HomeMy WebLinkAboutOrdinances 24-09-565 - 09/16/2024 - Amend FY 2024 BudgetST ATE OF GEORGIA
FULTON COUNTY ORDINANCE NO. o( 1--() CJ ---5 {pQ
AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF MIL TON,
GEORGIA, TO ADOPT AMENDMENTS TO THE FISCAL 2024 BUDGET FOR
EACH FUND OF THE CITY OF MIL TON, GEORGIA AMENDING THE
AMOUNTS SHOWN IN EACH BUDGET AS EXPENDITURES, AMENDING THE
SEVERAL ITEMS OF REVENUE ANTICIPATIONS, PROHIBITING
EXPENDITURES TO EXCEED APPROPRIATIONS, AND PROHIBITING
EXPENDITURES TO EXCEED ACTUAL FUNDING AVAILABLE.
BE IT ORDAINED by the City Council of the City of Milton , GA while in a
council meeting on September 16 , 2024 at 6 :00 p .m . as follows:
WHEREAS, the City Manager of the City of Milton has presented
amendments to the fiscal year 2024 Budget to the City Council on each of the
various funds of the City ; and
WHEREAS, each of these budget amendments results in a balanced
budget , so that anticipated revenues equal proposed expenditures for each fund ;
and
WHEREAS, the amended fiscal year 2024 budget provides a financial plan
for the government , establishing appropriations for each operating department in
order to extend services ;
NOW, THEREFORE BE IT ORDAINED that this budget amendment ,
"Exhibit A " attached hereto and by this reference made a part hereof this ordinance
shall be the City of Milton 's amended fiscal year 2024 budget ; and
BE IT FURTHER ORDAINED that this budget be and is hereby approved
and the several items of revenues shown in the budget for each fund in the
amounts anticipated are adopted and that the several amounts shown in the
budget for each fund as proposed expenditures are hereby appropriated to the
departments named in each fund ; and ,
BE IT FURTHER ORDAINED that the expenditures shall not exceed the
appropriations authorized by this budget or amendments thereto provided ; that
expenditures for the fiscal year shall not exceed actual funding available.
FY 2024 Budget Amendment #2
ADOPTED AND APPROVED this 16th day of September 2024.
CITY OF MIL TON , GEORGIA
ay
Councilmember Andrea Verhoff
-(\~
Counci 2 m ~
c~,Cou~
Councilmember Carol Cookerly
Councilmember Phil Cranmer
(SEAL)
FY 2024 Budget Amendment #2
Exhibit A
ESTABLISHED 2006
City of Milton, Georgia
Fiscal Year 2024
Summary of Departmental Budget Amendments
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The goal of the fiscal year 2024 budget amendment is to revise departmental budgets and interfund
transfers based on activity-to-date and future projections.
GENERAL FUN D
The General Fund is the principal opera ti ng fund of the govern m ent and is used to fac ili t ate current year
operations . General Fund revenues have unrestricted use. Utilization of prior year unrestricted fund balance
in excess of required reserves shall be deemed a one-time reven ue source .
Expenditure requests are categorized into two categories : Salary and Benefits and Maintenance and
Operating. Sa lary and benefits line items include salaries , overtime, paid time off, retirement, emp loyer
pa id insurance coverages, and other associated payroll expenditures. The maintenance and operating
category include expenditures related to operational line items such as maintenance contracts, supplies,
pro f ess ional fees, training , dues and fees , travel, utilities , communications, machinery & equipment, etc .
Revenue Amendm ents:
The changes in original revenue estimates for the fo ll owing reven u e sources are driven by an analysis of t he
activity-to-date. A projection was completed using available data suggesting the fiscal year 2024 revenue
es t imates could be adjusted by the amounts indicated in the table beginning on page 4. Some of the more
sign ificant changes are explained as follows:
1. Idle funds available for investment paired with current in t erest rates being maintained longer than
in itially projected have resulted in an estimated increase of $300 ,000 to investment income.
2. Aft er processing the most recent digest updates provided by Ful t on Co u nty, the Ci ty anticipa t es an
increase to current year real property tax revenue in the amount of $145,000 .
3. The City has recognized an adjus t ment to the transfer in from the ARPA Fund of $161,745 as a result
of interest earned on unspent funds and authorized funding to cover expenses associated with the
City 's single audit re lated to federal funds received . Interest earned on these funds are not subject
to program rest riction per final guidance from the Treasury.
4. A decrease of $100 ,000 has been requested in the Business & Occupa t ion Tax category based on
his t orica l collection t rends and th eir re lation to revenues received to-date.
Expenditure Am end m ents:
Comprehensive explanations for each of the amendments to the expenditure accoun t s are provided within
the expenditures detail beginning on page 6.
