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HomeMy WebLinkAboutMinutes - PRAB - 09-20-2012MEETING MINUTES CI'IYOFMILTON PARKS AND RECREATION ADVISORY BOARD Thursday, September 20th, 2012 11:30 a.m. Executive Conference Room CALL TO ORDER Meeting was caned to order by Chairman Mark Reed at 11:35 a.m. ROLLCALL Roll call was taken by Mark Reed. MEMBERS PRESENT Mark Reed Ron Hill David Shannon (arrived at 11:45am) Wally Brittain Scott Stachowski OTHERS PRESENT Jim Cregge, Interim Parks and Recreation Director Quorum was announced by Mark Reed. APPROVAL OF PAST MINUTES Motion to approve minutes of the August 19th meeting was made by Ron Hill and seconded by Wally Brittain. The vote was unanimous and motion carried. PUBLIC COMMENT None NEW AND UNFINISHED BUSINESS a) Mark Reed made a motion to amend the order of new business by moving the Parks & recreation Long Term Strategy discussion to the first item discussed. Scott Stachowski seconded motion. The vote was unanimous and the motion carried. b) Parks & Recreation Long-term Strategy discussion (unfinished business): As a continuation of discussion form August 19th PRAB meeting, Cregge emphasized that the City's strategy for providing recreational programming for its residents is focused on public/private partnerships. The city can leverage these relationships to provide these services without encumbering the City's budget with a large overhead burden. Cregge and Reed updated PRAB on the ongoing discussions between City of Milton (COM) and City of Alpharetta (COA) to enter into a parks and recreation partnership. COM received a proposal from COA outlining the potential terms of the partnership as a result of earlier discussions in August of this year. COM reviewed these terms and prepared for negotiations in meeting on September 19th• Both cities agreed in principal that a partnership made sense and that a 1 reciprocal arrangement whereby all non-resident fees between the two cities would go away. Since COA currently has the majority of parks assets in the partnership, COM would pay (year 1) a fee of $325,000 to be funded from COM capital fund for parks & recreation. Each year, the fee would be revisited and re-determined based on the actual participation of non­ residents in each city's programs. Additionally, the official responsible for monitoring and assessing this relationships would be the mayor of each city (or his designee) and the city manager (or his designee). As COM has assets/programming that come online, it is anticipated that these fees would be reduced and eventually go away. This partnership is in alignment with the City's park & recreation strategy to use partnerships as a way to leverage recreational opportunities for COM residents in a most cost efficient manner. After more discussion between the PRAB members, Wally Brittain made the following motion which was seconded by Ron Hill: PRAB endorses, in concept, the proposed parks & recreation partnership arrangement between the City ofMilton and the City ofAlpharetta. The vote was unanimous and the motion carried. c) Deerfield Pkwy Park Planning Discussion: Jim Cregge reviewed the site specific features of the I-acre parcel the City owns on Deerfield Pkwy. The City has owned parcel for nearly 2 years and Council members Large, Lusk , Thurman and Mayor Lockwood have all mentioned to Cregge that there are Milton residents in this area that have vocalized their desire for parks & recreation improvements. The mayor and the Council members also urged Cregge to get something going on this parceL Cregge updated PRAB on the parcel: The City is obligated to build a MARTA bench/passenger waiting area since the parcel was purchased in part with funds from MARTA. Cregge has also talked with Cindy Eades in the City's Sustainability Dept. regarding possibility of a National Wildlife Foundation developmental garden. Ideas for improvements included exercise path, workout stations, water fountain. Regarding a site plan/landscaping plan, Cregge received a rough quote of $4850 form Owens Landscaping Design. Wally Brittain mentioned free landscaping design services may be available by working with students at Georgia Tech. David Shannon brought up idea of a veterans memorial in center of parceL All in attendance agreed that would be a good idea to pursue. Cregge to talk to Councilmen Lusk about memorial ideas. Next meeting, Cregge will have conceptual plans for us to review. d) FY 2013 Parks & Recreation Budget Review/Discussion: Cregge distributed documents that detailed the City's Capital Project Fund and the Park & recreation Operating Budget for FY20I3. Cregge walked the Board through these documents at a summary level. COMMITIEE REPORTS a) Finance -No report. b) Partnerships a. HYA: Scott Stachowski gave update on Hopewell Youth Association (Baseball); HYA is in middle of Fall season. Interleague play with Will Park Youth Baseball Association is underway. Scott Stachowski discussed hands-on maintenance that Jim Cregge and Tom Gilliam have undertaken on a regular basis (Fridays). This maintenance includes landscaping, lights and painting as needed. Jim Cregge discussed his continued involvement in leading the umpire mentorship/training program. CITY STAFF REPORTS AND COMMUNICATIONS 2 a) Mr. Cregge gave his parks department update to the Board. • Master Plan Update: Final draft is being prepared by consultants; Cregge will follow up with them on status. Cregge discussed master plan update regarding the new land acquisitions at Bell Memorial (all parcels scheduled to close in October). The Bell Memorial expansion will likely be a phased approach over multiple years unless the City is able to put together outside financing such as a bond offering. • Crabapple Park Update: Cregge discussed remaining items to be completed by Ed Castro Landscaping; change order will be finalized (approx $14000) for ADA compliant ramp access form Park to Crabapple Crossing Elementary. • Programming Update: none • Special Events Update: none OTHER BUSINESS None NEXT REGULAR MEETING DATE Thursday, October 18th, 2012, 11:30 a.m. LOCATION OF MEETING ~ The location of the meetings will be the Executive Conference Room at City Hall. ADJOURNMENT Motion and Vote: A motion was made to adjourn the meeting by Wally Brittain and seconded by Scott Stachowski. The vote was unanimous and motion carried. The City of Milton Parks and Recreation Advisory Board meeting adjourned at 1:32 p.m. DATE APPROVED: ,1t1-/j'-/2­ IffiuJ4/2Mark Reed, Chai . Milton Parks & Recreation Advisory Board 3