a couple. things I wanted to point out on this. One thing is. the wall. that was constructed. along the corner of the — let's see. This is actually looking south. So; north is heading on the bottom. of the page,. and. this is. going toward Highway 9. So, the mall is a limiting. factor for vehicles leaving the roundabout. to see to the first: driveway, but we did have our designers: look at it, and they said that the sightline is provided for stopping. sight distance for 25 mph. So, that .means a vehicle leaving the roundabout would be .able to see a car in the driveway and stop in enough time before Teaching it. So, that's what that calculation means. So, the approximate area we're looking at for this proposed measure is. kind of this highlighted yellow area. I'm not exactly sure where in. that it would go, but land of right along the lines of where that concrete median ends. And. the last thing to point out is the lane width at this point is about 15 feet wide. I want to share a. few other comparable measures that are located nearby. First of all, Alpharetta North Park, the main road into the park actually has the speed cushions. These are the 7-foot. variety, and I'm not sure how long they've. been in place, but they exist there. There are a couple different traffic .calming measures along that road, but speed cushions are one that Alpharetta has. We have'a neighborhood, Northpoint Forest, at the very north end .of Freemanville. As part of their design, they were required to do traffic. calming,. and they did the speed cushions., as well. They did the 10.5.-foot length, and they only did two due to. the lane. width there. So, that's another local location. Regular Meeting of the Milton.City Council Monday; -April 24, 2023 Page 27 of 69 low enough because of its retaining purposes, what it's there to retain. Ms. Leaders: Right.. And, the reason it was put in initially, too, was the tree routes - to protect that. So, if we look to either remove the wall, or move it further in, or away from the roadway, it would -- it could impact the tree that was .the purpose for the wall. CM Jacobus: I was more wondering whether we could take -.- just take the wall down somewhat, and slope behind it more versus removing. it. all. Mr. Leaders: So, now you're looking at the profile. It starts at about 3 feet high just. at the end, but it. immediately ramps up as you head around the corner. to catch the grade behind it. And. it's already sitting in — the. slope from the curb to the wall is already at.a pretty steep slope; too, It's not a fiat like you would sometimes see. It. would be flat; and you would sometimes. see. It would be .flat. between the wall, and the curve, but that's not the case at this location. We tried. to gain some through the shoulder slope, as well. CM Mohrig: Go ahead. CM Cookerly. So, but it's obvious that the Cline's issue is top of mind regarding that. Nis. Leaders: Yes. CM Cookerly: Okay. Very good. And second, I'm a big. fan. of these, and I hope that. there's some benefit for the Cline's on this roundabout. And, .as I mentioned to you in the past, .I hope when Providence, and Bethany rolls around, that there will be these mitigation factors there,. too. I mean, we talk a Iot about excessive speed all over the city, and these are wonderful instruments. Otherwise,. we're just .gonna keep having to hire police officers at high cost, and.. people are still gonna speed and do what they do. This is sort of a passive, wonderful: tool, I think. So, thank you. I think it's. worth a try and see what happens. Mayor Jamison: Councilmember Mohrig, CM IlMohrig; Yeah. I know just in driving through there, people slingshot off from that today. So, .I understand what danger it. is. What's the height at the beginning of where the cars are entering? What is the height of that wall right there? Regular Meeting of the Milton City Count!] Mondays -April 24; 2023 Page 29 of 69 CM Moore: Sara, can. you repeat that? All of them are 6 feet wide. There is no wider version of this. Ms. Leaders: If we went wider,. we would be looking more like the solid .piece, like this one. CM Moore:. And is that a temporary option, also? Ms. Leaders: It is. It is. We felt like the speed cushion — it felt a little more right sized for the situation. A little easier to move: lt's not as many pieces. We. could definitely do a solid feature all the way across. It's not a great benefit to our fire or emergency vehicles. I'm not sure if school buses would straddle the 6-foot,. but that's the benefit of the cushion is that some of those vehicles wouldn't necessarily track over the device completely. CM Mohrig: Is the target to: really try to get it down to 1.5 mph? I know if they're .going 25 mph around that, and they're .coming out of it with a blind spot — and I understand what they were explaining because I drive that all the time, so 1 see where the driveway is — someone's not looking for the driveway where then come around, so where are you positioning this? .I think that's 'important to actually make sure. that. they are. slowing down, so they can't accelerate, or go flying aright over. That would be — If I lived there; that would probably be my: concern. CM Jacobus: CM Mohrig: CM Jacobus If I was trying. to get. out of the. driveway, and I think they may have:. a little roadside stand that they sometimes — things would, too. So; do. you have any idea where, or are you still working on. where that would — Yeah. Smart. — would be.? Yeah. Ms. Leaders:' So, we were looking at. about where the concrete — the raised concrete island ends would be about the farthest. we would want to put it from the roundabout. And this weekend we did count. — we did some. volume and speed counts in this .lane. So, it was on. a Saturday, and Sunday, so riot- but we'll probably recount it again just to get. some better data, at least for the before, as well, to be able to show what the benefit of