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General Fund Budget Summary
FY 2024 FY 2024 Proposed FY 2024
Adopted Current Amended
Budget Budget* Amendment Budget
REVENUES --Taxes $ 38,417 ,210 $ 39 ,525,151 $ 71 ,215 $ 39 ,596,366
Licenses & Permits 1,554,174 1,415,174 87,000 1,502,174
Intergovernmental Revenues 5 ,000 5 ,000 5,540 10,540
Charges for Services 524,274 564,274 125,769 690,043
Fines & Forfeitures 650 ,000 750 ,000 -750,000
Investment Income 1,385,709 2,385,709 300,000 2,685,709
Con tri butions & Donations -2,000 20,000 22 ,000
Miscell aneous Reven ue 241,298 334,366 74.271 408,637
Proceeds from Sa le of Assets 20,600 20 ,600 27,168 47,768
subtota l $ 42,798,265 $ 45 ,002,274 $ 710,963 $ 45 ,713,237
lnterfun d Transfers In:
Opera t ing Grant Fu n d $ -$ -1,639 $ 1,639
ARPA Fund -245,064 161.745 406,809
Impact Fee Fund 45 ,500 45,500 (5,000) 40,500
subtotal $ 45,500 $ 290,564 $ 151,314 $ 448,948
TOTAL REVENUES $ 42,843,765 $ 45,292,838 $ 869,347 $ 46,162.185
EXPENDITURES
Mayo r & Council $ 2 14,086 $ 214,086 $ -$ 214,086
Ci t y C lerk 189 ,238 209 ,238 27,762 237,000
City M anager 958,995 958,995 16,458 975,453
Electi o n s 50 ,106 67 ,132 159 67 ,291
Genera l Administra ti on 45 ,304 66 ,304 -66,304
Finance 899 ,009 954,409 (2,200) 952,209
Legal 460 ,000 660,000 55,000 715,000
Information Technology 1,982,709 2 ,002,709 -2 ,002,709
Human Resources 605,710 605,7 10 -605,710
Risk Management 359,154 359,154 -359,154
Genera l Government Bui ldings 311 ,653 311,653 -311,653
Com m unications 495 ,931 495 ,931 -495,931
Municipa l Court 479,464 479,464 6,920 486,384
Police 7,863,6 16 7,863,6 16 (1. 172) 7,862,444
Fire 9,710,038 9,710,0 38 16,200 9,726,238
Publ ic Works 3 ,244,493 3 ,244,493 -3 ,244,493
Parks & Recreation (Active) 2,036,615 2,038,615 (14,000) 2,024,615
Passive Parks/Greenspace 226,633 226,633 -226,633
Community Development 2,587,955 2,587 ,955 -2,587,955
Contingency 327,207 10,807 (10,807) -
subtotal $ 33,047,916 $ 33,066,942 $ 94,320 $ 33,161 ,262
ln t erfun d Transfers Out :
Capital Pro j ects Fu n d $ 7,954,963 $ 13,274,954 600,000 $ 13 ,874,954
Reve nue Bond Fund 1,650,400 1,650,400 -1,650,400
Im pact Fees Fund --323,718 323,718
subtotal $ 9,605,363 $ 14,925,354 $ 923,718 $ 15,849,072
TOTAL EXPENDITURES $ 42,653,279 $ 47,"2,296 $ 1,018,038 $ 49,010,334
Total Revenues Over/(Under)
Expendit ures $ 190,486 $ (2 ,699,458) $ (148,691) $ (2,848, 149)
Beginning Fund Balance 14,732,849 14,732,849 14,732 ,849
ENDING FUND BALANCE $ 14,923,335 $ 12 ,033,391 $ 11 ,884,700
• Plea se see C o uncil amendments approv ed o n April 8, 20 24 fo r details o n FY 2024 Amendment # 1
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Proposed Budget Amendment
Fiscal Year 2024
REVENUES BY SOURCE:
TAXES
Real Property Tax -Current Year
Pu blic Utility Tax
Personal Property Tax -Current Year
Busi n ess & Occupat ion Tax
Fi n ancia l Inst itut ion Tax
Penalties & Interest-Real Property Tax
Penalties & Interest-Bu siness & Occupation Tax
LICENSES & PERMITS
A lco h ol Beverage License s
Buildi n g Permits
Building Permits/Site Reinspection
TOTAL : TAXES
TOTAL : LICENSES & PERMITS
INTERGOVERNMENTAL
Bu lletproof Vest Partnership
TOTAL: INTERGOVERNMENTAL
CHARGES FOR SERVICE
Plan Review Fees
Open Records Fees
Online Payment Convenience Fee
Activity Fees/Summer Camp
TOTAL : CHARGES FOR SERVICE
INVESTMENT INCOME
Real ized Gain/Loss On Investment
TOTAL: INVESTMENT INCOME
CONTRIBUTIONS & DONATIONS
Private Ent ity Grant /Contributions
TOTAL: CONTRIBUTIONS & DONATIONS
MISCELLANEOUS REVENUE
Cell Tower Lease
Facili ty Ren t a l/Bet hwell Communit y Center
Facility Ren t a l/Friendship Park
Facility Renta l/City Hal l/Community Place
Insurance Proceeds
Ev ide n c e Room Uncla im e d Cash
TOTAL : MISCELLANEOUS REVENUE
OTHER FINANCING SOURCES
Operating Tra n sfers In From Operating Grant Fund
Operat ing Transfers In From ARPA Fund
Opera t ing Transfers In From Impact Fees Fu n d/Law Enfc
Proceed s Fro m Sa le o f Ass ets
TOTAL: OTHER FINANCING SOURCES
TOTAL REVENUES
14,845,262
130,000
191,734
1,273,720
50,000
26,000
8,000
227,267
1,030,793
20.000
121,630
1,000
300
35,000
2,350,000
2,000
29,648
4,000
800
6,000
245,064
15,500
20,600
145,000 14,990,262
6,215 136,2 15
(30,000) 161,734
(100,000) 1,173,720
25,000 75,000
15,500 41,500
9,500 17,500
7'.215
12.000 239.267
55,000 1,085,793
20,000 40.000
87,000
5,5'1() 5,540
5,540
88.000 209,630
6,500 7,500
2,500 2,800
'),B,769 63,769
125,769
300,000 2,650,000
300,000
20,000 22,000
20.000
45,-481 75,129
6,500 10,500
l,500 2,300
1,,400 7,400
16,200 16,200
3.190 3,190
74.271
1,639 1,639
161.745 406 ,809
(5.000) 10,500
27,168 47,7 68
185,552
$ 869,347
Change in revenue recognition
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GENERAL FUND
FY 2023 FY 2024 FY 2024
A t I Amended Actuals c ua s Budget To-Date
REVENUE SOURCE:
OccupationalTaxRevenue 1,009,990 1,173,720 1,151,297
If a local government's revenue from occupational taxes
exceeds the revenue collections from the previous year, a
public hearing must be held to discuss how to use the extra
revenue (O.C.G.A. § 48-13-28).
