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HomeMy WebLinkAboutMinutes - PRAB - 08-19-2010MEETING MINUTES CITY OF MILTON PARKS AND RECREATION ADVISORY BOARD Thursday, August 19th, 2010 11:3o a.m. Executive Conference Room CALL TO ORDER Meeting was called to order by Chairman Mark Reed at 11:38 a.m. ROLL CALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed Kathi Cook Jack Flowers (arrived at 11:47 p.m.) Lauren Jackson Sabrina Moore (via conference call) Sandy Sheley Scott Stachowski OTHERS PRESENT Cyndee Bonacci, Parks and Recreation Director Tom McKlveen, Parks and Recreation Intern Quorum was announced by Mark Reed. APPROVAL OF PAST MINUTES Motion to approve minutes of the July 15th meeting was made by Scott Stachowski and seconded by Kathi Cook. The vote was unanimous and motion carried. PUBLIC COMMENT None NEW AND UNFINISHED BUSINESS a) Mark Reed asked Cyndee Bonacci to give an update on the Fiscal Year 2011 budget process. Cyndee stated that a Council work session and a Council regular meeting had included some discussion of the proposed budget. Another work session will be held on August 23. The budget is slated to be adopted on September 8 during the regular meeting. Cyndee stated that not much had changed in her budget requests. The addition of a full-time staff member, camp counselors and the relocation of the park maintenance contract from Public Works makes the bottom line expense budget value look far greater than in previous years, however, those are the only major changes to the operating budget. Some of the cost estimates for the FY11 capital projects may change slightly. b) Mark asked Cyndee to provide an update regarding the write-in responses from the Needs Assessment. Cyndee stated that the Council had adopted all of the survey results by Resolution on August 16. She said that the results are online for citizens to review. She also stated that the raw data including the verbatim responses would be kept on file for review as needed. She turned the discussion over to Tom McKlveen who was responsible for the data input. Tom reviewed the summary and stated that overall the write-in responses mirrored the survey results. The only variation was that on the survey 49% had requested more special event type activities, but only .6l actually wrote in a response regarding special events. The board members thanked Tom for his efforts in capturing all of the write-in data. c) Mark asked Cyndee to review the potential Crabapple Crossing project. Cyndee stated that after she and Chris met with Principal Freiberger, she and Carter Lucas began working on a site plan and cost estimate. She stated she was pleased with the site plan, but the cost estimate was a bit more than the original allocation in the capital budget, approximately double. Cyndee passed the plan and estimate around for the board to review. Lauren stated that this park would become a destination. She suggested that there be a connection from the trail down to the track at Northwestern. Cyndee asked if the board was comfortable with the concept even though there was an increase above the allocation. The idea of donations for the project was also discussed. Sandy made a ;notion to support the conceptual site plan and cost estimate for the 2 -acre Crabapple Crossing, City of Milton park project. Kathi Cook seconded the motion. The motion carried unanimously. Cyndee will present the concept to Principal Freiberger and Fulton County for discussion. d) Mark began the discussion regarding the 3 -year Capital Plan. He stated we would have some preliminary discussion during the meeting but that a special work session was planned for September to finalize the projects list. He read through the list provided by Cyndee of the FY11 projects and then the projects proposed for year 2, year 3 and beyond. Scott suggested that the work session not be held in September and to add the discussion to the regular meeting agenda for September instead. The board members were all agreeable. Mark asked Cyndee to email her list the board. He asked the board members to review the list and make changes or additions for the September regular meeting. COMMITTEE REPORTS a) Finance — Mark briefly mentioned the Fee Schedule that Cyndee had drafted. He stated that he and Sandy would review it and provide input. He gave a brief update from CPAC. b) Partnerships —Lauren asked that Doublestixx Lacrosse be removed from the list of potential partners for now. Scott stated that the new HYA agreement was in place. Cyndee updated that the Resolution to allow us to begin discussions with the City of Alpharetta was approved on August 16. Cyndee stated she has a meeting scheduled with David Knotts from Fulton County Schools on August 25. ig Sports has expressed interest in providing youth basketball this winter, youth flag football in the spring and possibly youth soccer. Cyndee stated their program is different because they practice and then play in the same day. They are more of a developmental program rather than competition based. Cyndee stated that the meetings with Birmingham United Methodist Church went well. She will be drafting a proposal soon. Cyndee stated that since the concept plan was presented at the last meeting, she had not heard much about it. The board stated that the main issues were the concept was too big, would create too much traffic in the area, and would require the City to be in business, which they did not feel was a good idea. 2 c) Communications — Cyndee said the Parks and Recreation brochure was included in the budget and most likely would be available in February or March. She said the new City website would go live September 1. CITY STAFF REPORTS AND COMMUNICATIONS a) Cyndee gave a series of brief updates to the Board. The Milton Community Kick-off was held at Milton High School on Sunday, August 1. A follow up meeting will be held to discuss plans for next year's event. B at the Movies will be held at Birmingham United Methodist Church on Saturday, September 11 at dusk. The movie that will be shown is the new release, "Marmaduke". The Crabapple Antique and Arts Festival will be held on Saturday, October 2. The City is trying to get all required information to be a sponsor again. The Mayor's Run will be held on Saturday, October 16. The route will be along Deerfield Parkway. The Milton Roundup will be held on Saturday, October 23 from 12-6 p.m. at Birmingham United Methodist Church. The event is coming together very well. Preliminary ideas for the Christmas events are being discussed. b) Cyndee has a meeting scheduled for August 2,5 regarding the proposal for an IGA with the Fulton County Board of Education. Currently, the agreement is tentatively on the Council's agenda for September S. c) Cyndee stated that she had received a proposal to begin offering boot camp classes at Bell Memorial Park this fall. The program would be set up as an independent contractor agreement with the City receiving a commission of the fees collected. The members thought it was a good idea. OTHER BUSINESS a) Mark said the discussion regarding the 3 -year Capital Plan would take place during the September regular meeting and a special work session would not be necessary. NEXT REGULAR MEETING DATE Thursday, September 161h, 11:3o a.m. LOCATION OF MEETING The location of the meetings will be the Executive Conference Room at City Hall. Motion and Vote: A motion was made to adjourn the meeting by Lauren Jackson and seconded by Sandy Sheley. The vote was unanimous and motion carried. The City of Milton Parks and Recreation Advisory Board meeting adjourned at 1:15 p.m. DATE APPROVED: Mark Reed, Chair Milton Parks & Recreation Advisory Board