this project has been. But I believe we counted approximately in this yellow circle area,. and about half Regular Meeting .of.the Milton Ci.ty.Council Monday, April 24,.2023. Page 31 of 69 For one, I know how I. drive them. I try to. take the path of least resistance over them. So, Pin gonna drive where I have one wheel on, and one wheel off. And,:.if. I'm focusing on that, and I'm a young driver, and I'm negotiating a turn, oncoming traffic, a roundabout, and now I have to figure out how I'm gonna travel over that, I think we're adding. risk rather than mitigating risk by the two -pad solution. So, I would be in favor of a single. pad solution, but a wide one that would go the width ofthe lane. I would also propose that you move it, actually, further down closer to the driveway. So, if they're taking on speed, and sort of sling -shutting off the roundabout,. and they're coming to an area where the driveway comes into play, they have a much more. significant interaction than to slow them closer to where the point of impact would be, and slow them before they get to the cars backing out, and give the CIines a chance to get out of the driveway. So, I would be a nigger proponent for a single pad solution, the width of the lane, and move it further toward the driveway. And I'm not a speed engineer.. You guys are., but that would be my uneducated perspective on maybe a. better solution. CM Jacobus: Well, your idea also gives the driver more of an opportunity to see it: coming. Initially, after: they're stopped, they're more worried about getting into . it, and they're not thinking about it. If the table .is closer to that driveway,. they're gonna have the opportunity to, "Okay., I'm out. of. the circle," they're looking, and they'll see it, and have a chance. CM Moore: They're not navigating a turn. How are you going to address — All of your focus is on the pad, rather than looking up where you're about to interact with somebody backing out of the driveway, maybe just slowing down to pull in,. to take advantage of the flower cart — which I love, by the way. I just think we're potentially. adding more risk than we are mitigating risk if we don't. consider some of these other things. CM Cookerly: We could. all have a lot of suppositions about it. Were just. gonna have to try it. CM Mohrig: You'`ll do the 'speed study and try to figure - but you could also look at. that, design it - because, that would be my concern, too. I don't like the two just because 1 know I'm an experienced driver, but I know how I drive. I do the same thing. I don't want to go both, so I'll just navigate to only have one. So, if it's a.solid all the way across, I can't try to maneuver to get out. of the way. Regular Meeting of the Milton City Council Monday; April 24; 2023 Page 33 of fie City Clerk: Item Gis the. Fiscal Year 2024 Budget Preparation. The discussion of Milton's Capital Improvement Plan,: our Assistant City Manager,. Bernadette Harvill.. Ms. Harvill: Good evening, Mayor and Council. Tonight is the second meeting in our series of Fiscal Year 2024 Budget Preparation Sessions where staff will be seeking feedback from Council. This meeting will focus. on two specific properties in our Capital. Improvement Plan. Before we get into the details of those projects, I would like to recap our objective, and timeline, and at the end we will review the. next step in the. process and obtain any final Council feedback. Our main objective for this series of meetings is to engage Council early in the budget. process in. order to obtain feedback and guidance. To accomplish this objective, we. will review some of the existing major capital projects to ensure `the phased .plans match Council's vision, and we will update the budget allocations,. and timelines if necessary, We will also review the 5-year forecast including revenue projections, and expenditure anticipations, so Council will be involved,. and informed leading up to this �--- summer's millage rate: hearings, budget workshop, and budget public hearings. Last Monday was the kickoff to this process, and we discussed the overall plan for this. budget preparation. series. We went over the current timeline information, and projected costs: related to the construction. of Fire. Station 45, and. the new active athletic park, as well as. some TSPL.OST2, projects that will free up. operating funds for use on other Milton initiatives. Tonight,. we will have a detailed discussion about the phase plan for Providence Park, as well as. the plans for the Im. ilton City Park and Preserve active, and passive acres. At the first.meeting in May, we will review plans for Birmingham Park, and discuss the trail prioritization plan, and then at the. May S. work session, we will go over any funding considerations that come out of the series of project overviews; and we will update the.project prioritization ,plan. On May 15, we will review all feedback received, and wrap up the Capital Improvement Plan portion of the budget input series.. As we moire into June, staff will present the 5-year operating .forecast anticipations. In. July, we will obtain Council feedback on the operating budget, and we. will plan to begin the. required millage rate hearings.. As in years past; we will hold the budget Regular Meeting of the Milton City Council Monday, April 24, 2023 Page 35 of 69 $450,0.00.00 installments from EY24 through FY29. And if all. Phase L. and Phase II projects were to be completed. under the current cost estimates, an additional $1.7 million dollars in funding. ,would be needed. We will review this all again after Tam goes: over his portion of the projects, which I. will share via an Excel spreadsheet. Mr. McKlveen: Good evening, Mayor, and Council. I'm. gonna go through this list, and: highlight the important details for each component for the project within the phasing of each master plan. I'll start. with Providence Park,. and move onto