Additional revenues in the current fiscal year have been
included in the pay-go transfer out to the Capital Projects
Fund and any collections beyond the budgeted anticipations
will go into fund balance and be used to fund non-recurring
projects in future years.
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CITY CLERK
Employee Benefits
Maintenance Contracts
CITY MANAGER
Employee Benefits
ELECTIONS
Employee Benefits
FINANCE
Employee Benefits
Professional Fees
LEGAL
Professional Fees
MUNICIPAL COURT
Employee Benefits
Proposed Budget Amendment
Fiscal Year 2024
37,761 7,762 45 ,523
49 ,813 20,000 69 ,813
27,762
194,704 16,458 21 l , 162
16,458
2 ,076 159 2 ,235
159
177,706 {10,200) 16 7,506
110,750 8,000 118,750
2,200
660,000 55,000 715,000
55000
38,785 6,920 45,705
6,920
Increase to Employee Benefits i s a result of
the annual true-up process*
Increase to account for expenses
associated with codifying the UDC
Increase to Employee Benefits is a result of
the annual true-up process*
Increase to account for workers '
compensation coverage
Decrease to Employee Benefits is a result of
the annual t r ue-up process*
Increase to account for ARPA eligible
spending related to the annual audit
process
Increase to account for higher than
anticipated legal fees
Increase to Employee Benefits is a result of
the annual true-up process*
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POLICE
Employee Benefits
Uniforms
FIRE
Facility Repair & Maintenance
PARKS & RECREATION (ACTIVE)
Employee Benefits
OPERATING TRANSFERS OUT
Operating Transfer Out to Capital Projects Fund
Proposed Budget Amendment
Fiscal Year 2024
1,693,671 (6,712)
54,990 5.540
25,834
187 ,542 (14,000)
14000
13 ,274 ,954 600.000
1,686,959
60 ,530
Decrease to Employee Benefits is a resu lt of the
annual true-u rocess *
Increase to recognize purchases offset by the
Bulletproof Vest Partnership grant
42 ,034 Increase to recognize storm damages offset by
insurance proceeds
173 ,542 Decrease to Employee Benefits is a result of the
annual true-up process*
13,874,954
Transfer proceeds from the sale of a 2007
Pierce Pumper ($41 ,000) and allocate
available pay-go funding towards the
Deerfield Implementation Plan ($189,467), land
acquisition ($350,000), and the purchase and
installation of a gate at the PSC ($19 ,533)
-------------------------------------------------------------------------------------·----------------------------------------------------------------------------------------
Operating Transfer Out to Impact Fees Fund
CONTINGENCY
Contingency
TOTAL EXPENDITURES
10 ,807
323,718
718
(10.807)
Total Revenues Over/(Under) Expenditures S (148 ,691)
323,718 Transfer funding related to Council approved
impact fee credits
Release of contingency to cover funding
requests outli ned above
*Budgets for certain employee benefit categories are based on an average projected cost per employee and trued-up based on actual expenses across departments at year-end. 7 of 24
FY 2024 Staffing Summary By Department
FY 2024 FY 2024
Department Name FY 2023 FY 2024 Amended Amended FY 2024
Requests Requests Requests Total
( 1) (2)
FULL-TIME
City Clerk 1 0 0 0 1
City Manager 4 0 0 0 4
Finance 5 0 0 0 5
Information Services 2 0 0 0 2
Human Resources 2 0 0 0 2
Communications 3 0 0 0 3
Municipal Court 1 0 0 0 1
Police 50 3 1 0 54
Fire 69 0 0 1 70
Public Works 10 1 1 0 12
Parks & Recreation (Active) 5 0 0 0 5
Community Development 20 0 0 1 21
TOTAL FULL-TIME 172 4 2 2 180
PART-TIME
Mayor & Council 7 0 0 0 7
Finance 2 0 0 0 2
Municipal Court 2 0 0 -1 1
Police 5 0 0 0 5
Parks & Recreation (Active)* 1 0 0 0 l
TOTAL PART-TIME 17 0 0 -1 16
SEASONAL
Public Works 3 0 0 0 3
Parks & Recreation (Active)* 27 0 0 0 27
TOTAL SEASONAL 30 0 0 0 30
TOTAL CITY EMPLOYEES (ALL SCHEDULES) 219 4 2 1 226
Notes:
• This list does not include board/committee members who may be eligible for meeting attendance
stipends , volunteers or unpaid interns .
