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HomeMy WebLinkAboutMinutes - PRAB - 05-20-2010MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, May 20th, 2010 11:3o a.m. Executive Conference Room CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:3❑ a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed Kathi Cook Jack Flowers (via conference call) Lauren Jackson (arrived at 12 P.M.) Sabrina Moore Sandy Sheley Scott Stachowski OTHERS PRESENT Cyndee Bonacci, Parks and Recreation Director Tom McKlveen, Parks and Recreation Intern Seth Schapiro, The Schapiro Group, Inc. Rusty Parker, The Schapiro Group, Inc. Quorum was announced by Mark Reed. Mark asked newly appointed board member Kathi Cook to introduce herself and welcomed her to the board. APPROVAL OF PAST MINUTES Motion to approve minutes of the March 18th meeting was made by Sandy Sheley and seconded by Sabrina Moore. The vote was unanimous and motion carried. Minutes from the April 15th meeting were not available due to the absence of a quorum. PUBLIC COMMENT None NEW AND UNFINISHED BUSINESS a) Cyndee Bonacci introduced Tom Mcl<lveen as the summer parks and recreation intern and gave a brief summary of his background. b) The needs assessment results were presented in a Power Point presentation by Rusty Parker of The Schapiro Group, Inc. A handout of the survey with frequencies was provided during the presentation. Following the presentation, Kathi asked about summer camps not being included on the survey. Cyndee stated that the write in responses would be collected and summer camps may be included. Various questions were asked regarding the responses from the different age groups. Dog parks and there potential locations were discussed. Lauren emphasized the need to identify shared uses for facilities. Rusty was asked to show some examples of shared uses for common facilities and include these examples in the final report and presentation to the Mayor and Council. During discussion Rusty stated that the responses from the various areas of the City were consistent. There was no area that differed from another area in the responses. Sandy commented about the possibility of connecting to the Alpharetta and Forsyth Greenways. A paved and boardwalk trail connection should be identified. It was also stated that developers should be required to build a portion of the greenway connection. Kathi asked if Milton charged impact fees for development to support parks and recreation. Cyndee stated that currently Milton does not. Lauren mentioned Community Improvement District (CID) participation. Lauren mentioned the need for partnerships. Scott asked about the next step in the process now that the survey results are in. Cyndee stated that the presentation would be made to the Mayor and Council on June 7 and from there we can begin focusing on the priorities identified from the survey both from a short-term and long-term perspective. A planning firm would be needed to create the 10-15 year parks and recreation comprehensive plan in the near future, but many items can be addressed now through partnerships and resources available to us now. c) Mark gave an update regarding the status of the Trail Plan transition from Public Works to Parks and Recreation. Cyndee provided members who were unable to attend the transition meeting with copies of the Trail Plan, Development Standards and other supporting documentation. Everyone was asked to review the documents for future discussion. The suggestion was made to ask Brian Maloney to come and give an overview of what the Bike and Pedestrian Path Committee had done to date. The July meeting was recommended for the presentation so that members had sufficient time to review the Trail Plan documents. Kathi Cook left the meeting. COMMITTEE REPORTS a] Finance — Mark Reed gave a brief update on the work done by CPAC regarding the financial model. Cyndee gave a brief update on the mid -year budget amendments approved by Council. b) Partnerships —Cyndee is still waiting for a meeting with Fulton County regarding the options for IGAs with the local schools. Once a meeting has been set, members of the PRAB will be notified. c) Communications ---No report. Jack Flowers left the meeting. CITY STAFF REPORTS AND COMMUNICATIONS a) Cyndee gave a series of brief updates to the Board. She stated that planning for Memorial Day on May 31 is wrapping up. A record crowd is expected this year. Cyndee stated that the Milton Roundup Committee met on Wednesday, May 16 at 6 p.m. The next meeting will be Wednesday, June 23 at 6 p.m. Any member of the Board is welcome to attend and get involved. The City of Milton is partnering with the Milton High School Touchdown Club to offer the 2 Milton Community Kick-off on Sunday, August i from 1-6 p.m. at Milton High School. The event will feature activities and games for kids as well as food and businesses. It is being established to celebrate the end of summer and get ready for back to school as well as possibly a precursor to a Taste of Milton event in the future. Plans for the first part of the drainage improvement project at Bell Memorial Park are being prepared. This work will take place mid -summer. The final part of the drainage project will be conducted in November. Other maintenance projects for Bell Memorial are being identified as well. Cyndee is still waiting to schedule a meeting with the Director of Facility Services with Board of Education. She is eager to meet with him as soon as possible to discuss the various facilities at each of the schools that may be available for the City to use for programs. She is hoping to have IGAs in place by this fall. Cyndee and Scott are in the process of reviewing the existing agreements between the City and RYA. These will be amended and brought to the Board in June or July for review. The existing travel agreement expires on July 31. Tom is collecting parks and recreation ordinances from other local agencies for review. A complete ordinances review and revision should take place this summer. Tom is also compiling a comprehensive list of fees from local agencies to be used in creating a fee schedule for Milton. A fee schedule will need to be established this summer. OTHER BUSINESS None NEXT REGULAR MEETING DATE Thursday, June 171h, 11:30 a.m. LOCATION OF MEETING The location of the meetings will be the Executive Conference Room. at City Hall. ADJOURNMENT Motion and Vote: A motion was made to adjourn the meeting by Scott Stachowski and seconded by Sandy Sheley. The vote was unanimous and motion carried. The City of Milton Parks and Recreation Advisory Board meeting adjourned at 1:40 p.m. DATE APPROVED: Mark Reed, Chair Milton Parks & Recreation Advisory Board 3