the Milton City Park, and Preserve second. So, first we have Phase I of Providence .Park. Are you going? Okay. And, first is the strearn realignment. There is a creek. that runs along the east side of the: quarry,. and over time this stream has breached this side of the quarry creating essentially a waterfall that feeds inside. Removing this: water source and drying up the swampy . quarry would be the first step to working toward that. performance green that you see down in Phase II, This Greek would need to be diverted, and shifted so that it returns back.. to its original path, eventually feeding down to Lake Providence. Next, we have. the natural surface trails. This would be.the addition of approximately a half mile. of natural surface trails that would be. field located by a trail: designer or builder. The trails would be designed in a way where much of the existing natural trail. could still be utilized. This would make for a much more robust trail system out of the park. Next, we have an all-inclusive playground.. This was one of a couple locations that have %been proposed for an all-inclusive playground. While a playground of this sort is still slated for a Milton Park in the future, the Parks, and Rec Advisory Board recommended anther undetermined location be considered for this all-inclusive playground. Next up is the updated fence around the quarry. Right now, the quarry has a chain link fence securing it from the public. This would replace :that. fence with something more aesthetically pleasing to fit the Milton look and feel. Next,. we have the wetland improvements. Around the lake,, you'll finda lot of invasive species such as. privet. This: would. remove Regular Meeting of. the. Milton City:Councii Monday,.April 24, 2023 Page 37 of 59 Next up is the dredging of the lake. Lake dredging has. several key benefits serving both nature, and aesthetics. Some of these benefits include deeper depths for fish to thrive, providing better. fishing experience, improved. appearance of the water, and less oxygen - depriving vegetation that exists: Staff is looking into the total impact of this as the city really only owns less than 10°/o of the. land under the lake, and that's really less than an acre. We're still. lookingdeeper into this to see if there's value .in the city dredging our portion of the property,. or if we really need buy -in from the adjacent property owners, as well, for this;to . be a beneficial task. Then. we have the wetland boardwalk. The master plan. shows the boardwalk on the .east side of the park.. This boardwalk is scoped at IQ feet wide, and: about 63.3. feet in length. It would be constructed over the marshy areas, and much like the natural surface trail it would. be located .kind, of in the field, as what makes the most sense to not disrupt nature as much.. Bump outs, or rest areas would. provide walkers an area to sit, rest; or simply enjoy the. views. Parks and Rec Advisory Board recommended that funding was a w constraint, and it made sense for a shorter version. of the boardwalk be used as a. connection, or a bridge just to have some boardwalk. That. would be. great to kind of connect the natural surface trails, and them maybe push the majority of the boardwalk out. to a future date. The camping area is the last proposed feature, and it was in the master plan.. And in the. document, this camping area was only recommended if there was the ability for 24/7 supervision. For example, if the city had a park ranger, or park rangers that could check throughout the day, and night as there are campers out there, just to keep safe. The plan had ten tent sites identified on the west side of the park near the. restrooms,. and it would be something the Parks and Recreation Advisory Board did not recommend pursuing campsites in the future. Ms. Harrill:. Thanks, Tom.. So, as you can see, Tom, and I went to the Parks, and Recreation Advisory Board last week,. and received their feedback. You can see: that in Column G,. where they categorized as : a high priority something they'd like. to see if funding were permissible within the next l to 3=year timeframe: Category 2, their moderate priorities they'd .like to see it in. the next 4 to 8-year timeframe, and their, again, Category.3, as Tom mentioned,. maybe a low. priority that they thought would be removed from the plan, or at least not at this site. Regular Meeting of the Milton City Council Monday; April 24, 2023 Page 39 of fig And, then. again, as Council Member Jacobus mentioned, maybe the other $ t.7 million that. is needed might be further out than this seven year plan, so those are all. definitely options that. we can look at. Mayor Jamison: Yeah, and to Council Member Jacobus' point, like,,.I think. there are a couple items we almost have to do, like that stream realignment, otherwise it's probably gonna. be more. expensive. So, fight now, that's: $600,000.00 there. But I think that's a good starting point because how much does all of Phase I cost? $2.4 million? Is that right? Ms. Harvill: Under the current new projections, we're right at $2.5 million dollars. And, again, we're happy to — Mayor Jamison: Is that removing the playground, correct? Ms. Harvill: That's including it. So, if you get rid of it, we can easily kind. of — Mayor Jamison: I'zn sure Council is okay with— Is Council okay with? Okay. Ms. Harvill: If you want,. I can go ahead, and just remove that amount right there, and we can :make that red right now — if the Council is okay with that. If you were to make this a. green category, if we could just have. an idea. of when you'd like. to see it. So, we definitely want it, and we want it. within whatevei tiineframe... and then we can work that into the pricing. Mayor Jamison: I would love to hear .Council's feedback because it looks like the rest. of Phase..I is almost all things that kinda need to — I mean,. I think that's all stuff that has to be done,; I