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HomeMy WebLinkAboutMinutes - PRAB - 02-17-2011MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, February 1']'f', 2011111:3o a.m. Executive Conference Room CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:4o a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Kathi Cook Jack Flowers Lauren Jackson Mark Reed Sandy Sheley MEMBERS ABSENT Scott Stachowski District 4 - Open OTHERS PRESENT Cyndee Bonacci, Parks and Recreation Director Quorum was announced by Mark Reed. APPROVAL OF PAST MINUTES Motion to approve minutes of the January 20th meeting was made by Kathi Cook and seconded by Sandy Sheley. The vote was unanimous and motion carried. i01:I000ES10uIu1VI1 Ierol M. 10 WA!0.11101100101011.Ii:1:1 Q I -11M laml$i- a) Sandy stated that she and Cyndee had met regarding the ordinance revisions. She said she had also received comments from Mark. She asked if anyone else has comments to send them to her via email. She said the intent was stili to clean up what we have and make various clarifications. b) Cyndee gave updates regarding the Bethwell Community Center project. The project is out for bid now and will close on March 15. Cyndee referenced the colored front building elevation and the floor plan. She stated that the schematics were reviewed as a courtesy by the Design Review Board. Their comments were limited to the gable over the porch; the posts at the corner of the porch; the awning over the side door; the overhang of the roof line; and the fact that the building was block. Due to budget limitations, the only changes incorporated were to raise the awning and to extend the posts at the corner of the porch to be even with the building. Kathi mentioned that a member of the Design Review Board had concerns about the block because it is not a permitted building material in the Northwest Overlay District. Cyndee stated that because the building is an existing structure built in the early 195os, they would be leaving the exterior. However, the current renovations would not inhibit the possibility of covering the block with a different material if funds are available and the City feels in is warranted in the future. She also stated that the building was being renovated to allow for public use. The renovation will allow for increased function of the property and bring it into compliance with accessibility and code requirements, but the City was trying to preserve the original look of the building. Cyndee also showed the playground design and colors suggested by the Design Review Board. C) Mark had received a call regarding non-resident fees and registration periods for programs. Cyndee stated that she thought the call had been initiated due to an article in the newspaper regarding Alpharetta and Johns Creek. Cyndee addressed the fee and registration policies currently in place for Milton. For most programs, depending on size and space limitations, and all rentals the City will charge 50% more than the resident rate. Also, for most programs there will be an advanced registration period for residents depending on the size and space limitations of the program. The amount of the non-resident fee for programs offered by third -party partners will vary depending the partner and the program. Currently, HYA has four phases of registration: phase one for residents only; phase two for veteran players; phase three for non-resident, new players; and phase four for late registration where a fee is assessed. COMMITTEE REPORTS a) Finance -- No report b) Partnerships — Jack updated the board that the Milton Horse Council is planning to have its next quarterly meeting in March. Jack and Kathi left the meeting at 12:35 p.m. A quorum was no longer present to continue official meeting discussion. Remaining board members continued various discussions as an informal work session. c) Communications —Kathi stated prior to leaving the meeting that she is waiting to receive more information from Jason regarding the progress of the parks and recreation brochure. CITY STAFF REPORTS AND COMMUNICATIONS Cyndee provided board members with a summary of various updates in writing prior to the meeting. OTHER BUSINESS None NEXT REGULAR MEETING DATE Thursday, March 17,11:3o a.m. 2 LOCATION OF MEETING The location of the meetings will be the Executive Conference Room at City Hall. ADJOURNMENT The meeting officially ended at 12:35 p.m. when there was no longer a quorum present. DATE APPROVED: Mark Reed, Chair Milton Parks & Recreation Advisory Board