• Initial amendments to the FY 2024 budget were approved by Council on April 8 , 2024 and include
one full-time Records Clerk in the Police Department and one full-time Facilities Technician in Public
Works .
FY24 Amendment #2 Staffing Request Details:
-
• On May 20, 2024 Council approved a resolution requesting one full -time Firefighter position to ensure
minimum staffing while an employee is on extended mil itary leave . This position will transition to one of
the positions needed to staff Fire Station 45 in FY25.
• Community Development has requested the addition of one full-time Director of Special Projects. This
position will be the point person on the Deerfield Implementation Project (please see attached position
request for additional details).
FY 2024 expenses will be covered by the original funding allocated for the Director of Community
Development.
• Municipal Court will not be filling t he part-time bailiff position at this time as Police staff have been
filling the role . This staffing update includes the removal of the role from the position count.
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CITY OF MILTON
MAINTENANCE & OPERATING INITIATIVE REQUEST FORM
-----------~------------------------------------------------------
Community Development
Dire ctor of Special Projects (FTE}
Enter Funding Request by Account In the Area
Supportive of which strategy from the Strategic Plan (required field) Below:
Str a te g ic Pr iority : Sm a rt La nd Plann in g
ACCOUN T BUDG ET
DESCR IPTIO N REQUES T
Strateg ic Action Item /Goal: En hanc e C omm e rc ial Nodes
Brief Description o f New Program/Service o r Improvement of Exi sting Serv ice Lev el : Salary -
Benefi ts -
Th is position w ill serve as the lead on the Deerfield Implementation Plan ensuring Professional Fees
that p roject goa ls and objectives and subsequen t p lan execution a re achieved Repairs & Maint enance -through allocating resources , facil itating project so lutions , overseeing the selected
consulting firm , and working with various developers in the area. Th is position will Communications -
be responsible for developing the project scope, budget, team, milestones, and Advertising -
deadlines as well as proactively identifying potential risks and issues related to the Printing -
project and developing mitigation plans to carry out solutions. Travel
The Director of Special Projects will report directly to the City Manager and will Dues & Fees -serve as the Ci t y Architect until t he role is filled by the next Community
l n <>vol~nmon ♦ r)jm~,~ Education & Training
What measurem ent will be used t o gauge the performanc e of t hi s new Contract Labo r -
service/progra m or what current performance measure will be impro v ed through Maintenance Contract
t he i mplementation of this initiative? (this can be a current performanc e General Supp li es -
measurement or t he additio n of a new measurement). Utilities -
Performance w ithin this role will b e held to the sa m e standard as o t her Directors in Gasoline/Diesel
the organization. Some of the req uired competencies include: strong Food/Meals communication skills ; the ability t o interact with e lected and appointed officials,
developers, and the pubic; issue identification, analysis and remediation; Uniforms -
proactive planning; familiarity with Mlton's built environment, land planning , Machinery -
design standards, and basic construction princip les; long-range planning; time Vehicles -
management; and excellent customer service. Furniture/Fixtures -
Computer Software -
Computer Hardware -
Other Equipment -
-Expla in any fiscal impact this initiati v e will hav e on future budgets and provide
actual future year costs below . (example: utilities , maintenanc e contrac t costs ). -
-
This request will add l full-time e m ployee at the Director level to the Community -
Development Department . TOT A L -Costs for FY 202 4 will be covered by current funding within the department and
t he addition of l FTE will be recognized beginning in FY 2025 . A placeholder of 4.5%
has been forecast ed for salary & benefits but this does not guarantee any such Salary/Benefits -
changes. Maintenance & Operating -
Impact on Future Operating Budgets FY 2025 FY 2026 FY 2027 FY 2028
Increases O p era t ing Costs 217 ,477 ---
Decreases Operat ing Costs ----
Ad ditional Revenues ----
Other ----
Total Operati ng Impact 217 ,477 ---
Notes:
Special Revenue Funds Budget Summaries
FY 2024 R t d Total equese Current A d t Amended
Budget men men Budget
Revenues $ 123,777 $ 3,388 $ 127,165
Expenditures $ 163,043 $ -$ 163,043
Total Revenues Over/(Under)
Expenditures $ (39 ,266) $ 3,388 $ (35 ,878)
Beginning Fund Balance $ 79,794 $ 79,794
ENDING FUND BALANCE S 40,528 S 43,916
FY 2024 R t d Total equese Current A d t Amended
Budget men men Budget
Revenues $ 67 ,000 $ (5,000) $ 62,000
Expenditures $ 67 ,000 $ (5,000) $ 62,000
Total Revenues Over/(Under)
Expenditures $ -$ -$
Beginning Fund Balance $ $
ENDING FUND BALANCE S -S -
FY 2024 R t d Total equese Current A d t Amended
Budget men men Budget
Revenues $ -$ 24,758 $ 24,758
Expenditures $ -$ 39,522 $ 39 ,522
Total Revenues Over/(Under)
Expenditures $ -$ (14,764) $ (14,764)
Beginning Fund Balance $ 14,764 $ 14,764
ENDING FUND BALANCE S 14,764 S -
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Special Revenue Funds Budget Summaries
FY 2024 R t d Total equese Current A d t Amended
Budget men men Budget
Revenues $ -$ -$
Expendi tures $ -$ 1,639 $ 1,639
Total Revenues Over/(Under)
Expenditures $ -$ (1,639) $ (1 ,639)
Beginning Fund Balance $ 1,639 $ 1,639
ENDING FUND BALANCE $ 1,639 $ 0
FY 2024 R t d Total equese Current A d t Amended
Budget men men Budget
Revenues $ 50,000 $ 373,602 $ 423 ,602
Expenditures $ 245 ,064 $ 3n,347 $ 622,411
Total Revenues Over/(Under)
Expenditures $ (195 ,064) $ (3,745) $ (198 ,809)
Beginning Fund Balance $ 198,809 $ 198,809
ENDING FUND BALANCE $ 3 ,745 $ 0
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SPECIAL EVENTS FUND & HOTEL/MOTEL TAX FUND
The Special Events Fund is used to track revenues and expenditures associated with running th e City's special even ts. The primary revenue
source for this fund is an interfund transfer in from the Hotel/Motel Tax Fund . A decrease in tax revenues is anticipated in the Hotel/Motel
Tax Fund which also results in a request to decrease the int erfund transfer line it ems between the two funds in the amount of $5,000.