think:. [Crosstalk] CM Moore: I have a. couple more before we go to that. Tom, do you know what our usage rate. is of the park today? Like;. how many parking spaces. are used'on a regular basis? I think you said there are 30 today. Mr. McKlveen: Yeah, Approximately 30 :spots. And, while I don't have the raw numbers for you, especially on the weekends, it's half full, or, more. The neighbor is here. It's well utilized now with the restroom, and the trails have been. updated, and the piers down there. CM Jacobus: But:it's not normally full. Regular Meeting of:the .Milton City :Council Monday, April 24, 2023 Page 41 of fig CM. Moore: It's a half mile. And this natural surface trail -- how many natural. surface trails do we have. How much length do. we have? Mr. McKlveen: It changed when we did the ADA. It's.,over a mile. I would think it's about a mile and a quarter. CM Moore: And this proposed addition here is adding how much rnore? Mr.. McKlveen: Another Half mile. CM Moore: Okay. Mayor Jamison: `Bernadette, so if everyone is on. the: same page, so if, we're at .1.6 there on Phase I, and there is $2 million. dollars allocated, if Council is fine with doing everything in Phase 1, will. we bie able to move that $400,000.40 into another park's bucket outside of Providence Park? Is that kind of where you're going with this? Ms: Harvill: We can move the funding, we can save it for Phase. II, if that's what you would like to do. Mayor Jamison: Save it for Phase II. Okay.. Ms. Harvilh And, we have several options . And I don't want you to get Y. would like to show you everything before you have to really worry about that piece of it. Tonight, I'd really just like to make sure we. understands as a team; exactly when Council would like to see things so we can come back to you with all those numbers together so you can see what the true desire and vision would cost. And, then we could .kind of finish out those numbers at that point. Mayor Jamison: That makes sense. CM Jacobus: Can we remove the updated fence around the quarry at this time? CM Moore: Or at least slide it to Phase II? Mayor Jamison: Yeah, slide it to Phase 11, for sure. CM Moore: And. we can reconsider it at that point. Ms. Harvill: I'm gonna do a little.bit of work while we're talking. Mayor Jamison; `Then, I guess you can get rid of that camping area, too. I guess. that's an easy one; too, right? Regular Meeting of the -Milton City .Council Monday, April 24, 2023 Page 43 of 69. C.M. Moore: Go ahead, .Tom. Mr. McKlveen: I'm still in communication with the group. at Children's .Charities, and we still are working toward something. along:those lines. And something. will be corning up in the next couple of months. CM Mohrig: And. they still have potential funding, or some funds that they would.contribute to that so it wouldn't be totally out. of our budget? Mr. McKlveen: There would be some funding that they could contribute, yes. CM Mohrig: That's just something that,:like I said, I empathize. We're thinking of our whole: community, and that's part: of our community. CM Moore: .1 think if.we get into the discussion about some of the other park .land that we are gonna look at, 1.) is it's possible that we already own the parkland, but it's just not this particular park. And there. .are other parks that may be more appropriate for it. Or;. 2.) we don't own. the park land, and -it's something that will need to be a focus .for us. But, for goodness' sake, I think we've been talking about it long. enough. When I think about what that is going to look like; I mean, what you guys have shown as some: concepts in the past,: it's .riot. necessarily in a wooded environment Because of the things that are detracting from the all -access for that. So, it is probably more open. And rather than the shade coming from trees, it's probably introduced shade. So, you can look. at some of our more open space we already have, like the Bethany near North Park. Ms. Harvill: I believe the Parks;. and. Rec Advisory Board had good input. that there wasn't any. location at this facility near the parking. So; you would have to go a very long distance to be able to get to a -- [Crosstalk] CM Jacobus:. To me, Milton. Park, and Preserve is where it should be. Ms. Harvill: We are going to discuss that in one moment. CM Moore: If we have the space for it, yeah. CM Jacobus: rust a quick question: Can you tell me a little bit more about what is performance green? Regular Meeting of the Milton City .Council Monday, April 24,.2023. Page 45.of 69 community center in Concept B. And here. you have a park rendering that takes into consideration all the features in the plan up through Concept C. And again, if we need to discuss anything; we cani always come. back to this rendering if anyone would like to see what we were speaking about. Sorry about that. And Town has created a list. of the main 'items within each of these concepts In order to obtain Council's feedback this evening. We've also presented this plan to the Parks and Rec. Advisory Board to .get their feedback, and we'll .go over that in a moment. Again, the active phase of MCPP currently :has $474,.007.00 available, and $1,124,000.00 is forecasted for the FY24 through FY26 timeframe in last year's CIP. This project has a funding required range associated with it as there are potential grant funding considerations, as well as the playground's size feedback that has been given by the previous Council, and the community in. the past. --- if the city was to. obtain the $500,000.00 grantfor the tennis courts, and the reconfiguration of the: parking lot, and: the decision was. to go: with :a smaller playground, about $74,000.00 would be needed to fully fund this project at the current cost estimates. On the other end of that funding range, if the grant was. not obtained, and the all-inclusive playground. was decided to .be put on this particular property, around $1.3 million