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HomeMy WebLinkAboutMinutes - PRAB - 01-21-2010MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, January 21St, 2010 11:3o a.m. Executive Conference Room CALL TO ORDER Meeting was called to order by Chair Mark Reed at 11:4o a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed Jack Flowers Lauren Jackson Curtis Mills Sabrina Moore (via conference call) Scott Stachowski OTHERS PRESENT Cyndee Bonacci, Milton Parks and Recreation Director Quorum announced by Mark Reed APPROVAL OF PAST MINUTES Motion to approve minutes of the December 1']th meeting was made and seconded. The vote was unanimous and motion carried. PUBLIC COMMENT None NEW AND UNFINISHED BUSINESS a) A motion was made by Lauren Jackson nominating Mark Reed to serve as the 2010 Chair. The motion was seconded by Sabrina Moore. The vote was unanimous and motion carried. b) A motion was made by Sabrina Moore nominating Lauren Jackson as the 2olo Vice Chair. The motion was seconded by Mark Reed. A motion was made by Lauren Jackson nominating Scott Stachowski as Vice Chair. Discussion ensued. Lauren withdrew her nomination. The vote was unanimous and Lauren Jackson will serve as Vice Chair. c) A motion was made by Mark Reed nominating Sandy Sheley as the 2010 Secretary. The motion was seconded by Scott Stachowski. The vote was unanimous and motion carried. d) Mark Reed reviewed the past history of the various sub -committees and asked for input from the board on how or if the sub -committees should continue. Cyndee Bonacci offered some suggestions as to how new sub -committees may arise in the future. Lauren Jackson recommended that three sub -committees remain part of the Advisory Board, Finance, Partnerships and Communications. The need and relevance of each were discussed by the Board. REPORTS OF COMMITTEES a) Assignments were made for each of the three standing sub -committees. Sandy Sheley and Mark Reed will be the representatives for Finance. Scott Stachowski, Lauren Jackson and Jack Flowers will be the representatives for Partnerships. Sabrina Moore will bet he representative for Communications and will work with Jason Wright, Milton Communications Director. As the Parks and Recreation Director, Cyndee Bonacci will represent the City on each sub -committee. C= STAFF REPORTS AND COMMUNICATIONS a) Cyndee Bonacci gave a series of updates to the Board. She offered an update on the status of the Parks and Recreation Assessment Plan and Pattern Book. Both are on the February 1 Council agenda for adoption. b) She gave an update on the status of the Needs Assessment Survey. The contract is ready to be awarded and is also included on the February i Council agenda. The survey will be mailed out to all households in Milton instead of the sampling previously discussed. A final draft of the survey questions will be emailed to the Board once they are finalized by the contracted firm. A new agency application has been submitted for Milton Parks and Recreation to the Georgia Recreation and Parks Association (GRPA). A vote will be taken by the GRPA Board of Trustees in Hall County on March go. Ms. Bonacci also reminded the Board that Milton Special Events now falls under the Parks and Recreation Department. She asked for input from the members regarding future events. Ms, Bonacci made the Board aware that she is reviewing a draft created by Brad Chambers, CH2MHill Consultant, regarding future fees and charges. She discussed a meeting held between Scott Stachowski, Jeff Cease and Brad Chambers and herself regarding the feeder team. Starting in 2011, the feeder team will fail under the Hopewell Youth Association (HYA). This was mutually agreed upon by all parties. Ms. Bonacci updated the board that parks and recreation issues previously held by other Milton staff are now being funneled through her. Ms. Bonacci announced that she would be meeting monthly will the other North Fulton directors from Sandy Springs, Roswell, Alpharetta and Johns Creek to discuss potential partnerships, issues and available resources. The first meeting was held last week and was very beneficial. 2 Ms. Sonacci offered a status update on the IGA being explored with Hopewell Middle School. The initial draft agreement is still under review as well as a timeframe. OTHER BUSINESS The members requested the approved 2010 Parks and Recreation budget be discussed at the next meeting. NEXT REGULAR MEETING DATE Thursday, February 18th, 11:30 a.m. LOCATION OF MEETING The location of the meetings will be the Executive Conference Room in the City Manager's office. ADJOURNMENT Motion and Vote: A motion was made by Scott Stachowski to adjourn the meeting. The motion was seconded by Curtis Mills. The vote was unanimous and the motion carried. The meeting adjourned at 1:03 p.m. Jack Flowers left the meeting just prior to adjournment. DATE APPROVED: -40 Mark Reed, Chair Milton Parks & Recreation Advisory Board 3