Revenue anticipation updates to the sponsor fees for summertime events in the amount of $8 ,388 has also been requested.
Proposed Budget Amendments
Fiscal Year 2024
REVENUES BY SOURCE:
CONTRIBUTIONS & DONATIONS
Summer Series Sponsor
TOTAL : CONTRIBUTK>NS & DONATK>NS
OTHER FINANCING SOURCES
Operating Transfers In From Hotel/Motel Tax Fund
TOTAL : OTHER FIIIANCIIIG SOURCES
TOTAL REVENUES
SPECIAL EVENTS FUND
8,388
B.388
Total Revenues Over/(Under) Expenditures S 3,388
8,388
62.000
Proposed Budget Amendments
Fiscal Year 2024
HOTEL/MOTEL TAX FUND
REVENUES BY SOURCE:
TAXES
HOTEL/MOTEL EXCISE TAX 62 ,000
TOTAL: TAXES
TOTAL REVENUES
EXPENDITURES:
OPERATING TRANSFERS OUT TO SPECIAL EVENTS FUND 62 ,000
TOTAL EXPENDITURES
Total Revenues Over/(Under) Expenditures S -
Change in revenue recognition
Change in revenue recognition
Decrease to account for the reduction in
anticipated revenues for FY 2024
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OPIOID SETTLEMENT FUND
The Opio id Settlement Fund has been established , as required by the UCOA, to account for the C ity 's share of revenues from
approved settlement agreements with manufacturers and d istributors as well as the authorized spend ing of those funds . Similar to other
special revenues, these funds are restricted to specific authorized spending opportunities. Due to the limits on spending within this
fund, revenues will be recognized when received and restricted towards authorized purchases through the budget amendment
p rocess.
REVENUES BY SOURCE:
FINES & FORFEITURES
Loca l Share Opioid Sett lement Funds
TOTAL: FIN ES & FORFEITURES
TOTAL REVENUES
EXPENDITURES:
Fire /General Supplies
TOTAL EXPENDITURES
Proposed Budget Amendments
Fiscal Year 2024
OPIOID SETTLEMENT FUND OPIOID SETTLEMENT FUND
CURRENT BUDGET
BUDGET AMENDMENT
24,758
24,758
$ 24,758
39,522
$ 39,522
REVISED
BUDGET
24,758
39,522
Total Revenues Over/(Under} Expenditures S (14,764}
REASON FOR AMENDMENT
Change in revenue recognition
Allocate settlement funds for authorized
supply purchases (approved per Exhibit E)
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OPERATING GRANT FUND
When Milton receives operating grants in excess of 2% of the General Fund's expenditures, it must account for them in the Operating
Grant Fund. The City currently has no active grants that meet the criteria and is requesting a transfer of remaining CJCC funds and
interest to-date to the General Fund which will close the fund until a future qualifying opportunity arises.
EXPENDITURES:
Operating Transfers Out to the General Fund
Proposed Budget Amendments
Fiscal Year 2024
OPERATING GRANT FUND OPERATING GRANT FUND
CURRENT BUDGET
BUDGET AMENDMENT
REVISED
BUDGET REASON FOR AMENDMENT
1.639
Recognize transfer of CJCC grant balance
1,639 and Operating Grant Fund interest earnings
to-date to the General Fund
TOTAL EXPENDITURES $ 1,639
Total Revenues Over/(Under) Expenditures $ (1 ,639)
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AMER ICAN RESC UE PLAN ACT FUND
In June 202 1, the Georgia Department of Community Affairs set up a new fund to account for all Loca l Fiscal Recovery Funds received by local
governments through the American Rescue Plan (ARP) Act of 2021. Requests include recognizing earned revenue related to expenses incurred in FY
2024 as well as interest earnings coming in higher than anticipated and corresponding transfers out of those funds to the General Fund and Capital
Projects Fund as supporte d by program guidance .
