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HomeMy WebLinkAboutMinutes - PRAB - 02-18-2010MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, February i81h, 2010 11:3o a.m. Executive Conference Room CALL TO ORDER Meeting was called to order by Chair Mark Reed at 11:40 a.m. ROLL CALL Roil call was taken by Mark Reed. MEMBERS PRESENT Mark Reed Jack Flowers Sandy Sheley Scott Stachowski OTHERS PRESENT Cyndee Bonacci, Milton Parks and Recreation Director Laura Bentley, Milton Citizen Quorum announced by Mark Reed APPROVAL OF PAST MINUTES Motion to approve minutes of the January 21't meeting was made and seconded. The vote was unanimous and motion carried. PUBLIC COMMENT None NEW AND UNFINISHED BUSINESS a) Discussion on the Crabapple Community Center options began with Cyndee Bonacci detailing each of the three potential options for the property. The first option was to renovate the building. The second option was to demolish the building and create a passive park. The third option was to sell the property. Pros and cons for each option were discussed. Mark Reed made a motion to recommend demolishing the building and creating a passive park. Sandy Sheley seconded the motion. The vote was unanimous. b) Discussion on the Bethwell Community Center options started with Cyndee Bonacci outlining the options. One option is for the City to renovate the building, add parking, and outdoor amenities such as a playground and gazebo. A reversionary clause is associated with this property. If the City does not maintain the property for its intended use, the property would revert back to the original owners. Pros and cons for renovating the property were discussed. Sandy Sheley made a motion to pursue expanding the park property through easements or acquisition and then consider moving forward with the renovation. Mark Reed seconded the motion. The vote was unanimous. c) Cyndee Bonacci gave an update and provided dates for all planned special events for 2010 including the Earth Fest, Memorial Day Ceremony, Crabapple Arts and Antique Festival, Milton Roundup, Christmas in Crabapple, and Christmas Tree Lighting. Several new additions are being considered for each of these events. The City also plans to offer an outdoor movie this summer and is in the process of securing a venue and setting a date. Sandy Sheley also suggested that the City help promote the Mayor's Ride to the Capitol scheduled for Tuesday, March 23 and will leave from Roswell at g a.m. d) Mark Reed asked Cyndee Bonacci to review the parks and recreation budget with the Board. Ms. Bonacci began with the general operating budget which includes salaries, benefits, continuing education, travel, professional fees, utilities, and general supplies. She also reviewed the special events budget which now falls under parks and recreation. Then she highlighted the capital budget which includes designated funds for park improvements, park land acquisition, and matching funds for trails. Mark Reed posed questions relating to the overall City budget. Ms. Bonacci recommended he speak with Finance Director, Stacey Inglis. e) A draft of the needs assessment survey provided by The Schapiro Group was distributed. No major changes were recommended. Cyndee Bonacci explained the purpose of each section of the survey and reminded the board that the length of the survey is limited to the front and back of one page. She also stated that a cover letter from the Mayor would be included with the survey. Several suggestions were made. There was a need discussed to clarify the differences between the first three questions/sections including the use of the word "fund". Youth Softball and baseball should be listed separately and a skate park should also be listed as an optional facility. North Park should be identified as a City of Alpharetta Park for clarification. It was determined that question/section #G could be omitted. A review of the optional funding mechanisms section concluded that better wording and explanation may be needed so that the average citizen understood each option. Laura Bentley suggested that input be collected from a citizen group or sample to be sure the terminology was adequate. Mark Reed suggested that we also capture how many people fall in each age group in the demographics section. Mark Reed also recommended that we ask if the citizen rents or owns his home. Ms. Bonacci asked that if there were any additional suggestions to let her know by Monday, February 22. COMMITTEE REPORTS a) Finance — No report b] Partnerships — No report c] Communications -- No report CITY STAFF REPORTS AND COMMUNICATIONS a) Cyndee Bonacci gave a series of brief updates to the Board. She is now assisting with the implementation of the Milton Trails Plan. She will be asking for input and support from the board at future meetings. Pa Ms. Bonacci stated that a parks and recreation college internship form has been created and posted on the City's website. She will accept one to two interns each semester. The Park Assessment Plan and Pattern Book were adopted by Mayor and Council on February 1. These will serve as guides for future initiatives. Ms. Bonacci has requested samples of IGAs from Sandy Springs and Roswell. Sandy Springs has one IGA for all of the schools but Roswell has an IGA with each individual school. She needs to decide what format is going to work best for Milton. The City of Milton will be participating and assisting with the 16th Annual North Fulton Golden Games. Anyone over the age of 50 may participate in a variety of events and contests. The Games will be held during the month of May in several locations throughout North Fulton. Ms. Bonacci participated in GRPA Legislative Day at the Capitol on February 16. She participated in a workshop that morning and had the opportunity to meet individually with five legislators in the afternoon. The day concluded with the GRPA Legislative Reception at The Depot. She provided board members with a handout detailing the GRPA Public Policy Agenda for 2010. OTHER BUSINESS Board members were asked to review the Pattern Book to begin narrowing down design selections. NEXT REGULAR MEETING DATE Thursday, March 181h, 1i:3o a.m. LOCATION OF MEETING ➢ The location of the meetings will be the Executive Conference Room in the City Manager's office. ADJOURNMENT Motion and Vote: After member Sandy Sheley had to leave the meeting, there was no longer a quorum and therefore no adjournment took place. The City of Milton Parks and Recreation Advisory Board meeting ended discussion at 1:29 P.M. DATE APPROVED: r �a Mark Reed, Chair Milton Parks & Recreation Advisory Board