dollars would be needed over the next few years in order to accomplish that. So, now I'll turn it over to Tom again so he can go over these items. And we'll get the same feedback on this segment. Mr. McKlveen: Thanks; Bernadette. As Bernadette mentioned, we have. seeked additional input from both the Parks and Ree. Advisory Board, and. .I did have a public meeting that was. hosted by staff 'on April 18 at the Milton `City Park and Preserve to talk about some of these active features. In Concept B, first. we have the reconfiguration of the community center. This would reconfigure the inside of the. building, and most importantly create a large open-air pavilion, 'essentially; outside the rear of the building. The inside changes included. modifications to the dining room, where if you walk into the left, putting like a partition down the middle so` you would have almost like two meeting rooms instead Regular Meeting of the Milton City Council. Monday, April 24, 2023 Page 47 of fig Next, we have the bioswale behind the building. The master plan does call for a bioswale behind the building to: kind of catch some of the storm water from these active features. And, to the passive side of the park, after speaking with Public Works, it's their opinion that this bioswale is likely not necessary with the improvements that were done with the trail. Sara thinks she's got that under control. Next, we have the. enhanced landscaping. As with any phasing, especially at an active park, or space like this, as you make improvements to the park., you know there are landscape improvements that are included to make it more aesthetically appealing. This would address landscaping improvements linked to everything I've already previously mentioned. And. Concept C, this is the. final phase, and the picture you saw earlier with all the kit and caboodle, that is including all this, as well. First, we. have: the fireplace on the back side of the building. This was a double -sided fireplace to further enhance the gathering space. It would connect the covered area to a new patio, which I'll discuss here next. The Parks and Rec Advisory Board 'did. riot recommend this feature be added for a couple of reasons. First was the liability of having a fireplace there, and second is.: really the overall usability. If we're not really allowing renters to use them, how often is it really gonna: get lit up? Next is that larger back patio to increase the open-air area. to the. west of that pavilion. It would be uncovered, and: the firepit would be connected to it. It really just creates more gathering space. Then, there's the additions to the viewing deck. This would add;.in the master plan, it :calls for a pergola shade structure to that tennis. Viewing deck. PRAB recommended probably looking at completing something with cover while you were doing the deck at the same time. That probably would make sense, rather than phasing it out to another phase. Next, is the waterslide. Within Concept C, you will find that there is a. waterslide feature added to the south, side of the:pool. This was added to the. plan to "support community feedback, to maintain and expand the swimming pool area.." Parks and Rec Advisory Board recommended that. maybe we. look at this one down the road in.4 to 8 years. Not necessarily kiln it;. but. just move it down. Regular Meeting of the Milton City Council Monday, April 24, 2023 Page 49 of 69 right?."Okay, let's take 15 minutes, and go play on the playground. And,. then when you're just doing it for like an activity, especially with the younger ones, again; it allows those young tots to kind of .get some energy out so they can kind of refocus back on the. art activity, or the dance activity that they're really signed up for. And I'm thinking — And, this doesn't necessarily have to be, but something nature-themed, education-themed that would kind of tie in nicely with the green. space behind. But, yeah, those are the identified projects .for Mi:lton..City Park and Preserve and happy to take any questions. Mayor Jamison: I'll tell you, I really like Parks, and Rec Advisory Board taking a look at this, and. prioritizing it. It's really helped out. a lot. And I can.tell we've appointed some. really good people. Councilmember Mohr ie. CM Mohrig. Yeah. Look at the new lighting. I mean, if you go out there at night, we do not have. lighting in the parking lot. It actually is a little scary at night. We're not fearful of, but I just think we really need to when we .do that, make it so that it's lit well over by the tennis courts, by the Building, kind. of the Whole thing. Is that part of what this is looking at? Mr. McKlveen: Absolutely. CM.Mohrig: That, I think, is very important .for being. out there at different events. When it gets dark,. I just think that even from walking through,. I think that would be good from a safety standpoint.. Mr. McKlveen: Yes, that's. been identified.. [Crosstalk] CM Moore: I completely agree. We've got to add lighting. It's dark. It's as dark as can be over there. CM l ohrig: And as part of that, I didn't see. it in here, maybe I missed it. Are you looking at doing any type of lighting on the sign, the signage out by the road so it's clearly marked so people know that the. park's. there Maybe put it out there, signs on either 'end saying "Park -Ahead" or whatever? Mr. McKlveen: We don't have any signs. addressing .the park is upcoming, but I Regular Meeting of the Miltvn:City Council Monday, April 244, 2023 Page 51 of 69 is. great, but I think a waterslide should just, personally, he removed.. .Mayor. Jamison:. I'll. be honest with. you, Councilrnember Moore had. a great suggestion, and I think you could — let's just swap waterslide to splash pad. Is Council. okay with that? Councilmembers: Yes. Mayor Jamison: That ain't my. waterslide when I was a kid, that's for sure. CM Jacobus: Arid, then the other is — I don't know if it irritates