Proposed Budget Amendments
Fiscal Year 2024
AMERICAN RESCUE PLAN ACT FUND AMERICAN RESCUE PLAN ACT FUND
REVENUES BY SOURCE:
INTERGOVERNMENTAL
Federal Gov't Transfer (Non-Grant)/ ARPA
TOTAL : INTERGOVERNMENTAL
INVESTMENT INCOME
Realized Gain/Loss On Investment
TOTAL : INTERGOVERNMENTAL
TOTAL REVENUES
EXPENDITURES:
OPERATING TRANSFERS OUT TO GENERAL FUND
OPERATING TRANSFERS OUTTO CAPITAL PROJECTS FUN[
TOTAL EXPENDITURES
CURRENT
BUDGET
50 ,000
245,064
BUDGET
AMENDMENT
223,602
223,602
150,000
150,000
$ 373,602
16 1,745
215,602
377,347
Total Revenues Over/(Under) Expenditures $ (3,745)
*Expenses covered by ARPA funds transfer ($215,602):
Fire: Quick response vehicle equipment (lights, siren)
PW: Oakleaf Way storm drain repair
PW : Curb & gutter repairs on Hopewell , Deerfield, and Bethany Bend
PW : MCPP hydrology
5,984
6,753
25,329
177 ,536
215,602
REVISED
BUDGET
223,602
200,000
406 ,809
215,602
REASON FOR AMENDMENT
Change in revenue recognition
Recognize transfer of ARPA funds related to
interest earnings to-date to the General Fund
Recognize transfer of ARPA funds related to
e ligible equipment and stormwater expenses
outlined below •
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Capital Projects Funds Budget Summaries
FY 2024 R t d Total equese Current A d t Amended
Budget men men Budget
Revenues $ 13 ,575 ,449 $ 818,435 $ 14 ,393,884
Expenditures $ 53,014,077 $ 853,750 $ 53,867,827
Total Revenues Over/(Under)
Expenditures $ (39,438,628) $ (35,315) $ (39,473 ,943)
Beginning Fund Balance $ 39 ,473 ,943 $ 39,473,943
ENDING FUND BALANCE $ 35,315 $ -
FY 2024 R t d Total equese Current A d t Amended
Budget men men Budget
Revenues $ 1,972,525 $ (11,000) $ 1,961,525
Expenditures $ 7,346 ,254 $ (25,000) $ 7,321 ,254
Total Revenues Over/(Under)
Expenditures $ (5 ,373,729) $ 14,000 $ (5 ,359,729)
Beginning Fund Balance $ 5 ,383,348 $ 5 ,383,348
ENDING FUND BALANCE $ 9,618 $ 23,618
I
FY 2024 R t d Total equese Current A d t Amended
Budget men men Budget
Revenues $ 13,800,746 $ 1,852,791 $ 15,653,537
Expenditures $ 44 ,507,763 $ 2,444,313 $ 46 ,952,076
Total Revenues Over/(Under)
Expenditures $ (30,707 ,017) $ (591,522) $ (31,298,539)
Beg i nning Fund Balance $ 31 ,928 ,699 $ 31 ,928,699
ENDING FUND BALANCE $ 1,221,682 $ 630,160
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Capital Projects Funds Budget Summaries
FY 2024 R t d Total equese Current A d t Amended
Budget men men Budget
Revenues $ 2 ,965 ,696 $ 680,985 $ 3,646,680
Expenditures $ 3 ,375 ,533 $ 680.985 $ 4 ,056 ,517
Total Revenues Over/(Under)
Expenditures $ (409,837) $ -$ (409 ,837)
Beginning Fund Balance $ 410,730 $ 410,730
ENDING FUND BALANCE $ 893 $ 893
FY 2024 R t d Total equese Current A d t Amended
Budget men men Budget
Revenues $ 878,000 $ 201.718 $ 1,079,718
Expenditures $ 1,393 ,327 $ 201,719 $ 1,595,046
Total Revenues Over/(Under)
Expenditures $ (515,327) $ (1) $ (515 ,328)
Beginning Fund Balance $ 515 ,328 $ 515 ,328
ENDING FUND BALANCE $ 1 $ -
FY 2023 R t d Total equese Current A d t Amended
Budget men men Budget
Revenues $ 1,650,400 $ -$ 1,650,400
Expenditures $ 1,651,054 $ (654) $ 1,650,400
Total Revenues Over/(Under)
Expenditures $ (654) $ 654 $
Beginning Fund Balance $ 12,688 $ 12,688
I
ENDING FUND BALANCE $ 12,035 $ 12,688
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CAPITA L PRO JECTS FUND
The C a pital Projects Fund is used to track revenues and expenditures associated with capital construction, acquisit ion, and maintenance.
Appropriations in the Capita l Projects Fund are on a project-length basis and do not expire until the project is complete. According to the City's
budgetary policies, a major capital project generally is defined as an expenditure that has an expected useful life of more than three years with an
estimated total cost of $50 ,000 o r more , or an improvement/addit ion to an existing capital ass e t.
