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HomeMy WebLinkAboutMinutes - PRAB - 05-19-2011MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, May 19th, 201111:3o a.m. Executive Conference Room CALL TO ORDER Meeting was called to order by Vice Chairman Scott Stachowski at 11: 58 a.m. ROLL CALL Roll call was taken by Scott Stachowski. MEMBERS PRESENT Wallace Brittain Kathi Cook Jack Flowers Sandy Sheley Scott Stachowski MEMBERS ABSENT Mark Reed OTHERS PRESENT Cyndee Bonacci, Parks and Recreation Director Tom Gilliam, Recreation Program Coordinator Quorum was announced by Scott Stachowski. APPROVAL OF PAST MINUTES Motion to approve minutes of the April 21st meeting was made by Sandy Sheley and seconded by Wallace Brittain. The vote was unanimous and motion carried. PUBLIC COMMENT None NEW AND UNFINISHED BUSINESS a] Cyndee reviewed the school flyer that would go to all the Milton elementary and middle schools the last week of school. It will include information about each day camp, the new basketball program, updated CorePhysique fitness programs, both ig Sports programs and HYA. It will mention lacrosse and a winter basketball league as coming soon. It will also list all of the upcoming special events through September. Cyndee also mentioned that she would be reviewing the numbers provided by the City of Alpharetta regarding North Park. She will have a recommendation for the Board to review at the next meeting in June. She also stated that she and Tom had a briefly discussed a future partnership with the City of Roswell for a volleyball program. The slow pitch softball survey will be active online until May Sx. Once all the feedback is collected, the five cities will meet to discuss next steps. She and Tom also discussed how happy they both were with the summer camp staff. Over So applications were received for consideration. b) Cyndee gave an update regarding capital projects. She said that Bethwell was nearing completion and would be finished on time. The contractor has been easy to work with and has donated a variety of upgrades for the project. She discussed the grading and embankment project at Bell. The fence and wall should be done around the first of June. A survey of the park has been requested to address a variety of areas permanently. Cyndee tallied about the IGAs and how she was getting a late start on those improvement projects due to delays with the signing. The civil work will begin with Lose and Associates for the Crabapple park within the week. Cyndee stated that the RFP for the three planning projects would go out on June x. Sandy asked about the plans for 1 -acre park at the corner of Deerfield and Webb. Cyndee stated that she had some ideas for the property but a plan had not been done yet. Sandy asked about a dog park. Cyndee stated she had some concerns about a dog park there especially considering the size of the property and the other needs of the area. Kathi though a dog park might work there and mentioned a similar project in Alpharetta. Cyndee stated that she would keep an open mind about the idea of a dog park but had some concerns. c] Scott opened discussion regarding the meeting time. The Board decided that they would keep the same time but try to keep the meetings to 1 hour and 15 minutes or less. d) Scott began discussion about the existing committees. Cyndee had some ideas for changing them up based on what was going on in the department now. She suggested to committees, Finance and Capital Projects and Programs and Partnerships. The Board agreed to these changes and decided to wait and assign committees until the open seat on the Board was filled. COMMITTEE REPORTS a] Finance — Sandy provided an update on the Strategic Plan. After attending the input meetings, she felt comfortable with the process and the content of the plan. Suggestions made at the first meeting had been incorporated by the second meeting. b) Partnerships—Cyndee briefly updated the Board on a few of the other partnerships underway or being considered. She asked the Board if they had any objections with continuing discussions with Birmingham United Methodist Church regarding using their property and facilities. They said there were no objections, but they weren't comfortable allocating capital money for improvements or additional facilities at this time. Jack updated the Board about the next meeting of the Milton Horse Council scheduled for June. Cyndee stated that she and Tom were working on the agreement with Eagle Stix Lacrosse. She also mentioned that she and Tom had met with representatives from the YMCA and they had submitted a proposal for some program partnerships specifically looking at soccer for now. c) Communications — The brochure has been postponed for FY1x. CITY STAFF REPORTS AND COMMUNICATIONS Cyndee provided board members with a summary of various updates in writing prior to the meeting. Cyndee reminded the board of several upcoming special events including the Memorial Day Ceremony, Bethwell Ribbon Cutting, and summer concerts. OTHER BUSINESS Kathi mentioned the historic house being purchased by the City. She didn't feel it was a wise purchase and did not fall in line with currently identified priorities of the City. Sandy agreed that the property had a variety of limitations including parking area. 2 NEXT REGULAR MEETING DATE Thursday, June 16th, 3-1-:30 a.m. LOCATION OF MEETING The location of the meeting will be the Executive Conference Room at City Hall. ADJOURNMENT A motion to adjourn the meeting was made by Jack Flowers and seconded by Sandy Sheley. The vote was unanimous and motion carried. The City of Milton Parks and Recreation Advisory Board meeting adjourned at 1:14 p.m. DATE APPROVED: - a Mark Reed, Chair Milton Parks & Recreation Advisory Board