everybody else as much as it does me, but I hate when we build something, and then two years later, we go in, and we reconstruct it. Mayor Jamison: Are you talking about the. reconfiguration o£— CM Jacobus: Yeah. I think going back and spending. $475,04.0.04 on a building we just finished is crazy. Mayor Jamison: Tom, can you. speak to that? Mr. McKlveen: It. was. just an element of the master plan, They had phased in a second phase. Mayor Jamison: So, it's like an addition, correct? Is that what it is? Mr. McKlveen: There are two pieces to that. There. is.the addition on the back, anal.. then there was internal --- CM Moore: Reconfiguration: Mr. MccKlveen: A little bit of reconfiguration inside. CM Jacobus: And, what's the addition on the back? Mr. McKlveen: It's like a covered patio. Imagine Broalwell Pavilion. porch, CM Jacobus: So, a covered patio, but it's not gonna cost us $475,000.00. Mr. McKlveeri: No, that was — Yeah. Correct. That's just a: piece of that they were clumped together. CM Jacobus: I just think going in,, and doing all sorts of money after we just finished I mean, we just opened it.. Regular Meeting of the Milton City Council Monday, April 24, 2023 Rage .53 of fig CM Jacobus: I'd like to see us take — If the inclusive playground can't go, I would still like us. to have. dollars there for a playground.. Mayor Jamison;. So, that No. I down there,. that $80,000.00, that small playground is there. We can take a look at — CM Jacobus: I would like to see. us do .something ift between the $800,000.00 and the $60,000.00 and take the $80.0,000.00 out of the budget. Maybe make it half of that, if it's. possible to do. a. really nice. playground. Mayor Jamison: So, you all can go back, and take a. look at that. Maybe give. us some options, Torn., if that's a priority No. 1. Mr. McKlyeen: Absolutely .can do that. Yes. CM Mohrig: And, if I recall that discussion, and it was rather heated, but it almost seemed. like it was parents from the swim team saying,. "We don't want this here. Put it some other place." And that;. to me, was not necessarily an acceptable answer, but that was a lot of the conversation. Mayor Jamison; It vas them and then. it was the. neighbors. I'm sure there.'.s a � like to Councilrnember Jacobus' point, probably a nice middle ground there. Mr. McKlveen: We can come back with some ideas, and samples with cost associated with them. CM Moore: Are we: still looking at — Is Concept B — what's the timeline on that versus Concept C, or are they the same timeline? Ms. Harvill: We're. here tonight to try to figure out if we need to be. moving any of that around, and considering that, so if you like something in Concept C that you'd really like to see sooner; we can make that a 1 to .3-year timeframe, and we can reconfigure the. funding. Mayor Jamison: I think the lighting, you know, that's a big. number, and I think you said the budget allocation was like $700,0`00.00 or so. Is that what we have budgeted? Is that right? Ms, Harvill: Correct. We.currently have about $750,00.00 almost. Mayor Jamison: Okay.. So,. we'll. have. to look at — Regular Meeting of the Milton .City Council Monday, April. 24,2023 Paige .55 of fig multipurpose thing works. But that's because the seasons for each sport are different for the heavier seasons. If we try to share pickleball and tennis, I don't know how well that's really. gonna work. CM MoQre: It sounds like you've thought that out, I think we have to. acknowledge, to Jan's point, is that ALTA has acknowledged the. advancing popularity of pickleball, and in some instances at the expense of tennis. 5o, we need to find a solution to introduce pickleball as. an available recreation here, Mr. McKlveen: It's the fastest.growing recreational.sport. [Crosstalk] Mr. McKlveen: And, you. know, if you look at other facilities like North Park, they're restriping their tennis courts to straight pickleball. They're about to do more this summer. CM Moore: So, I think,. Torn, you have given some good thought to how to .manage the budget. I think your idea about the covering for the tennis viewing. is equally— I think that's a good idea to do that at. the same tune. I absolutely support ongoing landscaping enhancements with each of these phases. It just makes sense that as you..disrupt some stuff to add some things that you have a chance. not only to replace what was there, but to enhance it a little bit. I guess my last big comment is. I would like to see some way to bring the splash pad concept way up the to-do list. That's my personal opinion. I just think that the young community that we've :got here, we have a great pool 'asset there,. but we, as popular as splash pads are, and relatively .low maintenance. is, I see thern,. I think the sooner we can. get to something like that, the better. Of course, I'm speaking selfishly asa, grandfather. I'd love. to see it. Ms. Harvilh Is that okay with the rest of the Council to consider that for Category I? Mayor damson: Then we'll see where the. numbers fall in subsequent meetings; yeah. CM Jacobus: Can we take out the sand volleyball courts` Ms. Harvill: I was just:gonna ask about the..rest of the threes from — Regular Meeting of the Milton City Council Monday, April 24, 2023 Page 57 of .69: Ms,. Harviil: Is Council okay with removing the outdoor fireplace? Council Members: Yes.. Ms. Harvill: How about the bioswale? Council Members: Yes. Mayor Jamison: I think we're all - Ms. Harvill: You said you're okay — {Crosstalk] CM Moore; I think you can also take out — if you've already made the 440 for the waterslide, that comes out. Ms. Harvill: I have red there. so Tom's team can go back, and.. look at the. pricing for the splash pads and the pricing for a. moderate playground as opposed to a small playground.. CM Moore: And you can also take. out the improved event lawn in Phase II as far as Concept C also. CM Jacobus: And then the community center, the 475.. Torn