Proposed Budget Amendments
Fiscal Year 2024
REVENUES BY SOURCE:
CHARGES FOR SERVICE
Tree Recompense
TOTAL : CHARGES FOR SERVICE
OTHER FINANCING SOURCES
CAPITAL PROJECTS FUND CAPITAL PROJECTS FUND
CURRENT BUDGET REVISED
BUDGET AMENDMENT BUDGET
2,833 2,833
2,833
Operating Transfers In From General Fund 13,274,954 600,000 13,874,954
215,602 215 ,602
815,602
Operating Transfers In From ARPA Fund
TOTAL : OTHER FINANCING SOURCES
TOTAL REVENUES 818,435
EXPENDITURES:
Buildings/Public Safety Complex 67 ,820 31 ,380 99,200
Vehicle Replacement Reserve (Fire) 2,623,168 46,984 2,670,152
Stormwoter Maintenance l , 195,522 32,081 1,227,603
REASON FOR AMENDMENT
Change in Revenue Recognition
Increase to account for costs associated
with purchasing and insta lling a gate to
the employee parking lot at the Public
Safety Complex
Increase to account for proceeds from the
sole of a 2007 Pierce Pumper ($41,000) and
to recognize ARP A eligible funding to equip
the quick response vehicle ($5,984)
Increase to recognize ARPA eligible funding
to repair a storm drain on Oakleaf Woy
($6,752) and repair curb and gutter on
Hopewell, Deerfield, and Bethany Bend
($25 ,329)
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Proposed Budget Amendments
Fiscal Year 2024
EX PEN DITUR ES:
Sites/Park Land Acquisition
Site Improvements/New Athletic Complex
Site Improvements {Passive Parks)
Site lmprovements/MCPP Passive
Site Improvements/Birmingham Park
Professional Fees/
Deerfield Implementation Plan
Site Improvements/Tree Recompense
Contingencies
Operating Transfer Out to
Capit al Grant Fund
TOTAL EXPENDITURES
CAPITAL PROJECTS FUND CAPITAL PROJECTS FUND
CURRENT BUDGET
BUDGET AMENDMENT
7,923,801 1,437.518
14,558,532 541,468
l, 112,699 (1,082.699)
908,803 (348,002)
1,085,151 (355,150)
43,394 256,606
37,969 2.927
234,902 (234,902)
525,539
853,750
REVISED
BUDGET
9,361,319
15 ,100,000
30,000
560,801
730,001
300,000
40,896
525,539
Total Revenues Over/(Under) Expenditures $ (35,315)
REASON FOR AMENDMENT
Transfer of funds to allow for the purchase
of land on Deerfield Parkway and Arnold
Mill Road
Transfer of funds to allow for the buildout of
a new athletic complex on Deerfield
Parkway
Transfer of funds to allow for the purchase
of land on Deerfield Parkway
Increase to recognize ARPA eligible funding
for hydrology work at the Milton City Park
and Preserve {$177,537) offset by transfer of
City match funding for GOSP grant related
work at MCPP ($-525,539)
Transfer of funds to allow for the purchase
of land on Arnold Mill Road
Transfer of funds to address expenses
associated with a consultant for the
Deerfield Implementation Plan project
Recognition of tree recompense revenues
received: FY23/$94 and FY24/$2,833
Release of contingency towards the
Deerfield Implementation Plan , the Public
Safety Complex gate, and funding for the
new athletic complex on Deerfield
Parkway
Trans f er City match f unding for GOSP grant
related work at M CPP to the Capital Grant
Fund
GREENSPACE BOND FUND
This fund was set up to account for the bond proceeds and related purchases approved in the greenspace bond referendum and the
corresponding debt service. Budget amendments related to anticipated property tax revenue have been requested and will be
taken into consideration when calculating the millage rate needed to collect revenues to cover debt service due in future years .
Additionally, a request to recognize interest earnings coming in lower than anticipated in this fund and a corresponding decrease to
the expense account for land conservation have been made.
Proposed Budget Amendments
Fiscal Year 2024
GREENSPACE BOND FUND ! GREENSPACE BOND FUND
CURRENT BUDGET REVISED
BUDGET AMENDMENT BUDGET
REVENUES BY SOURCE:
TAXES
Real Property -Current Year 1,589,721 14,000 1,603,721
TOTAL : TAXES
INVESTMENT INCOME
Interest Revenue (Regions)
TOTAL : INVESTMENT INCOME
TOTAL REVENUES
EXPENDITURES:
Land Conservation
TOTAL EXPENDITURES
14,000
280,000 (25,000)
.----------'-! 25,000)
255,000
$ 11,000
5,634,823 (25,000) 5,609 ,823
$ 25,000)
Total Revenues Over/(Under) Expenditures S 14,000
REASON FOR AMENDMENT
Change in revenue recognition
Decrease to account for investment
income coming in under what was
forecasted for FY24
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TSPLOST FUND
The TSPLOST Fund has been set up to account for the proceeds of t he t ransportation local option sales t a x and t he various
im p rovement proje cts ou tli ned in t he program . Th e following budget amendments recognize an ti cipa t ed sales ta x, IGA, and
investment income revenues and the correspond ing allocation of funds across el ig ib le projects.