will go back and take a look at the addition out the back. Mr. Me.Klveen: The breakdown. CM Jacobus: Yeah. And, just. come up with a smaller number. Mayor Jamison: And, also because,. you know, that facility is getting more, and more use. CM Jacobus: I think the outdoor facility, the covet,. would be nice to have. Ms. Inglis` What's the condition of the kitchen, Tom, at. that facility? Is it usable at all? CM Moore: It's not really a kitchen, is: it? It's just a refrigerator:and sink -- jCirosstalk] Regular Meeting of the Milton City Council Monday, April 24,2023 Rage 59 of 59 without any indoor changes at this time.. Maybe the potential to look at the kitchen if we. can make it usable without high cost. CM Moore: Yup. Ms. Harvill: May. Excellent.. We just have one more piece, and I'm gonna call up — call `the Public Works Director, Sara Leaders. MCPP Passive has already had a lot of input, so she's just: gonna. go. over What we've done to date,: and we'll have one piece of feedback.. Ms. Leaders.. What this slide shows is the master plan images related to the trails system. The master plan also included land management, and hydrology, which we've actually worked into our phasing, which .is on the lefthand side. So, the right is master plan just for trails.. The left is our revised phasing, which we actually have a lot of it. completed, and. a lot of it funded. with this upcoming anticipated award through the GDSP grant that will include both trails, habitat. improvements throughout, as well as Hydrology, and drainage improvements throughout. Mayor Jamison: That's such.a. big deal, Sara. That was fantastic for that money. 1VTs. Leaders: Yeah. Definitely a big. help on getting really this whole north woods implemented. So, that's what is represented in Phase 2, and 3. We separated 3 out because it is. a roadway connection,. and while it will connect the east, and.west sides, and will be critical, it is going to be considered a. TSPLDST project because it is along the roadway. So, 2. is that GOSP project. It's the east side trail, the. hydrology improvements throughout. the north woods, and. then creating meadows, habitat improvements all throughout the north woods. So, all that's. remaining from the trail side is south woods. And that was, in the master plan, estimated at $2.3 million, and it just included a perimeter trail,: as well. as some connectors that you can kind of see, and this represents, kind of graphically, the south woods. So, there. are some other things: that. play into how that develops, and part of it, when the master plan was done, we did riot have the Kennedy property at that time. So, how that could tie in,. and. what that. looks like really this Was just a:placeholder number. It is currently planned out, I believe, in the next CIP years, which. Bernadette will show, but I just wanted to find out kind of what the vision for this future. phase is, if we want to wait, and look at it with our Greenprint, and what feedback we get on our Kennedy Regular Meeting of the Milton City Council Monday, April 24, 2023. Page 61 of 69 Ms. Leaders: Yeah. That definitely impacts the hest estimate that you see that was in the master plan. It was based on cart path removal,: and... CM Moore: Yeah, and if it's not --- The fact that. it's Phase 4 in future, we may decide there's an entirely different use for it at: some point if we really don't. focus on it. Mayor Jamison: Sara, what. direction — Do you need direction.on this? Ms. Harrill: We just need one more piece of direction. We'll make it really quick. In the 7=year plan approved last year, we were going to need $:1.3 million dollars even exceeding 2.029. But with the team's efforts in obtaining, and seeking out that grant, we. are. going to be fully funded once that.grant proposal comes in, and we adjust the budget. Mayor Jamison: Oh. great. Ms. Harrill: So, we had to think about a couple of years' worth of pay -go funding that we had allocated for maybe the next.four years. We can.— like you said, if you want to speed up all the process, we can do that, or we can hold off on Phase 4,. and push that down the. road a little bit. So, this evening, we were just looking for some guidelines on the Kennedy property connection, and. the Council's interest in that, as well as the funding timeline which. you'd like to see Phase 4 come about. Mayor Jamison: Has PRAB taken a look at this? Ms. Harrill: Because -we had so much feedback previously on this plan, we did not bring this. one to them. We are going to the MTAC — Milt.on Trails Advisory Council this Thursday with the trail prioritization plan, Birmingham Park. We can bring this one: to their, as well. And. we can always adjust anything according to any additional feedback we receive. Mayor Jamison: Okay. Council, any feedback? I would. love to hear what. the trails committee says., for sure. CM Moore: Yeah. You bet. Regular Meeting of the Milton City Council Monday,. April 24, 2023 Page 63 of 99 No. 1) to allow parking within 75 feet of the east property line, No. 2) .to .reduce the 50400t city undisturbed stream buffer, and 25-foot. impervious setback, and 3.) to allow a riding/arena that is covered to be located.less than 100 feet from property line, No. 4) to allow an existing stable, and an addition. to the stable to be located closer than 100 feet to any property line, and No. 5). to. allow an existing accessory building to be closer than 25 feet to a side property line, and closer than 50 feet to a rear property line. It. is Agenda Item No. 23-092. Mayor'?. Mayor Jamison: Thank you. I would like to open it for a motion on the first presentation: CM Mohrig: Mr. Mayor, I make a motion that we accept the First Presentation as read. CM Jacobus: Second Mayor Jamison: Okay. I have a motion from. Councilmember Mohrig, and a second from Councilmember Jacobus to approve the first. presentation as read. All in favor please say aye. Councilmembers: Aye. Motion. and Vote: Councilmember Mohrig. moved to approve the First Presentation as read. Councilmember Jacobus seconded the motion. The motion passed (5-0).. Councilmember Moore: and Councilmember Cookerly were absent from the vote.: NEW BUSINESS Mayor Jamison: Any opposed? Okay. So, Councilmembers Moore and Cookerly were not here on that vote. There are: no public hearing, zoning agenda, or unfinished business agenda items: We. will move onto new business. Will the City Clerk please say on the first item? City Clerk: Mayor, that first item is: Consideration of a resolution for a friendly condemnation of property rights . needed for Morris Road widening project, Parcel 1.0. It's 0.03 acres of fee simple right of Way, 8,030.24 square feet of temporary construction easement, 14,691.79 square feet of temporary easement for restoration of - detention pond,. and installation of culvert; and one driveway easement. Owner is Morris Lake Townhorne Association, Inc. It. is Regular Meeting of the Milton City Council Monday, April 24, 2025 Page 65 of 69 Councilmembers: Aye. Motion and Vole: Councilmernber Jacobus moved to approve Agenda Item No. 23-093. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Cookerly was absent from the. vote.. Mayor Jamison: Opposed? That's unanimous. Will the City Clerk. please say on the next item? City Clerk: Let mejust make note .of the vote since Carolis. not. here. Mayor, that next Item S is: Consideration of an option for right: of way far 0.102 acres of right of way, and 0.05.3 acres of permanent construction, and maintenance easement at 1369.0 Highway 9 to Georgia Department of Transportation for Project ID No. 0007838 in State Route 9 widening,. and. reconstruction.. It's. Agenda Item No. 23-094. Again, our Pub lie Works Director, Miss Sara Leaders. Ms. Leaders: All. right. This is a quick one. Georgia DOT is in the process of acquiring .right. of way for the Highway 9 widening, andthey happen to need some property in front of Fire Station 44 in the Public Safety Complex. Luckily, we knew about this when we were planning and designing that property, so everything is set hack. There is very minimal impact, and we have. negotiated a settlement with Georgia DOT. So, approval of this item will move ahead with signing the agreement to for us to sell this land to GDOT for the state highway widening. The map I have pulled up shows the area that matches the agenda item description where the yellow is. the right. of way, the orange: is the permanent construction easement;. and the pink is driveway access easements. I'd he glad to answer any questions. Mayor Jamison: Questions for Sara? Any public comment? City Clerk: There are none, sir. Mayor Jamison: Okay. We'll open it for a motion. CM Jacobus: Mr. Mayor, I make a motion that we approve Agenda Item No. 23- 094, Ms. Verhoff. Second. Regular Meeting -of the. Milton City .Council Monday,. April 24, 2023 Page. 67 of 69 So,.. in April of last year, we :gat some feedback on the program, and started. moving ahead with talking to some companies about adopting roundabouts. The first one was adopted in December of last year. That was Freemanville Providence, and tonight we're talking about Morris Webb. There are still lots of additional roundabouts ;that remain, and opportunities for. future organizations to look at adopting those. This is the planting plan as. proposed for Morris at Webb. Really the largest feature out there is gonna be. three crepe myrtles. Got a lot of perennial. flowers, and groundcover that will be planted there, and can easily be adjusted, or moved if there are impacts with the upcoming project, but.. again this will give us a nice immediate impact on the area. So, we're approving this with a two-year term, and we can renew it for an additional three years. The agreement includes certain performance standards for the. contractor. Public Works will be. mostly responsible for the program, and in reviewing all the permits, and the drawings, and City Council's . role. in. this. is to approve the agreement that is before you. tonight, So, in summary, this is really it winlwin for the city. We get improved beautification at no cost to us, and the contractor in. this case,. Tri Scap.es, who provides various other services to us through their right of way maintenance, as well as park maintenance. So, it's a. good partnership with that company; as.. well. They'll provide. the. landscaping,. and the maintenance. So, we ask for consideration of this agreement.. Fm.glad to.answer any questions.. Mayor Jamison: Any questions.for. Sara`? CM Mohrig: I'm looking to this. It will be great to see it go from. pine straw to, actually something there. Ms. Leaders: Thanks. Mayor Jamison: Any public comment, Tammy? City Clerk: There is none. .Mayor Jamison. Okay. I will. close public comment and. open it for a motion. CM Moore: Mayor, I'make a motion that we approve Agenda: Item No. 23-095. CM VVerhoff: Second. Regular Meeting of the Milton City Council Monday, April 24, 2023 Page 69 of 69 Mayor Jamison: Any opposed? Motion and Vote: Councilmember Mohrig moved to adjourn into Executive Session at 8:24pm. Councilmember Moore seconded the motion. The motion passed (6-0). Councilmember Cookerly was absent from the vote. RECONVENE Mayor Jamison: Councilmember Mohrig. Got a second? CM Johnson: Second. Mayor Jamison: All in favor say aye. Councilmembers: Aye. Motion and Vote: Councilmember Mohrig moved to reconvene into the Regular Meeting at 8:40pm. Councilmember Johnson seconded the motion. The motion passed (6-0). Councilmember Cookerly was absent from the vote. ADJOURNMENT CM Mohrig: Motion to adjourn. CM Moore: Second. Mayor Jamison: Any opposed? That's unanimous. Motion and Vote: Councilmember Mohrig moved to adjourn the Regular Meeting at 8:40pm. Councilmember Moore sec passed (6-0). Councilmember Cookerly was at Date Approved: May 1 2023 r Tatum L. Lo ' t, City erk