Proposed Budget Amendments
Fiscal Year 2024
TSPLOST FUND
REVENUES BY SOURCE:
TAXES
Transportation Special Purpose Local option 7,500,000 1,200,000 8,700,000 Sales Tax (1 1)
TOT AL : TAXES 1,200,CIOO
INTERGOVERNMENTAL
Fulton County IGA Funding (4) 562.791 562,791
TOTAL : INTERGOVERNMENTAL 562,791
INVESTMENT INCOME
Realized Gain or Loss (GA Fund 1-TSPLOST I) 1,000,000 90,000 1,090,000
TOTAL : INVESTMENT INCOME 90,000
TOTAL REVENUES $ 1,152,791
EXPENDITURES:
(4) Hopewel l @ Bethany MIL-001 (TSP LOST I) 3,725 22,631 26 ,357
(10) Morris Road Widening MIL-03 1 (TSPLOST I) 9 ,958,991 500,000 10 ,458,991
(11) Freemanville @ Redd MIL-010 (TSPLOST I) 430,173 350,000 780,172
TS2-9999 Infrast ructu re -Prog ram Mgmt 5 ,201 ,447 1,571 ,682 6,773,129 (TSPLOST 11 )
TOTAL EXPENDITURES $ 2,4'M,313
Total Revenues Over/(Under) Expenditures $ (591,522)
C hange in revenue recognition
Recogn ize IGA f u nding rela t ed to
Hopewell @ Bethany project
Increase to account for projected
costs a ssociated with phase II of
the Morris Rd Widening project
Increase to account for projected
costs associat ed with the
Freemanville @ Redd intersection
improvement projec t
Earmark TSP LOST II revenues for
future p ro j ects -funds w i ll be
al located towards project s once
approved by Council
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CAPITAL GRANT FUND
This fund accounts for gran t related revenues and expend it ures t hat are capita l in nature. The requests below include recognition of
supplemental LMIG funds com ing in higher than anticipated and the allocation of those funds towards the C ity 's pavement
management program as well as a transfer in from the Capital Projects Fund that will serve as the local match on GOSP grant eligible
expenses.
REVENUES BY SOURCE:
INTERGOVERNMENTAL
Proposed Budget Amendments
Fiscal Year 2024
CAPITAL GRANT FUND CAPITAL GRANT FUND
CURRENT BUDGET REVISED
BUDGET AMENDMENT BUDGET
State Gov Grant/Local Maintenance &
Improvement Grant (LMIG) 904,149 155,446 1,059,595
REASON FOR AMENDMENT
TOTAL : INTERGOVERNMENTAL 155,446 Change in rev e nue recognition t--------------------------------------O THE R FINANCING SOURCES
Operating Transfers In From Capital Projects Fund
TOTAL: OTHER FINANCING SOURCES
525,539 525,539
525,539
TOTAL REVENUES $ 680,985
EXPENDITURES BY PROJECT:
Pavement Management 1,339,846
Si t e lmprovements /MCPP Passi v e 1,500,000
TOTAL EXPENDITURES $
155,446 1,495,292
Increase to account for
supplementa l LMIG funding
coming in higher than projected in
FY 2024
Recognize City match funding for 525,539 2,025,539 GOSP grant related w o rk at MCPP
680,985
Total Revenues Over/(Under) Expenditures S -
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IMPACT FEES FUND
The Impact Fees Fund accounts for revenues and expenditures re la ted to the C ity 's impact fee program p roject list as o riginally
approved in October 2015 and subsequently updated in Ju ly 202 4. The followin g adjustments are to recognize re v enues that are
forecas t ed to come in lower than anticipa t ed in FY 2024 and update those decreases across e li g ible project account s. Add itionally ,
the re is a request to recogn ize f unding from the General Fund as impact fee revenue t o supplement credits issued to developers for
approved work associated w ith impact fee e li g ib le projects.
Proposed Budget Amendments
Fiscal Year 2024
IMPACT FEES FUND IMPACT FEES FUND
CURRENT BUDGET REVISED
BUDGET AMENDMENT BUDGET
REVENUES BY SOURCE:
CHARGES FOR SERVICES
Impact Fees/Law Enforcement Fund 15,500 (5,000) 10 ,500
Impact Fees/Fire Fund 72,500 (12,000) 60 ,500
Impact Fees/Road Fund 110,000 (-40,000) 70 ,000
Impact Fees/Park Fund 650,000 65,000 585,000
TOTAL : CHARGES FOR SERVICES 122.000
OTHER FINANCING SOURCES
Operating Transfers In From General Fund 323,718 323.718
TOTAL: OTHER FINANCING SOURCES 323,718
TOTAL REVENUES $ 201,718
EXPENDITURES :
Intersection Improvements/Morris Rd Widening 452 ,999 283,71 8 736,717
Buildings/Fire Station 45 72,916 (12,000) 60,916
Sites /Land Acquisition 731,546 (65,000) 666,546
Operat ing Trans fer Out t o General Fund/
La w Enfo rcement 15,310 (4,999) 10 ,311
TOTAL EXPENDITURES $ 201,719
Total Revenues Over/(Under) Expenditures $ (1)
REASON FOR AMENDMENT
Change in revenue recognition
Recognize t he transfer in from the
General Fund ($323,718) related to
impact fee credits offset by the decrease
to account for FY 2024 revenues coming
in lower than anticipated ($-40,000)
Decrease to account for FY 2024
re v enues coming in lower than
anti cipat ed
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REVENUE BOND FUND
The Revenue Bond Fund accounts for revenues and expenditures related to the City's revenue bond issuances and the debt service
due annually for bond series 2019. The following request accounts for project costs coming in lower than anticipated and a release of
those budgeted funds to fund balance. Any remaining funds will be reassigned to debt service payments in a future year budget.
Proposed Budget Amendments
Fiscal Year 2024
REVENUE BOND FUND
Other Equ i pment/Station Alerting System 654 (654)
TOTAL EXPENDITURES $ (654)
Total Revenues Over/(Under) Expenditures S 654
Adjustment to account for costs
coming in lower than
anticipated/release funds towards
future debt service payments
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